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HomeMy WebLinkAbout8. MEETING NOTICES 5/21/02VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, May 23, 2002 7:00 p.m. Police/Fire Building 112 East Northwest Highway 1st Floor Training Room I Call to Order II Approval of Minutes - Meeting of May 2, 2002 III Human Services - Pre-Budget Discussion IV Public Works - Pre-Budget Discussion V Fire Department - Pre-Budget Discussion VI Chairman's Report VII Finance Director's Report VIII Other Business IX Next Meeting: Thursday, June 27, 2002, 7:00 p.m. X Adjournment NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. DRAFT FINANCE COMMISSION MINUTES OF THE MEETING MAY 2, 2002 VILLAGE HALL BUILDING DRAFT I. CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Vince Grochocinski, Ann Hull, Tom Pekras and Ann Smilanic. Also present were Director of Community Development William Cooney, Environmental Health Coordinator Bob Roels, Chief of Police Richard Eddington, Deputy Chief of Police Administration Ron Richardson, Director of Finance Douglas Ellsworth, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner George Busse arrived at 8:25 and Commissioner Charles Bennett was absent. II. APPROVAL OF MINUTES Commissioner Tom Pekras motioned to approve the minutes of January 24, 2002. Commissioner Ann Smilanic seconded the motion and the minutes were accepted as presented. III. COMMUNITY DEVELOPMENT DEPARTMENT - PRE-BUDGET DISCUSSION Director of Community Development William Cooney began with an overview of the most pressing internal issues within the department's budget. Mr. Cooney stated that the department was still in the process of introducing the new Black Bear software. This software will allow residents access to on-line information, will help the department generate reports more easily and will be used as an internal tracking tool. Mr. Cooney also mentioned that the department is continuing to work towards keeping the department fully staffed. Currently the department is looking to fill three vacancies. Mr. Cooney summarized several of the department's most pressing external issues. Mr. Cooney began his discussion by mentioning that the senior center and doctor's office building is scheduled to be demolished in July. Mr. Cooney also stated that his department was actively participating in the coordination between the village hall and the library construction projects. Mr. Cooney mentioned that the Wards department store at Randhurst would be demolished starting next week. Construction of the new Costco store is scheduled throughout the summer with an anticipated opening date of mid November. There was also a discussion on the Sidewalk Inspection Program that is being considered by the Board. POLICE DEPARTMENT - PRE-BUDGET DISCUSSION Chairman John Korn began by thanking Police Chief Richard Eddington for the Citizens Police Survey. Mr. Korn stated that he felt the survey was very informative. Chief Eddington began his presentation by noting that there are 62 personnel currently assigned to patrol, this equates to 76% of the total sworn officers in the department. Chief Eddington further stated that the relief factor for the villages' Police Department patrol section is 1.85. Chief Eddington advised that if you multiply the relief factor of 1.85 times the number of patrol officers out in the field the number obtained is the number of patrol officers the village ideally needs out in the field 7 days a week/24 hours per day. Chief Eddington stated that this figure is a tool used to help allocate patrol needs. Chief Eddington talked about adding additional personnel throughout the department in the coming years. One topic mentioned was the neighborhood resource center, which would require the addition of a civilian position. Commissioner Ann Smilanic stated that she believes there is a real need for the resource center and feels very strongly about it. Chief Eddington discussed several major initiatives for the 2003 Budget. Among these was the need for a traffic unit, the purchase of two additional patrol cars, and expanding the community oriented policing philosophy. Chief Eddington also mentioned that the Bike Patrol is now in service. The patrol consists of two officers riding together throughout the neighborhoods and parks. V. MANAGER'S OFFICE - PR E-BUDGET DISCUSSION Director of Finance Douglas Ellsworth presented the Manager's Office Internal and External issues. Mr. Ellsworth touched upon the internal issues with one being the expansion of the employee-training program with the help of the newly formed Human Resources Department. The Manager' s Office is also currently overseeing the Village Hall construction project and the relocation of Human Services and TV Services during the construction. Mr. Ellsworth also summarized several external issues faced by the Manager's Office. Mr. Ellsworth mentioned that the department is continuing to monitor the downtown redevelopment projects. The Manager's Office is also monitoring the economic downturn and its impact on village revenues, along with the redevelopment of Randhurst Shopping Center. VI. FINANCE DEPARTMENT - PRE-BUDGET DISCUSSION Director of Finance Douglas Ellsworth summarized several of the internal issues faced by the finance department. Mr. Ellsworth stated that the Finance Department was still in the process of completing the computer conversion. An application still in the process of being developed is the customer service/cash receipts module; also, the purchase order module is scheduled to be in use soon. Mr. Ellsworth also stated that the department is working towards compliance with the GASB Statement No. 34. The village will need to be in compliance by the year 2003. Finally, Mr. Ellsworth discussed the department's need to develop and update fiscal policies. Mr. Ellsworth also discussed several external issues faced by the Finance Department. Among them was the projected budget deficit of approximately $700,000 in 2003. Mr. Ellsworth also mentioned that the department must research whether it is feasible to accept direct debits or payments on-line for various services provided by the village. 2 VII. OTHER BUSINESS Chairman John Korn presented to the commissioners a copy of the Village Board Citizens Guide. Several members mentioned they thought the guide was informative and interesting, VIII. CHAIRMAN'S REPORT Chairman John Korn advised the commissioners that the previously cancelled March 28* meeting would need to be rescheduled. The commissioners decided that the topics scheduled for the March meeting would now be discussed at the July 25* meeting. Chairman John Korn highlighted the topics discussed at the board meetings that have taken place over the last few months. IX. FINANCE DIRECTOR'S REPOR T Finance Director Douglas Ellsworth mentioned the intergovernmental agreement between the village and the library. Per the agreement the village agrees to issue bonds on the library's behalf and the library agrees to increase their tax levy, therefore the debt service will appear on the library's tax levy. Mr. Ellsworth also mentioned that the Capital Improvements Plan was presented to staffand that they would be reviewing it in the next few weeks. Finally, Mr. Ellsworth stated that the Fire Department requested that the next meeting be held at the Police and Fire Building. The commissioners agreed that that would be acceptable. NEXT MEETING: MAY 23, 2002 Commissioner Vince Grochocinski motioned to adjourn and Commissioner Ann Hull seconded the motion. The meeting was adjourned at 9:55 p.m. The next meeting will be May 23, 2002. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstor fer Michaele W. Skowron lrvana K. Wilks Michael A. Zadel Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING LOCATION: Senior Center 50 South Emerson Street Mount Prospect, IL 60056 MEETING DATE & TIME: Thursday May 23, 2002 7:30 p.m. II. III. VI. VII. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES A. PZ-09-02 / 1060 W. Northwest Highway / Villas of S~wes Townhomes (Rezoning & PUD). B. PZ-10-02 / 419 Oriole Lane / Conditional Use for a porch (Coon Residence). C. PZ-11-02 / 306 N. Owen Street / Variation for an oversized garage (Pezen Residence) OLD BUSINESS None NEW BUSINESS A. PC-17-01 / l l50 West Northwest Highway/ Olson Resubdivision/consolidates three lots NOTE: This case is Village Board Final. B. PC- 18-01 Residences ~ Village Centre / Central Rd. / Main St. / Wille/Resubdivision NOTE: This case is Village Board Final. C. PZ-12-02 / 902 Sumac Lane / Conditional Use for a porch (Pannozzo Residence). NOTE: This case is Village Board Final. D. PZ-13-02 / 791 E. Rand Road / Map Amendment (rezone from single family to attached single family) & Conditional Use (Planned Unit Development - Townhomes). NOTE: This case is Village Board Final. QUESTIONS AND COMMENTS ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. MINUTES OF 'I'H~ REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-09-02 PETITIONER: Hearing Date: April 26, 2002 Nick Papanicholas PUBLICATION DATE: April 10, 2002 REQUEST: Rezone from B 1 to R2 to construct seven townhomes Conditional Use for a Planned Unit Development MEiVIBERS PRESENT: Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers, Vice Chairperson Matthew Sledz Keith Youngquist MEMBERS ABSENT: Arlene Juracek, Chairperson STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner INTERESTED PARTIES: John and Kelly Dahlberg Tim Folk Nancy Fritz Roy Hamis ~h Ron and Jean Holmes George Johnson Robert Judge Kurt Kaufhold Joseph Leone Leo and Muriel Newhouse Nick and Nancy Papanicholas Jim Pesoli Jan Ramcon Barbara Sabaj Domenico Safitone Len and Ruth Salemi Robert and Dawn Smith Vice Chairperson Richard Rogers called the meeting to order at 7:30 p.m. Minutes of the March 28 meeting were approved, with one minor correction. At 7:33, Mr. Rogers introduced Case No. PZ-09-02, a request for a Map Amendment and a Conditional Use for a Planned Unit Development. He explained that this case would be Village Board final. Judy Connolly, Senior Planner, introduced the staff memorandum for the case. She stated that the subject property, which totals 1.1 acre, consists of a medical office building and parking lot, built in 1957. The petitioner, who is the contract purchaser, would like to demolish the existing building & parking lot and construct the Villas .of S~vms, a seven-unit townhome development. The petitioner states in his application that the townhomes would be fully occupied and that the residential development would benefit the Village more than the semi-vacant medical office building. Ms. Connolly said that the site is currently zoned for commercial use. In order to build the townhomes, the property must be rezoned to a residential zonlng district. The applicant has requested R2 Attached Single Family. Elements of the development, such as the entry sign and masonry fence do not comply with zoning regulations and the petitioner is Planning & Zoning Commission Arlene Juracek, Chairperson PZ-09-02 Page 2 seeking Conditional Use approval for a Planned Unit Development. The proposed development will require Map Amendment and Conditional Use approval by the Village Board, following a public hearing and recommendation by the Planning and Zoning Commission. Ms. Connolly said Staff reviewed the petitioner's plat of survey, site plan, landscape plan, and visited the site. She described the surrounding zoning and land use: to the north, single-family residences; to the south, Union Pacific Railroad tracks; to the east and west: office buildings. The property is located along a state highway, on a commemial corridor. The Comprehensive Land Use Map designates the subject property as General Commercial - Office use. Ms. Connolly explained that there are a total of seven townhomes proposed: two 2-unit buildings and one 3-unit building. The development has a central driveway that provides access to/from Northwest Highway and Dale Avenue. Also, it links the individual driveways together. The development includes a five-foot masonry perimeter fence with six-foot pillars interspersed and landscaping on both sides of the fence. She said that the property has frontage on Northwest Highway and Dale Avenue. The townhomes have a 30-foot setback from .Northwest Highway, a 20-foot setback from Dale Avenue, a 25-foot setback along the north lot line, and a 20-foot setback along the east lot line. The development complies with the R2 setback and lot coverage requirements. The petitioner's elevations show that the townhomes will be constructed of face brick and have stone fireplace chimneys. The development has a combination of front-and side loading garages. Ms. Colmolly reported that the petitioner's proposal includes a landscape plan that meets the general intent of the Village's landscape ordinance. However, additional landscaping on the outside of the masonry fence is recommended to minimize the impact of the fence and to ensure that the masonry fence does not appear institutional. The development's 2-car garages and 3 guest parking spaces meet zoning requirements for parking. There are 17 spaces provided on-site. Ms. Connolly relayed the comments of other Village Departments. The Public Works Department reviewed the proposal to rezone the properties and had no objections to the request. However, the development would have to meet all Village codes, including storm water detention, before a permit can be issued. The Fire Prevention Bureau requires that the central driveway be posted with a 'Fire Lane - No Parking' sign, that the development be constructed according to BOCA Building Code 1996 regulations, and that fire hydrants will be provided as required. The Police Department reviewed the request and had concerns that the Site include adequate residential lighting. In addition, the Crime Prevention Division recommended posting highly visible address numbers and did not find that traffic flow would be an issue at the site. Ms. Connolly said that in order to rezone the ske, the board has to find that the request meets the standards for a Map Amendment listed in the Zoning Ordinance. She said that the subject properties for the proposed Map Amendment are located in an established commercial corridor. The site is adjacent to residential and commercial uses. The proposed townhomes are of a similar use to the adjacent residential and the multi-family development one block west of the site, but are not consistent with the immediate surrounding commercial area. Furthermore, a new office building is under construction less than one block west of the subject site. This implies that office uses are still viable along this corridor. Ms. Connolly said that the essential character of the townhomes have elements of the surrounding residential uses, but the townhomes would be located on a commercial corridor and the property is adjacent to commercial uses. Ms. Connolly said that in order to approve the townhomes, the board has to find that the Planned Unit Development meets the standards for a Conditional Use listed in the Zoning Ordinance. She said that the proposal does not meet the standards for a Map Amendment and that it is not consistent with the Village's Comprehensive Land Use Map. However, the townhomes comply with the R2 Zoning District regulations and the development has been designed in a manner that provides safe access to and from the development. The development would meet the standards for approving a Planned Unit Development if the proposal met the standards for a Map Amendment. Ms. Connolly said that based on Staff's analysis, the Planning and Zoning Commission cannot make positive findings with respect to the standards for Map Amendments. Therefore, Staff recommends that the Planning and Zoning Commission recommend that the Village Board deny the proposed Map Amendment and Conditional Use for the property at 1060 W. Northwes~ Highway, Case No. PZ-0-02. However, should the Planning & Zoning Commission Planning & Zoning Commission Arlene Juracek, Chairperson PZ-09-02 Page 3 determine that the Map Amendment request is appropriate, Staff recommends the following conditions of approval be included as part of the recommendation to Village Board: 1. Development of the site in general conformance with the submitted site plan prepared by W-T Civil Engineering, LLC dated March 19, 2002, but revising the landscape plan to reflect: a. Additional landscaping along the exterior of the west elevation of the masonry fence; b. Additional shade trees and evergreen plantings along the Northwest Highway frontage on the exterior of the masonry fence. 2. The central driveway is designated as a Fire Lane-No Parking and that signs are posted in locations identified by the Fire Marshal. 3. Addresses are posted in a highly visible manner to ensure they can be clearly seen from Northwest Highway. 4. Consolidate the ske to a one-lot subdivision. 5. Approval of appropriate permits by I.D.O.T. and M.W.R.D. 6. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements which include but are not limited to: The central driveway is to be constructed in accordance with Development Code requirements (paved) and without gates; · Provide hydrants on-site as determined necessary by the Village's Fire Code, Fire Prevention Bureau, and Public Works; · Buildings are to constructed according to BOCA 1996 regulations. Richard Rogem, Vice Chair, clarified that t~vo votes would be taken for this case: one vote to rezone the property and one vote for the Planned Unit Development request. For discussion purposes, both requests will be handled simultaneously. Leo Floros asked how long the building has been vacant. Ms. Connolly said there is at least one tenant on a month-to- month lease at present, but she did not know how long the remainder of the building has been vacant. Nick Papanicholas, 119 N. Stevenson, Mount Prospect was sworn in. He said that 1:350, 1250, 1100, and 1060 Northwest Highway have been for lease at least 3 to 5 years. Mr. Papanicholas said that regardless of the Boards' findings on this project, the owner of the t060 building is shutting down June 1 because of economic reasons. A Real Estate firm attempted to develop the property for over one year, but was not successful. The other commercial buildings in the area have also experienced a high vacancy rate for many years. He said that there is a new building being built on Northwest Highway, but there is a long-term lease in.plaCe for that property. Mr. Papanicholas said that office buildings are not being built on spec in the area and that most medical practices have relocated to properties in the vicinity of hospitals. The petitioner stated that when the 1060 parcel became available, he thought that a townhome development would blend with the R-X neighborhood. Mr. Papanicholas stated the units look like single-family homes and lhat they will be face brick. Although there is no water retention on the property now, the new development will provide detention. He said landscaping a very important aspect of the project and that this is a very necessary improvement to the area. Mr. Papanieholas said he will occupy one of the units and that there are six people very interested in purchasing the other townhomes. Mr. Floros asked the anticipated price of the proposed townhomes. Mr. Papanicholas said they would range from $400,000 to $450,000 and will have three bedrooms, full basements and 2-car attached garages. Keith Youngquist asked Mr. Papanicholas how he had arrived at asking for R-2 zoning. Mr. Papanicholas said he could have asked for R4, which would allow up to 16 units, but arrived at the R-2 zoning request with staff's help. He originally considered R-4 begause there is site down the block zoned R~4, but reconsidered and decided on R-2. Mr. Youngquist asked how the storm water would be retained in a "controlled" manner and where it would leave the property. Mr. Papanicholas said his engineer could provide specific design details, but basically the water would leave on the northwest comer of property with box culverts storing the water on site and a restrictor releasing water into the Planning & Zoning Commission Arlene Juracek, Chairperson PZ-09-02 Page 4 system. Mr. Youngquist asked if the system would be above ground and Mr. Papanicholas said the system would be below ground where it leaves the property. Mr. Papanicholas said the engineer and architect were here to answer questions. He said there were people in audience interested purchasing units who would like to address the Board. He pointed out that many people want to remain in Mount Prospect after their families are raised, but it is difficult f'mding new construction in which to relocate in Mount Prospect. Nancy Fritz, 103 MacA~hur Drive, was sworn in and testified she is the president of the Northwest Meadows homeowners association. She said that the association met last night and had a number questions and concerns about the project. She said that the original subdivision started with R-X zoning and most properties are a minimum ½ acre lot. The property in question was zoned commercial and is part of Northwest Meadows Subdivision. She said that the homeowners association feels that the property should be rezoned as R-X to be consistent with the neighborhood. She conveyed the members concerns regarding an increase in the amount of traffic originating from the development and the number of children who would live there and add to the overcrowding at Fairview School. Members of the association were also concerned that the project would create flooding problems for the neighborhood. She said that the subdivision is on a culvert system with dry ceil basins that contain their storm water runoff. Homes with basements get water in heavy rainfall. The association is concerned with the amount of land coverage on the proposed project and wanted to know where the water will go. Ms. Fritz said the engineering plan shows 27 sewers/drains that will be going into a single location of property near their neighbor, who already has problems with water. Ms. Fritz also pointed out that the neighbor's driveway would be just 5' away from the proposed driveway. Neighbors also feel that the proposed stonewall isolates the townhomes from the neighborhood and had concerns if the stonewall would have footings or be built on a slab. Ms. Fritz added that the association members also do not like the fact that they would view the townhomes from the back. They are concerned that the northeast corner townhome driveway is situated so a car driving in or out will shine lights in neighbor's bedroom window. They are also concerned with street parking on Dale. In addition, the association is concerned that rezoning this property to R2 would allow for future rezoning requests that would change the tenor of their subdivision. The group is concerned that the townhomes would create an urban nature for Mount Prospect and the association wants to retain the rural atmosphere. Also, Mount Prospect has limited commercial properties and that they are a better tax value than townhomes. Ms. Fritz summed up by saying the townhomes are very attractive on. paper, but do not fit the tenor of their subdivision. Ms. Fritz suggested the Board hear from the neighbor most affected by this proposal, Mr. Smith. Robert Smith, 213 N. Dale Ave., was sworn in and testified that his 4najor concern is flooding. He said that the property next door is higher than his property and presently has grass and open space that collects water. Mr. Smith said the townhomes look good, but he moved to his home because of the rural setting and the distance between neighbors. He would like it to remain as it is. Robert Judge, 1194 Hunters Ridge East, Hoffman Estates, Architect, and Roy Harnish, W.T Engineering, 39 E. Scully Drive in Schaumburg, Engineer, were sworn in to testify. Mr. Judge said the plan must meet Village Code and MWRD regulations, which state water cannot drain offto adjacent property. This is done by storm manholes that go into underground box culverts, which is an underground storage drainage system. This releases water at a controlled rate. Heavy rains are retained with no storm water or runoff onto the property to the north. At present, the property probably does receive water due to "sheet drainage," which is where the water runs offwith the property slope. That is not allowed by today's codes. Roy Haruish testified that they have done storm water calculations for the site and were submitted to the Engineering Department of the Village. Ms. Connolly said the Engineering Division went over the plans in general and they will come under further scrutiny should the project be approved. There is now 30% green space and the proposed project would have 49% green space. Ms. Connolly also said Engineering has not received reports of flooding in the area. Mr. Harnish said they woul~ use a 2.5" restrictor and there is .29 acre-feet of storage held in oversize concrete pipes underneath the greenspace. Keith Youngquist asked if the water would go into a designated storm system or a combined. Mr. Papanicholas said the restrictor and the drainage o.f the property goes underground into a storm system on Dale Avenue and eventually to Planning & Zoning Commission Arlene Juracek, Chairperson PZ-09-02 Page 5 the north. It would remain underground until it reaches the MWRD approved system. Ms. Fritz said they had septic tanks originally and in the 1960s a sewer system was installed and each corner of the subdivision has a holding tank with an open grate dry cell. Mr. Papanicholas said the proposed project will not worsen any existing situation and will in fact improve it. Richard Rogers asked for clarification on the stonewall. Robert Judge said the stonewall would be on a foundation, which would be below the frost line. He said that the wall will enhance the look of the property and provide privacy for the neighbors. There will be landscaping on both sides of the 5-foot wall and will block car headlights to the north and east sides of property. Mr. Judge said there would be attached 2-car garages and 2 spaces in each driveway, with 3 more spaces next to unit 5. There will be no parking on Village streets except for major functions such as a graduation, etc. The central driveway is 24' wide. Mr. Papanicholas said snow removal, landscaping, grass cutting will be done by an association which will be set-up when the project is completed. Keith Youngquist asked about trash removal and Mr. Papanicholas said they would work with the Village to reach an acceptable method. Robert Smith stepped up to the podium again to say he did not want a driveway 5' from his house and a brick fence blocking his driveway. He said he could not forecast parties and did not want cars parked in front of his house. He said he wanted to put a concrete driveway 5'away from his property line years ago and it was not allowed, but now he will have one next to his house. Tim Folk, 402 North MacArthur, was sworn in. He said that he is a Real Estate agent and expressed concerns regarding the setbacks between the two zoning districts. He had shown 2-3 different properties to the present tenant of 1060, who was moving because his tenancy is "on again/offagain" because of the probable sale of the property. Both of the other buildings are kept fully rented with commercial tenants, but the 1060 building has no basement and would be costly to renovate. He said the development was attractive, but should be on 1½ or 2 acres, Jim-Pisoli, 1931 Pine Tree Drive, Arlington Heights, was sworn in. He said he is a prospective buyer of one of the townhomes. He said 5 of the 6 prospective buyers do not have children. He said ~that he is the youngest buyer and that his two sons are grown and in college. He feels this property would be asset to the area and is an eyesore, as it exists now. Kurt Kaufhold, I007 W. Isabella St., said .changing B-1 to R-2 does not fit into the community: He also objected to the stonewall. Mr. Papanicholas came forward and said they originally thought the stonewall would enhance the neighborhood, but they were willing to eliminate the wall and work with staff to replace stonewall with landscaping. He also pointed out that all of Northwest Highway is a mixture of residential and business. Mr. Rogers closed the public hearing at 8:37. Merrill Cotten asked Judy Connolly about the Village's Corridor Plans. Ms. Connolly said the Village has a plan for Rand Road and Central Road, but not Northwest Highway. Therefore, the Land Use Map that was revised in 1996 would govern Northwest Highway. Leo Floros asked if the cor~do development at 1200 Northwest Highway had been rezoned from commercial. Ms. Connolly.said it had-been rezoned in 1979 and built in 1980. lanning & Zoning Commission PZ-09-02 Arlene Juracek, Chairperson Page 6 Matt Sledz said these commercial buildings have seen their heyday and would agree to the rezoning request in this area of mixed use. However, he has concerns about the density of this project. Merrill Cotten asked if they allow rezoning and this project is not allowed, would it be possible for a project with more units to be built. Mr. Rogers said the Village Board would make the final decision on the rezoning. Joseph Donnelly asked Ms. Connolly if this was the maximum amount of units that could be built on an R-2 zoning. Ms. Connolly said no that the R-2 district permits 10 units per acre. However, a Planned Unit Development would need to come back before the Board for review. Leo Floros said there is presently no consistency on Northwest Highway and to rezone this property would not set a precedent. Keith Youngquist said he had concerns with the tax implications of rezoning from business to residential. He said that the townhome development is an introverted concept and that the complex would only be seen by the back from the Northwest Meadows subdivision. In addition, he had concerns with the restrictor and the amount of water dumping into a ditch. He does agree that the present building is an eyesore and that it needs to be replaced, but he feels that the zoning should remain business. He said that the townhomes would not work well in this area. Leo Floros moved to recommend rezoning the property at 1060 W. Northwest Highway for Case No. PZ~09-02. Keith YoungqUist seconded the motion. UPON ROLL CALL: Motion was approved 4-2. AYES: Cotten, Donnelly, Floros and Sledz NAYS: Rogers, Youngquist Leo Floros moved to recommend the Conditional Use for the PUD for the property at 1060 W. Northwest Highway for Case No. PZ-09-02 with the conditions stated in staff's memo and the condition that discussion regarding the stonewall take place bet~veen staffand the developer. Joseph Donnelly seconded the .motion. UPON ROLL CALL: Motion was denied 3-3. AYES: Cotten, DonneIly and Floros NAYS: Rogers, Sledz and Youngquist At 9:43 p.m., after hearing two more cases, Keith Youngquist made a motion to adjourn, seconded by Joseph Donnelly. The motion was approved by a voice vote and the meeting was adjourned. Barbara Swiatek, Planning Secretary MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-10-02 PETITION:ER: Hearing Date: April 26, 2002 Aaron Coon 419 Oriole Lane PUBLICATION DATE: April 10, 2002 REQUEST: Conditional Use to allow construction of an unenclosed porch five feet into the front-yard setback. MEMBERS PRESENT: Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers, Vice Chairperson Matthew Sledz Keith Yonngquist MEMBERS ABSENT: Arlene Juracek, Chairperson STAFF MEMBERS PRESENT: Judy Counolly, AICP, Senior Planner INTERESTED PARTIES: Aaron and Julie Coon Vice Chairperson R/chard Rogers called the meeting to order at 7:30 p.m. Minutes of the March 28 meeting were approved, with one minor correction. At 9:04, after hearing.another case, Mr. Rogers introduced Case No. PZ-t0-'02, a request for a Conditional Use for an unenclosed porch to encroach 5' into the front yard setback at 419 Oriole Lane. He explained that this case would be Village Board final. Judy Connolty, Senior Planner, introduced the case. She said the subject property is an existing home located on an interior lot on a single-family residential street. The home is currently set back 31.57' from the front lot line. The applicant proposes to construct an unenclosed porch along a portion of the front of the house. The proposal requ/res Conditional Use approval because the pomh will encroach into the required 30-foot front yard and create a 25-foot setback. As part of the project, the petitioners will replace the existing portico and bay window. They stated in their application that the new porch will improve the design of the house by simplifying the roof elements. Ms. Connolly said that, in order to approve the Conditional Use, the request must meet the standards listed in the Zoning Ordinance. Ms. Connolly said Sm. ffreviewed the petitioners' plat of survey and site plan, and visited the site. The subject parcel is an 11,341 square foot parcel developed with a one-story single family home. The applicant proposes to constmet a porch that extends into the front yard, leaving a 25-foot setback. The encroachment of the porch into the front setback is listed as a Conditional Use in the t~1 district and the proposal meets all other zoning requirements. The proposal would not adversely affect the character of the surrounding neighborhood, utility provision or public streets, and the proposed Conditional Use will be in compliance with the Comprehensive Plan and the Zoning Ordinance requirements. Ms. Counolly reported that, based on these findings, Staffrecommends that the Planning & Zoning Commission make a recommendation to the Village Board to approve a Conditional Use for a covered, unenclosed porch to encroach into the required front setback for the residence at 419 Oriole Lane, Case No. PZ-10-02. The Village Board's decision is final for this case. Mr. Rogers asked if the petiti(~ner knew he would not be allowed to enclose the porch if his request was granted. Aaron Coon, 419 Oriole Lane, was sworn in and testified that he was aWare he would not be allowed to enclose the porch and stated that he would not Want the porch enclosed. He said he ~'elt the addition would improve the look of the lanning& Zoning Commission Arlene Juracek, Chairperson PZ-IO-02 Page 2 house. He plans to remove two minor roof elements and add one roof element with the remodeling. He said the unenclosed porch would extend 30" beyond the current concrete stoop. He stated that this was not a large porch and that it would fit in with the style of the house. Mr. Rogers asked about the construction of the porch. Mn'. Coon said it would be a raised deck, 12" to grade. It would be cedar tongue and groove and would not have V4" gaps like most decks. This would be a historic type floor porch surface, not a concrete slab. Mr. Floros asked how wide the house was and how wide the porch was. IVlr. Coon said the house was 40' wide and that the porch would extend across the front of }he home 19'. Commission members complimented Mr. Coon on his easel presentation of his proposed project. Mr. Rogers closed the public hearing at 9:10: Merrill Cotten moved to recommend allowing a Conditional'Use for a porch to encroach 5' into the front yard setback at 419 Oriole Lane, Case No. PZ-10-02. Keith Youngquist seconded the motion. UPON ROLL CALL: Motion was approved 6-0. AYES: Cotten, Donnelly, Floros, Rogers, Sledz and Youngquist NAYS: At 9:43 p.m., after hearing another case, Keith Youngquist made a motion to adjourn, seconded by Joseph Donnelly. The motion was approved by a voice vote and the meeting was adjourned. t~'arbara Swiatek, i61anning Secretar7 ~ ,~/Con~n~y,"'S enior P 1 anner f/ MINUTES OF TWE, REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-11-02 PETITIONER: Hearing Date: April 26, 2002 Lawrence E. Pezen, Jr. 306 N. Owen St. PUBLICATION DATE: April 10, 2002 REQUEST: Variations to allow a 770 square foot garage with a 2.2-foot setback MEMBERS PRESENT: Merrill Cotten Joseph Donnelly Leo Floros Richard Rogers, Vice Chairperson Matthew Sledz Keith Youngquist MEMBERS ABSENT: Arlene Juracek, Chairperson STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner INTERESTED PARTIES: Lawrence and Pat Pezen Vice Chairperson Richard Rogers called the meeting to order at 7:30 ~.m. Minutes of the March 28 meeting were approved, with one minor correction. At 9:12, after hearing .two cases, Mr. Rogers introduced Case No. PZ-11-02, a request for Variations to allow an oversized garage and for the side-yard setback. He explained that this case would be Planning & Zoning Commission final. Judy Connolly, Senior Planner, introduced staff's memorandum for the case. She reported the subject property includes an existing home and an existing detached garage located on a single-family residential street. The petitioner added to the existing garage and increased the size of the garage to 770 square feet. The modification was done without a permit and the petitioner is seeking a variation for the size and location of the addition. The existing garage is located a little more than 2-feet from the side.property line. It is a legal nonconformity. However, the addition to the garage is required to have a 5-foot setback. Also, the size exceeds the maximum 672 square feetlpermitted by the Zoning Ordinance. The petitioner stated in his application that structures cannot be plac~d in the rear yard without impacting drainage flow and that water has come up almost 24-feet from the rear property line recently. In order to approve the variations, the commission has to fred that the request meets the standards listed in the Zoning Ordinance. Ms. Connolly said that Staff reviewed the petitioners' plat of survey, site plan, visited the site, and found that the subject property is rectangular shaped and it's not in a flood zone. The applicant constructed an 11 'x22' addition to the existing 22'x24' garage without obtaining a permit. Current code requires a five-foot setback, and limits the size of the garage to 672 square .feet. While the addition to the garage cannot be seen from the street, the garage is almost 15% larger than the maximum size allowed by the Zoning Ordinance. The petitioner's request does not meet the standards for a variation listed in the zoning ordinance. Ms. Connolly said that as part of the review, staff noted that the petitioner is permitted up to 50% impervSous lot coverage and Currently has 39.4% lot coverage. She said that iftha purpose oft.he addition is to create a storage area, then the petitioner has the alternative of constructing a smaller addition to the garage and installing a shed. She said that an addition to the garage, along its north wall would not impact the side yard setback nonconformity. The new shed could be located closer to the .house, out of any water drainage areas, and the petitioner would have slightly more storage space, while complying with zoning regulations. Ms. Connolly noted that although the requested variations are unlikely to have a detrimental effect on neighborhood character, the request fails to support a finding of hardship, as required by the Zoning ordinance. Based on these iarming & Zoning Commission PZ-11-02 Arlene Juraeek, Chairperson Page 3 Mr. Rogers closed the public hearing at 9:41. Joseph Donnelly moved to grant a Variation for an oversized, 770 s.f. garage at 306 N. Owen Street, Case No. PZ-11- 02. Merrill Cotten seconded the motion. UPON ROLL CALL: Motion was disapproved 6-0. AYES: None NAYS: Cotten, Donnelly, Floros, Rogers, Sledz and Youngquist Joseph Donnelty moved to grant a Variation to allow a 2'2" side-yard setback at 306 N. Owen Street, Case No. PZ-I 1- 02. Keith Youngquist seconded the .motion. UPON ROLL CALL: Motion was disapproved 6-0. AYES: None NAYS: Cotten, Donnelly, Ftoros, Rogers, Sledz and Youngquist At 9:43 p.m., Keith Youngquist made a motion to adjourn, seconded by Joseph Donnelly. The motion was approved by a voice vote and the meeting was adjourned. Barbara Swiatek, Planning Secretary o oi1/, )/ MINUTES VILLAGE OF MOUNT PROSPECT COFFEE WITH COUNCIL SATURDAY, MAY 11, 2002 9:00 A.M. 2na Floor Conference Room, Village Hall The meeting was convened at 9:00 ~.m. Those present were Mayor Gerald Farley, Trustees Timothy Corcoran, Paul Hoefert, Michaele Skowron and Mike Zadel. Representing staff was Assistant Village Manager Dave Strahl and Director of Finance Douglas Ellsworth. Residents in Attendance: Ray Rubio Carol Tortorello Joanne Engstrom Barbara Van Arsdale David Schein Merrill Cotten Roger Schonenwise Cathy and Suzy Zadel 412 N. Elmhurst Rd. 223 S. Elmhurst Ave. 110 N. Kenilworth Ave. 414 Can Dota 512 S. NaWaTa 2710 S. Briarwood Drive W. 1209 W. Lincoln St. 601 Bob-O-Link Rd. Mr. Ray Rubio, 412 N. Elmhurst Road: Mr. Rubio just stopped by to visit with the Board and staff. Ms. Carol Tortorello, 223 S. Etmhurst Avenue: Ms. Tortorello had sevemI items she wanted to discuss with the Board. Ms. Tortorello handed out a copy of a letter to the editor written by resident Tom Sheridan. Mr. Sheridan expressed the view that the mount of traffic wasn't the problem in Mount Prospect, but rather it was many drivers unwilling to obey the roles. Ms: Tortorelto agrees with that assessment. Ms. Tortorello inquired about the Alter property and asked if we could try to get Lowes or a Super Target at that location. Trustee Skowron said the property does have some problems with the land and that large retailers have looked at the site. Ms. Tortorello asked how many parking spaces were eliminated in the last discussion about the parking structure being designed. Trustee Corcoran informed Ms. Tortorello that only 28 spaced were eliminated. Ms. Tortorello wanted the Village to know that the Cable TV sound was bad in the taping of the last Board meeting. Trustee Skowron said that the sound on remus occasionally goes out or lowers in volume. Trustee Zadel said that Ross Rowe recently sent an e-mail that said the problem should now be fixed. Ms. Tortorello inquired about the status of the resident asking for an oversized garage variance. Mayor Farley stated that the Board asked them to go back and look at reducing the size even more. Coffee With Council Minutes May 11, 2002 Page Two Ms. Tortorello handed out a Chichgo Tribune article about the need for senior housing. She suggested the Village build senior housing or partner with a company to provide it. She suggested the senior center could be located on the first floor of that facility, and that it could perhaps be located at the former CareMatrix site. Trustee Hoefert said the Village had worked with Catholic Charities to try and find a site. Ms. Tortorello wanted the Board to know that she is not in favor of starting a residential sidewalk inspection program. She feels that neighbors usually report material Code violations. Ms. Tortorello informed the Board that a resident near the I000 block of oakwood is expressing concern that they have complained for over a year about the exterior condition of the home and lawn. The address was allegedly called in but nothing has been done by the Village to date. Assistant Village Manager Strahl said that he would look into the matter. Ms. Joanne Engstrom, 110 N. Kenilworth Avenue: Ms. Engstrom asked about the grading or improvements to shared driveways. She stated that her neighbor has made some changes and it has affected stormwater drainage. The Mayor explained that one neighbor cannot divert or change the grading without common engineering and the approval of the Village and other party. The Mayor asked Assistant Village Manager Strahl to research the Code and report back to Ms. Engstrom. Ms. Barbara VanArsdale, 414 CanDota: Ms. VanArsdale said she just came to visit and listen. Mr. David Schein~ 512 S. NaWaTa: Mr. Schein handed out seeds for Four O'Clock plants, and provided information about the plant. Mr. Schein informed the Board that the evening before he stopped into the Elk Grove Township Hall to get a fishing license and was told he Would have to provide his social security number. He checked with the Illinois Department of Natural Resources and was told that there was a new federal law that requires the State to get that information as part of an effort to track down "deadbeat dads". Mr. Schein expressed concern about his right of privacy, and that the Village should be concerned about the law being expanded to require local governments to obtain social security numbers for taxes it collects. Mr. Schein suggested that the new village hall include a "senior/community center" rather than just a senior center or a senior/teen center. Mr. Schein expressed the opinion that the Mayor's response to the resident expressing an opinion about the Suburban O'Hare Noise Commission was out of character at the last meeting. The Mayor informed Mr. Schein that he has had several discussions with that individual about the matter, and that the individual was only trying to use the platform for getting his message across. Mr. Merrill Cotten, 2710 S. Briarwood: Mr. Cotten expressed his view that the construction on Golf and Algonquin Roads is going nicely, and is g. lad to see they are making progress. Coffee with Council Minutes May 11, 2002 Page Three Mr. Cotten asked why the trustees' offices in the new village hall are so much smaller than the Mayor's. He said he believes the Mayor's office should be smaller since he is only a pan-time mayor, and he would have access to several conference rooms. He also stated that we should have asked the amhitects to start small on the village hall and parking garages and then build in options to enhance based on how much money was available. His view is that the parking garage would be considered a "Taj Mahal", and felt we could build one for $9,000 to $11,000 per stall, rather than $17,000 per stall. Trustee Hoefert said that the size of the Mayor's office is not too big considering the many meetings he holds there, the hours he puts in, and the stature of the position. Trustee Skowron said that Mr. Cotten should not personalize it to Mayor Farley, but rather the position of mayor, whomever it may be in the years to come. Roger Schonenwise, 1209 W. Linc~)ln Street: Mr. Schonenwise expressed his appreciation for the effort to beautify the Village. He wondered, though, if we have deadlines in our contracts, and the oversight in place, to ensure that projects get completed in a timely manner. He cited many projects that are seeming to take forever; including the Rt. 83 street lighting, the Village sign at the train station, the brick paving by the ice cream store, our empty lot next to "Ye Olde Town Inn" and the vacant lot at Golf and Busse. He said it is frustrating to not see things moving. Mayor Farley explained that many times we are having to wait for Other parties, such as IDOT or Corn Ed. Mayor Farley stated that the Board is frustrated with the delays as well. Ms. Cathy Zadel, 601 Bob-O-Link Road: Ms. Zadel handed oi~t a copy of a plat of survey of her home and a letter she sent to Community Development Director Bill Cooney regarding the parking of her vehicles on the parkway. Her current driveway allows for the parking of one vehicle and she has four registered vehicles. For the past 25 years she has parked vehicles on a portion of the parkway that was graded with gravel. Recently, she was informed that she could no longer park vehicles on the parkway, and in fact has begun receiving police citations. Ms. Zadel expressed concern that the parking ordinance was enacted after they had begun parking on the parkway. Ms. Zadel was asking the Board to allow her to continue parking on the parkway and to direct the police to stop issuing her citations. The Mayor asked Ms. Zadel if the garage is used for the parking of cars. Ms. Zadel said that cars were not parked in the garage, that it was used for storage. Ms. Zadel did acknowledge that they could clean the garage and get one c~r inside. Both Trustee Skowron and Mayor Farley expressed concern over the precedent that would be set if the Board allowed her to park cars on the parkway. The Mayor asked Ms. Zadel if she could expand her driveway, making it wider and deep~. Ms. Zadel said she really did not want to spend the money. Trustee Skowron expressed that with all the one car garages in town, many residents face the same parking problems as Ms. Zadel. Mr. Brad Hale, who resides at the home, said that their situation is made worse by the fact the home sits on a comer lot and has more restrictions. Mr. Hale questioned why the Code is being enfomed so tightly after all these years. Assistant Village Manager Strahl said he did not know, but suggested that it might be due tc~ street improvements in the area. offee with Council Minutes May I 1, 2002 Page Four Trustee Hoefert expressed concern that if the Zadels were allowed to park on the parkway the Board would have to let others. Mr. Hoefert stated that the Zadels have options, subject to a review of the Code. Trustee Skowron stated she could not support allowing the Zadels to-park on the parkway. Ms. Zadel asked if the Village could give her a little'time to work out a solution. Dave Strahl stated that any parking arrangement could not be open-ended. A building permit would'have to be pulled in the near future for consideration of the relaxation of the parkway parking prohibition. Trustees Zadel and Hoefert suggested that Ms. Zadel submit a proposal for the staffto review. Mr. Strahl asked Ms. Zadel to submit a letter to his attention asking that she be allowed to park on the parkway without citations until the end of the month, at which time a more permanent solution on her site could be initiated. Ms. Zadel agreed to do so. Mr. Hall asked the Village to look into the left turn restrictions .from Rand to Prospect Manor and see if they are still necessary. The meeting was adjourned at 10:45.a.m. Respectfully submitted, I:\Correspklntlk2002\CoffeeCounciI - 5-11.doc Douglas R. Ellsw0rth, CPA Director of Finance