HomeMy WebLinkAbout7. MANAGERS REPORT 7/6/04
Mount Ptos~eet Fire Department
Interøffìae Memo
TO:
MICHAEL E. JANONIS, VillAGE MANAGER
~.~
'1 \2P\a1
FROM:
MICHAEL J. FIGOlAH, FIRE CHIEF
DATE:
JULY 12, 2004
SUBJECT:
BID RECOMMENDATION a THERMAL IMAGING CAMERAS
The Fire Department has developed specifications and received bids to purchase three
(3) thermal imaging cameras. The three new cameras will replace one camera currently
owned by the Department This purchase will provide the Fire Department with a
thermal imaging camera in each of the three fire station response areas in the Village.
The current camera is located on Squad 13, which is located in the downtown station.
Please see attached memo for further background information.
GENERAL BID INFORMATION
On June 28, 2004 at 11 :00 AM, sealed bids were received for the purchase of three (3)
thermal imaging cameras. The sealed bids were publicly opened and read aloud,
There were a total of six (6) bids mailed out to thermal imaging camera distributors.
SUMMARY OF BIDS RECEIVED
A total of four (4) bids were received for the purchase of three (3) thermal imaging
cameras:
BIDDER
BID PRICE
$27,957.00
Air One Equipment, Inc.
Equipment Management Co.
$29,550.00*
$36,740.00
MGS Marketing
Environmental Safety Group
$39,400.00
*Equipment Management Company did not meet our bid specification.
J:\1 Archives\O7 Juiy\JM-Thermallmaging Cameras Bid Recommendation-VM.doc
TO: VillAGE MANAGER
SUBJECT: THERMAL IMAGING CAMERAS
July 12, 2004
PAGE 2 OF 2
RECOMMENDATION
Based on the above information, I recommend the contract be awarded to Air One
Equipment, Incorporated located in South Elgin, illinois in an amount not to exceed
$27,957.00. This price includes training for ail 3 shifts, a 3-year warranty, and three
truck mounted charging units.
BUDGET AUTHORIZATION
Funding for the three cameras is provided in the 2004 Budget book in the Capital
Improvement Section on page 296 (2005 GIP). The account number is 5107701-
670022. The budgeted amount is $27,000.00 (see attached memo).
Attachments
MF/jm
Mount Prospect Fi17e' Dep~rtment
Interoffice M~m.ø
MICHAEL E. JANONIS, VILLAGE MANAGER!;; / ¡t::l
MICHAEL J. FIGOLAH, FIRE CHIEF ~O L..M-l
APRil 22, 2004 -, ~e
~\;\ ~
In June 1998, Wal-Mart donated the first thermal imaging camera to the ire
Department. That camera has served the Department well, but needs to
replaced due to obsolescent technology and the inability to obtain repair parts. Th
Fire Department identified the need to purchase 3 new thermal imaging cameras n
the CIP budget. Due to budget shortfalls, this purchase was pushed back u 'L,...
2005. I am requesting your consideration to allow the purchase of 3 new cameras
immediately.
TO:
FROM:
DATE:
SUBJECT:
THERMAL IMAGING CAMERA
Recently, the original thermal imaging camera broke and repair parts were only
available because an old out of service unit was found at one of the vendors. While
we have the repaired unit in operation, I am concerned that any other malfunction
will leave us without a thermal imaging camera. This tool has become an absolute
necessity in our response to incidents.
I recommend replacing one unit with three. Currently, the unit is carried on the
squad because it is centrally-located in the Village. The reason I recommend
purchasing three units is to provide a camera in each of the three response
districts. The firefighters responding to fire incidents need to have a thermal
imaging camera immediately available on the initial response and not have to wait
until the squad arrives from another district. I also recommend purchasing all three
units at one time for consistency. The attached Thermal Imaging Camera Survey
iHustrates the number of cameras that each area fire department had in 1998 when
we received our first unit, and the current numbers in 2004. As you can see, the
trend to provide these devices in each fire station is universal.
While I understand the reality of difficult economic times, recent events may help
bridge the gap. This year's CIP Budget authorized $70,000 for the purchase of a
vehicle exhaust system at Fire Station #13. We were successful in obtaining
$46,734 in federal grant funds toward this project. This $70,000 project cost us
C:\Documents and Settings\mfigolah\Local Setlings\Temporary Internet Files\OLKS9\MF-Thermallmaging Cameras-MEJ.doc
TO: VILLAGE MANAGER
SUBJECT: THERMAL IMAGING CAMERAS
April 22, 2004
PAGE 2
$23,266. Additionally, we are able to defer the replacement of vehicle #549 from
2004 until 2005 because the vehicle has low mileage and is still in good
mechanical condition.
There is $27,000 budgeted to purchase three thermal imaging cameras on page
296 of the 2004 budget book in account #5107701-670022. Over the last year
technology has been dramatically enhanced in these devices, but unfortunately the
cost has escalated as well. Our original $27,000 is not adequate to purchase 3
cameras. We would need to establish a specification and go to a competitive bid
process, with your approval. I anticipate the cost to be approximately $40,000.
MF
cc: Finance Director
Attachment
ThermallmaainQ Camera.Survev
Fire Department
Number of cameras in 1998
Number of cameras in 2004
Arlington Heights
Barrington
Buffalo Grove
OesPlaines
Elk Grove Township
Elk Grove Viilage
Glenview
Hoffman Estates
Lake Zurich
Northbrook
Palatine
Roiling Meadows
Wheeling
0
0
0
0
0
0
0
1
0
0
4
0
0
4
2
3
2
1
5
5
5
3
3
4
3
4
Average Per Department
0.38
3.38
Mount Prospect
0
1
The 1998 survey was done prior to receiving the donated camera from Wal-Mart in November 1998.
Village of Mount Prospect
Community Development Department
MEMORANDUM
FROM:
WILLIAM J. COONEY, JR., DIRECTOR OF COMMUNITY DEVELOPME
TO:
MICHAEL E. JANONIS, VILLAGE MANAGER
DATE:
JULY 13,2004
SUBJECT:
DOWNTOWN DIRECTIONALlW A YFINDING SIGNAGE
PURPOSE
To present a recommendation that H.M. Witt & Co. be retained to construct wayfmding signage for downtown
Mount Prospect.
BACKGROUND
As you may recall, during the Village Board's Committee of the Whole meeting on October 14,2003, Staff
presented an initial downtown directional/wayfinding signage program. The objectives of the sign age program
are:
../ To develop designs that focus on a coordinated, Village-wide theme, building on the established
Streetscape Program and Corridor Design Guidelines;
./ To compliment both existing and proposed uses and structures; and
../ To utilize design elements that will work well during all seasons.
Following discussion of this issue with the Village Board, Staff worked with the chosen consultant (Graf/x
Communications Group, Inc.) to finalize a downtown signage program. Attached you will find detailed
information regarding the signage design and proposed locations.
DISCUSSION
Once the final design was completed the Village's consultant distributed the signage specifications to a number of
sign companies to obtain quotes. The following is a summary of the proposals that were submitted in response to
the Village's request for quotes (the quotes include all costs associated with fabricating 22 signs):
Com an
Quote
H.M. Witt & Co.
$10,450
$16,390
All-American 81 n Co., Inc.
ASI-Moduiex
$18,052
$37,290
Downtown DirectionaliWayfmding Signage
July 13,2004
Page 2
RECOMMENDATION
It is recommended that the Village Board accept the proposal submitted by H.M. Witt & Co. to provide the
downtown directionallwayfinding signs for a total fee of $1 0,450. Please forward this memorandum to the
Village Board for their review and consideration at their July 20tb meeting. StaffwiH be present at the Village
Board meeting to review this matter and answer any questions.
1tklJ
William J. Coonetlk
~1A'~¿r
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Downtown Signage Information
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VILLAGE OF ¡"IOUNT PROSPECT
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(NÌRAFiX COMMUNICATION GROUP, INC,
VILLAGE OF MOUNT PROSPECT
03 JUNE 04
Quotes for Proposed Downtown Signage
PROPOSAL
TO:
Don Mclean
FROM:
Thomas R. Merkel
COMPANY:
Graf/x Communications Group
ADDRESS:
DATE:
6/22/04
VIA:
Fax-E
TelEPHONE:
FASCIMILE:
PROJECT:
Mt. Prospect
PAGES:
1
Mr.
In line with your request for our professional services, we propose to perform such services in
connection with the deveJopment of exterior architectural signage and ornamental graphics for, the
city of Mt. Prospect.
We will fabricate and install aluminum brackets and 1/8" aluminum sign faces. Graphics will be 3M
vinyl, final color to be selected you Gmf/X. Ornamental fixture at top of sign will be 1/8" painted
aluminum.
Cost per unit installed is: $475.00
Tax is additional at 4.38%
Lead-time is three to four weeks from approval of shop drawings.
If you have any questions, feel free to contact me.
Best Regards,
Thomas R. Merkel
Page 1 of 2
Cooney Bill
From: Don Mclean [don@grafxcomm.com]
Sent: Friday, July 02, 2004 3:52 PM
To: Cooney, Bill; Jacobs, Mike
Subject: Fwd: VILLAGE OF MOUNT PROSPECT
The second quote for the directional banners. Pm expecting yet one more.
Have a nice holiday weekend.
Don
Begin forwarded message:
From: Allamericansign@aol.com
Date: Fri Jul 2, 2004 3 :34: 17 PM US/Central
To: don@grafxcomm.com
Subject: VILLAGE OF MOUNT PROSPECT
Dear Don:
Thank you for the opportunity to submit a proposal for the Village of Mount Prospect sign project.
Furnish and install (22) 36" (H) X 18" (\V) X 2" (Depth) fabricated aluminum double face sign displays
pursuant to design specifications.
Cost to Complete: $745.00 Each @ (22) = $16,390.00
Thank you.
Dave Monahan
All-American Sign Co., Inc.
5501 W. 109th Street
Oak Lawn, IL 60453
Ph: 708/499-3000
Fax: 708/499-3943
Graf/x Communication Group, Inc
17 North State, Suite 1700
7/6/2004
07/06/2004 12:27
7738710382
ASI MODULEX::
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FAX
DATE:
TO:
ATIN:
TEL:
FAX:
FROM:
RE:
CC:
07/06/2004
GRAF/X Communication Group. Inc.
Mr. Don McLean
312.697.9590
312.697.9599
Dawn Reinhart:
Q-#31959
Dear Don,
Attache:d is the quotation for the directional banners fo.r the ViUage of Mt. ProspeCt. We are still
W:\icing on the installation cost and will forward the information to you soon.
Please call if you have any questions, whatsocvcr. Thank you.
Sincerely,
~~
AS!-Modulex
4147 Nonh Ri'lvenswood Avenue
773.871.0100 Tel
07/05/2004
12:27
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as;~. modulex~
Quotation No..
31959
Page 1
client Mr. Don Mclean Ship To Mr. Don .lAde,,"
GRAF/X Communication Group, Inc. VilJage of Mount Preslled
17 North State Street
'!lOll 111700
GRAFO2 Chicago, Il 60602 MI. Prospect, Il
phone 312.697.9590 FAX 312.697.9599 I'hone 312.697.95911 FAX 312.697.9599
Est. Ship ¡.g weeks Ship Via Installed TetlnS 1/2 Deposit, Balance Net 30 F.G.I!. Job Site
Project Village Of MI. Prospect By Dawn Reinhart I Man Dettmer Date 07/02/2004
Ittm QIV Description uni1l'fite EXtension
1. 22 .... proposal reflKt product only. Will send the installation cost. $804.66 $17,702.52
Sign Type; Banners
36"(h) x , S"(w) x , "(thick) Fabrícated Panel wi!h Painted Finis~
(2) 34"(11) X W{w) x 1/4"(thick) Aluminum Panels mounted mechanically to both
sides of the fabricated panel with a Painted Finish and Vinyl Applied Graphics
(1) 4"{h) x 2"(thir;k) fiJbri(at~d Finial with pajnt~d Finish
Mounting Method: {2) Brackets Wtldtd to sigi1 Panel for Existing pole
attachment.
Panel Colors; (2) Custom Colors
."~lnstallation is bi!$erl on mounting to E¡¡lsting Poles at M!. Prospec~ IL jobs!!!!.
Height to the tcp of the banner not te exceed 20'-(1".
Permits or acQuistiol1 are not included.
Union Installation is bðsed on r~quiar bl,i$¡ness hours, S:OO3m - 5:00pm. Additional
cost wi!! occur for after hours Installation requirements.
Subtotal $17,702.52
~ Tax Exempt Sales Tax $0.00
Estimated Crating S- Shipping $350.00
I!Stirnated 1ßS1l1l1ation $0000
qùDte Total $1S,OS2.52
Conditions: IMPORTANT:
dien! agrees to formally acknowledge the completion of the job ¡¡s follows: Any missing items must be identilied on the closeout
documentation provided when the invoice is produced.
Failure to identify missing!inrorrec! ¡¡ems on the do$totrt documentation within five (5) business days will result in lull balance due on
to! invoice per terms, If there are outstanding item~ ìdentifi~ by the dient an the closeout documents, then the Client may deduct
10% from the in\loice as retention. The 113% r~tention win be due Immediately alter the identified items on the closeout documentation
have been resolved. The 90% wiU be due per terms estsbiiShed on the invoice.
,. This quotation is offered for acceptance within 90 G<ilYs of (uotation date and for delivery within 180 d¡;Y5 of quot¡¡tion date.
Accept¡tnce of order after quole Of delivery expiration date is subject to AS! approval.
ASI.Modulex
77\ )\71 nlllll Ti>1
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conditions: 2. Delivery schedule Is from date D! receipt of approval from tustumer or shop drawings, submilla!s, samples, deposit, etc., and subject
to prorluctit)O schedule at the tîme of manufaclUre. All delivery schedules are made in good faith; however, AS! cannôt gullrantee
delivery dates in all instances.
l Prices are based on using ASI standard typestyles, colors and finishes unless otherwise nott!d.
4. Payment lor products and services will be due upon [ompletion of same individual components or tòsk. Unless specified, all services
are to be performed in a single phase. Any item(s) stored by AS! will ìnclJ( ð storage charge, commencing immediately upon completion
of components, to be paid quarterly. Items stored at localions other than those covered by ASI insuranç~ ~re not the responsibility of i
AS!. All $!1ipments will be freight (ollect unless otherwíse noted.
5. AS! assumes no responsibility of sale delivery of goods by carrier other than our own. Customer should carefully in.pett all trates
and/or packages. All claims 10 be filed by customer with the carrier in accordance wlthlCC regulations.
6. This quotation does 110t indude sales or other applicable taxes, installation, shipping, crating or delivery charges unless specifically
induded.
(¡¡SIOmer shall be responsible to pay aU applicable sales, use, privilege, transactIon or other Ið:xes on the sale, lISe, transfer or
installatioll of the goods.
7. AS! does not guarantee size or quantities as correct, il shown in this quotation. If requirements vary from those shown, this quotalio
is subjetl to revision to conform to Roal requlremenß.
8. AI the election of AS!, graphic product will remain in the po~ses5ion of AS! until paid in full.
9. ASI is flot responsible for the repair or replacement or damage to landscape should such damage ocmr in the normal ins!aUaUol'I of I
W~~ I
10. This quol~tion is basõ!d on the specifications noted within. AS! is not responsible for these specifications m!eting local city or other I
code requirements. I
11. If instarlation charges are not accepted, shipping charges will be quoted ~p¡[ðtely,
1~. Assumptions made in quotation of instaRatlons:
A) Standard condItions to exisl in: soil conditions, arthiteCtllraJ elements, building conditions, Should obstruction be encountered
during installation requiring sp~¡¡j equipment or additional laDor, additional charges will be added 10 the invoice.
a) Required areas are accessible with 110rmaltools and require no additional time and material.
q Structural/architectural element! will not need to be m~ifi!!d to accept graphic element.
D) eased on single trip to the jobsite. Should aódilionðl trips be required for reasorts not under the control of ASI, the additionaltríp
charges will be added to the invoke.
E) Unless noted, does not include modification, removal. or $tQfa~e of existing graphic> or ðrchitettural features.
F) Not res>onsi~le for locations and legalities arising hereof.
G) All IMtallatioll wì\I be done using lion-union installers, unless specified in writing on this quotatj(¡n.
H) My installation of personaJproperty by ASì will no! be considered iI permanent fixture to real property and 5ha1l retain its personal
propt!rty characteristic for all purposes, indudin!J state sales or use tax purposes..
13. rnstiilUalian prite does not indude permits, unless otherwise noted.
r
14. If project is not ready at the time AS! is to instili! product, client will be bilied 100% of p,odUd, net 30 at !hat time. Installation will i
be bHled WhM completed. '
15. At lime of purchase order, {Ustomer is !O supply AS! instalÌ<!tioll slaff with blueprints or diagrams noting sign locations and
elevatio!1S. Also, jobsite ~Of1tðtt n¡¡me and telephone number.
16. Customer to provkle knowledgeable contact on day of installation in order to provide localions/elevations and any Oth2f quesli/ins
that may arise.
17. Price does not indude removal of any existing signs.
ASI.Mðtlllll'!'jf
,,= Ø'71 11111/1 r",¡
f~""'.ad ". 11- .........
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conditions:
18. AU, rMPU~D WARRANtiES OF FITNm OR MERCHANTABILITY ARE SPECrFICAllY eXClUDED AND THERE ARE NO WARRANTIES WHICH
EXTEND BPt'ONO mOSt SPECIFICAllY IN(l.UtI~OIN THE PRECEDING PARAGRAPHS. PURCHASERS' DAMAGES ARE LIMITED IN ANY EVENT
wnH THE PROVISIONS OF THIS PARAGRAPH IN REGARD TO REPLACEMENT OR REPAIR: OF DEFECTIVE WORK OR MATERIAL FIJRl1IER,IN NO
EVENT SHAlt CONSEQUENTIAL DAMAGES BE AWARDED PURCHASER OR ANY OTHER PERSON FOR EITHER PERSONAL INjURY¡ PROPERtY LOSS
OR tOSS OF PROFITS, BUSINESS, Tt!ADE, CUSTOMERS, LAlE DEtlVERY OF INSTALLATION OR THE LIKE.
19. This quotation does nol include anv item(s) not specifically contained herein,
20. Unless othtrwise specifically agreed to in writing by the customer æ'ld ASI, the pðrt;r;:$ agree Iha11he sale and Installation by ASI
shall be considered 1:1 sale 01 tðngîble personal properly or services, and NOT a sales of a permanent fixture to real property.
21. pay l1et 30 days tram date ollnvo!ce. Unless otherwise ¡ndicated, invoice becomes past due 31 dðyslroffi dille (f !nv(ict and êI
FINANCE CHARGE will be due on the balance al the rate of 1-1/2% pt:r month, which is an ANNUAL PERCENTAGE ~ATE OF 18%, The
FINANCE Cf{ARIiE is nO! interest but represenls liquidated damages sustained by A31 SIGNSVSUMS IN" I agree to pay such altomey¡;'
fees and costs as are actually incurred for tile collection of this amount whether of not suit is instituted.
22. IMPORiANT,
By acceptif1g this order i(1 any manner, buyer agrees 10 the terms and conditions shown on Ihrs quotation. These terms and cond¡1lans
supersede all others and therefore are made an integra! part of !1I'1Y contract between the œstomer and AS!. Terms and conditions
(Ont11l1)' to those shown In this quotation must be agreed to In wrlt1ng.
23. No Order will be entered Into >Iodudion until ð signed quotation is received.
24. For custom color match, dient must provide a PMS number or color chip.
~
Submitted By:
1. ð(;~f)f
Dèlte:
Accepted By:
Oat!:
ASI-Ml'ldult!1C
77~ n1n1n11 T"I
The Alphabet Shop, Inc.
300 E. Elgin Ave.
Elgin, IL 60120
847/888.3150 800/882-3151
Fax: 847/888-5588
QUOTATION 09997
Quote Date 7/12/2004
Grab Communications
17 N. State
Ste 1700
Chicago, IL
Phone:312-697-9590 Fax:
Terms 50%DN/Net 30 B
Approx. Delivery 4-6 weeks
Prices Quoted FOB
Prices are good for 90 days unless other arrangements
have been made with the sales department.
Attention: Don McLane
f Qu~~~\fJT~_siari___, C~=- -~~o~~-=-==::::::=---~~-------- . I Pric;;--=---¡-----~~ou~~t-~
L-u1- j_uB~'J'illage of MountF!Qsp~ct __en ------ $O.QO 1__~(LQQj
i 22 I i 18"w x 36"h x 2"thick, sign will have 1" seamless panel of $1,695.00-ru $37,290.00:
.09 alum painted black to match pole. 1/4" thick alum I
t~.1 ~ _'_rl~;~~~: ::~~~~~r~~:~:~~~r~~I:~~_~ --_c. -~~- $~.OO _. ._..~.- -. $0 ~O -
Accepted By:
SUBTOTAL: $37,290.00
7.25% TAX: $2,703.52
1.00% TAX: $372.90
TOTAL: $40,366.42
PrÎces do not include any applicable taxes, shipping, licenses or permit fees.
Thanks for this opportunity to quote you!
Salesman: AI Frapolli
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