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Home My WebLink About5. New Business 09/20/2011Village of Mount Prospect Fire Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FIRE CHIEF DATE: SEPTEMBER 9, 2011 SUBJECT: VILLAGE CODE UPDATE —EMERGENCY MANAGEMENT AGENCY On January 1, 2002 the Illinois General Assembly passed the Illinois Emergency Management Agency Act (20 ILCS 3305), which authorized the creation of emergency management programs within "political subdivisions" of the state. In response to this act, the Village established the Mount Prospect Emergency Management Agency (EMA), which replaced the former Department of Emergency Services and Disaster (ESDA) that was disbanded some years ago. When these changes occurred, the Village Code was not updated to reflect current operations. Chapters 4 and 22 of the Village Code, therefore, still reference the former Department of Emergency Services and Disaster. To ensure that the Village code accurately reflects the Village's operations, the Fire Department is looking to update these code sections by replacing the Department of Emergency Services and Disaster with the current Emergency Management Agency. All of the proposed changes are indicated on the attached red -lined version of the code. Please let me know if you have any additional questions regarding these proposed changes. John J. Malcolm JM /cl M: \1 Archives \09 September \EMA Code Update - CL (9- 9- 11).docx AN ORDINANCE AMENDING CHAPTER 4, ENTITLED "APPOINTIVE VILLAGE OFFICERS," APPENDIX A, DIVISION II, "FEES, RATES AND TAXES' AND CHAPTER 22 "FLOOD PLAIN REGULATIONS' OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: Article X entitled Department of Emergency Services and Disaster" of Chapter 4 entitled "Appointive Village Officers" of the Village Code of Mount Prospect, as amended, is hereby further amended by deleting Sections 4.1001, 4.1002, 4.1003, 4.1004, 4.1005, 4.1006, 4.1007, 4.1007, 4.1008, 4.1009, 4.1010, 4.1011 and 4.1012 in their entirety and adding new Sections 4.1001, 4.1002, 4.1003, 4.1004, 4.1005, 4.1006, 4.1007, 4.1007, 4.1008, 4.1009, 4.1010, 4.1011 and 4.1012 to Article X entitled Emergency Management Agency which shall read as follows: ARTICLE X EMERGENCY MANAGEMENT AGENCY SECTION: 4.1001: ESTABLISHMENT 4.1002: COORDINATOR 4.1003: FUNCTIONS 4.1004: SERVICE AS MOBILE SUPPORT TEAM 4.1005: AGREEMENTS WITH OTHER POLITICAL SUBDIVISIONS 4.1006: EMERGENCY ACTION 4.1007: COMPENSATION 4.1008: REIMBURSEMENT BY STATE 4.1009: PURCHASES AND EXPENDITURES 4.1010: OATH 4.1011: OFFICE 4.1012: APPROPRIATION; LEVY OF TAXES 4.1001: ESTABLISHMENT: In order to prevent, minimize, repair and alleviate injury or damage resulting from disaster caused by enemy attack, sabotage or other hostile action, or from natural or manmade disaster, in accordance with the "Illinois Emergency Management Act, there is hereby established an Emergency Management Agency (EMA), which shall be under the jurisdiction and control of the Village Manager. (Ord. 2610, 2 -17 -1976; Ord. 4414, 4 -7 -1992) 4.1002: COORDINATOR: The Coordinator of the Mount Prospect Emergency Management Agency shall be appointed by the Village Manager. A. The Coordinator shall have direct responsibility for the organization, administration, training and operation of the EMA, subject to the direction and control of the Village Manager, as provided by statute. B. In the event of the absence, resignation, death or inability to serve as Coordinator, the Village Manager, or any person designated by him, shall be and act as Coordinator until a new appointment is made as provided by this Article. (Ord. 2610, 2 -17 -1976) 4.1003: FUNCTIONS: The EMA of the Village shall perform such EMA functions within the corporate limits of the Village as shall be prescribed in and by the State of Illinois EMA plan and program prepared by the Governor, and such orders, rules and regulations as may be promulgated by the Governor, and in addition shall perform such duties outside the corporate limits as may be required pursuant to any Mutual Aid Agreement with any other political subdivision, municipality or quasi - municipality entered into as provided in the Illinois Emergency Management Agency Act. (Ord. 2610, 2 -17 -1976) 4.1004: SERVICE AS MOBILE SUPPORT TEAM: All or any member of the Mount Prospect EMA organization may be designated as members of a mobile support team created by the Director of the State EMA as provided by law. A. The leader of the mobile support team shall be designated by the Coordinator of the Mount Prospect EMA. B. Any member of a mobile support team who is a Village employee or officer while serving on call to duty by the Governor, or the State Director, shall receive the compensation and have the powers, duties, rights and immunities incident to such employment or office. Any such member who is not a paid officer or employee of the Village, while so serving, shall receive from the State reasonable compensation as provided by law. (Ord. 2610, 2 -17 -1976) 4.1005: AGREEMENTS WITH OTHER POLITICAL SUBDIVISIONS: The Coordinator of the Mount Prospect EMA may negotiate mutual aid agreements with other municipalities or political subdivisions of the State, but no such agreement shall be effective until it has been approved by the Village Manager and by the State Director of EMA. (Ord. 2610, 2- 17 -1976) 4.1006: EMERGENCY ACTION: If the Governor proclaims that a disaster emergency exists in the event of actual enemy attack upon the United States or the occurrence within the State of Illinois of a major disaster resulting from enemy sabotage or other hostile action or from man -made or natural disaster, it shall be the duty of the Mount Prospect EMA to cooperate fully with the State EMA and with the Governor in the exercise of emergency powers as provided by law. (Ord. 2610, 2 -17 -1976) 4.1007: COMPENSATION: Members of the EMA who are paid employees or officers of the Village, if called for training by the State Director of EMA, shall receive for the time spent in such training the same rate of pay as is attached to the position held; members who are not such Village employees or officers shall receive for such training time such compensation as may be established by the Village Manager. (Ord. 2610, 2 -17 -1976) 4.1008: REIMBURSEMENT BY STATE: The Finance Director shall receive and allocate to the appropriate fund, any reimbursement by the State to the Village for expenses incident to training members of the EMA as prescribed by the State Director of EMA, compensation for services and expenses of members of a mobile support team while serving outside the corporate limits of the Village in response to a call by the Governor or State Director of EMA, as provided by law, and any other reimbursement made by the State incident to EMA activities as provided by law. (Ord. 2610, 2 -17 -1976) 4.1009: PURCHASES AND EXPENDITURES: The Village Manager may, on recommendation of the Village Coordinator of EMA, authorize any purchase of contracts necessary to place the Village in a position to combat effectively any disaster resulting from the explosion of any nuclear or other bomb or missile and to protect the public health and safety, protect property and provide emergency assistance to victims in the case of such disaster, or for man -made or natural disaster. A. In the event of enemy caused or other disaster, the Village Coordinator of EMA is authorized, on behalf of the Village, to procure such services, supplies, equipment or material as may be necessary for such purposes, in view of the exigency without regard to the statutory procedures or formalities normally prescribed by law pertaining to Village contracts or obligations, as authorized by the "Illinois Emergency Management Agency Act," provided that if the Village Manager meets at such time he shall act subject to the directions and restrictions imposed by that body. (Ord. 2610, 2 -17 -1976) 4.1010: OATH: Every person appointed to serve in any capacity in the Mount Prospect EMA organization shall, before entering upon his duties, subscribe to the following oath, which shall be filed with the coordinator: I, , do solemnly swear (or affirm) that I will support and defend and bear true faith and allegiance to the Constitution of the United States of America and the Constitution of the State of Illinois, and the territory, institutions and facilities thereof, both public and private, against all enemies, foreign and domestic; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. And I do further swear (or affirm) that I do not advocate, nor am I nor have I been a member of any political party or organization that advocates the overthrow of the government of the United States of America or of this State by force or violence; and that during such time as I am affiliated with the Mount Prospect Emergency Management Agency, I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States of America or of this State by force or violence. (Ord. 2610, 2 -17 -1976) 4.1011: OFFICE: The Village Manager is authorized to designate space in a Village building, or elsewhere, as may be provided for by the Village Manager for the Mount Prospect EMA as its office. (Ord. 2610, 2 -17 -1976) 4.1012: APPROPRIATION; LEVY OF TAXES: The President and Board of Trustees of the Village may budget for EMA purposes in the manner provided by law, and may levy in addition for EMA purposes only, a tax as set forth in Appendix A, Division II of this code, on the assessed value of all taxable property in addition to all other taxes, as provided by the "Illinois Emergency Management Agency Act; however, that amount collectible under such levy shall in no event exceed the amount as specified in Appendix A, Division II of this code. (Ord. 5518, 11 -1 -2005) SECTION TWO: Appendix A, Division II, entitled "Fees, Rates and Taxes ", of the Mount Prospect Village Code shall be amended by deleting the term "ESDA" from the title of Section 4.1012: Appropriations: Levy of Taxes (ESDA) and inserting in its place the term "EMA" which shall read as follows: SECTION: 4.1012: APPROPRIATION: LEVY OF TAXES (EMA) SECTION THREE: Article I entitled "Floodplain Management Regulations" of Chapter 22 entitled "Floodplain Regulations" as amended, is hereby further amended by deleting the phrase "Illinois Emergency Service and Disaster Agency (ESDA)" from Subsection B.4 of Section 22.107: Occupation and Use of Identified Floodways: B.4 and Subsection B.1.d of Section 22.108: Occupation and Use of SFHAs Where Floodways are not Identified: B.1.d and inserting in its place the phrase "Illinois Emergency Management Agency (I EMA)." SECTION FOUR: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES NAYS: ABSENT: PASSED and APPROVED this day of September, 2011. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk Mount Prospect Public Works Department ?/ LL INTEROFFICE MEMORANDUM TO: FROM: DATE: SUBJECT: VILLAGE MANAGER MICHAEL E. JANONIS ' VEHICLE/EQUIPMENT MAINTENANCE SUPERINTENDENT SEPTEMBER 13, 2011 SURPLUS VEHICLES/EQUIPMENT SOLD THROUGH THI NORTHWEST MUNICIPAL CONFERENCE AUCTION OR ON -LINE AUCTION We have received and placed into service various new vehicles and equipment and need to sell our old surplus vehicles and equipment that are no longer needed. I have attached an ordinance that allows us to sell our surplus items using one of the following two (2) optional ways: Live public auction or GovDeals Internet auction. We will utilize the disposal option to be in the best interest of the Village for each item. As you are aware, each year the Northwest Municipal Conference hosts live vehicle auctions in the spring and fall. This year the Village of Wheeling will be hosting the fall auction on October 15, 2011, at their Public Works Facility, located at 77 W. Hintz Road. Registration and vehicle /equipment inspection will begin at 8:00 a.m., with the live auction set to begin at 10:00 a.m. There is a 5% administration fee charged to the member communities and the buyer will pay a 10% administrative fee. GovDeals Internet auction has provided another way to maximize our revenue stream from our surplus property that is no longer needed. We can utilize this method at any time and allows us a cost effective alternative to sell our surplus property nationwide. The total administrative fee for utilizing this service is 7.5% of the final sales price, which we have the option to recover this cost from the buyer. The Village will have nine (9) cars, three (3) trucks, five (5) pieces of equipment and various old light bars that have been replaced or removed from the fleet and are available for the above - mentioned auctions. Attached is an ordinance declaring the seventeen (17) retired vehicles /equipment surplus. With your concurrence, I would like to present this ordinance to the Mayor and Board of Trustees for their consideration at the September 20, 2011 Village Board Meeting. Spa. . Dorsey Director of Public Works Attachments ) R. Breitzman Cc: Deputy Director Jason Leib ORDINANCE NO. AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT WHEREAS, in the opinion of the corporate authorities of the Village of Mount Prospect, Cook County, Illinois, it has been determined that it is no longer necessary, useful, or in the best interest of the Village of Mount Prospect to retain the personal property specified herein; and WHEREAS, it has been determined by the President and Board of Trustees of the Village of Mount Prospect that the best interests of the Village would be served by the sale of the personal property at a public auction conducted by either the Northwest Municipal Conference ( "NWMC "), or an online auction service known as www.c�ovdeals.com NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWER: SECTION ONE: In accordance with the provisions of Section 65 5/11 -76 -4 of the Illinois Compiled Statutes, the corporate authorities of the Village of Mount Prospect find that the items of personal property listed on the attached Exhibit A; which are owned by the Village of Mount Prospect, are no longer useful or necessary to the Village and that the best interests of the Village will be served by selling said personal property at auction to the highest bidder. SECTION TWO: The Northwest Municipal Conference intends to conduct a public auction on Saturday, October 15, 2011 at the Village of Wheeling Public Works facility. The www. ovdeals.com service is ongoing and can take listings at any time. SECTION THREE: The Village Manager is hereby authorized to dispose of the property set forth in Exhibit A either at the NWMC auction or through wy . ovdeals.com and if through www. ovdeals.com to pay up to a 7.5% brokerage fee on all gross receipts. SECTION FOUR: No bid shall be accepted for the sale of any item which is less than the minimum value set forth on Exhibit A unless the Village Manager or the designee of the Village Manager so authorizes at the time of the auction. SECTION FIVE: Within ten (10) days after the successful bid is accepted, the successful bidder shall tender to the Village of Mount Prospect the consideration specified in the bid accepted and upon receipt of such consideration, the Village Manager is hereby authorized to transfer title of said person property to the successful bidder. 2 SECTION SIX: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of September, 2011. Irvana K. Wilks Mayor ATTEST: M. Lisa Angell Village Clerk 257390_1 EXHIBIT A Vehicle auction Page 3/3 ITEMS TO BE PLACED FOR AUCTION ON OCTOBER 15, 2011 AT WHEELING PUBLIC WORKS FACILITY 77 W. H I NTZ ROAD WHEELING, ILLINOIS 60090 OR THROUGH GOVDEALS ON -LINE AUCTION Minimum Village ID # Serial Number Year /Make/Model Type Price 301 2FAFP71W84X135953 2004 Ford CV Police Car $500 316A 2FAFP71W25X148800 2005 Ford CV Police Car $300 502A 2G1WF55K129260800 2002 Chevy Impala Car $500 504A 2G1WF52K839339368 2003 Chevy Impala Car $500 548 1GCGC24K3ME186977 1991 Chevy 2500 Pickup /Service Body $500 P -9A 2FAFP71W96X135768 2006 Ford CV Police Car $500 P -15A 2FAFP71 W76X135770 2006 Ford CV Police Car $500 P -34A 2FAFP71 W06X135772 2006 Ford CV Police Car $500 P -35 2FAFP71W72X148545 2002 Ford CV Police Car $500 1 -60 1 C4GP64L6XB837965 1999 Chrysler Town &Country Mini -Van $500 2712A 1 GBJC34K01 E239279 1990 Chevy 3500 Tow Truck $500 2766A 1 HTSDPPR9RH566900 1994 International 4900 8 -Yard Dump $5000 880068 Snap -On, CSF1 Cooling Recycler $100 E2918 Extendo Bed, EB1242 Cargo Slide -Out Tray $100 Pauli & Griffin, 16WB Sandblaster $100 Snap -On, YA428 Vacuum Sandblaster $100 5 -83 Ausco, 5 -51309 Air Bumper Jack $100 PSE, MX -7000 15 Light Bars $200 Various 4 Light Bars, 1 Arrow $100