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HomeMy WebLinkAbout12/12/1995 COW minutes REVISED 1/9/96 MINUTES i~ ~COMMITTEE OF THE WHOLE DECEMBER t2, 1995 I CALL TO ORDER Mayor Gerald Fadey called the meeting to order at 7.35 p m. Present at the meeting were Mayor Gerald L Farley, Trustees George Clowes, Richard Hendncks, M~chaele Skowron, and Irvana Wilks Absent from the meeting were Trustees Timothy Corcoran and Paul Hoefert Also present were. V~llage Manager M~chael Janon~s, Assistant V~llage Manager Dawd Strahl, Pubhc Works Director Glen Andler, Deputy Pubhc Works Director Sean Dorsey and Commun~cabons Adm~mstrator Che~jl Pasal~c II MINUTES Acceptance of the Minutes of November 28, 1995 Motion made by Trustee Clowes and Seconded by Trustee Skowron to approve the M~nutes Trustees Clowes and Wilks requested some mod~fications to the Minutes and requested the Minutes be resubmitted at the next meeting for approval III CITIZENS TO BE HEARD None IV. WELLER CREEK PROJECT PROGRESS REPORT Public Wod(s Director Glen Andler provided an overview of the RUST findings to date He stated that the majority of the contract had been completed except for the hydrauhc calculations needed to determine proper capac4ty and to determine if the capacity would affect any proposed solutions He stated there had been three meetings with the Weller Creek C~t~zens' Ad Hoc Committee to date. Among the actlv~bes of the Committee was a wdeotaped walk of the Creek from end to end Th~s walk took place in the Creek bed It was important to perform th~s type of review to determine how badly the Creek banks really were because the most effecbve way to wew the problems is from the ground-up Paul Schwartz, Landscape Engineer for RUST Engineering, provided an overview of the Creek status through the use of the video taken from the Creek bed He stated the Creek ~s approximately 2 2 m~les in total length and the Creek had been broken into four general regmns Generally, the problems with the Creek are a result of severe erosion In order to resolve some of these problems, access~blhty to the Creek ~tself has to be resolved He stated the tree canopy ~s qu~te dense and ~t does not allow for very much hght to get to the Creek banks for grasses to grow Grasses have a much better so~l holding capac4ty than trees The worst secbon of the four ~s the School to Elmhurst sectmn as depicted in the v~deotape He also prowded a general overview of some possible solutmns which could be used on the vanous Creek sections based on the cond~bons unique to each section Melcy Pond, Project Engineer for RUST, spoke She felt that the recommendations that RUST ~s putting forward w~ll focus on the most severe section and ~nclude estimated costs Approximately $350,000 for reconstruction of the Emerson Street bridge, $250,000 for the Main Street area and pedestrian bridge, apprex~mately $1 million for slope ~mprovements and blo-englneenng amounting to approximately $750,000, for a total of approximately $2 5 m~lhon for the School to Elmhurst section Grace ,DeVito, Chairperson for the Weller Creek Citrzens' Ad Hoc Committee, spoke She read a letter to the Board prowd~ng a general overview of the Committee d~scuss~ons to date and the concerns about the proposed solubons Among the ~tems of concern are the respons~b~hty for maintenance and the fate of the trees located ~n the Creek She also stated that ~t was ~mportant that the residents be prowded some type of guidance ~n terms of which plantings they should consider to assist in maintaining the repaired slope Finally, the Committee had requested a conceptual drawing of an overall solubon in which they could readily vls,uahze what the improvements may entail A need for a firm t~me frame to beg~n solubons was requested by the Committee once the final report ~s prepared General comments of the V~llage Board members followed ~n which questions were raised concerning how much the Emerson Street bndge may have to be raised to accommodate the improved Creek flow The different types of materials used to anchor the Creek bank were also d~scussed Public Works Director Glen Andler stated that he hoped that the rema~mng contract items would be concluded by the end of February ,They are currently working on some final determinabons relative to ownership of the Creek and adjoining properties Village Manager Michael Janonis indicated that this item was provided to the Village Board for information purposes only Once the final report is concluded, it ~s expected that another update w~ll take place and at that t~me the V~llage Board will d~scuss possible flnan~ng options relabve to cost estimates and proposed solutions DISCUSSION REGARDING MODEL ,TELECOMMUNICATIONS ORDINANCE Communications Administrator Cheryl Pasalic provided a general overview of what the history behind the development of the Model Telecommumcaflons Ordinance (MTO) and prowded general informabon for the reasons that many other commun~tms also felt that such a model Ordinance would be beneficial to them Mount Prospect has encountered severe hmltat~ons of its nght~of-way space due to the numerous demands for the use of th~s space and the various conflicts between different ut~l~bes for this space The MTO prowdes a framework to deal w~th the d~fferent providers within the right-of-way Ms Pasahc prowded a general overview of the process for rewew by staff at the t~me a permit request ~s submitted The MTO w~ll provide a general framework for any future agreements with providers or pass-through prowders which w~ll streamhne the review process ~tself General comments by the V~llage Board members ~ncluded the following ~tems. Some discussion about the ~nter-relat~onsh~p of IDOT permits for work ~n the right- of-way compared to V~llage responslb~hty of controlhng the right-of-way As part of the implementabon of this Ordinance, the V~llage has contacted IDOT and both IDOT and the V~llage have come to an agreement on enforcement of Village Codes ,n IDOT's right-of-way The proposed fees which would be included w~th the Ordinance would be set at a level which would cover the V~llage expenses for Plan rewew and ~nspecbons There will still be a need for a separate Franchise Agreement with each prowder, however, the Franchise Agreement w~ll be relatively basic because the MTO will have addressed a majonty of items which would typ~celly be contained in a Franchise Agreement It was also d~scussed that a Model Franchise Agreement is under development by representatives of the Northwest Municipal Conference and once developed should assist communities in drafting appropriate Franchise documents Some Board members recommended a coordination effort be undertaken so that a centralized agency would be responsible for the provisions of the MTO, therefore, each commumty would not be responsible for all components outhned ~n the Ordinance Jodi Cam, legal counsel for Metropolitan Fiber Systems of Chicago (MFS), spoke ~'~ She stated that the MTO as drafted is very well orgamzed and is probably necessary for the community She stated that she felt it was important that input ~s sohc~ted from the industry which th~s Ordinance ~s to regulate She stated that MFS has been working w~th the V~llage s~nce July of 1994 in order to get approval for laying cable w~th~n the nght-of-way along Wolf Road She stated that any further delay would adversely impact MFS' ab~hty to complete their business agreements She requested th~s Ordinance be moved forward as quickly as possible She requested the Board consider drafting a temporary Agreement as provided previously by MFS until the MTO is approved so that MFS has no further delays Consensus of the Village Board was not to enter Into any temporary agreements with any provider or pass-through provider Including MFS at this time. Members ~supported the final drafting of the MTO for additional consideration at a Village Board meeting. The Board also requested the Village Attomey provide an oven~iew of the AgreemenL The Board also requested additional information concerning control of rights-of, way by govemment entities. VI. MANAGER'S REPORT None ~-~ VII, ANY OTHER BUSINESS Trustee Skowron requested Minutes from the previous Board meeting be reviewed and approved at a subsequent meeting She had concerns that previously requested rewsions by Board members had not actually been confirmed at a subsequent meebngs Consensus of the Village Board was to request the Safety Commission to review safety Issues at railread crossings throughout the Village and determine whether additional education needs to take place to minimize the danger of the train crossings. Trustee Skowron also stated a concern with the location of the stop-bar at Northwest H~ghway and Central Road, primarily the stop-bar on the east bound lanes of Central Road at the Northwest H~ghway intersect~on Mayor Farley stated that Trustee Corcoran had requested a deferment of the scheduled vote on 12/19 on the proposed Gun Ordinance due to h~s travel schedule on that date Trustees Clowes, Henddcks and Wilks were not supportive of defernng th~s ~tem untd January 2 Trustee Skowron and Mayor Farley supported the deferment ADJOURNMENT There being no further bus~ness, the Committee of the Whole meebng was adjourned at 10 54 p m Respectfully ~u~~ DAVID STRAHL DS/rcc Assistant Village Manager