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HomeMy WebLinkAbout5. NEW BUSINESS 3/20/02Village of Mount Prospect Community Development Department MEMORANDUM TO: FROM: DATE: SUBJECT: MICHAEL E. JANONIS, VILLAGE MANAGER DIRECTOR OF COMMXJNITY DEVELOPMENT MARCH 15, 2002 PZ-03-02 - CONDITIONAL USE (AMEND A PLANNED UNIT DEVELOPMENT) 999 N. EL1VmlJRST ROAD MARK GERSHON, ATTORNEY FOR ROUSE - APPLICANT The Planning and Zoning Commission transmits their recommendation to approve Case PZ-03-02, a Conditional Use request to amend a Planned Unit Development for the Randhurst Shopping Center to construct a Costco Wholesale Store, as described in detail in the attached staff'report. The Planning and Zoning Commission heard the request at their February 28, 2002 meeting. In addition to discussing the effect of the development on the shopping center, the petitioner's request for outdoor storage, and the proposed building materials in great detail, the Planning and Zoning Commission modified the list of Conditions of Approval to reflect the public hearing discussions. The Planning and Zoning Commission voted: 1) 5-1 to recommend ~pproval for the outdoor storage request; 2) 6-0 to recommend approval of the Conditional Use request to amend the Planned Unit Development for the property at 999 N. Elmhurst Road with the following conditions: A. Development of the site in conformance with the site plans prepared by Jerry Quinn Lee Architects, March 5, 2002; B. Development of the site in conformance with the landscape plan prepared by Jerry Quinn Lee Architects, March 5, 2002 revised to reflect: · The existing foundation landscaping along Kohl's west elevation with enhancements so the design is in keeping with the new Costco landscaping (subject to the ability of Developer, using commercially reasonable efforts, to obtain approval from Kohl's); · Supplemental site landscaping along the entrance from Elmhurst Road that is in keeping with the landscaping; · Supplemental site landscaping along the access drive by LaSalle Bank's east 'lease area' that is in keeping with the new landscaping installed by Costco (along the west lease area of the fuel station); (subject to the ability of Developer, using commercially reasonable efforts, to obtain approval from LaSalle Bank); · Increase the size of the shrubs to three-feet as required by the Zoning Ordinance. C. Submission of a Lighting plan of the Costco site as required by Sec. 14.2219 of the Zoning Ordinance. Z-03-02 memo to Village Manager March 15, 2002 Page 2 D. Submittal and approval of final Engineering Plans meeting all Development Code requirements which include but are not limited to: * Engineering site plans that identify installing a backfiow preventer on either a new potential water main tap at Elmhurst Road or at the location of the existing backflow preventers at the water tower to address the existing deficiencies in the backfiow prevention system for the entire Randhurst site to the satisfaction of the Director of Public Works; · Inspection and approval by the Village of the disconnection of the existing water and sewer services before demolishing the existing WARDS. E. Submittal of final building 131ans meeting all applicable Building Code and Fire Code requirements which include but are not limited to: · Egress evaluation of the entire mall; · Documentation that the existing fire-main can produce sufficient fire flows for the new facility or installing an additional water main to Elmhurst Road; · Replace the existing fire main as determined necessary by Village Departments if the new building encroaches upon the existing fire main; · Relocate existing fire hydrants, Fire Department connections, and post indicator valves as needed for Fire Department access. F. Approval of appropriate permits by I.D.O.T. and M.W.R.D.; G. Any exposed exterior wall shall be constructed of a textured concrete masonry unit (not a smooth faced concrete block). Upon further staff discussiou held Friday morning, it was determined that the recommended text for condition D with respect to the backflow preventer did not accurately reflect the intent of the proposed improvement recommended by the Public Works Director. Staff respectfully requests that the Village Board consider the original wording listed in the staff memo that reads: "Engineering site plans that address the existing deficiencies in the backflow prevention system for the entire Randhurst site to the satisfaction of the Director of Public Works;" In addition, the Planning and Zoning Commission voted to delete the staff recommendation that the petitioner be required to install brick pavers in pedestrian areas of the Costco project area. While staff can appreciate the petitioner's concerns about long-term maintenance for brick pavers, staff views the site_ improvements done in conjunction with the Costco project as an opportunity to rejuvenate the Randhurst Shopping Center and to trigger the beginning of high quality improvements to the overall mall property. Again, staff respectfully requests that the Village Board consider this site improvement requirement as a condition of approval for the project. Please forward this memorandum and attachments to the Village Board for their review and consideration at their March 20, 2002 meeting. Staff will be present to answer any questions related to this matter. Willia~t). Coon~e~Jr., AICP * MINUTES OF THlg REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-03-02 PETITIONER: Hearing Date: February 28, 2002 Mark A. Gershon for Rouse Randhurst Shopping Center, Inc. c/o Piper Marbury Rudnick & Wolfe 203 N. LaSalle Street Chicago, IL 60601 REQUEST: MEMBERS PRESENT: Conditional Use to amend an existing Planned Unit Development to erect a Costco store at 999 N. Elmhurst Road and Variations to allow oversized signs and outdoor storage Men'ill Cotten Joseph Dormelly Leo Floros Richard Rogers Matthew Sledz Arlene Juracek, Chairperson MEMBERS ABSENT: Keith Youngquist STAFF MEMBERS PRESENT: Judy Connolly, AICP, Senior Planner Michael Blue, AICP, Deputy Director of Community DeVelopment INTERESTED PARTIES: Mark Gershon Peter Kahn Ted JohnSon Mike Stratis John & Mary Czerechowicz Josie Wojciuch Chairperson Arlene Juracek called the meeting to order at 7:33p.m. Ms. Juracek announced the withdrawal of Case No. PC-14-01 and the Commission heard Case No. PZ-02-02. At 8:00, Ms. Juracek introduced Case No. PZ-03-02, a re~luest for a Conditional Use to amend an existing Planned Unit Development to erect a Costco store at 999 N. Elmhurst Road, at the former Wards site. She explained that this case would be Village Bo/rd final. Judy Cormolly, Senior Planner, introduced the staff memorandum for the case. She explained that the petitioner is seeking to amend the Conditional Use permit for the Randhurst Shopping Center Planned Unit Development and demolish the vacant WARDS store and former auto center in order to construct a one-story Costco Wholesale warehouse building and a free standing fuel center at the former WARDS Auto Center location. She described the warehouse store as a membership store that will be located adjacent to the main mall building, in the former WARDS location. The proposed one-story building will occupy the entire footprint of the former WARDS store, extend out into a portion of the parking lot adjacent to Circuit City, and extend into the mall up to the former Lechter's. Costco members can access the store from an entrance cftc[the Costco parking lot. The receiving dock will be located along the north elevation of the building, in close proximity to the Circuit City Store, and more than 500-feet from the closest residence. Ms. Connolly said that, in addition to the warehouse store operation, the petitioner proposes to sell and install tires. The 5,000+ square foot tire operation will be located along the west elevation of the building. The installations will be conducted inside the tire center. Zoning Board of Appeals Arlene Juracek, Chairperson PZ-03-02 Page 2 Ms. Connolly described the proposed 3-pump fuel center, which will have a Costco employee on-site to assist members with operating the fuel pumps. The Costco employee will not pump gas for the members or provide any type of maintenance assistance, but will assist members with the required key card operation needed to access the pump. Ms. Connolly said the petitioner is also seeking a Variation for approval of outdoor storage to display motor vehicles. The location of the proposed outdoor storage would be close to the building entrance, on the sidewalk. The Village's Zoning Ordinance permits seasonal outdoor storage, i.e., Christmas trees, but the petitioner's request to display vehicles year-round does not comply with zoning regulations. Ms. Connolly described the site plan, ,,yhich shows several new pedestrian links, including a sidewalk from the Costco building to the fuel center. In addition, the sidewalk would extend from the fuel center south to Kensington Road. Also, the area in front of the Costco entrance is designated as a pedestrian zone. Ms. Connolly said the Costco building would be constructed of four different bricks, of varying shades and textures, in the brown/red family. The petitioner's elevations show that the store would have peaked roofs and be constructed of varying brick materials (colors and sizes). In addition, recessed walls and colunms would provide vertical relief and break-up the long, expansive walls. The fuel station consists of pumps and a controller enclosure (the controller enclosure is a pre-fab metal building that contains the fuel shut-off and a restroom for the Costco employee). The columns will be constructed of the same utility brick materials as the store and the canopy would be constructed of a textured metal fascia. Ms. Connolly pointed out that the petitioner redesigned the parking lot around the Costco store and provided oversized parking spaces to accommodate Costco shoppers. Traffic circulation around the Costco store is improved by eliminating several access points and creating new landscape islands. Ms. Connolly informed the group that the petitioner revised the site plan since the Commission received their packets. The revised plan addresses staff's concerns concerning a safer, controlled pedestrian area in front of the store. The petitioner's proposal to provide oversized parking stalls will exceed the required parking ratio. Ms. Connolly noted that the petitioner proposes to install wall signs on each elevation of the building and the north and south elevations of the fuel station. The number and location of the signs meets Sign Code regulations, but two of the wail signs exceed the maximum square footage allowed by code, which is 150 square feet. The petitioner would like to install two wall signs that are 384.38 square feet. The sign on the south elevation would be located more than 500- feet from Kensington Road and the sign on the west elevation would be located approximately 400-feet from Elmhurst Road. In the past, Variations were granted for larger wall signs when businesses were lo6ated a significant distance from the right-of-way and had large front elevations. Ms. Connolly said that the petitioner's landscape plan indicates that the loading dock will be screened from view fi'om Elmhurst Road using a berm and evergreen trees. In addition, new landscape islands will be created to improve traffic circulation, beautify the Costco site, and break-up the 'sea of parking' most often found at shopping malls. The landscape plan shows how one of the main mall entrances, by Kohl's, will be improved with the use of decorative pavement (brick pavers) and planting beds. The petitioner proposes to use a variety of plantings throughout the Costco site and will provide foundation plantings in addition to the perimeter/parking lot landscaping. However, adding landscaping 1) by the LaSalle Bank property, which is off of Kensington 2) when entering the mall from Elmhurst Road, and 3) repeating the new foundation landscaping along the Kohl's entrance would be in keeping with other redevelopment projects that upgrade sites adjacent to the project area so the site appears to be developed in a cohesive manner. Also, using brick pavers for the pedestrian walkways and sidewalks will enhance the Costco area and create a link to the decorative pavement by the Kohl's entrance. Ms. Connolly said the Village's Comprehensive Plan designates the Randhurst Shopping Center for community commercial uses. The proposed warehouse, tire center, and fuel center are appropriate uses within this designation. Zoning Board of Appeals Arlene Juracek, Chairperson PZ-03-02 Page 3 Ms. Connolly conveyed the Fire Department's finding that an egress evaluation of the entire mall is necessary to determine the impact of the reduced exit width created by the construction of Costco. The petitioner is required to provide documentation that the existing fire-main can produce sufficient fire flows for the new facility. In addition, if the new building encroaches upon the existing fire main, the petitioner will have to replace that main as determined necessary by Village Departments. Ms. Connolly relayed that the Public Works Department reviewed the project and found that the existing deficiencies in the backflow prevention system for the entire Randhurst site must be addressed to the satisfaction of the Director of Public Works as part of this project, and must be included in the engineering site plans. Also, the disconnection of the existing water and sewer services mus[be inspected and approved by the Village before the existing WARDS building may be demolished. Ms. Connolly further explained that the Crime Prevention Department reviewed the proposal and made several recommendations concerning the landscape plan that would ensure the proposed plantings do not obstruct sight lines or create hazards areas. Ms. Cormolly said the subject site is a Planned Unit Development in the B-3 Community Shopping zoning district. The Costco warehouse store, tire center, and fuel center were not part of the original approval for shopping mall. Therefore, the proposed modifications and fuel facility require amending the original Conditional Use permit through approval by the Village Board, following a public hearing with and recommendation by the Planning and Zoning Commission based on the Conditional Use standards in the Zoning Ordinance. Ms. Connolly noted that the proposed conditional use would be located within the Randhurst Shopping Center, which is an existing PUD in the B-3 Community Shopping District. The petitioner proposes to demolish the vacant WARDS store and build a one-stow warehouse operation that includes a tire center, and a separate, freestanding fuel station. The proposed elevations and varying brick building materials are consistent with other new commercial developments in the Village. In addition, the store and fuel operations would have minimal impact on the neighboring residential properties because it is located 400+ feet from the residences. The proposed conditional use would be in compliance will the Comprehensive Plan and the Zoning Ordinance requirements. Ms. Connolly said that, in order to approve the Wall Sign Variations, the proposal has to meet the standards for a variation as listed in the Sign Code. Ms. Connolly said the basis for granting variations for larger wall signs in the past has been that the signs w~e being placed on expansive front elevations set back behind a large parking lot. tn this case, the justification for the proposed wall signs is consistent with the findings for the p~revious cases. In addition, there are out-lots that limit the store's visibility. The proposed variation is in keeping with the Standards for Sign Variations listed in Section 7.725.A. 1-7. Ms. Connolly said that, in order to approve the petitioner's request for a variation to have outdoor storage, the Board has to find that the request meets the Standards for a Variation listed in the Zoning Code. The outdoor storage area (auto display) is located in a pedestrian area. While the proposed display may be attractive, the location is not conducive to this location and the request fails to meet the standards for a variation because there is no hardship. As an alternative, the display could be relocated to the inside of the store such as the store entrance area. Ms. Connolly said, based on the aforementioned requirements, the proposed Costco Wholesale store, tire center, and fuel center comply with the Conditional Use standards established by the Zoning Ordinance. The proposed wall sign variations are in keeping with the Standards for Sign Variations. However, the proposed outdoor storage does not meet the standards for a variation and there is a viable alternative that meets code requirements. Therefore, Staff recommends that the Planning and Zoning Commission: 1) approve the two 384.38 square foot wail signs; the Planning and Zoning Commission's decision is final for this request; 2) recommend that the Village Board deny the outdoor storage request; Village Board's decision is final; 3) recommend that the Village Board approve the requested Conditional Use amendment at 999 N. Elmhurst Road, Case No. PZ-03-02, with the following conditions: Zoning Board of Appeals Arlene Juracek, Chairperson PZ-03 -02 Page 4 A. Development of the site in conformance with the site plans prepared by Jerry Quinn Lee Architects, {insert current revision date} revised to reflect: · Construct pedestrian walkways and the walkway around the Costco entrance with brick pavers and provide striped pedestrian crosswalks in the parking lot at the store entrance. B. Development of the site in conformance with the landscape plan prepared by Jen'y Quinn Lee Architects, {insert current revision date} revised to reflect: · The existing foundation landscaping along Kohl's west elevation with enhancements so the design is in keeping with the new Costco landscaping; · Supplemental site landscaping along the access drive of the entrance from Elmhurst Road that is in keeping with the landscaping along Costco's west lease area; · Supplemental site landscaping along the access drive by LaSalle Bank's east 'lease area' that is in keeping with the new landscaping installed by Costco (along the west lease area of the fuel station); (subject to the ability of Developer, using commercially reasonable efforts, to obtain approval from LaSalle Bank); · Increase the size of the shrubs to three-feet as required by the Zoning Ordinance. C. Submission of a Lighting plan of the Costco site=as required by Sec. 14.2219 of the Zoning Ordinance. D. Submittal and approval of final Engineering Plans meeting all Development Code requirements which include but are not limited to: · Engineering site plans that identify installing a backflow preventer on either a new potential water main tap at Elmhurst Road or at the location of the existing backflow preventers at the water tower to address the existing deficiencies in the backflow prevention system for the entire Randhurst site to the satisfaction of the Director of Public Works; · Inspection and approval by the Village of the disconnection of the existing water and sewer services before demolishing the existing WARDS. E. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements which include but are not limited to: · Egress evaluation of the entire mall; · Documentation that the existing fire-main can produce sufficient fire flows for the new facility or installing an additional water main to Elmhurst Road; Replace the existing fire main as determined necessary by Village Departs_ ents if the new building encroaches upon the existing fire main; · Relocate existing fire hydrants, Fire Department connections, and post indicator valves as needed for Fire Department access. F. Approval of appropriate permits by I.D.O.T. and M.W.R.D. Ms. Connolly said the Village Board's decision is final for this Conditional Use case and conveyed staff's recommendation that the P&Z Commission recommend approval of Case No. PZ-03~02 to the Village Board. Ms. Juracek asked about outdoor storage as it related to this case. Ms. Connolly said this storage would be utilized as an area to display a vehicle. She said the Lake Zurich store displays the vehicle inside. Richard Rogers asked if the owners had been advised of the staff recommendations and had they agreed to the items. Michael Blue, Deputy Director of Community Development, said they had agreed, with the exception of one item, which would be discussed later. Ms. Juracek swore in speakers for this case. Mark Gershon, representing Rouse-Randhurst Center said they are very pleased to bring Costco to the area to revitalize the center and the community. He complimented staff on a great job of presenting the case. He said Randhurst had Zoning Board of Appeals Arlene Juracek, Chairperson PZ-03 -02 Page 5 been in the community for thirty-nine years and is the largest contributor of sales and real estate tax in the Village. Many changes have occurred in those years and in the last three years the center has seen much underutilization with the closing of Wards and J. C. Penney. It has been critical for Randhurst and the Village to work together to get to the point we are at today. He thanked staff for their part in the process and said the success of Randhurst is integral to the success of surrounding retail stores. He introduced Peter Kahn, Real Estate Development Manager, and Ted Johnson, Product Manager/Coordinator, for Costco. Peter Kahn, 999 Lake Drive in Isaquah, Washington came forward. He testified that Costco was formed in 1983, has 385 warehouses in 36 states and 7 countries and 92,000 employees worldwide. A typical warehouse does $100 million in sales per year. He said there are 9 Warehouses in Chicago at this time. He said Costco provides highest quality goods and services at the lowest possible price and operates low cost facilities. They use industrial steel and pallets for displays. They accept no VISA or Master Charge cards and do not stock highly "pilferable" items. They do accept American Express cards. They don't advertise and do not provide shopping bags. They carry a limited selection of items and offer just their select private label. Their basic membership is $45/yr. Their executive membership offers different types of services and products such as payroll and credit card processing, printing services, and small business loans at prime rate plus 1%. They have a dedicated employee base. Most senior vice presidents started at entry-level jobs and progressed through the organization. They offer a "treasure-hunt" type of shopping expedition. They have the highest customer satisfaction and renewal rate, 86%. They are involved in the community by being active in United Way and other causes. Employees are the highest paid in the industry and are encouraged to participate in community projects while "on-the-clock". Costco utilizes $30,000/month in local services. Costco warehouses are typically 14-16 acres, 750-850 parking spaces, and a 148,100 s.f. building; this is basically what they are proposing for Mount Prospect and feel it will be a mutually "win-win" situation. Ms. Juracek asked if any Costco stores had been closed down. Mr. Kahn said they had merged with Price Club who has stores in Milwaukee and Minnesota that were very expensive to operate because they did not have a proper distribution system to support them and consequently they had to pullout of the Midwest. At present, they have a distribution center in Morris, Illinois to service stores in the Midwest. Ms. Juracek asked about the Costco store at Golf and Meacham and asked if customers would be cannibalized from that store. Mr. Kahn said they have found stores being located close to each other generate more interest and do not detract business from each other. Mike Stratis, Costco's Real Estate Consultant from Intrepid Properties, came forward to respond to Ms. Juracek's question. He said that, being membership based, Costco knows more about their customer than other stores such as Target or Home Depot. They do cannibalization studies and are able to see where most of their customers shop. Most of the customers at the Schaumburg store come from the Palatine area, and very few come from east of Arlington Heights Road. They have a store in Niles and will be building one in Glenview but, again, their studies show no cannibalization of customers will occur. Mr. Floros asked if it was unusual for Costco to be located in a mall. Mr. Kahn said they have a warehouse in a mall in the Phoenix area and possibly others, but he couldn't recall at that moment. Ted Johnson, President of Design Strategies, 2311 W. 22nd Street, Oak Brook, and Costoo's Project Manager/Coordinator for this site came forward. He said he is a Planner as well as a Landscape Architect by trade. He went to the easels and explained the series of boards that depict their proposal. He described the first two boards as graphics that are the artist's rendering to show how the building "fit" into Randhurst mall and the other boards are site plans for the warehouse and fueling facility. He explained all the boards in great detail. Ms. Juracek asked Mr. Johnson about the proposed outdoor display area of vehicle(s). Mr. Johnson exi~lained that Costco has a program where they work with local car dealers. A dealer displays one or two cars for a week during business hours and the next week another dealer provides cars for display. This area will be located near the cart storage. Customers look at the displayed autos, obtain a referral card from Costco, and go to the dealer to receive special pricing on the car they choose. Zoning Board of Appeals Arlene Juracek, Chairperson PZ-03 -02 Page 6 Mr. Johnson pointed out that the site plan had been revised since they had received their packages. This was done at the behest of the staffto include a "T" intersection to remove curb cuts in front of the store. They will also revise the landscape plan to put shrubs in that area. This would also be the new area for the vehicle display. Additional landscaping will be placed wherever possible and with the permission of the neighboring businesses. Mr. Johnson reviewed the tentative project schedule, which includes the start Of demolition and Utility relocation on April 2; the pad preparation on 5/28; the building pad delivered to Costco on 6/25; and the warehouse opening on November 18. Leo Floros asked why there would be .no entrance provided from the mall. Mr. Johnson said Costco wants just one combination entrance/exit area in ordei- to eXercise control and eliminate expensive duplication of services. Mr. Floros also asked if Applebee's Restaurant would need to move. Mark Gershon said Rouse is working with Applebee's to find them another location in the mall. Two other stores will also relocate within the mall. Mr. Johnson addressed the set of conditions that had been circulated to the commissioners that evening. Regarding the brick pavers in condition #2, he said they would provide brushed or colored concrete at that area but not pavers, as this is an area with heavy cart traffic, requiring a smooth surface. Costco has agreed to ali other conditions. Mr. Rogers asked the size of the Concrete Masonry Units (CMUs), which he Said are not bricks but actually concrete blocks. Mr. Johnson showed commissioners the display board of the proposed CMUs, typically 6" x 12", with the color throughout the concrete block. Mr. Rogers said he would want to see the 6' x 12" size included as a condition so the standard concrete block size of 8" x 16" wasn't used. Mr. Johnson said with ail the architectural details they will use on the building: pilasters, columns, canopy, accents over exit doors, the surface would not be noticeable. Mr. Rogers did not agree, saying it would be a concrete block wall, Mr. Rogers said he would like the building to be face brick but Mr. Johnson said that was not possible and the other walls of the mall were everything but face brick: Mr. Rogers also asked about the composition of the back wall. Mr. Johnson said that would be concrete block but would just be a shared fire egress corridor, under roof, and not observed from outside. Mr. Cotten asked if the proposed blocks were prohibited for use by our Code and was told they were not. Mr. Donnelly asked if delivery trucks would be parked overnight at the site and was told they would not. Mr. Cotten asked about increased traffic. Mr. Johnson said there would be 420 less traffic trips in the p.m. peak time than there were with the previous tenant make-up. Bill Thebold, who had been sworn in for a previous case, came forward and asked about the entrance next to Applebee's and was told that would be eliminated and the nearest entrances to the mall w~)uld be by the Kohl's and Old Navy stores John Czerechowicz, 1105 Wedgewood Lane, asked about truck traffic and would the underground truck traffic area be eliminated along with the basement,in the Ward's building? He was told they would both be eliminated. Mr. Gershon explained that retailing has changed and the needs of 39 years ago are not the same as the needs of today. Ms. Juracek closed the public hearing at 9:55 and said there would be a three-part vote, the f/rst vote being for the wail signs. Richard Rogers made a motion to approve the requested Variation in wall signage for Case No. PZ-03-02. Joseph Donnelly seconded the motion. UPON ROLL CALL: AYES: Floras, Cotten, Dormelly, Rogers, Sledz and Juracek NAYS: None Motion was approved 6-0. Ms. Juracek said the second vote would be on outdoor storage. Zoning Board of Appeals Arlene Juracek, Chairperson PZ-03 -02 Page 7 Merrill Cotten made a motion to approve the petitioner's request for outdoor storage. Richard Rogers seconded the motion but stated if there is adequate space inside or under the canopy where the cars could be displayed that would be the appropriate space. Mr. Donnelly said he is more comfortable with the cars being displayed within a sea of cars near the parking lot. Ms. Juracek clarified the vote as outdoor storage located in the remote landscaped parking lot area for a maximum of two new cars. UPON ROLL CALL: Motion was approved 5-1. AYES: Floros, Cotten, Donnelly, Sledz and Juracek NAYS: Rogers Ms. Juracek said this would be Village Board final. Ms. Juracek said the final vote would be for the Planned Unit Development for the remainder of the request subject to the conditions in the revised recommendations received and discussed this evening by the Board. Richard Rogers made a motion to approve the Conditional Use based on all the conditions in the staffs report except that 1) the brick pavers not be required for the sidewalks; 2) landscaping on other tenant's sites receive their approval; and 3) that the CMUs not be as large as 8" x 16". Mike Blue suggested two votes, one on item 3 and one on the overall item 3. Ms. Juracek asked for a motion with regard to the brick pavers in the sidewalks. Richard Rogers made a motion to eliminate the brick pavers and have smooth or brushed concrete sidewalks instead. Leo Floros seconded the motion. UPON ROLL CALL: AYES: Floros, Cotten, Dounelly, Rogers, Sledz and Juracek NAYS: None Motion was approved 6-0. Ms. Juracek asked for a motion on the size of the CMU. Richard Rogers made a motion that all exposed exterior concrete masonry units be of a textured face, but not smooth faced concrete blocks. Merrill Cotten seconded the motion. UPON ROLL CALL: AYES: Floros, Cotten, Dounelly, Rogers, Sledz and Juracek NAYS: None Motion was approved 6-0. Ms. Juracek asked for a motion to approve the Conditional Use amendment subject to the two changes just made. Richard Rogers made a motion to approve the Conditional Use request subject to all the conditions put forth under the recommendation, pending the approval of the Kohl's and LaSalle Bank landscaping agreements. Matthew Sledz seconded the motion. Leo Floros moved to approve the Variation as requested by Case No. PZ-03-02. Merrill Cotten seconded the motion. oning Board of Appeals PZ-03-02 Arlene Juracek, Chairperson Page 8 UPON ROLL CALL: Motion was approved 6-0. AYES: Floros, Cotten, Donnelly, Rogers, Sledz and Juracek NAYS: None At 11:23 p.m., after hearing Cases PZ-04-02 and PZ-05-02, Richard Rogers made a motion to adjourn, seconded by Matt Sledz. The motion was approved by a voice vote and the meeting was adjourned. Barbara Swiatek, Planning Secretary Judy Connolly, Senior Planner H:\GElC, PLANN1NG~Iannlng & Zoning COMM~&Z 2002\Minut ~sXPZ-03-02 Costco Randhur~t.do¢ Village of Mount Prospect Community Development DePartment MEMORANDUM TO: MOUNT PROSPECT PLANNING AND ZONING COMMISSION ARLENE JURACEK, CHAIRPERSON FROM: JUDY CONNOLLY, AICP, SENIOR PLANNER DATE: FEBRUARY 21, 2002 HEARING DATE: FEBRUARY 28, 2002 SUBJECT: PZ-03-02 - CONDITIONAL USE (AMEND PLANNED UNIT DEVELOPMENT) 999 N. ELMHLrRST ROAD (RANDHURST - NEW COSTCO STORE) BACKGROUND INFORMATION Petitioner: Mark A'. Gershon Rouse Randhurst Shopping Center, Inc. c/o Piper Marbury Rudnick & Wolfe 203 N. LaSalle Street Chicago, IL 60601 Status of Petitioner: Attorney for Rouse Management Property Owner: Rouse/Randhurst Shopping Center 999 North Elmhurst Road Mount Prospect, Illinois 60056 Building Size: 150,856 square feet Existing Zoning: B-3 Community Shopping District - Planned Unit Development- Existing Land Use: vacant WARDS retail store (attached to the existing Randhurst Shopping Center) Requested Actions: Amend a Conditional Use permit for the Planned Unit Development: demolish vacant WARDS buildings and construct a COSTCO Wholesale store, a freestanding fuel station, and relief from code requirements pertaining to outdoor storage and the maximum size of wall signs. ANALYSIS The petitioner is seeking to amend the Conditional Use permit for the Randhurst Shopping Center Planned Unit Development (PUD) and demolish the vacant WARDS store and former auto center in order to construct a one- story Costco Wholesale warehouse building and a 3-pump fuel center. Warehouse Store The warehouse store is a membership store that will be located adjacent to the main mall building, in the former WARDS location. The warehouse can only be accessed via the Costco parking lot. Store hours are 10a.m. to 8:30p.m. weekdays, Saturdays 9:30 a.m. to 6p.m. and Sundays I0 a.m. to 6 p.m. Receiving hours are 5:30 a.m. to PZ-03-02 Planning & Zoning Commission meeting February 28, 2002 Page 2 noon Monday through Saturday. The receiving dock will be located along the north elevation of the building, in close proximity to the Circuit City Store, and more than 500-feet from the closest residence. The attached landscape plan indicates how the dock will be screened. In addition to the warehouse store operation, the petitioner proposes to sell and install tires. The 5,200 square foot tire operation will be located along the west elevation of the building. The installations will be conducted inside the tire center. Fuel Center The 3-pump fuel center will have a Costco employee on-site to assist members with operating the fuel pumps. The Costco employee will not pump gas for the members or provide any type of maintenance assistance, but will assist members with the required key card operation needed to access the pump. The fuel facility hours are 6 a.m. to 9 p.m. weekdays and 6 a.m. to 7 p.m. on weekends. Approval Process The subject site is a P.U.D. in the B-3 Community Shopping zoning district. The Costco warehouse store, tire center, and fuel center were not part of the original approval for shopping mall. Therefore, the proposed modifications and fuel facility require amending the original Conditional Use permit through approval by the Village Board, following a public hearing with and recommendation by the Planning and Zoning Commission. Zonin~ History The following is a list of ordinances granted for the Randhurst Planned Unit Development (PUD): Ord. No. 3604 (February 4, 1986). The Village Board of Trustees approved the Randhurst Shopping Center Planned Unit Development (PUD). The approved development included the construction of two department stores, three office buildings and one freestanding restaurant. Ord. No. 3629 (April 1, 1986). The Village Board of Trustees approved a variation to allow the alteration of the non~conforming Wards Auto Center freestanding sign located on Kensington Road. Ord. No. 4454 (August 4, 1992). The Village Board of Trustees approved a special use for a 6,430 square foot game room (Party Zone) in the location inside the shopping center now occupied by Ultrazone. The Party Zone closed in June 1996. Ord. No. 4466 (September I, 1992). The Village Board of Trustees approved an amendment to the Randhurst Shopping Center PUD to relocate and construct a new Jewel Food Store. Ord. No. 4579 (August 17, 1993). The Village Board of Trustees approved an ame_ndment to the ~*~andhurst Shopping Center PUD to construct a new department store (Circuit City) and to allow the installation of a roof-mounted satellite antenna within the B-3 Business Retail and Service District. Ord. No. 4623 (March 1, 1994). The Village Board of Trustees approved an amendment to the Randhurst Shopping Center PUD for the construction of a freestanding restaurant (East-Side Marios). Ord. No. 4673 (September 20, 1994). The Village Board of Trustees approved an amendment to the Randhurst Shopping Center PUD for the construction of a freestanding home improvement retail center (Home Depot) and the redevelopment of the Wards Auto Center. Ord. No. 4748 (August 15, 1995). The Village Board of Trustees approved an amendment to the Randhurst Shopping Center PUD for the construction of a sixteen screen movie theater complex (General Cinema). Ord. No. 4851 (April 22, 1997). The Village Board of Trustees approved a conditional use for a game room for an amusement establishment and game room within the shopping center (Ultrazone). Ord. No. 4956 (July 2I, 1998). The Village Board of Trustees approved an amendment to the Randhurst Shopping Center PUD for the construction of a 3,690 square foot drive-through restaurant (Steak'n Shake). PZ-03 -02 Planning & Zoning Commission meeting February 28, 2002 Page 3 Ord. No. 4972 (November 4, 1998). The Village Board of Trustees approved an amendment to the Randhurst Shopping Center PUD for the construction of a 26,500 square foot bookstore (Border's Books and Music). Ord. 5165 (January 2, 2001). The Village Board of Trustees approved an amendment to the Randhurst Shopping Center PUD to expand Home Depot to include a tool rental center, outdoor storage and racking areas. Zoning and Land Uses Surrounding R~/ndhurst North: R-1 Single Family Residence / Single Family Neighborhood and a Social Security Office South: B-3 Community Shopping District / Restaurant, Vacant Land, Vacant Structure, Hotel, Auto Service B-4 Business Retail & Service / former Gas Station East: R-X Single Family Residence / Multiple Family Development R~3 Multiple Family Residence / Multiple Family Development West: R-X and R-I Single Family Residence / Single Family Neighborhood and a Church B-4 Business Retail & Service / Insurance Office and Automotive Service Uses Site, Structure and Elevations The one-story warehouse building will occupy the entire footprint of the former WARDS store, extend out into a portion of the parking lot adjacent to Circuit City, and extend into the mall up to the former Lechter's. The loading dock area would be located along the north elevation of the building, adjacent to Circuit City; the tire center would be located along {he west elevation, and the only entrance to the store would be at the southwest comer of the store, by the Kensington Road frontage. The fuel center would be' located at the former WARDS auto center, between the LaSalle Bank and the Home Depot. It would have three pumps and is for Costco members only. An attendant, a Costco employee, would be on-site to assist with the key card operation that is needed to access the pump. The petitioner is seeking approval of outdoor storage to display motor vehicles. The location of the proposed outdoor storage would be close to the building entrance, on the sidewalk. The Village's Zoning Ordinance permits seasonal outdoor storage, i.e. Christmas trees, but the petitioner's request to display vehicles year-round does not comply with zoning regulations. The site plan shows several new pedestrian links, including a sidewalk from the Costco l~uilding to the fuel center. In addition, the sidewalk would extend from the fuel center south to Kensington Road. Also, the area in front of the Costco entrance is designated as a pedestrian zone. The Costco building would be constructed of four different bricks, of varying shades and textures, and are in the brown/red family. The attached elevations show that the petitioner proposes the store to have peaked roofs and constructed of varying brick materials (colors and sizes). In addition, recessed walls and columns would provide ' vertical relief and break-up the tong, expansive walls. The fuel station consists of pumps and a controller enclosure (the.controller enclosure is a pre-fab metal building that contains the fuel shut-off and a restroom for the Costco employee). The columns will be constructed of the same utility brick materials as the store and the canopy would be constructed of a textured metal fascia. Traffic Impact The petitioner redesigned the parking lot around the Costco store and provided oversized parking spaces to accommodate Costco shoppers. Traffic circulation around the Costco store is improved by eliminating several access points and creating new landscape islands. PZ-03 -02 Planning & Zoning Commission meeting February 28, 2002 Page 4 The site plan and traffic analysis data were reviewed by the Village's Traffic Engineer, who found areas for improvement: 1) 'square-off' the pedestrian area in front of the store to provide a controlled, 4-way or "T" intersection in front of the store (see attached Staff Exhibit), and 2) install new traffic signals (posts, hardware, signal heads, etc.) at the Kensington intersection. The petitioner proposes to provide 692 oversized parking stalls and 17 handicap stalls, citing a 4.7 parking ratio for the Costco area. However, the handicap stalls are not designed correctly (cannot have shared access aisles), and the modifications to the site plan eliminate 6 standard stalls and 4 handicap stalls. The number of standard parking stalls is reduced to 686 and 12' (correctly designed) handicap stalls. In spite of this reduction, Costco still exceeds the required parking ratio. Signage The petitioner proposes to install wall signs on each elevation of the building and the north and south elevations of the fuel station. The number and location of the signs meets Sign Code regulations, but two of the wall signs exceed the maximum square footage allowed by code. Similar to other Sign Code variations, the petitioner would like to install three new wall signs and is seeking a variation to construct two wall signs that are larger than the 150 square feet that is permitted by the Sign Code. The signs would be located on the south and west elevations and each sign would be 384.38 square feet. The sign on the south elevation would be located more than 500*feet from Kensington Road and the sign on the west elevation would be located approximately 400-feet from Elmhurst Road. In the past, the Village's Sign Review Board and Zoning Board of Appeals reviewed requests for code relief from the Sign Code and granted Variations for larger whll signs when businesses were located a significant distance from the fight-of-way and had large front elevations (signable areas). The following shows variations for wail signs that were approved by the Sign Review Board since 1993. Size of Sign Business (Square Feet) Signable Area Home Depot 290 2,050 sq. ft. Bally's 268 480 sq. ft. Jewel 392 960 sq. ft. Menards 300 1,044 sq. ft. K-Mart 366 2,200 sq. ft. Sportmart 283 504 sq. ft. Officemax 294 2,286 sq. fi. Hobby Lobby 250 1,657.5 sq. ft. Brunswick 323 1,496.5 sq. ft. Sears Applicance 277 742 sq. ft. Landscape Plan The petitioner's landscape plan indicates that the loading dock will be screened from view from Elmhurst Road using a berm and evergreen trees. In addition, new landscape islands will be created to improve traffic circulation, beautify the Costco site, and break-up the 'sea of parking' most often found at shopping malls. The landscape plan shows how one of the main mall entrances, by Kohl's, will be improved with the use of decorative pavement (brick pavers) and planting beds. The petitioner proposes to use a variety of plantings throughout the Costco site and will provide foundation plantings in addition to the perimeter/parking lot landscaping. In addition, spirea will be planted by the cart-catchers, and landscape islands will be a combination of perennials, shrubs, and trees. PZ-03 -02 Planning & Zoning Commission meeting February 28, 2002 Page 5 However, adding landscaping by the LaSalle Bank property, when entering the mall from Elmhurst Road, and repeating the new foundation landscaping along the Kohl's entrance would be in keeping with other redevelopment projects that upgrade sites adjacent to the project area so the site appears to be developed in a cohesive manner. Also, using brick pavers for the pedestrian walkways and sidewalks will esthetically enhance the Costco area and create a link to the decorative pavement by the Kohl's entrance. Comprehensive Plan Designation The Village's Comprehensive Plan designates the Randhurst Shopping Center for community eommemial uses. The proposed warehouse, tire center, and fuel center are appropriate uses within this designation. Review by Other Village Departments The Fire Department reviewed the proposal and found that an egress evaluation of the entire mall is necessary to determine the impact of the reduced exit width created by the conslruction of Costco. The petitioner is required to provide documentation that the existing fire-main can produce sufficient fire flows for the new facility. This may require installing an additional water main to Elrnhurst Road. In addition, if the new building encroaches upon the existing fire main, the petitioner will have to replace that main as determined necessary by Village Departments. Furthermore, all construction is required to meet Building and Fire Code requirements. The Public Works Department reviewed the project and found that the existing deficiencies in the backfiow prevention system for the entire Randhurst site must be addressed to the satisfaction of the Director of Public Works as part of this project, and must be included in the engineering site plans. Also, the disconnection of the existing water and sewer services must be inspected and approved by the Villa.ge before the existing WARDS building may be demolished. The Crime Prevention Department reviewed the proposal and made several recommendations concerning the landscape plan that would ensure the proposed plantings do not obstruct sight lines or create hazards areas. Planning staff presented this information to the petitioner, who agreed to make the changes on the final landscape plan. REQUIRED FINDINGS Conditional Use Standards - Costco Store and fuel station The standards for conditional uses are listed in Section t4.203.F.7 of the Village Zoning Ordinance. The section contains 'seven specific findings that must be made in order to approve a conditionaI use. These standards relate to: · The conditional use will not have a detrimental effect on the public health, safety, morals, comfort or general welfare; · The conditional use will not be injurious to the use, enjoyment, or value of other properties in the vicinity or impede the orderly development of those properties; · Adequate provision of utilities and drainage and design of access and egress to minimize congestion on V~llage streets; and · Compliance of the conditional use with the provisions of the Comprehensive Plan, Zoning Code, and other Village Ordinances. The proposed conditional use would be located within the Randhurst Shopping Center, which is an existing PUD in the B-3 Community Shopping District. The petitioner proposes to demolish the vacant WARDS store and build a one-story warehouse operation that includes a tire center, and a separate, freestanding fuel station. The proposed elevations and varying brick building materials are consistent with other new commercial developments in the Village. In addition, the store and fuel operations would have minimal impact on the neighboring Z-03-02 Planning & Zoning Commission meeting February 28, 2002 Page 7 3) recommend that the Village Board to approve the requested Conditional Use amendment at 999 N. Elmhurst Road, Case No. PZ-03-02, with the following conditions: A. Development of the site in conformance with the site plans prepared by Jerry Quinn Lee Architects, dated February 14, 2002 revised to reflect: · Modify the drive aisle along the south elevation of Coscto and create a "T" intersection as shown on the attached Staff Exhibit; · Construct pedestrian w~lkways and sidewalks of brick paver material. B. Development of the site in conformance with the landscape plan prepared by Jerry Quinn Lee Architects, dated February 14, 2002 revised to reflect: · Foundation landscaping along Kohl's west elevation; · Parking lot landscaping installed along both sides of the drive aisles east 'lease area' approaching Kohl's; · Parking lot landscaping installed along the west entrance from Elmhurst Road in keeping with the landscaping along Costco's west lease area; · Parking lot landscaping installed along LaSalle Bank's east 'lease area' that is in keeping with the new landscaping installed by Costco (along the west lease area of the fuel station); · Replace the evergreen trees along the north elevation (loading dock) with OmamentaI Trees; · Increase the size of the shrubs to three-feet as required by the Zoning Ordinance. C. Submission of a Lighting plan as required by Sec. 14.2219 of the Zoning Ordinance. D. Submittal and approval of final Engineering Plans meeting all Development Code requirements which inglude but a~'e not limited to: · Engineering site plans that address the existing deficiencies in the backflow prevention system for the entire Randhurst site to the satisfaction of the Director of Public Works; · Inspection and approval by the Village of the disconnection of the existing water and sewer services before demolishing the existing WARDS. E. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements which include but are not limited to: · Egress evaluation of the entire mall; · Documentation that the existing fire-main can produce sufficient fire flows for the new facility or installing an additional water main to Elmhurst Road; · Replace the existing fire main as determined necessary by Village Departments if the new building encroaches upon the existing fire main; · Relocate existing fire hydrants, Fire Department connections, and post indicator valves as needed for Fire Department access. F. Approval of appropriate permits by I.D.O.T. and M.W.R.D. I concur: William J. Cooney, AIC-~P, Director of Community Development Staff Exhibit (Conceptual Design) J-FT~ ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION AND AMENDING ORDINANCE NO. 3604 RELATIVE TO THE PLANNED UNIT DEVELOPMENT GOVE~IN~ ~NDHURST SHOPPIN(~ CENTER IN ORDER TO PERMIT COSTCO WHbLESALI--- ST~RF WHEREAS, Rouse Randhurst Shopping Center (hereinafter referred to as Petitio_per) has filed a petition to amend the Planned Unit Development being the subject of Ordinance No. 3604, as previously amended by Ordinances 3629, 4454, 4466, 4579, 4623, 4673, 4748, 4851, 4956, 4972, and 5165, for a Conditional Use permit with respect to the Randhurst Shopping Center (hereinafter referred to as the Subject Property), and legally described as follows: Lots 1,2, and 3 in Subdivision No. 1 (less any portion previously taken for state highway purposes), being a resubdivision of Lot 1 in Randhurst Center, being a resubdivision of part of the SE % of Sec. 27, Township 42 North, Range 11 East of the Third Principal Meridian, and the N. 70' of the W. 70' of the S. 120' of the E ¼ of the SE % of Sec. N27, Township 42 North, Range 11, E. of the 3rd Principal Meridian, all in Cook County, Illinois. Property Index Number: and 03-27-401-260 03-27-401-261 03-27-401-262 03-27-401-040; WHEREAS, the Petitioner seeks an amendment to the Planned Unit Development being the subject of Ordinance No. 3604 to allow the construction of a on'e-s~ory, 150,856 square foot Costco wholesale store; and WHEREAS, the Petitioner seeks a Variation to Section 14.311.A of the Village Code to allow the outdoor display of two automobiles on the parking lot; and WHEREAS, a Public Hearing was held on the requests being the subject of PZ Case No. 03-02 before the Planning and Zoning Commission of the Village of Mount Prospect on the 28th day of February, 2002, pursuant to proper legal notice having been published in the Mnunt Prn.~pect J~urnal & Topin.~ on the 13t~ day of February, 2002; and WHEREAS, the Planning and Zoning Commission has submitted its findings and positive recommendations on the proposed amendment to a Planned Unit Development and Variation to the President and Board of Trustees; and ORDINANCE NO. AN ORDINANCE GRANTING A VARIATION AND AMENDING ORDINANCE NO. 3604 RELATIVE TO THE PLANNED UNIT DEVELOPMENT GOVERNING RANDHURST SHOPPING CENTER IN ORDER TO PERMIT COSTCO WHOLESALE STORE WHEREAS, Rouse Randhurst Shopping Center (hereinafter referred to as Petitioner) has filed'a~petition to amend the Planned Unit Development being the subject~Of Ordinance~-'~ No. 3604, as previously amended by Ordinances 3629, 4454, 4466, 4579, 4623, 4673, 4748, 4851, 4956, 4972, and 5165, for a Conditional Use permit with respect to the Randhurst Shopping Center (hereinafter referred to as the Subject Property), and legally described as follows: Lots 1,2, and 3 in Subdivision No. 1 (less any portion previously taken for state highway purposes), being a resubdivision of Lot 1 in Randhurst Center, being a resubdivision of part of the SE ¼ of Sec. 27, Township 42 North, Range 11 East of the Third Principal Meridian, and the N. 70' of the W. 70' of the S. 120' of the E ¼ of the SE ¼ of Sec. N27, Township 42 North, Range 11, E. of the 3rd Principal Meridian, all in Cook County, Illinois. Property Index Number: and 03-27-401-260 03-27-401-261 03-27-401-262 03-27-401-040; WHEREAS, the Petitioner seeks an amendment to the Planned Unit Development being the subject of Ordinance No. 3604 to allow the construction of a one-story, 150,856 square foot Costco wholesale store; and WHEREAS, the Petitioner seeks a Variation to Section 14.311.A of the Village Code to allow the outdoor display of two automobiles on the parking lot; and WHEREAS, a Public Hearing was held on the requests being the subject of PZ Case No. 03-02 before the Planning and Zoning Commission of the Village of Mount Prospect on th the 28 day of February, 2002, pursuant to proper legal notice having been published in the Mount Pros~ent ,Inurnal & Topics on the 13t~ day of February 2002 and WHEREAS, the Planning and Zoning Commission has submitted its findings and positive recommendations on the proposed amendment to a Planned Unit Development and Variation to the President and Board of Trustees; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have determined that the best interests of the Village of Mount Prospect would be attained by granting the requests in PZ-03-02. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: ~ The recitals set forth hereinabove are incorporated herein as findings of fact by the President and Board of Trustees of the Village of Mount Prospect. ~C~JJ~L.~D~ - Ordinance No. 3604, passed ~hd.approved on February 4, 1986, is hereby amended by granting a Conditional Use permit, as provided in Section 14.203.F.7 of the Village Code to allow the development of a one-story, 150,856 square foot Costco wholesale store on the subject property, and a Variation to Section 14.311.A of the Village Code, to allow the outdoor display of two automobiles on the parking lot, as shown on the Site Plan, a copy of which is attached hereto and hereby made a part hereof as "Exhibit A." ~: Prior to the issuance of a building permit ralative to the Conditional Use permit, the following conditions and/or written documentation shall be fulfilled: A. Development of the site in conformance with the site plans prepared by Jerry Quinn Lee Architects dated March 5, 2002. B. Development of the site in conformance with the landscape plan prepared by Jerry Quinn Lee Architects, dated March 4, 2002, revised to reflect: · The existing foundation landscaping along Kohl's west elevation with enhancements so the design is in keeping with the new Costco landscaping (subject to Kohl's approval); · Supplemental site landscaping along the access drive of the entrance from Elmhurst Road that is in keeping with the landscaping along Costco's west lease area; · Supplemental site landscaping along the access drive by LaSalle Bank's east 'lease area' that is in keeping with the new landscaping installed by Costco along the west lease area of the fuel station, (subject to approval from LaSalle Bank); Increase the size of the shrubs to three-feet as required by the Zoning Ordinance. C. Submission of a Lighting Plan of the Costco site as required by Section 14.2219 of the Zoning Ordinance. D. Submittal and approval of final Engineering Plans meeting all Development ' Code requirements which include but are not limited to: · Engineering site plans that identify installing a backflow preventer on either a new potential water main tap at Elmhurst Road or at the location of the existing backflow preventers at the water tower to address the existing deficiencies in the backflow prevention system for the entire Randhurst site to the satisfaction of the Director of Public Works; Inspection and approval by the Village of the disconnection of the existing water and sewer services before demolishing the existing WARDS. E. Submittal of final building plans meeting all applicable Building Code and Fire Code requirements which include but are not limited to: · Egress evaluation Of the entire mall; · Documen.,t. gtion that the existing fire-main can produce suffic)ent fire flows for the new facility or installing an additional water main to Elnih-urst Road; · Replace the existing fire main as determined necessary by Village Departments if the new building encroaches upon the existing fire main; · Relocate existing fire hydrants, Fire Department connections, and post indicator valves as needed for Fire Department access. F. Approval of appropriate permits by I.D.O.T. and M.W.R.D. G. All exposed exterior concrete masonry units shall be of a textured face, but not smooth-faced concrete blocks. ,~,,.~[J~JJ~: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of - - ,2002. ATTEST: Gerald L. Fadey Village President Velma W. Lowe Village Clerk illage of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: MARCH 13, 2002 SUBJECT: AMENDMENT TO ORDINANCE 3147 HOUSING REHABILITATION LOAN PROGRAM The Village has been administering the 0% interest loan program with CDBG funds since 1981. There are currently 190 outstanding 0% interest loans totaling $2,428,643. Over the next three years, 50 of these loans totaling $460,617 will be due in full. When the Village initiated this program, we stipulated that these loans must be repaid in 20 years or upon sale or transfer of title. Now that several of our initial loans have reached this 20-year timeline, we must consider how this policy impacts those who still are benefiting from these loans. The primary purpose of the 0% interest loan program is to alleviate the financial burden on low/moderate-income residents who needed to rehab their homes in order to meet the Village's building code. Without the Village's assistance, these residents would not have been able to fix their homes. Elderly residents living on fixed incomes took out a majority of these loans. In addition, it is likely that these residents' low-income status have not changed over the life of the loan. Therefore, residents may have to sell their homes or refinance at higher interest rates in order to repay these loans. Given that the Village has the discretion to set guidelines for repayment of thes_e loans, we recommend making all the existing and future 0% interest loans payable upon sale of the home, or when refinancing moves the loan to a value ratio beyond 80% (as we currently do). This policy change will maintain the integrity of the Program while easing a possible burden on residents that have benefited from the loans. Please forward this memorandum and the attached amendment to Ordinance #3147 to the Village Board for their review and consideration at their March 20th meeting. Staff will be in attendance at this meeting to further discuss this matter. Wflham J£ ~ooney, Jr, [A~I~P C:kDocuments and SettJngs~BCooney. 000~ocal Settings\Temporary Intemet Files\OLK5L4mendment to ordinance 3147 memo.doc vwl 03/12/02 ORDINANCENO. AN ORDINANCE AMENDING ORDINANCE NO. 3147 FOR THE ESTABLISHMENT OF A HOUSING REHABILITATION LOAN PROGRAM AND STANDARDS AND PROCEDURES IN CONNECTION THEREWITH IN THE VILLAGE OF MOUNT PROSPECT~ ILLINOIS WHEREAS, on October 6, 1981, the Village of Mount Prospect adopted Ordinance No. 3147, for the establishment of a Housing Rehabilitation Loan Program; and WHEREAS, the Corporate Authorities of the Village of Mount Prospect deem it necessary to amend said Ordinance No, 3147, which shall be and read as follows: "WHEREAS, Section 6(a) of Article VII of the 1970 Constitution of Illinois provides that any municipality which has a population of 25,000 is a home rule unit and may exercise any power and perform any function pertaining to its govemment and affairs including, but not limited to, the power to tax and to incur debts; and WHEREAS, the Village of Mount Prospect, Cook County, Illinois ("the Village") has a population in excess of 25,000 and is therefore a home rule unit and may exercise any of the aforementioned powers to perform any of the aforementioned functions pertaining to its government and affairs; and WHEREAS, the United States Department of Housing and Urban Development ("HUD") has available Federal funds under the Community Development Block Grant ("CDBG'') Program for use in municipalities in establishing and administering direct rehabilitation loans or grants to property owners to restore and rehabilitate deteriorated property within the municipality; and WHEREAS, it has been deemed necessary and in the best interest of the Village of Mount Prospect to establish a Housing Rehabilitation Loan Program within the Village using Federal grant funds from the CDBG Grant Program in order to provide for and to promote the public health, safety and welfare, to encourage the rehabilitation of deteriorating dwelling structures within the community, to promote the elimination of urban blight, and to preserve and increase residential property values within the Village; and WHEREAS, it is the determination of this Village that such financial assistance be made available in the form of deferred payment, non-interest beadng loans, to low and moderate income homeowners to effectuate the rehabilitation of dwelling units within the Village in accordance with the standards and procedures hereinafter set forth; and WHEREAS, it is further proposed, by this Village, that such Housing Rehabilitation Loan Program be administered by the Village; and WHEREAS, this Village proposes to make application for CDBG Grant funds occasionally for funding such Housing Rehabilitation Loan Program as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED BYTHE PRESIDENT OF THE BOARD OF TRUSTEES IN THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION ONE: HOUSING REHABILITATION LOAN PROGRAM ESTABLISHED There is hereby established within the Village of Mount Prospect a financial assistance program, which shall be known as the "Housing Rehabilitation Loan Program." SECTION 'I'VVO: DEFINITIONS For purposes of this Ordinance, the following words and terms shall have the following meanings: A. "Village" shall refer to the Village of Mount Prospect; "Owner" shall refer to any person who owns and occupies a dwelling unit within the Village of Mount Prospect (either single family, or townhouse, or duplex, provided that the other unit of a duplex, if rented, is rented to persons within the median income guidelines established by the U.S. Department of Housing and Urban Development for persons in Cook County, Illinois; "Income" shall refer to the earnings of the owner's household earned by the household head and spouse, if any, together with regular contributions from other adult members; and such income, with regard to the household head and spouse, shall include eamings from wages and tips, pensions, alimony (but not child support), interest, dividends, net rental income, public assistance and social security; "Income limits." shall refer to that limit of income established by the U.S. Department of Housing and Urban Development (80% of the SMSA Medium for persons in Cook County, Illinois) which income limit shall serve as the determination point for eligibility to participate in the Housing Rehabilitation Loan Program; E. "Lending Institution" shall refer to a State or Federally chartered bank; "Housing Rehabilitation Loan" shall refer to a loan made by the Village, of monies received from Federal funds under the Community Development Block Grant Program for the purpose of rehabilitating damaged or (tleteriorated dwelling structures within the Village, so as to bdng the same into compliance with applicable building codes; "Applicable Building Codes" shall collectively refer to the combination of the U.S. Department of Housing and Urban Development, Section 8 Housing Quality Standards, BOCA One and Two Family Dwelling Code, Mount Prospect Property Maintenance Code and applicable building provisions of the Village Code of Mount Prospect. SECTION THREE: PURPOSE OF THE HOUSING REHABILITATION LOAN PROGRAM The purpose of the Housing Rehabilitation Loan Program is to make available to Iow and moderate income households, a deferred payment, non-interest beating loan for use in correcting a 2 deteriorated or damaged condition to the dwelling structure to bring the same into compliance with existing applicable building codes. SECTION FOUR: ELIGIBILITY FOR HOUSING REHABILITATION LOAN PROGRAM A. Persons Eligible for Loan. Any person whose total household income in the calendar year preceding the date of loan application is within the income limits provided for herein, and who owns and occupies a single family or townhouse dwelling unit within the Village, or who owns and occupies a duplex dwelling unit within the Village in which the other unit is rented to a person with a total household income falling within the same income limits, shall be eligible for a Housing Rehabilitation Loan. Structure Eligible for Loan. Any single family, townhouse or duplex dwelling unit owned and occupied by a person eligible for a Housing Rehabilitation Loan which structure as a result of dilapidation, deterioration, damage, age, or inadequate maintenance, fails to comply with current applicable building codes, or, in the absence of immediate corrective action, will fall below minimal applicable building code standards in the Village, and which can be rehabilitated and restored to full compliance with existing applicable building cedes at an improvement cost not exceeding $25,000, shall be eligible for improvement pursuant to a Housing Rehabilitation Loan. Said structure must be owned and occupied for at leastone year prior to the date of filing a loan application by the person eligible to obtain such loan. SECTION FIVE: PROCEDURES FOR OBTAINING A HOUSING REHABILITATION LOAN An application for a H~ousing Rehabilitation Loan shall be filed, on such application forms as may be furnished by the Village for such purpose, with the Department of Community Development for the Village of Mount Prospect, and shall contain the name, address and telephone number of the applicant, information regarding the applicant's household income for the year preceding the application filling date, and information regarding the applicant's employment, credit references, household status and propertyownership. In addition, the application shall contain a statement indicating the nature and extent of improvement necessary to restore the household to applicable building code standards. The Director of Community Development shall review and approve {he application within thirty (30) days after it is filed and if the information and statements submitted on the application are insufficient or incomplete, the Director is authorized to require such further information, statements, or supporting documents from the applicant as he/she deems to be necessary. The loan application and all information and statements submitted therein shall be confidential and shall be accessible only to the Director of the Department of Community Development and his/her staff, and to the lending institution administering the loan program, and such information shall not be open to public inspection. Following the review of the application and tentative approval as to the applicant's eligibility, the Department of Community Development shall make a preliminary inspection of the dwelling structure and shall determine whether or not the same is in a condition that will render it eligible and feasible for rehabilitation pursuant to a housing rehabilitation loan. Such determination shall be rendered in writing, and shall include a list of all existing or 3 anticipated violations of applicable building codes and deviations from minimum housing standards. The Department of Community Development will then prepare a detailed work specification and cost estimate regarding the items listed in the wdtten inspection report to support the determination as to the eligibility and feasibility of the dwelling structure for rehabilitation pursuant to a Housing Rehabilitation loan. Upon a determination that the applicant and the building sought to be rehabilitated are eligible for a Housing Rehabilitation Loan, the applicant shall obtain three (3) itemized contractors' estimates for performing the work set forth in the detailed work specifications, and shall submit such estimates to the Director of Community Development for a comparison with the Department's own cost estimate. A contractor whose estimate is within the cost estimate of the Department of Community Development will be chosen by agreement between the Department and the applicant, and a contract, in a form fumished by the Department, shall be entered into between the applicant and the contractor for accomplishment of the rehabilitation work. Following execution of the contract for accomplishment of the rehabilitation work, the applicant will execute a loan agreement with the Village and a promissory note with regard to the Housing Rehabilitation Loan in an amount not exceeding $25,000, with said loan agreement and promissory note to be on forms submitted by the Village. In addition, the applicant shall execute a mortgage to the Village on the household property in question (which will be either a first or second mortgage) to secure the subject loan, with said mortgage to be on a form submitted by the Village. The processing of such loan documents shall be undertaken by a lending institution designated by the Village, and the Village shall establish an account and deposit the necessary funds for disbursement of the loan proceeds with the lending institution, which shall undertake the necessary mechanic lien waiver examinatibns and shall disburse the loan proceeds pursuant to the contract. The applicant shall, in addition to the disbursement of loan proceeds covedng the rehabilitation contract, be charged an additional amount by the lending institution, as set forth in the loan agreement, for the costs of administering the loan program, which charge shall be added to the loan amount and shall be disbursed by the lending institution from loan proceed funds deposited by the Village for this purpose. SECTION SIX: REHABILITATION LOAN TERMS Housing rehabilitation loans provided for herein shall be disbursed in a maximum amount of $25,000, and the amount thereof must be used for correcting all existing applicable building code violations, or all anticipated code violations. Up to ten-percent (10%) of the total amount of the loan may be used for additional general home improvements, upon prior consultation with, and approval of, the Department of Community Development of the Village. No loan shall be approved herein unless such amount will be adequate to' completely rehabilitate the subject structure and bdng it into compliance with all applicable building codes. The loan shall be a deferred payment, non-interest bearing loan and shall be payable, in full, to the Village of Mount Prospect at such time as the title to, or interest in, the real estate, which is the subject of said loan, shall be transferred by sale of the property. The loan may be prepaid in full or in part any time, provided that prepayment will be made only once dudng any calendar year. Notwithstanding the foregoing provisions, if title or interest in the subject real estate is transferred by sale within three (3) years from the date of execution of the loan agreement, there shall be paid 4 to the Village in addition to the entire loan balance due, an amount equal to ten-percent (10%) of the loan amount, which payment may be waived by the Village, at its discretion, in cases of extenuating circumstances. SECTION SEVEN: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law." AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2002. ATTEST: Velma W. Lowe Village Clerk ~llage ClerkH:\G EN~file~\WIN~ORDINANC'~mend CDBG ord 3147, Mar, 2002.dcc Gerald L. Fadey Village President illage of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER FROM: DIRECTOR OF COMMUNITY DEVELOPMENT DATE: MARCH 13, 2002 SUBJECT: RESOLUTION APPROVING THE 2002 OFFICIAL ZONING MAP Attached to this memorandum is a resolution that adopts the 2002 Official Zoning Map for the Village of Mount Prospect. SVate Statutes require that the Village Board approve the Map by March 31st of each year to reflect changes that have occurred in the previous calendar year. Staff has completed all the necessary modifications to the Map and requests that the Village Board approve the attached resolution as submitted. Please forward this memorandum to the Village Board for their review and consideration at their March 20th meeting. Staff will be present at that meeting to further discuss this matter. /hc r vwl 03/13/02 RESOLUTION NO. A RESOLUTION ADOPTING THE 2002 OFFICIAL ZONING MAP FOR THE VILLAGE OF MOUNT PROSPECT~ COOK COUNTYi ILLINOIS WHEREAS, as mandated 'by the Illinois Compiled Statutes 5/11-13-19, the Corporate Authorities shall cause to be published no later than March 31 of each year, a map showing the existing zoning uses, divisions, restrictions, regulations and classifications for such municipality for the preceding year. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Mayor and Board of Trustees of the Village of Mount Prospect do hereby adopt and approve the 2002 Mount Prospect Official Zoning Map, attached hereto and presented as "Exhibit A". SECTION TWO: This resolution shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVEDthis day of ., 2002. ATTEST: Gerald L. Farley Mayor Velma W. Lowe Village Clerk H:\GEN\files\WIN~RES'~Approve Zoning Map,02,doc