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HomeMy WebLinkAboutRes 24-86 07/01/1986 RESOLUTION NO $ 24- 8 6 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COUNCIL IMC.. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been de t ermi !'led by the Mayor and Board 0 f Trustees of the Village of Mount Prospect that Illinois Prairie Girl Scout Council, Inc. shall provide a special Summer program for the children of Boxwood in the corporate boundaries of the Village of Mount Prospect;and WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate-income persons; being that 51% or more of the children served by this Program come from low-and moderate-income families. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Vi llage Pres ident of the Village of Mount Prospect and the Village Clerk are hereby authorized to execute a contract for Community Development Block Grant Implementation, which contract is between the Village of Mount Prospect and Illinois Prairie Girl Scout Council, Inc. a not-for-profit corporation, said contract is attached to this Resolution. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: Arthur, Farley, Floros, Murauskis, Van Geern, Wattenberg None ABSENT: None PASSED AND APPROVED this 1st day of July , 1986. (;~ývL )/ t&~~ 7 Mayor "' ATTEST: 1~~~ VI age C e1' AGREEMENT This Agreement is entered into this lii" day of /",l. 1986, by and between the Village of Mount Prospect, a /f)ody Rolitic of the State of Illinois (hereinafter referred to as the 'VILLAGE" and Illinois Prairie Girl Scout Council Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the IICOUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HUD) , the VILLAGE elects to contract for services with the COUNCIL for operation of a special Summer program for the children of Boxwood as outlined in the Scope of Services attached herewith as Exhibit HAil. SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $5,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE' s contractual obligat ion as ident ified in Section I shall be limited to the maximum amount specified, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of action, expenses, injuries, losses or damages of whatever kind, character - 1 - of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or, those acting under it, to conform to the statutes, ordinances or other regulations or requirements of any gov- ernmental authority, in connection with the COUNCIL's per-for- mance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE at the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affir- mative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspi- cuous places available to employees and applicants for employ- ment, notices setting forth the provisions of this non-discrimina- tory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit flAil. E. Availabilit of Law Re ulations and Orders. The VILLAGE sa, upon t e request 0 te COUNCIL, provi elt with copies of all laws, regulations and orders, including those cited - 2 - in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. SECTION IV Compliance With Laws The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTION V Submission To HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $5,000.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit one invoice to the VILLAGE with a comprehensive per~ formance report and completed Exhibit B upon conclusion of its performance under this Agreement. Said comprehensive performance report shall include information on: 8. b. Number of children participating in program per day Number of hours of activity for children per day Types of activities provided to children Number of trips taken and number of children on each. c. d. - 3 - 2. The COUNCIL shall also have completed by the parents or guardians of each child the Certification Form, Exhibit C. This form may be part of the child's application for participating in the program. 3. All costs billed to the Village shall be computed on the basis of actual cost as follows: a. Staff maximum compensation: Director (1) $ 650.00 Program Director (1) 350.00 Adult Assistant (6) at $250 each 1,500.00 Student Assistant (6) at $100 each 600.00 b. Actual cost of transportation not to exceed five (5) round trips $ 925.00 c. Actual costs of office supplies, program supplies, food and drinks, registrations, insurance, admission fees and custodial fee, not to exceed a total of $1,275.00. SECTION VI I Length of Contract This Agreement shall be valid until September 15, 1986 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the completed tasks shall be billed to the Village and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignment The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. - 4 - SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepaid, to the respective parties as follows: to the VILLAGE: Mr. Stephen M. Park Director of Planning and Zoning Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL: Mrs. Clairine Hall, Executive Director Illinois Prairie Girl Scout Council Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 Th is Agr eement is entered into th is ~':>5 7\v.:.\'4 , 1986. '" day of THE VILLAGE OF MOUNT PROSPECT /" 7 .Æ By: ~L_~ ~~A_Æ~- Presiden~¡of t e VIllage Board v 7~~~ ATTEST: ILLINOIS PRAIRIE GIRL SCOUT an Illinois not-for-profit corporation /ff) () ~/ ~ B Y :~lL£.LÆ "- f '/~I Executive Dfrector 4(~ ~~\) otary ublic MY COMMISSION EXPIRES JAN. 13, 1988 - 5 - EXHIBIT A ILLINOIS PRAIRIE Gn~L SCOUT COUNCIL~ [NC. A PROPOSAL TO THE VILLAGE OF MOUNT PROSPECT FOR THE PROVISION OF A SPECIAL SUMMER PROGRAM IN 1986 FOR THE CHILDREN OF BOXWOOD Illinois Prairie Girl Scout Counci 1 570 East Higgins Road. Elk Grove Vi l1age, IL 60007 640-0500 Dolores Condon, President Clarine Hall, Executive Director 570 EAST HKKiíNS ROAD ~ ELK GROVE VILLAGE, ILLINOIS 600070 (312) 640-0500 SUPPORTED ;N I'A ¡T BY <1NITED FUND coriTRIBUTIONS The Illinois Prairie Girl Scout Council is requesting $5,300 in community development block grant funds from the Village of Mount Prospect to conduct a Boxwood area summer program. "Summer Safari '8611 would closely resemble our 1985 project, which was favorably evaluated by both staff and recipients. The project has several objectives: 1. To provide constructive, structured activities for Boxwood 2. girls and boys; To give the children significant contacts with consistent groups of peers or with particular adults; To provide support to the families of this apartment complex; 3. 4. To provide summer jobs and training in youth leadership and social service; and 5. To do our part as an agency to i nvo 1 ve several segments of the community in the dual problems of child care and jobs. ¡he Need and the Problem In suburbia in 1986, virtually every community has pockets which concern youth workers, police, and village officials. The populations of these areas differ from town to town, but they have certain traits in common: a high percentage of low and moderate income residents, a higher than average percent of minorities, a high rate of transients~ many working single parents, and children in need" of physical and mental attention that focuses on the quality of life. ,. Page 2 It is to the great credit of the Vi1l age of Mount Prospect that they have moved to meet the problems of the Boxwood area, where one of the main sources of recreation was to set a fire in the dumpster and watch the fire engi nes come or to go next door to Randhurst and break a windshield.* As an agency, the Illinois Prairie Council cannot solve all the problems of single parents who are isolated and struggling economically, or of the boy who spends most of his time in the principal's office. We can, however, do what we do best: offer these fami 1 i es f1 'Ie weeks of stable, supervised summer activities for their children, activities which are fun . and enriching, led by positive adult role models. Moreover, many Boxwood chil dren have now been placed in Gi r1 Scout troops at Eucl i d School; these troops serve as a continuation of the summer program. The Plan The Iìlinois Prairie Girl Scout Council proposes to offer all boys and girls between the ages of 5 and 11, a program of constructive activities, recreation, and field trips. Two mornings a week will be devoted to sports, games, crafts, songs, films and special guests, all planned for learning and fun. Special guests will include community resource people who speak to an identified need; this group * last summer an additional problem surfaced: a social worker/speaker identified two children whose questions made her suspect that they were victims of child abuse. They turned out to be members of the same family. , . Page 3 usually includes a representative of the phone company, 11 librarian, a dentist, Officer Friendly, and paramedics who teach simple first aid. Many of these resource people seek to alleviate the anxieties of III atch-key" children. "Safe and Sound at Home Alone" materials reinforce these visits. These Our sessions will run from 9:30 a.m. to 2:30 p.m., two days a week (two hours 1 anger than in the past). One day week will offer a field trip from 9:30 a.m. to 4:00 p.m. to locations which fit the needs of the children. This summer's field trips are as follows: Ryerson Forest Preserve Conservation Area, Field Museum. Crystal Lake to go swimming. Lincoln Park Zoo, Wendella Boat Cruise, and the Swinging W Ranch in Wisconsin for horseback riding and a hayride. A total of 60 children would be served for five weeks from July 8 to August 7, when there is a gap in other services. Our staff has learned that it takes five weeks for some children to begin to benefit from summer programs; in 1984, one boy, clearly pre-delinquent, began by characterizing everything as "stupid". At the end of five weeks he was freely acknowledging his enjoyment. Youth-workers know the value of consistent. structure- ori ented programs to children whose 1 i ves lack order. Girl Scouting offers such consistency and Summer Safari '86 would incorporate these principles. Parents would be expected to contribute three dollars apiece to the program; this gives them more ownership, we have found. '. '.~.~ .~"~,','m,'m~', '.' .'.. . . .,.,'""m,w,=,".wmNmu"" u"""" ,w,'X',«'X~,""', ,',',w,',',',',', ",',',w==umm,', , , Page 4 The Staff Given the variety of ages, the children from 5 to 11 would require careful supervision. A paid, experienced adult coordinator would head the program assisted by other adults and youth aged 14 and over, Last year's excellent coordinator, Erica Dabrowski, is available again. She is a former resident of Boxwood and a fine Girl Scout leader. As many staff as possible will be Boxwood residents, and our male intern from Forest Hospital is returning. A Boy Scout volunteer who was active in Korea and Okinawa has called to volunteer. The entire program would be supervised by Girl Scout professional staff, who are highly experienced in implementing similar projects. The Site Euclid School is an ideal site for the project; it will again be available. They are enthusiastic about our program. Future Funding The Council has never dropped a successful outreach program when the need continues to exist. Budget See attached ~-- --- -~~ ~ -.-- ~ ~ ~ ... ~__m~'~" ~-~-~-~-~~.~-~~~'~_.w~.wmmm~~mYmm~'=='~... .w'~~'~~"'~"".-.w,~',uu"."".=",=,.wmm.wm.===m.Q.u,'x'Cw.. U.'.. .'.'.. .'. .'.'.'.'.""~'P-'.=,.-.'~"............ ~. ;. q BUDGET -- Staff gratuities. . . . . . . . . . . . . . . 0 .$3.100.00 One director @ $650.00 One Program.director @ $350.00 Six adult unit leaders @ $250.00 Six student assistants @ $100.00 Staff assignments. size, and costs remain the same. All contract employees with no fringe benefits. Transportation. . . . . . . . . . . . . . . . 0 5 round trips @ $185.00 Office supplies, program supplies, food and drinks, registrations, insurance, admission fees, custodial fees. . . 0 . . . . . . . . . . . . . Wi th the 1 anger hours, ch i1 ciren will now bri ng their lunch three times a week and we will supplement with snacks and drinks; we will also supply Summer Safari T-shirts, both to build identity and to keep children together on field trips. Other costs include sports equipment, craft supplies, supplies for hygene education and snack-making demonstrations, and postage and printing. No administTðtive costs included. Total..................... * We are applying to the Police Association for a $300.00 grant. 925.00 1,275.00 $5,300.00 * _'m~_'m~_wmm~~"Ú--._-_._.----~--","'~~- --.. w".w.w.w---'_w_~=~_'.wm_Q~~'_------_... ....'w^,w'.'-<'--<~-~ 'f""" EXHIBIT B IllINOIS prAIRIE GIRL SCOUT COUNCIL INC. <& Special Suazmer Chi 1dren&s Program if) Boxwood Child's Name Address . CHECk 1 In Boxwood Not in Boxwood --- '6- -------- ~ ---- .-------- ---~---- --- ---. ----- _. --- I hereby certify that the above infonnation is corr-ect and that no work ,,¡as perfonl1ed under a third party contract. .0. - - - -. - - - - ----_.0._- ----- - -.0.. Cia r i ne Hð ì í. ! '¡live Director .. ..-._-~-- ..._.~__m_~_:=:::._. .... ..m~:_~~=.~:........ ,~.:. .... ."--~~-""""'.C.".._á._.... , . THE DISCOVERY DAYS PROGRAM HAS BEEN PROVIDED BY ILLINOIS PRAIRIE GIRL SCOUT COUNCIL THROUGH A FEDERAL GRANT FORM THE VILLAGE OF MOUNT PROSPECT. IN ORDER TO COMPLY WI TH GOVERNMENT GRANT REGULATIONS, THE VILLAGE OF MOUNT PROSPECT REQUIRES THE FOLLOWING INFORMATION. PLEASE COMPLETE THE FORM BELOW AND RETURN WITH YOUR CHILD TO THE DISCOVERY DAYS PROGRAM. THIS INFORMATION IS CONFIDENTIAL. This is to certify that my child, , is participating in the Discovery Days Program of the Illinois Prairie Girl Scouts and that my household"s annual income does not exceed <-) the annual income shown below: exceeds (-) Household Size Annual Household Income 1 2 $19,250 22,000 3 4 24,750 27,500 5 6 29,200 30,950 7 32,650 34,400 8+ Date: Parent or Guardian CERTIFICATION FORM Exhibit C