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Home My WebLink About07/20/2004 VB minutes MINUTES OF THE REGULAR MEETING OF THE MA VOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 20, 2004 CALL TO ORDER CALL TO ORDER Mayor Gerald Farley called the meeting to order at 7:06 p.m. ROLL CALL ROLL CALL Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael ladel Mayor Gerald Farley PLEDGE PLEDGE OF ALLEGIANCE Trustee Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Farley gave the invocation. MINUTES APPROV AL OF MINUTES Trustee ladel, seconded by Trustee Hoefert, moved to approve the minutes of the regular meeting held July 6, 2004. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Abstain: Corcoran Motion carried, BILLS, FINANCIAL APPROVE BILLS & FINANCIAL REPORT REPORT Mayor Farley stated that the next item on the agenda, "APPROVE BilLS & FINANCIAL REPORT," noted by an asterisk, and all other items listed in that manner, would be considered with one vote, as business ¡tern "iX. CONSENT AGENDA." Trustee Wilks asked that "X. OLD BUSINESS.A, AN ORDINANCE AMENDING CHAPTER 7 OF THE VILLAGE CODE" be removed from the Consent Agenda, and considered separately. MAYOR'S REPORT MA VOR'S REPORT An ordinance was considered to issue a Class "Cn liquor license (retail sale of packaged liquors) to Costeo Wholesale Corporation d/b/a CaSTCO, 999 N. Elmhurst Road. Dan Harvey, General Manager, stated construction is on schedule, and the store is projecting a September opening date, Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance, ORD.5444 CITIZENS TO BE HEARD CONSENT AGENDA BILLS & FINANCIAL REPORT 4. CH 14, ORD, 5446 5. CH 14, ORD. 5447 6. CaMP. REPORT 7. AUDIT REPORT TIF REPORT AUDITORS' MGMT. lETTER C¡P REPORT OLD BUSINESS AMEND CH. 7, FLAGS & FLAGPOLES ORD. 5445 Upon roll call: Ayes: Corcoran, Hoefert, lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried, Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No. 5444: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried. COMMUNICATIONS AND PETiTIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Wilks, seconded by Trustee Zadel, moved to approve the following business items: 1. 2. 3. 8. Bills, dated July 1-14, 2004 Financial Report, dated January 1-June 30, 2004 Ordinance No, 5446: AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE MOUNT PROSPECT VILLAGE CODE Ordinance No, 5447: AN ORDINANCE AMENDING CHAPTER 14 (ZONING) OF THE MOUNT PROSPECT VILLAGE CODE Request for Board acceptance of the Comprehensive Annual Financial Report for the year ended December 31,2003 Request for Board acceptance of the Single Audit Compliance Report for the year ended December 31, 2003 Request for Board aceeptance of the Report on Compliance with Public Act 85~ 1142 (TIF Act) for the year ended December 31, 2003 Request for Board acceptance of the Auditors' Management letter for the year ended December 31,2003 Request for Board approval of 2005~2009 Capital Improvement Plan (CIP), 9. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried. OLD BUSINESS An ordinance, having been removed from consent status, was considered to amend Section 7.205 of Chapter 7 (Sign Regulations) of the Village Code, This ordinance would regulate the height and display of flags and flagpoles. The Planning and loning Commission had recommended approval of the amendments. Trustee Wilks stated that she would not vote in favor of the amendments primarily because they restrict the number of flags an individual would be allowed to disp1ay, Trustee ladel, seconded by Trustee Lohrstorfer, moiled for approval of Ordinance No. 5445: AN ORDINANCE AMENDING CHAPTER 7 (SIGN REGULATIONS) OF THE MOUNT PROSPECT VilLAGE CODE 2 NEW BUSINESS PURCHASE 7 S. EMERSON STREET ORD. 5448 SECURE FUNDING FOR REAL ESTATE PURCHASE DISPOSE OF SURPLUS PROPERTY Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, lade! Nays: Wilks Motion carried, NEW BUSINESS An ordinance was presented to authorize the Village to enter into a real estate agreement with Bank One to purchase property eurrently serving as a bank employee parking lot at 7 South Emerson Street. Director of Community Development William Cooney noted that both the Village and Bank One authorities are in agreement with all terms and conditions of the $705,000 acquisition contract. Trustee Wilks, seconded by Trustee Corcoran, moved to waive the rule requiring two readings of an ordinance, Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried. Trustee Wilks, seeonded by Trustee Corcoran, moved to approve Ordinance No. 5448: AN ORDINANCE AUTHORlllNG THE EXECUTION OF A REAL ESTATE PURCHASE CONTRACT TO ACQUIRE A paRTlaN OF DISTRICT NO.1 REDEVELOPMENT PROJECT AREA IN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS (7 SOUTH EMERSON STREET) Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried, The Board considered a request for approval to secure funding for the purchase of property at 7 South Emerson Street (Bank One parking lot). Director of Finance David Erb explained that there is not a sufficient fund balanee in the Downtown Redevelopment Fund to cover the cost for the property, and recommended the issuance of five-year installment notes for this purchase. He presented a letter/request for proposals for interest rate quotes for the financing of the property purchase. Trustee ladel, seconded by Trustee Skowron, moved to approve the above recommendation for securing financing for the purchase of property at 7 South Emerson Street. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried. An ordinance was presented to allow the Village to dispose of surplus property and fixtures no longer needed after the move from the old VHlage Hall at 100 S. Emerson Street to the new building. 3 ORD. 5449 CITIZENS TO BE HEARD VILLAGE MANAGER'S REPORT THERMAL IMAGING CAMERAS AIR ONE EQUIPMENT MUNiCiPAL BUilDING CLEANING CONTRACT QUALITY JANITORIAL & MAINTENANCE CORP. Trustee lade!, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried Trustee Skowron, seconded by Trustee Coreoran, moved to approve Ordinance No. 5449: AN ORDINANCE AUTHORlllNG THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried, Mayor Farley aeknowledged a resident Marge Salaz, 1106 W. Milburn, who was not present when "CITilENS TO BE HEARD" was announced, stated her displeasure that certain activities, particularly line dancing, formerly held in the Senior Center, are now being held at park district facilities, and will not be allowed in the Community Center, which is part of the new Village Hal! at 50 S. Emerson Street. VilLAGE MANAGER'S REPORT Deputy Fire Chief John Malcolm presented bid results for the purchase of three (3) thermal imaging cameras for the Fire Department He commended Lt. James Flory for his expert research and efforts in obtaining the bids, and, using a thermal imaging camera, Deputy Chief Malcolm impressively demonstrated the capability and ease of use of the camera, Trustee Wilks, seconded by Trustee Skowron, moved to approve a contract with Air One Equipment, Inc., South Elgin, Illinois, for the purchase of three (3) thermal imaging cameras in an amount not to exceed $27,957.00. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried. Director of Public Works Glen Andler presented bid results for a three-year cleaning contract to include daily cleaning at Village Hall, Village Hall parking deck, Public Safety Building. the Metra railroad station, the Police pistol range, and the Police Department satellite office at Randhurst Shopping Center. Mr, Andler explained that the Village currently employs Crystal Maintenance Services Corp" the lowest bidder ($90.480.00), however, their performance for the last two years has been so unsatisfactory that he would not advise extending their contract. Trustee ladel, seconded by Trustee Skowron, moved to accept the proposed cleaning contract with Quality Janitorial & Maintenance Corp, Arlington Heights, Illinois. as the most responsive and responsible bidder, for an amount not to exceed $127,040.00 annually. 4 DOWNTOWN SIGNAGE H,M. WITT & COMPANY STATUS REPORT ANY OTHER BUSINESS ADJOURNMENT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried. Director of Community Development William Cooney presented a recommendation to accept a contract for downtown directional/wayfinding signage. Consultants for this project, Graf/x Communications Group, Inc. received proposals from four companies, with H.M. Witt & Co" Ine., submitting the lowest bid of $10,450. Each of the companies submitted plans with a total of twenty-two (22) directional signs for the downtown area, and those presented by H.M. Witt & Company were presented to the Board for review. There was a lengthy discussion regarding the design, as some Board members noted the prominence of the letter "P" for parking on each sign; there was concern as to whether a motorist might be so focused on the "p" that the remaining information on the sign would be missed, The consensus of the Board was that the proposal from H.M, Witt & Company should be accepted, however it was requested that Staff continue to work with the consultants to design signage that might emphasize directional information as mueh as that of parking. Mr, Cooney stated that he would present modifications to Graf/x. Trustee Wilks, seconded by Trustee Zadel, moved to accept the proposal from H.M. Witt & Company for wayfinding/directional signs for a total cost of $10,450, Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried. As a status report, Mr, Janonis noted the following dates: July 24, Downtown Block Party July 29-30, Village Hall closed for moving August 2, Village Hall to reopen at 50 S, Emerson Street August 3, Village Board meeting cancelled August 10, Committee of the Whole meeting at 1000 W. Central Road. ANY OTHER BUSINESS None, ADJOURNMENT The July 20,2004 Village Board meeting was adjourned at 8:10 p,m. r1Ø.j Þ ;1;;.& Velma W, Lowe Village Clerk I.IWINIM!NUTESIJuly 20,2004 doc 5