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Home My WebLink About05/04/2004 VB minutes CALL TO ORDER ROLL CALL PLEDGE INVOCATION MINUTES BILLS MAYOR'S REPORT JAYCEES SCHOLAR- SHIPS MINUTES OF THE REGULAR MEETING OF THE MA VOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 4, 2004 CAll TO ORDER Mayor Gerald Farley called the meeting to order at 7:04 p.m. ROLL CALL Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Mayor Gerald Farley PLEDGE OF ALLEGIANCE The Mount Prospect Police Department Honor Guard presented the Posting of Colors, after which Trustee Corcoran led the Pledge of Allegiance. INVOCATION Mayor Farley gave the invocation. APPROVAL OF MINUTES Trustee Corcoran, seconded by Trustee Wilks, moved to approve the minutes of the regular meeting held April 20, 2004. Upon roll call: Ayes: Hoefert, Skowron, Wilks, Zadel Abstain: Corcoran, lohrstorfer Nays: None Motion carried. APPROVE BILLS Mayor Farley stated that the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and that aU items further listed in that manner would be considered with one vote, as business item "IX. CONSENT AGENDA" MAYOR'S REPORT Mayor Farley read the following proclamations: Senior Celebration Day, May 12, 2004 Municipal Clerks Week, May 2-8, 2004 National Public Works Week, May 16-22, 2004 National Police Week, May 9-15,2004 Michael Zielinski of the Mount Prospect Jaycees presented the following students each with a $500 scholarship. From John Hersey High School: Samantha Ido, Marquette University From Prospect High School Kimberly Unger, Iowa State University Rachel Scot, University of Iowa Frank Dizek, University of Illinois APPOINTMENTS CITiZENS TO BE HEARD CONSENT AGENDA BILLS CDBG AGREEMENTS APPOINTMENTS Mayor Far!ey presented the following recommendation for commission appointments: Economic Development Commission: Margaret Lannen, term to expire May 2007 Board of Fire and Poiice Commissioners: John Arndt, term to expire May 2007 Robert McKillop, term to expire May 2007 Safety Commission Mark S. Miller, term to expire May 2008 John J. Keane, term to expire May 2008 Special Events Commission Barbara Ann Jenkins, term to expire May 2008 Martha Helm, term to expire May 2008 Della Baldwin, term to expire May 2008 Finance Commission Charles F. Bennett, term to expire May 2008 Ann Smilanic, term to expire May 2008 Police Pension Fund Board Dennis Saviano, term to expire May 2006 Trustee WHks, seconded by Trustee Zadel, moved to approve the Mayor's recommendations for commission appointments and reappointments. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zade! Nays: None Motion carried, COMMUNICATIONS AND PETITIONS. CITIZENS TO BE HEARD Laura Garrison, President of the Mount Prospect Jaycees, asked for the Village's assistance in securing a iocation for their annual carnival. The Mayor stated that they would look into the options presented by the Jaycees. CONSENT AGENDA Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to approve the following business items: 1. 2. Bills, dated April 15-28, 2004 Res. 19-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETVVEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCE CENTER FOR THE ELDERLY FOR SENIOR SHARED HOUSING Res. 20-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND JOURNEYS FROM PADS TO HOPE, INC. Res. 21-04: A RESOLUTION AUTHORiZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND WINGS PROGRAM, INC. Res. 22-04:A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE GREATER WHEELING AREA YOUTH OUTREACH, iNC. Res 23-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SPECIAL LEISURE SERVICES FOUNDATION 3, 4. 5. 6. 2 OLD BUSINESS 7. 8. 9. 10. 11. 12. 13. 14. 15. Res 24-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND RESOURCES FOR COMMUNITY LIVING Res. 25-04: A RESOLUTION AUTHORIZING EXECUTiON OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ORCHARD VILLAGE Res 26-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VilLAGE OF MOUNT PROSPECT AND GIRL SCOUTS, ILLINOIS CROSSROADS COUNCIL Res 27-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND MOUNT PROSPECT PARK DISTRICT FOR CLUB REC PLEX Res. 28-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CLA YGROUND, A DIVISION OF RIVER TRAILS PARK DISTRICT Res. 29-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CHILDREN'S ADVOCACY CENTER Res. 30-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE CEDA NORTHWEST SELF-HELP CENTER Res. 31-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND CAMP FIRE USA, CHICAGO METROPOLITAN COUNCIL Res. 32-04: A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE ACCESS TO CARE PROGRAM Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried. OLD BUSIN ESS The following items were presented relative to property at 501-507 Camp McDonald Road: 2nd reading of AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONING OF CERTAIN PROPERTY AT 501-507 CAMP MCDONALD ROAD This ordinance rezones the subject property from RX to R3. The Planning and Zoning Commission had recommended approval by a vote of 5-0. 2nd reading of AN ORDINANCE GRANTING A CONDITiONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AT 501-507 CAMP MCDONALD ROAD This ordinance grants a Conditional Use Permit for a PUD to allow the construction of a 20-unit town home development. The Planning and Zoning Commission had recommended approval by a vote of 5-0. Community Development Director, Bill Cooney, noted the changes that the petitioner made to the project. The petitioner reduced the number of units from 22 to 20, increased the number of guests parking spaces from 11 to 20, and increased the size of the patios to 9'x12' for aU of the units. There was a lengthy discussion about parking in the development including garage usage, limited overflow parking in the surrounding streets, a potential condition of no overnight parking in the guest spaces. Also, discussed was the idea that this might not be the right use for this parcel of land. 3 ORD 5428 ORD 5429 NEW BUSiNESS PZO8-04 747 MEIER ROAD RES 18-04 PZ 13-04 999 N. ELMHURST ROAD LIGHTING AND SIGNAGE REQUEST Trustee Lohrstorfer, seconded by Trustee Wilks, moved for approval of Ordinance No. 5428: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP WITH RESPECT TO THE ZONiNG OF CERTAIN PROPERTY AT 501-507 CAMP MCDONALD ROAD Upon roll call: Ayes: Lohrstorfer, WHks, Zadei, Farley Nays: Corcoran, Hoefert, Skowron Motion carried. There was discussion of a possible amendment to the conditional use to include parking restrictions for the development. Ideas discussed were restricting garage usage and restricting overnight parking. Trustee Hoefert, seconded by Trustee Zadel, moved to amend the proposed Conditional Use ordinance by adding the following condition: '6. Parking shall be prohibited from 2am to 8am on all 20-guest parking spaces. The Association may issue temporary permits for guests that provide relief from this provision for periods not to exceed one week.' Upon roll call: Ayes: Corcoran, Hoefert, lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Lohrstorfer, move for approval, with the previously approved amendment, of Ordinance No. 5429: AN ORDINANCE GRANTING AN CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AT 501-507 CAMP MCDONALD ROAD Upon roll call: Ayes: lohrstorfer, Wilks, Zadel, Farley Nays: Corcoran, Hoefert, Skowron Motion carried. NEW BUSINESS Community Development Director, Bill Cooney, introduced Planning and Zoning Case PZ 08-04, Semar's Meier Meadows Resubdivision. The Petitioner is requesting to subdivide the existing property at 747 Meier Road into two lots. The Planning and Zoning Commission voted 6-0 to recommending approval, provided the plat included text requiring the front entrance and driveway for the house on Lot 2 be oriented towards Chris lane. Trustee lade!, seconded by Trustee Lohrstorfer, move for approval of Resolution No. 18-04: A RESOLUTION APPROViNG A PLAT OF RESUBOIVISION FOR PROPERTY LOCATED AT 747 MEIER ROAD Upon roil call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Community Development Director, Bill Cooney presented Planning and Zoning Case PZ 13~04, 999 N. Elmhurst Road, Randhurst Shopping Center. The proposed ordinance grants an amendment to the Conditional Use permit and a variation to allow for signage and lighting modifications. The Planning and Zoning Commission recommended approva! by a vote of 4-2. 4 PZ 14-04 2 E RAND ROAD GAS STATION & MINI MART ORD. 5430 Ken Ambrosini gave a presentation on the proposed signage changes. Ambrosini Design created a complete sign program that included freestanding banner structures, a graphic on the water tower, and informational and regulatory signs. Mark Gershon, attorney for Rouse-Randhurst, was present and addressed the Board's concerns about the Costco lighting plan, the type of fixture, candle power, consistent lighting plan and light poliution. Trustee Zadel, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Lohrstorfer, Wilks, Zadel, Farley Nays: Corcoran, Hoefert, Skowron Motion carried. Trustee Hoefert noted that he and Trustee Corcoran still had concerns that were unresolved and would like to hold the ordinance for a second reading until the May 18th meeting. Their major concerns: full cut off fixture, what other regional centers have for lighting; what the Glenview Costco lighting looks like, and review the meeting when Costco's plan was approved. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to reconsider the question of waiving the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, lohrstorfer, Skowron, Wilks Nays: Zadel Motion carried. This ordinance will be presented for a second reading at the May 18, 2004 Village Board meeting. Community Development Director, Bill Cooney presented Planning and Zoning Case PZ 14-04, 2 E. Rand Road. The proposed ordinance grants variations for the construction of a gas station and mini-mart, with the canopy and mart being located within the required setback. The Planning and Zoning Commission recommended approval by a vote of 6-0 There were questions in regards to lighting, landscaping, and environmental testing. Trustee Corcoran, seconded by Trustee lohrstorfer, move to waive the rule requiring two readings of an ordinance. Upon roll cali: Ayes: Corcoran, Hoefert, lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Zade!, moved for approval of Ordinance No. 5430: AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY LOCATED AT 2 EAST RAND ROAD Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. 5 PARKING GARAGE SIGNAGE JAROB DESIGN SHARED SIDEWALK STRADA CONSTRUCTION CDBG SIDEWALK PROGRAM VILLAGE MANAGER'S REPORT Director of Public Works Glen Andler presented the bid results for the Parking garage signage contract: BIDDER Jamb Design, Inc Geograph Industries, Inc. Poblocki & Sons M~K Signs, Inc. TOTAL BID $34,962.97 $35,465.00 $47,010.00 $58,650.00 Trustee Hoefert, seconded by Trustee Wilks, moved to concur with staff's recommendation to award a contract to Jamb Design, Inc for the parking garage signage in an amount not to exceed $34,962.97. Upon roll cal!: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, lade! Nays: None Motion carried. Village Engineer Jeff Wulbecker, presented the bid results for the 2004 Shared Sidewalk program: BIDDER Strada Construction Co. M & A Cement Work, inc. Schroeder and Schroeder, Inc. A & R Cement, Inc. Globe Construction, Inc. Meridian Construction Company, Inc. Suburban Concrete, Inc. TOTAL BID $ 83,150,00 $ 84,002.00 $ 86,381.25 $ 98,562.50 $103,647.50 $109,911.00 $113,399.00 (as corrected) Mr. Wulbecker noted that the bid is based on estimated quantities; therefore the recommendation would be to award the contract in amount not to exceed $85,000 to cover the full amount budgeted for the program. Trustee ladel, seconded by Trustee Skowron, moved to concur with staffs recommendation to award a contract to Strada Construction Company for the 2004 Shared Sidewalk program in an amount not to exceed $85,000. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, ladel Nays: None Motion carried. Village Engineer Jeff Wulbecker, presented bid results for the 2004 CDBG Sidewalk program, which includes the installation of handicap accessible sidewalk ramps and the replacement of uneven sidewalks. BIDDER M & A Cement Work, Inc. Strada Construction Co. Schroeder and Schroeder, Inc. A & R Cement, Inc. Globe Construction, Inc. Meridian Construction Company, Inc. Suburban Concrete, Inc. TOT At BID $102.418.00 $111,361.00 $115,224.50 $122,177.50 $133,130.00 $144,833.50 $147,270.00 Mr. Wulbecker noted that the bid is based on estimated quantities; therefore the recommendation would be to award the contract in amount not to exceed $115,000 to cover the full amount budgeted for the program. 6 M&A CEMENT WORK CRACK SEAL! NG SKC CONSTRUCTION VILLAGE HALL FURNITURE HENRICKSON ANY OTHER BUSINESS ADJOURN Trustee Wilks, seconded by Trustee Zadel, moved to moved to concur with staff's recommendation to award a contract to M&A Cement Work, inc. for the 2004 CDBG Sidewalk program in an amount not to exceed $115,000. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Public Works Director Glen Andler, presented a request for Board approval to accept the 2002 Crack Sealing contract from SKC Construction, Inc. in the amount of $50,090, through the Northwest Municipal Conference joint purchasing program. Trustee Corcoran, seconded by Trustee Zadel, waive the bid process and to accept the Northwest Municipal Conference bid for the 2004 Crack Sealing contract from SKC Construction, Inc., for $52,920. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carrieà. Assistant Village Manager David Strahl, presented a request to increase the furniture purchase contract with Henricksen for the new Village Hall. The original bid was based on placeholders that the architects used. After reviewing the operational needs of the departments changes were made to the furniture request. There was also a request to replace the furniture in the Community Center. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to concur with staff's request to increase the furniture purchase contract with Henricksen by $176,200 for a total of $794,387. Upon roll call: Ayes: Corcoran, Hoefert, lohrstorfer, Skowron, Wilks, Zadel Nays: None Motion carried. Assistant Village Manager David Strahl noted that Coffee with Council would be held on Saturday May 8th starting at 9am at Village Hall. Mr. Strahl also noted there was no need for the Closed Session as noted on the agenda. ANY OTHER BUSINESS Trustee Skowron noted that on May 8th the local Boy Scouts together with the Letter Carriers Union would be conducting a food drive. Trustee Hoefert noted that he had recently attended a Park Ridge meeting to discuss redevelopment in the area. He went on to describe what was called a property disclosure. This disclosure asked what interest the resident had in the property or development being discussed. He asked that the Board take a look at having a similar policy in Mount Prospect. ADJOURNMENT The Village Board meeting for May 4,2004 was adjourned at 10:10 p.m. ./!ÚAÞ fulL ~ {!¿ Ql~ \._J Kimberly A. Dewis Deputy Village Clerk H:\CLKO\f~es\WN\MINUTES\may 4 2004.doc 7