Loading...
HomeMy WebLinkAbout09/06/2011 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT September 6, 2011 CALL TO ORDER ROLL CALL PLEDGE INVOCATION APPROVAL OF MINUTES Mayor Wilks called the meeting to order at 7:08 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel PLEDGE OF ALLEGIANCE Trustee Juracek led the Pledge of Allegiance. INVOCATION Trustee Matuszak gave the Invocation. APPROVAL OF MINUTES Trustee Korn, seconded by Trustee Juracek, moved to approve the minutes of the regular Village Board meeting held August 16, 2011. Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Abstain: Hoefert, Matuszak Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: "National Preparedness Month," September 2011 NATIONAL Mayor Wilks presented the proclamation to Deputy Chief of Police Mike Semkiu. Deputy PREPAREDNESS Chief Semkiu discussed the importance of emergency preparedness; it is all of our MONTH responsibility to be prepared. He also encouraged residents to search www.ready.gov for preparedness tips and instructional video. APPOINTMENTS Mayor Wilks stated the memo for the approval of reappointments had been revised to accurately reflect the names of the individuals to be reappointed. Reappointments Finance Commission Don Ocwieja Wayne Gardner Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Term expires August 2015 Term expires August 2015 September 6, 2011 Page 1 of 12 Trustee Hoefert, seconded by Trustee Polit, moved to approve the appointment as listed above: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD None. CONSENT AGENDA Mayor Wilks stated the only item for approval under the Consent Agenda was; Approval of Bills. Trustee Zadel, seconded by Trustee Juracek, moved to approve: bills dated August 11 — August 31, 2011 Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A.PZ- 15 -11, 1500 West Central Road, Mt. Prospect Park District PZ -15 -11 Mayor Wilks presented for a second (2 reading an ordinance granting a Conditional Use 1500 WEST for a lighted driving range and football /soccer fields and Variations (increase the height of CENTRAL ROAD light standards and building setbacks.) Community Development Director William Cooney stated he had no additional information to present but the Mt. Prospect Park District had submitted additonal information for the Village Board's review in response to concerns expressed at the August 16 meeting regarding property values Mr. John Green, landscape architect, Groundwork, LTD stated the Park District appreciated the constructive comments and concerns presented by the residents at the August 16, 2011 Village Board meeting. In response the Park District focused on three areas that appeared to be of primary concern; 1) Property Values The Park District presented property sales mapping comparisons of residential property adjacent to and nearby Mt. Prospect parks with athletic field lights (Melas, Meadows and Friendship Parks.) Noting the data was not presented as a professional opinion the data does suggest that property values of homes adjacent to parks with lighted athletic fields are not adversely impacted. 2) Parking Concerns Park District will work with Public Works Department. Public Works to conduct a parking study during peak times; level /complexity of parking. If needed a strategy to mitigate parking issues will be developed. 3) Landscaping $25,000 committed to improve landscaping; mitigate lighting /reflectivity. Will work with adjacent properties regarding landscaping needs. (Existing drainage will not be disturbed.) Mr. Green stated the demand, need, finances and technology are in place for this project to move forward. While sensitive to being a good neighbor, the Park District must also be responsible in meeting the needs of all constituents. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 2 of 12 In response to questions from Trustee Polit, Mr. Walter Cook, Mt. Prospect Park District Chief Executive Officer provided the following: 1) Athletic fields will not be available for rental to the general public. Investment to keep fields in good shape for use by organized MPPD teams. 2) Non - cutoff lights at AH baseball fields create greater shadow than proposed 70' cut -oft lights at MPPD althletic fields. 3) Concurred with Trustee Polits estimated time the lights would be used at the athletic fields. 4) Proposed lighting will allow games to be spread out; parking demand will be less /reduction in traffic congestion. 5) Park District has already initiated education efforts with participants and staff; instructed to use parking lot, do not use public streets for parking. Trustee Zadel requested Village Attorney Everett Hill respond to the question as to whether expert testimony was required as part of the Village's procedures for granting Conditional Use permits and Variations. [The question regarding expert testimony was raised at the August 16 Village Board meeting with respect to the standards for Conditional use; property values.] Mr. Hill stated there was no requirement for expert testimony. After thorough review of the Planning and Zoning public hearing mintues for this case (PZ- 15 -11) he was completely satisfied that the Planning and Zoning Commission had complied with the evidence procedures in accordance fo the Village Code. Public Comments Mr. Gary Gilmer 106 North Kenilworth Mr. Gilmer asked Mr. Hill if the procedures followed by the Planning and Zoning Commission at the July 28 hearing for this case, met all criteria for granting Conditional Use and Variations. [Mr. Hill responded yes, he was comfortable with the findings /decision based on evidence; procedure met all criteria. Satisfied due process was met. Staff reports set -forth standards required; recommendations to Planning and Zoning Commission based on these standards. Planning and Zoning motion based on staff recommendation.] Mr. Gilmer stated his attorney, Mr. Dan Dowd, who was unable to attend, maintains a different opinion regarding the Planning and Zoning Commission meeting all criteria for granting a Conditional Use and Variations. He further stated the Village Code is written to protect homeowners; Code requires "Fact Based Evidence" and the evidence in this case is not there. He questioned validity of Park District comparables and stated the issue is the financial impact to homeowners. If actual financial impact was determined and homeowners are compensated that would be satisfactory. Trustee Matuszak asked Mr. Hill if the actions of the Park District decreased the value of the property along Kenilworth would the homeowner's have a claim against the Park District. Mr. Hill responded theoretically the residents could pursue "cause of action." The following is a list of Kenilworth property owners who addressed the Village Board and a collective list of their comments. Mr. Thomas Diltz 120 North Kenilworth Avenue Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 3 of 12 Ms. Nancy Weinand 118 North Kenilworth Avenue Jean Ward 107 North Kenilworth Avenue • Tax payers /residents not able to use fenced area at Melas Park. • On- street parking has been an issue for several years; 4 th of July • Village Board should consider what is best for the neighborhood • On Sundays there are 10 -20 more cars parked on Kenilworth; incidents of park district patrons not being respectful of private property. Also use private property as cut - through to park. • Enforcement of illegally parked vehicles at Melas. • Will the lighted fields be used for practice? • Landscaping a good idea but residential properties and athletic fields are at different levels. [Mr. Green responded the residential properties and fields are about the same level.] • Park District comparables are not acceptable. • Homeowners have observed Park district coaches using street parking; what will motivate participants to use parking lot. • Noise issues — can hear noise from night games at Arlington Heights fields. • Allow homeowners on Kenilworth Avenue to have two car garages — would help alleviate parking issues for homeowners. The list of individuals who spoke in support of the Park District project and their collective comments are as follows: Mr. Bruce Jarosz, President Mount Prospect Football 709 Cathy Lane Ms. Monica Cantu, President Youth Division — Green and White Soccer 218 North Russel Street • Propose lighting will allow staggering of game schedules; reduce parking issue and traffic congestion. • Most practice times are over by 5:30; latest would be 8:15 p.m. • Already doing public education regarding parking at Melas. • Residents trust Park District to provide programs /services to the community. Mr. Jarosz and Ms. Cantu responded to questions from the Village Board regarding their respective organizations specific to; number of participants /teams, practice frequency and game times. Village Board Comments • Park District responded to homeowner's concerns: Park District's $25,000 landscaping commitment significant in mitigating concerns including light reflectivity. Park District to work with individual homeowners. Public Works parking study will help determine what parking issues may exist and recommendations for resolution; may be appropriate for Kenilworth Avenue parking concerns be reviewed by Transportation Commission. Provided comparables for property values requested by residents. Park District commitment to continue working with residents; meet both neighborhood and community needs. • Difficult to limit parking on public streets without designated restricitions; restrictions then impact homeowners. • Property values determined by many factors; cannot say property values went up or down because of one factor. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 4 of 12 • Lighting technology very advanced; current technology has surpassed our current code. Revisit current code to allow for improved lighting technology. • Increased height of light poles and cut -off lights — better; lights at Arlington Heights fields old technology — more bothersome to neighboring properties. • Granting of Conditional Use and Variation(s) — applicant must comply with all conditions /requirements for approval. Any changes to CU and Variations — applicant must go through the same process to gain Village Board approval. • Park District must still obtain approval of the MWRD to proceed with project. If approved by MWRD, the Park District still needs to come back to the Village and complete permit process; must meet Village Code. Mayor Wilks thanked everyone for their input and stated when the lights went in at Arlington Heights she was not advocate of the project. Since that time ligthing technology has vastly improved and the Village has adopted one (1) of the most restrictive lighting standards in the country. Mayor Wilks credited the Village's cutting edge approach to lighting standards to Mr. David Toeppen, a Mount Prospect resident and amateur astronomer who passed away this year; Mr. Toeppen was instrumental in the Village's adoption of full- cut -off lighting. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 5873: AN ORDINANCE GRANTING A CONDITIONAL USE FOR A LIGHTED DRIVING ORD 5873 RANGE AND FOOTBALL /SOCCER FIELDS AND VARIATIONS (INCREASE THE HEIGHT OF LIGHT STANDARDS AND BUILDING SETBACKS) Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. RECESS Mayor Wilks called for a recess at 9:35 p.m. Mayor Wilks reconvened the meeting at 9:46 p.m. NEW BUSINESS NEW BUSINESS A. PZ- 21 -11, 200 North Prospect Manor PZ- 21 -11, 200 N. An ordinance granting a Variation (side yard setback) for property located at 200 North PROSPECT MANOR Prospect Manor. Mayor Wilks presented for a first (1 reading an ordinance granting a variation (side yard setback) for property located at 200 North Prospect Manor. This ordinance grants a Variaton for zero foot (0') side yard setback. Mayor Wilks stated approval of this ordinance requires a super majority vote for approval. Community Development Director William Cooney provided background information stating the Petitioner obtained a permit for construction of a second (2 floor addition and garage in 2008. Upon final inspection of the permitted addition staff found the Petitioner had also constructed a nineteen foot (19') by nine and one -half foot (95) wood deck in the interior side yard without permit approval. After the inspection the Petitioner applied for a permit, which was denied as the deck encroaches into the required five foot (5') interior side yard. On August 25 the Planning and Zoning conducted a public hearing to review the Petitioner's request for Variation to allow a zero foot (0') interior side yard setback along the north lot line to allow the wood deck to remain as currently constructed. The Planning and Zoning Commission recommended denial of the Variation by a vote of 4 -2. Mr. Czeslaw Zdziech, Petitioner provided additional information in support his request. • Plans for deck were presented at the same time as garage. • Subject property is only forty -nine feet (49'); standard lot is fifty -five feet (55'). Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 5 of 12 ■ Deck is only forty inches (40 "); not bothering anyone. Stated a number of neighbors had signed petition in support of the deck. Mr. David Kulikowski, also spoke in support of Mr. Zdziech. He indicated the plans for the deck were in place when permit application submitted. The garage was off -set to allow for the deck. In response to questions from the Village Board, Mr. Zdziech acknowledged the deck was not on the architect's drawings. Mr. Cooney also affirmed the Village has no record of drawings with the deck. Village Board Comments • Architectural drawings with deck would not have been approved. • Cannot add something to plan after the original is approved. • Residents doing work without permit and in non - compliance of code; made to take out work. In response to questions from the Village Board Mr. Cooney identified what could remain and what the resident could do to gain access to the deck door. He stated Community Development staff would meet with Mr. Zdziech to discuss his options. Trustee Matuszak, seconded by Trustee Korn, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of "AN ORDINANCE GRANTING A VARIATION (SIDE YARD SETBACK) FOR PROPERTY LOCATED AT 200 NORTH PROSPECT MANOR Upon roll call: Ayes: None Nays: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Motion failed. CLASS 6B, TAX B. A resolution in support of CRP Holdings A -2, LLC, 1500 Bishop Court, making application ABATEMENT, 1500 for Cook County Class 6b tax abatement. BISHOP COURT Mayor Wilks presented a Resolution in support of the Cook County Class 6b Tax Abatement for CRP Holdings A -2, LLC, 1500 Bishop Court. Mr. Cooney stated the applicant is seeking approval of the Class 6b abatement so they can competitively recruit prospective tenants for the property at 1500 Bishop Court. The property has been vacant for over two (2) years and qualifies for the 6b designation. Staff recommend approval of the applicant's request. In response to questions from the Village Board Mr. Cooney stated; ■ $4.31 property tax per square foot was based on Assessor's first review in 2010. ■ Aware of only one (1) Mount Prospect applicant denied Class 6b designation Mr. Greg Diamantopoulos, attorney for the applicant, was in attendance and responded to questions from the Village Board: • CRP Holdings has owned the property since approximately May 2006. • Last tenant left in 2007 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 6 of 12 ■ No prospective tenants at this time. Trustee Polit, seconded by Trustee Hoefert, moved for approval of Resolution No. 28- 11: A RESOLUTION IN SUPPORT OF CRP HOLDING A -2, LLC, 1500 BISHOP COURT RES 28 -11 MOUNT PROSPECT, ILLINOIS MAKING APPLICATION FOR COOK COUNTY CLASS 6B TAX ABATEMENT Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. COMPREHENSIVE C. Resolution authorizing the Village of Mount Prospect to adopt a Comprehensive Bike BIKE PLAN Plan. Mayor Wilks presented a Resolution authorizing the Village of Mount Prospect to adopt a Comprehensive Bike Plan. Ms. Clare O'Shea, Community Development Senior Planner stated the Village's 2008 Public Transportation Study identified the creation of a bike plan as a key strategy. In 2010 the Village was awarded a grant through the Department of Energy's Energy Efficiency and Conservation Block Grant (EECBG) Program to fund the production of a bike plan; in July of 2010 the Village Board entered into a contract with Active Transportation Alliance to complete a bike plan and map. The vision of the Mount Prospect Bicycle Plan is to create a safe, comfortable and bicycle - friendly environment, which encourages people of all ages to use bicycles for everyday transportation and enjoyment. Ms. O'Shea introduced members of the Village's consultant team for the Comprehensive Bike Plan; Ms. Marissa Dolin and Ms. Barb Cornew, Active Transportation Alliance and Mr. Mark de la Vergne, Sam Schwartz Engineering. Ms. Marissa Dolin presented a detailed overview of the Bike Plan including the initial stages of planning /data collection and the key strategies for development and implementation: • Bikeway Network Improvements Phase 1 — local (in- house) Phase 2 — regional connections • Bicycle Policies and Ordinances • Programming of Support Biking • Evaluation and Implementation — information pertaining to time frame, estimated cost, responsible party and potential funding sources. Additional information included environmental and cost - saving benefits to residents. Trustee Hoefert, seconded by Trustee Polit, moved for the approval of the resolution adopting the Comprehensive Bike Plan. Village Board Comments -Comprehensive — well thought out plan. • Significant cost to attain goals; not sure how quickly can be implemented, other capital needs. • Need additional discussions /input before changing road designs to accommodate bike lanes. • Concerns with approving an aspirational bike plan that still needs to go through a completed thought process and involvement of the Transportation Commission. • Need to assess physical barriers created with bike plan. • Public education — unfunded mandate. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 7 of 12 • Concerns /unanswered questions regarding public liability and cost. • Enforcement of bicyclists breaking rules — not in budget. • Views this as a CIP; a multi -year project. • Supports further review /discussion of the proposed bike plan before acceptance. Mayor Wilks indicated there should be additional discussion of the Bike Plan and recommended the subject be brought back to a Committee of the Whole meeting. Ms. O'Shea stated the community bike ride conducted last month was part of the public meeting process. It is understood that not all aspect of the plan will be funded and implementation will be done in phases. Trustee Hoefert withdrew his motion for approval of the resolution adopting the Comprehensive Bike Plan. Trustee Matuszak, seconded by Trustee Polit, moved for approval to defer approval of the resolution to adopt a Comprehensive Bike Plan for the Village of Mount Prospect; discussion at future Committee of the Whole meeting to be scheduled. Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: Korn Motion carried. Mayor Wilks requested staff schedule this item for a future Committee of the Whole meeting. INTERGOVERN- MENTAL D. Resolution authorizing the Village of Mount Prospect to enter into an intergovernmental AGREEMENT FOR agreement for the Northwest Housing Collaborative. NW HOUSING COLLABORATIVE Mayor Wilks presented the resolution authorizing the Village to enter into an intergovernmental agreement for the Northwest Housing Collaborative. Ms. O'Shea provided background information stating for the past four (4) years, five (5) communities — Arlington Heights, Buffalo Grove, Mount Prospect, Palatine and Rolling Meadows have been working to develop strategies to improve and expand housing options in a collaborative manner. The intergovernmental agreement between the five (5) municipalities establishes a framework for working together and establishes a steering committee. Using funds from a Chicago Community Trust grant award a part -time inter - jurisdictional Housing Coordinator will be hired to focus on housing issues in the five (5) community sub - region. The Coordinator will work with CMAP on the Homes for a Changing Region and will also produce the short and long -term goals for the communities, fundraising plan, analysis of financial institution's discussions and lending policies, program guidelines for multifamily housing stabilization and condo foreclosure efforts and progress reports to the Metropolitan Mayors Caucus. In response to questions from the Village Board Ms. O'Shea provided the following information; • Coordinator position - one (1) year grant; no financial obligation by the Village. • Coordinator will need to figure out how to fund position after the one -year period. • Coordinator's office — each municipality has offered space; dependent on whether Coordinator already has office space. • Designation of one (1) point of contact is very beneficial to municipalities. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 8 of 12 Trustee Zadel, seconded by Trustee Polit, moved for the approval of Resolution No. 29 -11: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO RES 29 -11 ENTER INTO AN INTERGOVERNMENTAL AGREEMENT FOR THE NORTH- WEST HOUSING COLLABORATIVE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. PZ- 20 -11, 999 NORHT ELMHURST E. PZ- 20 -11, 999 North Elmhurst Road, Casto Lifestyle Properties ROAD 1. An ordinance amending the Special Use for large scale development signs for property located at 999 North Elmhurst Road. AMEND SPECIAL 2. An ordinance granting a Variation (increase illumination levels for the electronic message USE FOR LARGE center) for property located at 999 North Elmhurst Road. SCALED SIGNS Mayor Wilks stated there were two (2) ordinances presented for a first (1 reading for PZ- 20 -11. The first (1 st) ordinance to be considered amends the Special Use for large scale VARIATION development signs for the subject property to allow for two (2) monument signs, including (INCREASE one (1) electronic message center. The Planning and Zoning Commission recommended ILLUMINATION approval by a vote of 6 -0. LEVELS FOR ELECTRONIC The second (2 ordinance grants a Variation to increase illumination levels for an electronic MESSAGE CENTER) message center from 5,000 nits to 10,000 nits during daylight hours. The Planning and Zoning Commission recommended denial of the Variation by a vote of 4 -2. This ordinance requires a super majority vote for approval. Mr. Cooney provided background information and illustrations of the proposed signage. The Petitioner has redesigned the corner monument sign, approved as part of the original Special Use for large scale development signs and proposes to install two (2 monument signs versus one (1) at the Rand and Elmhurst Roads intersection. The first (1 monument sign would highlight special events and identify tenants via an electronic message center; the second (2 sign would identify the AMC theater and replace the existing sign. The Petitioner is also seeking a Variation to the Village's Sign Code which limits the illumination of an electronic message center to a maximum 5,000 nits during daylight hours and a maximum of 500 nits between dusk and dawn. While the proposed electronic message center will operate within the permitted illumination between dusk and dawn, the message center would provide an illumination of 7,500- 10,000 nits during daylight hours. The Petitioner indicates the higher illumination levels are necessary to make the sign readable during brighter days; the message center will automatically vary the illumination levels based on the time and sunlight via a photocell control. Mr. Jim Conroy, Randhurst Development Director, stated the existing AMC sign is outdated and appreciated the positive recommendation of the Planning and Zoning Commission to allow two (2) monuments signs. He then addressed the need to for the increased nits for the electronic message center; during the day time the LED lighting gets washed out at the lower levels. To make signage visible the higher levels of illumination are necessary. Mr. Conroy introduced Mr. Jim Doyle (sign company) and Mr. Mike Mallon (sign designer) to provide additional information and respond to questions regarding the electronic message center and illumination. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 9 of 12 Mr. Mallon stated lighting technology has evolved over the last four (4) years in regard to signs and sign ordinances. He stated that while the maximum 10,000 nits were requested the sign would only use approximately 60% of the illumination level. The sign has a photo cell that automatically regulates illumination; illumination is based on weather conditions. Mr. Mallon also gave a basic explanation of "nits" and "pixels.' He indicated the two (2) issues for signage is brightness and definition. The objective is not to overwhelm but to be appropriately bright. Mr. Mallon stated the newer technology makes it much easier to control brightness. In response to questions from the Village Board regarding "nit," he offered to demonstrate the various illumination levels "nits" with his portable machine. Village Board Comments • Identified "blinding" electronic signs at other locations; brightness /movement not acceptable. • Important that signs be visible but not blinding — safety issue • Understands need for brighter sign; messages are washed out by sunlight. • IDOT uses higher standards; levels are neither distracting or blinding. As there was a general consensus that an actual demonstration of the illumination levels, 5,000 and 10,000 would be of great benefit in the Village Board's decision, Mayor Wilks stated the ordinance granting a variation to increase illumination levels would be held for a second (2 reading. Assistant Village Manager Dave Strahl will coordinate a demonstration of the illumination levels during daylight hours with Mr. Mallon. Mayor Wilks stated the Village Board would proceed with consideration of the ordinance to amend the Special Use for large scale development signs for the subject property to allow for two (2) monument signs, including one (1) electronic message center. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 5874: AN ORDINANCE AMENDING THE SPECIAL USE FOR LARGE SCALE ORD 5874 DEVELOPMENT SIGNS FOR PROPERTY LOCATED AT 999 NORTH ELMHURST ROAD Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks stated the ordinance granting a Variation to increase illumination levels for the electronic sign would be held for a second (2 reading at the September 20, 2011 Village Board meeting. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. Request Village Board approval to waive the bid process and purchase video surveillance equipment in an amount not to exceed $36,500. Police Sergeant Steve Burrell presented background information and staff recommendation. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 10 of 12 Sergeant Burrell stated the Police Department is requesting approval to purchase equipment VIDEO to replace the video surveillance system at the public safety building. The existing system SURVEILLANCE purchased in 2004 monitors the public and underground parking facilities, the entire holding EQUIPMENT facility, public lobbies and key security locations. A recent detailed assessment of the public safety building was conducted and staff recommendation the existing equipment be replace with enhanced video surveillance now available through advanced technology; 42 video cameras and related recording hardware. Pricing for equipment and installation was received from four (4) vendors. In addition staff reviewed prior service provided by each vendor. Based upon cost, features and quality staff recommend the purchase of Speco cameras and digital video recorders from W.W. Grainger and supporting computer equipment from CDWG; both W. W. Grainger and CDWG provided government competitive bid pricing. In addition, based upon the ability of the department personnel to install and setup the system hardware and software staff recommend foregoing a vendor to provide both equipment and installation /labor; an approximate savings of $38,500. Staff requests Village Board approval to waive the bid process and purchase the video surveillance equipment from W. W. Grainger and CDWG in an amount not to exceed $36,500. In response to questions from the Village Board Sergeant Burrell stated: • Comparison of competitive government pricing conducted. • Current system has battery back -up • Equipment has sound capability but there is no need for hookup • Old equipment is very dated but will see if it has any value. • Two (2) staff members will be able to do installation. Trustee Zadel recused himself from voting on this request; his employer, Illinois Tollway, engages in business with both vendors. Although he has no issue with either vendor, in accordance of the ethical standards of elected officials he will not vote. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of request to waive the bid process and purchase video surveillance equipment in an amount not to exceed $36,500. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Abstain: Zadel Motion carried. Assistant Village Manager Strahl announced the following: ■ Coffee with Council — September 10, 9:00 — 11:00 a.m. Village Hall Community Center ■ 911 — Remembrance Ceremony September 11, 11:00 a.m. Village Green OTHER BUSINESS OTHER BUSINESS Mayor Wilks stated there was no need for Closed Session as listed on the Agenda: Personnel 5 ILCS 120/2 (c) (1); Personnel 5 ILCS 120/2 (c) (2); and Review of Minutes 5 ILCS 120/2.06 (c) (21) Trustee Hoefert stated identified the following properties with property maintenance issues: old drive -in property on River Road (storage of earth moving equipment) and fencing around vacant property at River Road and Euclid (building torn down.) He requested staff inspect the properties and follow through with appropriate corrective action. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 11 of 12 Trustee Hoefert also requested the lights at the Public Safety Building be replaced with full cut -off lights; Village should comply with code. Trustee Korn stated the meeting had lasted long enough that it extended in to his birthday, September 7. Trustee Korn was wished a very Happy Birthday. ADJOURN ADJOURN As there were no other items for discussion Mayor Wilks asked for a motion to adjourn. Trustee Polit, seconded by Trustee Matuszak, moved for approval to adjourn the September 6, 2011 Village Board meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The September 6, 2011 Village Board meeting adjourned at 12:13 a.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect September 6, 2011 Page 12 of 12