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HomeMy WebLinkAboutRes 21-87 07/21/1987 RESOLUTION NO. 21-87 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COUNCIL, INC. WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program, and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Illinois Prairie Girl Scout Council, Inc. shall provide a special Summer Program for the children of the Boxwood area located within the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefiting low and moderate income persons; being that 51% or more of the children served by this program corne from low and moderate income families. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Village Clerk of the Village of Mount Prospect are hereby authorized to execute a contract for Community Development Block Grant Implementation, which contract is between the Village of Mount Prospect and Illinois Prairie Girl Scout Council, Inco, a not-for-profit corporation, said Contract is attached hereto. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Arthur, Farley, Floras, Murauskis, Van Geem, Wattenberg NA YS: None ABSENT: None PASSED and APPROVED this 21st day of July, 1987. {~/~ i Fcu.-"",---- caroly1 H. rause Mayor ATTEST: ~.~ / y.-£. /b/( C/I ~ Carol A. Fields Village Clerk , AGREEMENT This Agreement is entered into this .2i.ilday of J....,J~ 1987~ by and between the Village of Mount Prospect, a bo.y Ro1itic of the State of Illinois (hereinafter referred to as the 'VILLAGE" and Illinois Prairie Girl Scout Council Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTiON I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban Development (hereinafter referred to as HOD), the VILLAGE elects to contract for services with the COUNCIL for operation of a special Summer program for the children of Boxwood as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II , Amount 0 f the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $5,200.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Development Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Sect ion I I , to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HOD for such purposes. SECTION III Conditions of Contract A. Jn~emnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of Its officers, agents, employees, servants, attorneys, insurers and Successors from any and all claims, demands, causes of action, expenses, injuries, losses or damages of whatever kind, character - 1 - ......-..,...-.......-...n____-.....,.,.w.w.-.'.'.-.-,-,',',',W,-.~',-,-,-,~,-,w,'.-,-,'",,~.-.-.~.,......,__m-n--.nn.com..--.........- , of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or, those acting under it, to conform to the statutes, ordinances or other regulations or requirements of any gov- ernmental authority, in connection with the COUNCIL's per-for- mance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the Indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE at the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. B. !!.on-discri~ination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affir- mative action shall include, but not be limited to the following: ymployment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspi- cuous places available to employees and applicants for employ- ment, notices setting forth the provisions of this non-discrimina- tory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreement. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the ðomptrollerGeneral of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the contract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit s'AtI. E. Availabilit of Law Re ulations and Orders. The VILLAGE sa, upon t e request 0 t e U IL, provl e It with copies ~f all laws, regulations and orders, including those cited - 2 - ,', -- ,,"'_~~~.n n,.---'w,'C,~',.',',',~',.',.,',".', ,',",'-~. '-~""m.m.m""""WN,vm,',',',','mmm,",',=,',',', -, ,""" "."..nmnn.'N,=,n,',',',n,",=,',~,',',',',.c,=,",.,.,",',', ',,"'~,-,-,_,,"'~n~,.._._._.. ,n" , in this co~ttact, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. SECTION IV Compliance With Laws The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTiON V Submission To HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition or funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising rrom the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reporting A~rangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $5,200.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit one invoice to the VILLAGE with a comprehensive per- formance report and completed Exhibit B upon conclusion of its performance under this Agreement. Said comprehensive performance report shall include information on: B. b. Number of children participating in program per day Number of hours of activity for children per day Types of activities provided to children Number of trips taken and number of children on each. c.. d. - 3 - " , 2. The COUNCIL shall also have completed by the parents or guardians of each child the Certification Form, Exhibit C. This form may be part of the child's application for participating in the program. ' 3. All costs billed to the Village shall be computed on the basis of actual cost as follows: a. Staff maximum compensation: Director (1) $ 650.00 Program Director (1) 375.00 Adult Assistant (6) at $255 each 1,530.00 Student Assistant (6) at $110 each 660.00 b. Actual cost of transportation not to exceed five (5) round trips $ 850.00 c. Actual costs of office supplies, program supplies, food and drinks, registrations, insurance, admission fees and custodial fee, not to exceed a total of $1,430.00. SECTION VII ~ , Len&th of Contract This Agreement shall be valid until September 15, 1987 and may be terminated by either party upon thirty (30) days written notice. All costs associated with the completed tasks shall be billed to the Village and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignment The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. - 4 - , SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepaid, to the respective parties as follows: to the VILLAGE: Mr. Stephen M. Park Director of Planning and Zoning Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL: Mrs. Clairine Hall~ Executive Director Illinois Prairie Girl Scout Council Inc. 570 East Higgins Road Elk Grove Village, Illinois 60007 ::f'u1iŸ' Agr~e~~~i. i s entered into th is I d/S7 day of THE VILLAGE OF MOUNT PROSPECT ATTEST: ~ '~. 1~~~Æø Vl age Clerk /fJ /' ./1 1/ By: La/t/l£:Þ..- Iïf- .. ,IéVß?-t-~ Presidenif of the Village Board ILLINOIS PRAIRIE GIRL SCOUT com~c I L, INC. an Illinois not-for-profit corporation ATTEST: By: ;J4! Notary Public - 5 - " A ilLINOIS PRAIRIE GIRL SCOUT COUNCIL, INC. Schedule: Girl Scout Summer Safari Monday, June 22: Get a~qualnted, general program, silk screen T-shirts Wednesday, June 24: Field Trip: Pirates Cove Theme Park Thursday, June 25: Hawaiian Day - grass skirts M::mday, June 29: Field Trip: Spring Valley Nature center TNednesday, July 1: American Indian Day Thursday, July 2: Fourth of July Day - flags Monday, July 6: Brookfield Zoo \{ednesday, July 8: Chinese Day - ki tea 'I':'1U1'sday, July 9: German Day Monday, July 13: Museum of Science and Industry ìolednesday, July 15: Italian Day - pasta pictures Thursday, July 16: Mexican Festival - p:tpier mache' Monday, July 20: Trip to Naper Settlement; lunch in fort, guided tour ivednesday, July 22: American Heritage Day Thursday, July 23: Field Day - races, competition Field trip plans not totally firmed up. On each non-field trip day,the director will have schedules of planned program. activities from every unit leader which will include: songs, games, crafts, movement games~ creative dra~8tics and story time reading. Community resourCe people such as Kevin Condon of the Mount Prospect Police Dept., plus a librarian, a veterinarian, or a pet store owner will come in to work with the children. It is of interest that we have held two staff training sessions in cooperation with the Forest Institute of Professional Psychology. Subjects include: Conflict Resolution; Helping Children Build Self-Esteem; gangs; Awareness of Cultural Differences; Child Abuse; Substance Abuse. I~~~~J~' VlL~~N~~N~~UND ZONING u NT PROSPECT 570 EAST HIGGINS ROAD to ELK GROVE VIUJ\GE, ILUNOIS 60007 .. (312) 640.0500 SUPPORT ED IN PM,¡ B'( UNIHO ftJ~l[) (ONm!flijTIO~fS [JJU.B I T B , H. U NO I S pr.A I HI E G lRl SCOUT COUNC II me. . . ~ Specfa1 Sulimer ChUdren6s Program f~ Boxwood Ch11d~s Name Address . CHECK 1 In eoxwood Not in Boxwood - --_0- -- --::::;- --- -- ø_-- ø_..--. -- ---. - - .------ ---- ------------ - -- ---- - --- --- -------.--- -------- .-------------- ----------. --- -"-' -.. ----.------- --- - --- ------ ------- ---- -~---- -- ---- ----- - ---.------ . --------- ----- -- . -- ! tlC'r£'b:v certify thJt the ¿¡DOve information is corn,'ct dnd that no H(H-k \ldS perfon:1ed under ð third party contract. C 1 a r i ncb H,d I. ! . - _.- -. -- .-. .. - ¡live Dir(:ctúr --- .---- . -----. --.. -"" . .......n"...mmmn.w...-=.?-...-.-.?:.:.,.,.:.,.:.:",.:.:.,.:.:.:.:.:.......,.,.,....:.,.":.,,....._m..... . , , THE DISCOVERY DAYS PROGRAM HAS BEEN PROVIDED BY ILLINOIS PRAIRIE GIRL SCOUT COUNCIL THROUGH A FEDERAL GRANT FORM THE VILLAGE OF ~1OUNT PROSPECT. IN ORDER TO COMPLY WI TH GOVERNMENT GRANT REGULATIONS, THE VILLAGE OF MOUNT PROSPECT REQUIRES THE FOLLOWING INFORMATION. PLEASE COMPLETE THE FORM BELOW AND RETURN WITH YOUR CHILD TO THE DISCOVERY DAYS PROGRAM. THIS INFORMATION IS CONFIDENTIAL. This is to certify that my child, , is participating in the Discovery Days Program of the Illinois Prairie Girl Scouts and that my householdns annual income does not exceed <---) exceeds <-> the annual income shown below: Household Size Annual Household Income 1 2 $20,600 23,550 3 4 26,500 29,450 5 6 31 , 300 33,150 7 34,950 36,800 8+ Date: Parent or Guardian CERTIFICATION FORM ~ Exhibit C ""'<>"""""""""""'.'.'.',',',',',',',',',',',',"~""~"""""','.',"",',',",',',',',',',',',',"",',W,',',W,'w,','mo'.""" ..",m...m"..'.",.w",w,~,','o,',','",w"""""""'".""""».'.'.'.'.'.'.'.','.W..',',',',',..-mo,',.."""",',~',',',',,',',',-'-~-~-_____'m'..""....._------- - ..