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HomeMy WebLinkAbout05/02/2002 VB minutes workshop MINUTES VILLAGE OF MOUNT PROSPECT SPECIAL VILLAGE BOARD WORKSHOP MAY 2, 2002 The meeting was convened at 6:09 p.m. by Mayor Farley. Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Irvana Wilks Trustee Michael Zadel Absent: Trustee Michaele Skowron Staff Present: Village Manager Michael E. Janonis Assistant Village Manager Dave Strahl Director of Community Development William Cooney Also Present: Dave Olson and Dan Polfsus, W.B. Oison Fred Sickler and Charlie Friedlander, DLK Architects Mount Prospect Public Library representatives Village Manager Janonis provided a review of the items that had been discussed at the March 26, 2002 Committee of the Whole meeting. He stated the original estimate for the Parking Deck was $5.5 million assuming 400 vehicles. The cost estimate that was discussed at the March 26 meeting was estimated at $7.7 million for 384 cars; therefore, a deficit of $2.2 million was discussed at that time. The estimate this evening is being presented at $6.5 million for 372 cars. This revised estimate is the result of more extensive review of the items necessary for the Deck construction and some revisions to the possible utilization of a different brick material for.the exterior. He stated the project is still approximately $1 million over the previous estimate. The discussion this evening is to focus on whether the Board is comfortable with releasing the Architects to complete design development on a Deck for 372 cars at the projected $6.5 million cost. He stated that the reduction from 384 cars to 372 cars was based on the programming of the Deck which includes elevators, mechanical rooms, handicapped spaces and ramps. He stated the previous 384-car estimate was based solely on the projected number of vehicles that would fit on the site. Village Manager Janonis also stated that the original estimate for the Village Hall was $6.5 million based on 35,000 square feet at approximately $186 a square foot. The estimate that was presented to the Village Board on March 26 was $8.1 million for 47,000 square feet at $183 a square foot. With an overage of $6.5 million, it is anticipated that there will be further discussion of the Village Hall at a future meeting; however, it is unlikely that a substantial reduction will be possible for the Village Hall as there was for the Park Deck estimate. here are two options available to consider regarding the Parking Deck. The Deck can be reduced in cost by reducing the number of vehicles. For example, Option B which is being presented as the $6.5 million option includes $5.9 million for a plain vanilla deck plus $400,000 allowance for brick cladding and a $200,000 architectural allowance for 372 cars. Option C for $4.8 million would also include the $400,000 for brick and the $200,000 architectural allowance for a total cost of $5.5 million but the vehicle count would be reduced to 302 vehicles. There was discussion regarding the two Deck size options and the related expenses to construct each. There were also discussions regarding the justification for several expenses that Olson had previously identified in their revised budget. There was also discussion regarding the proposed book-drop location outside of the Deck. There were also questions regarding other funding options if approval were to be provided. Among the options mentioned were additional Bonds and transferring of some TIF money, if available. General consensus of the Village Board was to move forward with the design development for a 372 vehicle Deck with the thin brick treatment and consideration for up to $200,000 for architectural features. Dave OIson mentioned that if the Deck were to be engineered for 302 cars and an additional floor were to be added later for more vehicles, he stated the expense would be quite costly due to the need for cast-in-place concrete and the unfortunate limitations of pre-case concrete due to the ability to "crane in" various pieces. There was also discussion among the Village Board members outlining various architectural features and whether such features should be tied to the Village Hall building or should the Deck should be used as a transitional structure between the Library and the Village Hall. There was a preference expressed regarding a neo- classical look for the Village Hall with respect to the architectural styles .of both buildings and the direction provided to the architects centered on other appearance options. The meeting was adjourned at 7:40 p.m. Respectfully submitted, Dave Strahl Assistant Village Manager H:\GEN\Village Ha11\050202 Village Board Workshop Minutes.doc