HomeMy WebLinkAbout04/06/2011 Suburban Purchasing Cooperative Bid (Ford Explorers)Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VEHICLE /EQUIPMENT MAINTENANCE SUPERINTENDENT
DATE: MARCH 20, 2011
SUBJECT: ACCEPT SUBURBAN PURCHASING COOPERATIVE (SPC) BID FOR
THE PURCHASE OF TWO (2) NEW FORD EXPLORERS ($53,500)
Background
In the current budget, there are funds available to replace Fire Department vehicles 501 and
502. 501 is a 2003 Chevy Impala and 502 is a 2002 Chevy Impala. The replacement of 502
has been deferred from the 2010 budget year, due to the overall economy and budget
constraints. We extended the normal replacement life cycles by one year for the majority of the
Village fleet. Both cars are used by Fire Department staff to perform their daily work, respond to
emergency calls and to attend training.
Replacement Schedule
501 was purchased in 2003 and 502 was purchased in 2002. The vehicle /equipment
replacement schedule for these types of vehicles is 8 years or 50,000 miles. Both vehicles have
completed 8 and 9 years of service and have logged between 101,000 — 118,000 miles. Both
vehicles have well exceeded the vehicle /equipment replacement schedule criteria for
replacement.
Other Factors
These current cars have high miles and their mechanical condition has deteriorated rapidly over
the last year. Because of the high mileage, the engines and transmissions have developed
several oil leaks that would require removing the power trains from the car to repair properly.
This would not be cost effective considering the age /mileage of these cars and would take them
out of service for an extended period of time. Recently we have replaced front drive axles, front
and rear wheel- bearing assemblies, oil and transmission cooler lines, etc.
Vehicles 501 and 502 are used by the Deputy Fire Chief and the Training Officer for various
administrative duties, including responding to emergencies. I recommend these vehicles be
replaced with 2011 Ford Explorers with four -wheel drive. The current vehicles are inadequate in
size to transport the necessary equipment including mobile and portable radios, self- contained
breathing apparatus, turnout gear and other emergency supplies. Additionally, the four -wheel
drive will be a needed component when responding during snowstorms and other weather
related emergencies.
Page 1 of 2
Accept Suburban Purchasing Cooperative (SPC) Bid for the Purchase of Two (2) New Ford Explorers ($53,500)
March 22, 2011
Replacement Recommendation
It is my recommendation that two (2) replacement vehicles for 501 and 502 be purchased during
the 2011 budget year.
Bid Recommendation
I am recommending and request the Village Board authorize the purchase of two (2) new 2011
Ford Explorer Utility Vehicles from the Suburban Purchasing Cooperative award winner Currie
Motors, of Frankfort, Illinois at a cost not to exceed $53,500 ($26,750 per unit). The State of
Illinois bid for the purchase of both vehicles is $343 higher. Funds for this proposed purchase
are currently available in the Vehicle Replacement Fund of the 2011 budget.
The remaining funds will be used for needed emergency equipment purchased through various
vendors to provide completely functional vehicles. The vehicles being replaced will be sold
through the NWMC fall auction.
James R. Breitzman
Vehicle /Equipment Superintendent
I concur.
Glen R. Andler
Director of Public Works
JB
C: Deputy Director of Public Works Sean Dorsey
H:Wdministration \BIDS \RESULTS \SPC Purchase, Fire 501,502- 2011.docx Page 2 of 2