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HomeMy WebLinkAbout07/19/2011 Fire Station #13 Flat Roof RepairMount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: SUPERINTENDENT OF STREETS & BUILDINGS DATE: JULY 12, 2011 SUBJECT: SEALED BID RESULTS FOR FIRE STATION 13 FLAT ROOF REPAIR (NOT TO EXCEED $81,510) BACKGROUND In the current budget, staff has requested funds to repair the flat roof at Fire Station 13 (112 East Northwest Highway). This bid is for repair of the flat roof at Fire Station 13 which has been failing for several years and is beyond patching. The repair is for total replacement of the roof membrane including insulation. It includes removal and reinstallation of the existing patio stones; removal and replacement of the butt joint sealant; any necessary brick replacement; and installation of a new wall flashing system. The Hutchinson Design Group, Ltd. of Barrington, Illinois was hired to prepare the bid documents, oversee the bidding, and supervise construction of the project. BID RESULTS Sealed bids were opened at 1:00 P.M. on July 11, 2011 for proposed roof repairs. Four invitational bids were mailed and a bid notice was placed in the local paper. Four companies attended the mandatory pre -bid meeting and three bids were received. Three bids were received. The results are as follows: Bidder Bid Price American Roofing & Repair Co., West Chicago, IL $ 74,100 All American Exterior Solutions, Lake Zurich, IL $ 91,700 Anthony Roofing, Aurora, IL $ 94,690 Page two Fire Station 13 Flat Roof Repair July 12, 2011 DISCUSSION The low cost proposal was submitted by American Roofing & Repair Company of West Chicago, Illinois. American Roofing has not performed any roofing work for the Village. However, they are known to our roofing consultant, Hutchinson Design, as an excellent contractor who has successfully completed several similar projects. Reference checks also indicate that American Roofing and Repair has sufficient experience and expertise to perform the requisite work. Staff recommends including a 10% contingency fee in the award of this project. This contingency would be reserved for solutions to unanticipated conflicts that arise during the removal and installation of the new roofing system. In this instance, the total recommended award would be $74,100 + $7,410 (10% contingency) _ $85,510 (recommended total award). RECOMMENDATION Staff recommends accepting the lowest cost proposal as submitted by American Roofing & Repair Company of West Chicago, Illinois for the repair to the flat roof at Fire Station 13 in an amount not to exceed $85,510. Sufficient funds for this proposed project exist in the current budget. Paul Bures Superintendent of Streets & Buildings Sean P. Dorsey Director of Public Works PB c: Director of Public Works Sean P. Dorsey Deputy Director of Public Works Jason Leib File \\Pwl \pwlhpw$\ Administration \BIDS \RESULTS\Fire Station 13 Flat Roof Repair.201 Lrec.doc