HomeMy WebLinkAbout11/01/2011 VB MinutesMINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
November 1, 2011
CALL TO ORDER Mayor Wilks called the meeting to order at 7:06 p.m.
ROLL CALL Present: Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee John Korn
Trustee John Matuszak
Trustee Steven Polit
Trustee Michael Zadel
Absent: Trustee Arlene Juracek
PLEDGE PLEDGE OF ALLEGIANCE
Trustee Korn led the Pledge of Allegiance.
INVOCATION INVOCATION
Trustee Matuszak gave the Invocation.
APPROVAL OF APPROVAL OF MINUTES
MINUTES Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular
Village Board meeting held October 4, 2011.
For clarification purposes, Trustee Polit made the following revision to the minutes:
Page 5 — preceding vote to amend the proposed ordinance for PZ- 22 -11, 999 North
Elmhurst Road insert: Trustee Polit objected that the only exit from handicap parking
was in the opposing direction of drive - through traffic.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
The October 4, 2011 meeting minutes as revised were approved.
FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS
AND APPROVE Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND
BILLS APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an
item(s), all items further listed in that manner would be considered with one (1) vote as
business item "IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
A. Proclamation: National French Week, November 8 — 14, 2011"
NATIONAL FRENCH Mayor Wilks presented the proclamation to Sister Cities Commission Chair, Ms. Dorothy
WEEK Kucera who was accompanied by Commission member Ms. Judy Thorne.
Mayor Wilks stated the Sister Cities Commission was recently recognized by the State of
Illinois and received the Sister City of the Year Award at the Illinois Municipal League
Conference. Mayor Wilks thanked Ms. Kucera and Ms. Thorne for their commitment and
contributions to the Commission.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
November1. 2011
Page 1 of 4
Ms. Kucera thanked the Mayor and Village Board for their support and recognition. She
credited the members of the Commission for the recent award and the successful
relationship with the Village's Sister City — Sevres, France.
Ms. Thorne also thanked the Mayor and Village Board for their support. She stated the
Commission was hosting a fundraiser at Vino 100, November 10 th ; $ 10 donation.
B. Presentation: "Firefighters" poem written and presented by - Sarah Predovich
POEM Mayor Wilks introduced Miss Sarah Predovich who was invited by the Mayor to read her
"FIREFIGHERS" poem entitled "Firefighters" at tonight's meeting. Miss Predovich, an elementary student,
presented the poem written in honor of the 9 -11 victims to Mayor Wilks at the Village's 9 -11
ceremony.
Mayor Wilks stated Miss Predovich was the granddaughter of Mr. Harold Predovich long-
time Mount Prospect resident who served on the Village's Business Development and
Redevelopment Commission.
EMPLOYEE C. Employee Recognition
RECOGNITION Village personnel from Community Development, Fire Department, Human Services and the
Village Manager's Office celebrating their quinquennial anniversaries were recognized.
Mayor Wilks, Fire Chief John Malcolm and Assistant Village Manager Dave Strahl presented
each individual in attendance from their respective Department with a certificate or plaque
denoting their years of service. Mayor Wilks and Assistant Village Manager Strahl
recognized Fire Chief John Malcolm for his 25 years of service with the Village.
FIRE DEPARTMENT
Twenty Five Years
Twenty Years Fifteen Years
Ten Years
Five Years
James Flory
Mark Fedor Anina Nelson
Ronald Redlin
Bradley Bocox
Brendan Keady
John Dolan
James Cloud
Andrew Skic
Douglas Lubash
James Kuhar
James East
Steven Slobe
Michael Werner
Bradley Peterson
Joseph Vena
Donald Wisniewski
Richard Schwegler
George Smith
Chris Truty
Edward Graham
Todd Sulak
Patrick Moran
COMMUNITY DEVELOPMENT DEPARTMENT
Thirty Years Five Years
Robert Roels Marie Johnson
Adam Panek
William Schroeder
HUMAN SERVICES DEPARTMENT
Twenty Years
Julie Jarosz
Nina Persino
VILLAGE MANAGER'S OFFICE
Five Years
Mike Dallas
Doreen Jarosz
Fire Chief John Malcolm, assisted by Mayor Wilks presented the 2011 Fire Prevention
Poster and Essay Contest winners from area schools. Over 900 students representing 13
schools submitted a poster or essay depicting this year's theme of "Protect Your Family from
Fire." This year the annual "Traveling Trophy" was again awarded to Forest View School for
having the most entrants in the contest; 97% student participation. Forest View teacher Ms.
Maura Burdi accepted the trophy.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
November1. 2011
Page 2 of 4
Mayor Wilks called for a brief recess at 8:14 p.m. Mayor Wilks called the meeting back to
order at 8:20 pm.
APPOINTMENTS APPOINTMENTS
Mayor Wilks presented the following appointment for Village Board approval.
Board of Fire and Police Commissioners
Mark W. Busse Term expires November 2015
Trustee Zadel, seconded by Trustee Hoefert, moved to approve the appointment as listed
above:
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
HEARD None.
CONSENT AGENDA CONSENT AGENDA
OLD BUSINESS OLD BUSINESS
None.
NEW BUSINESS NEW BUSINESS
A. Resolution Regarding Approval of the 2012 CDBG Action Plan.
Approved under the Consent Agenda.
Mayor Wilks recognized and thanked the Community Relations Commission for their work
and recommendations on the Community Development Block Grant Action Plan.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT Items A. and B. were approved under the Consent Agenda
EMERGENCY C. Request Village Board approval for ratification of waiver of bid procedure and acceptance
REPAIR COMBINED of proposal from Martam Construction, Inc. of Elgin, Illinois for emergency repair of 36"
SEWER diameter combination sewer pipe at Highland Street and Pine Street in an amount not to
exceed $26,800.
Assistant Village Manager Strahl provided background information indicating that due to the
urgent nature of the repair to forty feet (40') of the 36" diameter combined sewer pipe at
Highland Street and Pine Street staff believed the most expedient course of action was to
forego the bid process and obtain cost proposals for the necessary work.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
November1. 2011
Page 3 of 4
Trustee Zadel, seconded by Trustee Polit, moved to approve the following business items:
FINANCIAL REPORT
1. Monthly Financial Report - September 2011
AND APPROVE
2. Bills dated September 29 — October 12, 2011
BILLS
3. Bills dated October 13 — October 26, 2011
4. A RESOLUTION REGARDING APPROVAL OF THE 2012 CDBG ACTION PLAN
RES 31 -11
5. Request Village Board approval for ratification of additional funding for parkway tree
removals in an amount not to exceed $40,000 and parkway stump removals in an
TREE /STUMP RE-
amount not to exceed $22,000.
MOVAL VBA 38 -11
6. Request Village Board approval for ratification of bid award for parkway tree wound
repairs in an amount not to exceed $30,000.
TREE WOUND
REPAIRS VBA 39 -11
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS OLD BUSINESS
None.
NEW BUSINESS NEW BUSINESS
A. Resolution Regarding Approval of the 2012 CDBG Action Plan.
Approved under the Consent Agenda.
Mayor Wilks recognized and thanked the Community Relations Commission for their work
and recommendations on the Community Development Block Grant Action Plan.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT Items A. and B. were approved under the Consent Agenda
EMERGENCY C. Request Village Board approval for ratification of waiver of bid procedure and acceptance
REPAIR COMBINED of proposal from Martam Construction, Inc. of Elgin, Illinois for emergency repair of 36"
SEWER diameter combination sewer pipe at Highland Street and Pine Street in an amount not to
exceed $26,800.
Assistant Village Manager Strahl provided background information indicating that due to the
urgent nature of the repair to forty feet (40') of the 36" diameter combined sewer pipe at
Highland Street and Pine Street staff believed the most expedient course of action was to
forego the bid process and obtain cost proposals for the necessary work.
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
November1. 2011
Page 3 of 4
Two (2) proposals were received for the removal and replacement of the combination sewer
pipe — lowest proposal was submitted by Martam Construction.
Staff request Village Board approval for ratification of waiver of bid procedure and
acceptance of proposal from Martam Construction, Inc. of Elgin Illinois for emergency repair
of 36" diameter combination sewer pipe at Highland Street and Pine Street in an amount not
to exceed $26,800.
In response to questions from the Village Board Mr. Dorsey provided the following:
1. Emergency repair has been completed.
2. Two (2) proposals for the emergency repairs were received.
Trustee Hoefert, seconded by Trustee Polit, moved for approval to ratify acceptance of
proposal from Martam Construction for emergency repair of forty feet (40') of the thirty -six
inch (36 ") diameter combination sewer pipe at Highland Street and Pine Street in an amount
not to exceed $26,800.
Mayor Wilks questioned whether two (2) motions should be made (1) ratify waiver of bid
procedure and (2) ratification of acceptance of proposal for emergency work.
Trustee Zadel amended the motion to include ratification of waiver of bid procedure.
Trustee Zadel stated Martam Construction may perform work for his employer, Illinois
Tollway. Therefore, in accordance of the ethical standards pertaining to conflict of interest
for elected officials he will not vote.
VBA 40 -11 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit
Nays: None
Abstain: Zadel
Motion carried.
D. Status Report:
Assistant Village Manager Strahl made the community announcement:
■ Committee of the Whole Meeting — November 8, 2011, 7:00 p.m.
2012 Budget presentations and discussion
OTHER BUSINESS OTHER BUSINESS
None.
ADJOURN ADJOURN
As there were no other items for discussion Mayor Wilks asked for a motion to adjourn.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval to adjourn the November
1, 2011 Village Board meeting.
Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
The November 1, 2011 Village Board meeting adjourned at 8:27 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
November1. 2011
Page 4 of 4
Minutes of the Regular Meeting
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
November1. 2011
Page 5 of 4