HomeMy WebLinkAbout03/15/2011 Street Resurfacing 2011Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: PROJECT ENGINEER
DATE: MARCH 10, 2011
SUBJECT: 2011 STREET RESURFACING CONTRACT AWARD - $2,310,000
Background
This year's program marks the second year of our new annual funding level necessary to
maintain an average 20 -year life for all Village streets. However, due to the continued decline in
street improvement funds and MFT funds, this year's program was reduced from 6.8 miles to
approximately 4.7 miles. Again this year we also combined both the MFT funded program and
the Village Street Improvement funded program into one project in order to secure an early and
more favorable bid.
Bids Results
A notice to bidders was published in a local newspaper. Since this project uses MFT funds it
was also published in the ]DOT constriction bulletin.
On February 22nd, at 1:00 PM. sealed bids for the 2011 Street Resurfacing Program were
publicly opened and read aloud.
Eight general contractors picked up the bid documents and five contractors submitted bids. The
bids ranged from a low of $2,055,477.10 by Arrow Road Constriction Company, to a high of
$2,999,480.00 by A Lamp Concrete Contractors, Inc. The Engineer's estimate for the project is
$2,177,425.00.
Below is a summary of the bids.
Bidders
Arrow Road Constriction Co.
Brothers Asphalt Paving, Inc.
Curran Contracting Company
Johnson Paving Co.
A Lamp Concrete Contractors, Inc
Total Bid
$2,055,477.10
$2,291,114.80
$2,544,760.20
$2,625,110.00
$2,999,480.00
Engineer's Estimate $2,177,425.00
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2011 STREET RESURFACING CONTRACT AWARD
MARCH 10, 2011
Discussion
All bidders submitted IDOT Local Agency Bid Bonds in the amount of 5% of their total bids as
required by the Bid Documents. All bids were checked for accuracy. All bidders correctly
signed their bids and bid bonds. The low bidder, Arrow Road Constriction Co. has previously
completed street improvements for the Village including the 2008 and 2010 Street Resurfacing
Programs and their work was acceptable.
The Village budget limit for this project is $2,310,000.00. This year's unit prices are less than
those used in my estimate and the low bid of Arrow Road is less than the amount budgeted.
Therefore, I recommend that we take advantage of the lower than anticipated unit prices and add
additional work up to the budgeted amount of $2,310,000.00.
Recommendation
I recommend that the low bidder, Arrow Road Constriction Co. be awarded the contract for the
2011 Street Resurfacing Program in the amount not to exceed $2,310,000.00. There are
sufficient funds in the 2011 Budget to cover this proposed contract.
�
Joel Michalik
I concur with the above recommendation.
Public Works Director Glen Andler