Loading...
HomeMy WebLinkAbout03/26/2002 COW agendaMeeting Location: Mount Prospect Senior Center 50 South Emerson Street COMMITTEE OF THE WHOLE AGENDA Meeting Date and Time: Tuesday, March 26, 2002 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF MARCH 12, 2002 III. CITIZENS TO BE HEARD IV. VILLAGE HALL PLAN UPDATE Staff has met with the architect (DLK) and construction manager (W. B. Olson) several times over the last several months in an effort to create a functional office environment that will enhance Village operations. Much of the discussion has focused on addressing existing deficiencies and rectifying such deficiencies in the new building. Staff has also been very conscious of the Village Board's established budget for this project and recommended several compromises to the design team to remain within budget. However, staff has determined that we are now at a crossroads and it is necessary for Village Board input regarding potentially costly items and some additional direction regarding competing space needs within the building. Assuming adequate direction from the Village Board in the near future, the parking deck construction could begin sometime later this summer with projected completion in Spring 2003. The deck will be built separate of the Village Hall building. Several additional meetings will be necessary to finalize numerous building elements with the anticipation that construction might begin sometime next spring with completion early 2004. Members of the Village Hall Ad Hoc Committee, Senior Advisory Council and Youth Commission have been invited to attend the meeting. Appropriate Village staff, DLK Architects and the construction manager of W.B. Olson will be in attendance to answer questions and facilitate discussion. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T '100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064. V. IT (FORMERLY MIS) CONSOLIDATION--DIVISION CREATION--SPACE ALLOCATION VI. The development of technology and computers in the Village has been consistent with most other communities, whereby the data processing function started as part of the finance operation and evolved to include more and more uses. As these uses became more and more complex and expensive to maintain, the need developed for personnel to be specifically assigned to maintain these tools on behalf of the users. The original assumption that computers would create a paperless office in the future will never be realized, however, the use of computers and technology has allowed substantially more information to be processed and analyzed for better-informed decisions and significantly expanded communication opportunities. Since the MIS Coordinator position was created in 1997, the Village has made great advancements in coordinating computer operations among various departments and standardization of software and hardware. The MIS Coordinator's responsibilities tend to focus on organization-wide projects including Internet, e-mail, network-wide issues, etc. Currently there are four main servers providing primary computer services to public works, police, fire, and village hall/senior center. The use of four main servers has evolved primarily due to location of facilities and the various development stages of individual department's computer needs. However, with this diversity of operations, the consideration for combining server operations has not been fully explored due to the individual server responsibilities remaining within each individual Department. While there have been great strides in computer management through cooperative efforts, a designated supervisor and formalized job descriptions of various computer-related positions within a Division would create a better sense of organizational development. The computer duties and priorities within each Department are determined by Department needs, and organizational objectives are usually secondary. Also, some regular conflicts have arisen when computer network individuals are forced to balance departmental needs with organizational duties. The evolution of computer operations in the Village is at a crossroads. Staff anticipates direction from the Village Board regarding the creation of an Information Technology (IT) Division. Appropriate staff will be in attendance to answer questions and facilitate discussion. REVISIT FLOATING COFFEE WITH COUNCIL The Village Board has requested the opportunity to revisit the concept of Floating Coffee with Council. VILLAGE MANAGER'S REPORT ANY OTHER BUSINESS IX. ADJOURNMENT