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Home My WebLink About2. DRAFT MINUTES 03/05/2002CALL TO ORDER ROLL CALL MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 5, 2002 CALL TO ORDER Mayor Farley called the meeting to order at 7:03 p.m. ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrsto~er Trustee Michaele Skowron Truste~ |rvana Wilks - Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Skowron led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Farley gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Zadel, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held February 19, 2002. Upon roll call: Motion carried. Ayes: Hoefert, Lohrstorfer, Skowron, Zadel Nays: None Abstain: Corcoran, Wilks BELLS MAYOR'S REPORT: SEVERE WEATHER PREPAREDNESS WEEK ABSOLUTELY INCREDIBLE KID WEEK AMERICAN RED CROSS MONTH APPROVE BILLS Mayor Farley stated that the next item on the agenda, "APPROVE BILLS AND FINANCIAL REPORT" noted by an asterisk, as well as all items-further listed in that manner, would be considered with one vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT Mayor Farley presented a proclamation to Don Anderson, Deputy Coordinator of the Emergency Services Disaster Agency (ESDA), recognizing March 3-9 as "Severe Weather Preparedness Week." In recognition of"Absolutely Incredible Kid Day," March 21, Mayor Farley presented a proclamation to Ruth Smith and son, Cedric Atkins, representing the Campfire Boys and Girls. Mayor Farley read a proclamation acknowledging the month of March as "American Red Cross Month." APPOINTMENTS APPOINTMENTS There were no Board or Commission appointments. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Jim Kobler, Mount Prospect Library Board Trustee, reminded the audience of the importance of voting on Mamh 19. CONSENT AGENDA: BILLS RES. NO. 16-02, MFT FUNDS RES. NO. 17-02, MFT FUNDS TECHNOLOGY EQUIPMENT, GATEWAY & CDW CONSENT AGENDA Trustee Lohrstorfer, seconded by Trustee Zadel, moved to approve the following business items: Bills, dated February 27, 2002; Resolution No. 16-02: A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE ($1,480,400); Resolution No. 17-02: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE ($1,229,806); Request for Board approval to purchase one Gateway server for the Police Department ($5,194), one Gateway server for the Fire Department ($5,194), and one external tape drive from CDW ($1,304) for the Police Department, in an amount not to exceed $11,692. Upon roll calk Motion carried. Ayes: Corooran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None ZBA 34-01 1801 BOULDER DRIVE, DEFER TACO -I'WINS, INC., PERMIT EXTENSION OLD BUSINESS An ordinance was presented for second reading, which would grant a variation for a shed at 1801 Boulder Drive. At the request of the Petitioner, this case was deferred from the February 19, 2002 meeting. Trustee Corcoran stated that he had visited the subject property and found that the size of the shed, though somewhat large, was not unreasonably large, considering the size of the lot. He further indicated that he would like to defer this case until the Board has had an opportunity to study neighboring municipalities' standards and policies as they relate to accessory structures, as well as fees or penalties that might be imposed if a builder begins construction prior to obtaining a building permit. Members of the Board discussed whether it was appropriate to defer consideration of the case before them, until after reviewing, and possibly amending the Village's current policies and guidelines and those of other municipalities, relative to sheds. Following a lengthy discussion, May 7 was suggested as a deferral date; the Petitioner had no objections to this date. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to defer case ZBA 34-01 to May 7, 2002, to allow the Board to review the Village Code with regards to the building permit procedures, guidelines and fees, and to allow for discussion of standards and policies for accessory structure sizes, location, taking into consideration neighboring municipalities' practices. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None NEW BUSINESS A request was presented for Board approval to extend the Conditional Use permit granted to Taco Twins, Inc., 820 E. Rand Road, by Ordinance No. 5096 on March 22, 2000, for six months, until September 22, 2002. The developer originally had plans to open a Taco BeI1/KFC in 2000, however, those plans never materialized, for various reasons. 2 AMENDCODE, WATER&SEWER INCREASE GENERAL OBLIGATION BONDS ORD. NO. 5236 The current plan is to develop a Baskin Robbins/Dunkin Donuts/TOGO on the site, and representatives addressing the Board stated that all parties are very close to an agreement, which would allow them to proceed in the very near future if an extension is granted. Trustee Zadel, seconded by Trustee Lohrstorfer, moved to approve the extension of the Conditional Use permit granted to Taco Twins, Inc. by the passage of Ordinance No. 5096 on March 22, 2000. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None An ordinance was presented for first reading, which would authorize a four-percent (4%) incre_ase in water and sewer rates for the Village. .. :. : This ordinance will be presented for second reading at the March 20, 2002 (Wednesday, due to election) Village Board meeting. An ordinance was presented to authorize the sale of $6,585,000, Series 2002 general obligation refunding bonds. Finance Director Douglas EIIsworth explained that seven bids were received, with interest rates ranging from a Iow of 2.46% to a high of 2.69%. Zions First National Bank of Salt Lake City, Utah submitted the lowest and most favorable bid. Trustee Corcoran, seconded by Trustee Zadel, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Ordinance No. 5236: AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2002A, AND GENERAL OBLIGATION REFUNDING BONDS, SERIES 2002B, OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Motion carded. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None MANAGER'S REPORT 2002 STREET RESURFACING PROGRAM ARROW ROAD CONSTRUCTION VILLAGE MANAGER'S REPORT Village Manager Michael Janonis reported the following bid results for the 2002 street resurfacing program: BIDDERS Arrow Road Construction Co. Johnson Paving Co. R.W. Dunteman Co. Plote Construction, Inc. TOTAL BID $3,357,902.44 4,222,970.54 4,346,792.85 4,384,643.40 Trustee Wilks, seconded by Trustee Zadel, moved to approve staffs recommendation to accept the bid from Arrow Road Construction, Co., for the 2002 street resurfacing program, in an amount not to exceed $3,847,400, which allows the Village to add additional streets to the list of those to be repaired, as Arrow's bid was lower than the amount that the Village had in its street resurfacing budget. 3 WARNING SIREN TELEMETRY SYSTEM, FULTON CONTRACTING CO. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None A request was presented by the Fire Department to waive the bid process for the purchase of a warning siren telemetry system for the Village's six warning sirens from Fulton Contracting Company. Fulton is the technolo§y develoPer and only provider of this ~ysteml Trustee Corcoran, seconded by Trustee Zadel, moved to waive the bid process for the purchase of a warning siren telemetry system for the Fire Department. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Trustee Corcoran, seconded by Trustee Zadel, moved to approve the purchase of a warning siren telemetry system from Fulton Contracting Company, in an amount not to exceed $25,250. Upon roll call: Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Mr. Janonis announced the Coffee w/Council, scheduled for Saturday, March 8, at Village Hall. He also reminded the Board and audience that the next regular Village Board meeting scheduled for Tuesday, March 19, would be held on Wednesday, March 20, due to the 19th being Election Day. OTHER BUSINESS CLOSED SESSION ANY OTHER BUSINESS Trustee Zadel complimented the Public Works Department on its outstanding snow removal efforts the past weekend. Trustee Corcoran stated that he had recently met with the Village's MIS Coordinator Joan Middleton, and Assistant Manager David Strahl, to discuss the informational technology (IT) systems for the new village hall, and stressed the importance of allowing only IT professionals to be in charge of the Village network. RECONVENE CLOSED SESSION Mayor Farley stated that there was a need for a Closed Session to discuss the following: PERSONNEL 5 ILCS 12012 (c) (1) -The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. PERSONNEL 5 ILCS 120/2 (c) (2) -Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. ADJOURN RECONVENE The Village Board reconvened in Open Session at 9:06 p.m., with no further business being discussed. 4 ADJOURNMENT ADJOURN Mayor Farley declared the March 5, 2002 meeting adjourned at 9:07 p.m. Velma W. Lowe Village Clerk 5