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HomeMy WebLinkAbout04/13/2004 COW minutes MINUTES COMMITTEE OF THE WHOLE APRIL 13, 2004 I. CALL TO ORDER The meeting was called to order at 7:06 p.m., in the Mt. Prospect Park District Community Center, 1000 West Central Road, by Mayor Gerald Farley. Present at the meeting were: Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Michaele Skowron and Irvana Wilks. Absent from the meeting was Trustee Michael Zadel. Staff members present included: Village Manager Michael Janonis, Assistant Village Manager David Strahl, Public Community Development Director William Cooney, Deputy Community Development Director Michael Jacobs and Public Information Officer Maura EI Metennani. II. APPROVAL OF MINUTES Approval of Minutes from March 23, 2004. Motion made by Trustee Wilks and Seconded by Trustee Skowron. Minutes were approved. Trustees Corcoran and Hoefert abstained. III. CITIZENS TO BE HEARD None. IV. PZ.41.03: VARIOUS TEXT AMENDMENTS TO THE VILLAGE CODE This is a continuation of the discussion from the April 6 Village Board meeting and follow-up to some items that were reviewed with the Planning and Zoning Commission. Community Development Director Bill Cooney stated that the Daycare Regulations will be altered to match State regulations. He also stated that the administrative subdivision option would apply as long as it applies with existing Zoning regulations. Any re-zoning would require Village Board input. . Pavement Separation Discussion Staff had requested a one-foot separation between a new driveway and hard surface such as a patio. The Village Board had suggested a two-foot separation at the previous meeting. Planning and Zoning had suggested no separation and to treat each surface as a separate material. John Korn, 301 North William, spoke. He stated that he has seen the condition in question and felt that the surfaces could adjoin in the rear yard but not in the front to avoid any possible tripping hazard. General comments from Village Board members included the following items: There was a concern regarding driveway width and the control in relation to any patio or hard surface in the rear yard or side yard. There was also a question about the utilization of patio for hard surface parking to get any vehicle out of the front yard to the rear yard. Consensus of the Village Board was to investigate whether the differentiation of materials between the driveway and patio would be possible for determination of where one stops and one starts relating to the specific purpose of each surface. It was also stated that there is a desire to push the patio toward the side lot line versus the driveway but there is some need to address both conditions in a comprehensive manner and ask for additional staff research. . Conversion of Attached Garaqes into Livinq Space Previously, the Village Board had stated a position that concurs with staff about removing the garage door and covering the opening with materials that match the home exterior. Planning and Zoning was concerned about the removal of the garage and the need to provide a replacement garage for the previous vehicle parking. Comments from Village Board members included the following items: There was significant discussion regarding the need for a replacement garage if the garage is converted to living space. The removal also includes the old driveway. Consensus of the Village Board was to consider removing the garage door when the space is converted to living space, removal of the old driveway and inclusion of a new garage to be built if the property lot size will allow it. However, if the property lot size will not allow a replacement garage then there may need to be a prohibition about conversion of the garage into living space. . "No Trespassinq" Siqns Staff had recommended a limit on the actual number per property lot side. Planning and Zoning did not have an issue with this recommendation. Consensus of the Village Board was to accept staff recommendation regulating the number of "No Trespassing" signs per property side line. . Compost Pile Requlations Staff recommendation included a specific location for the pile so that it would not impact neighboring properties. Comments from the Village Board members included a need for a clear definition of side yard and define the size of a compost pile along with material that should be considered in the compost pile for consideration as a compost pile. David Schein, 512 Na-Wa-Ta, spoke. He suggested that regulations include a confirmation of the purpose of the pile to avoid the storage of miscellaneous debris that would not decompose in a compost pile. John Korn, 301 North William, spoke. He stated that in order for compost piles to work properly, there is a need for regular maintenance and turning of the pile. Absent that, the pile could become a problem for adjacent neighbors. Consensus of the Village Board was to accept staff recommendation regulating the location of compost piles along with additional definition of what constitutes a compost pile. V. VI. . Gravel Driveways There are no current regulations regarding the use of gravel driveways. Staff has proposed to require a conversion of gravel driveways to pavement by January 1, 2009. Staff has reviewed the number of driveways that currently exist within the community and some parking lots and estimate the number of driveways to be approximately 50 existing gravel driveways. Consensus of the Village Board was to support staff recommendation and convert gravel driveways including gravel as a parking pad to pavement by January 1, 2015. . Location of Port-a-Pots There are no current regulations that limit the location. Staff recommends the port-a- pots be located in such a manner that does not impact adjacent communities and is not placed in the right-of-way. Consensus of the Village Board was to support staff recommendation. . Residential Construction Site Fencinq There are not current regulations to protect the site. Staff is recommending that construction site fencing be installed to protect the site and delineate the construction zone. Consensus of the Village Board was to support staff recommendation which included the need to grade and seed any property that is not put under construction for a period of time. COMMUNITY DEVELOPMENT BLOCK GRANT LEAD PAINT POLICY Community Development Director William Cooney stated that Federal regulations require the Village to utilize CDBG funding to mitigate lead based paint and its removal as part of the Home Loan Program assistance. Staff recommends the lead removal portion be considered as a grant instead of loan with other assistance considered as a loan for homeowners for improvements to property. Consensus of the Village Board was to support staff recommendation. BRANDING POLICY Village Manager Janonis stated this process is necessary to be concluded so that final decisions can be incorporated in anticipation of the opening of the new Village Hall. General comments from Village Board members included the following items: There was some concern regarding the color choice as being more conducive to park districts than Village municipal operations. It was also mentioned there was a need to tie everything together with a common look. There was also a need to define the proportionality of logo use in different situations. It was also suggested that Department embellishment of logo be discontinued in the future and two patches incorporated for uniform purposes so that any unique identifiers for the Department remain standard. VII. VIII. IX. Village Manager Janonis stated any changes to the uniforms will be brought to the Village Board for additional input before such changes are incorporated. Consensus of the Village Board was to accept the logo. policy as drafted by staff as the parameters for future. Village Board members also recommended the use of the official Village Seal behind the new dais in the new Village Hall. Staff requested some input from the Village Board whether there should be a logo incorporated in the dedication plaque. Consensus of the Village Board was that no logo be incorporated in the dedication plaque; only the verbiage as previously discussed by the Village Board. VILLAGE MANGER'S REPORT Village Manager Janonis reminded everyone that Welcome New Resident is scheduled for April 17 at the Central Community Center from 9:00 a.m. until 1 0:30 a.m. ANY OTHER BUSINESS None. CLOSED SESSION There was no need to go into Closed Session. ADJOURNMENT There being no further business, the meeting adjourned at 8:57 p.m. Respectfully submitted, ~~ à-6£{J DAVID STRAHL Assistant Village Manager