HomeMy WebLinkAbout6. NEW BUSINESS 4/20/04
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INTEROFFICE MEMORANDUM
Village of Mount Prospect
l\1ount Prospect, Illinois
TO:
FROM:
DATE:
SUBJECT:
MICHAEL E. JANONIS, VILLAGE MANAGER
DIRECTOR OF FINANCE
April 12, 2004
2004 BUDGET AMENDMENT NO.1
PURPOSE:
Present a recommendation that the annual budget be amended for fiscal year beginning January 1, 004
and ending December 31,2004.
BACKGROUND:
Ordinance 5395, adopted December 16, 2003, established the annual budget for the year ending
December 31,2004. .
DISCUSSION:
Governments often find themselves in a position of having to amend their current year's budget to reflect
material variations in revenues and expenditures, Many times this is as a result of fluctuations in the
economy affecting revenues (either positively or negatively), extraordinary or unanticipated charges for
expenditures or the timing of projects causing work to occur in different fiscal periods.
A proposed ordinance amending the 2004 Annual Budget is attached for the Board's consideration, This
document includes the budget changes you have reviewed and recommended be brought to. the Board,
In total, we are increasing our revenue projections by $521,506 and increasing the budget for
expenditures by $4,002,148, Amendments to the budget impacting revenues are made up of grants,
developer donations and other reimbursements, There are several large expenditure amendments all
related to capital projects for infrastructure improvements ar equipment purchases, Infrastructure
projects utilizing carryover funds include $347,884 for Downtown Redevelopment, $368,250 far Street
Resurfacing, $400,000 for a Combined Sewer Study and $356,744 for Weller Creek Improvements.
Carryavers for majar equipment purchases include $350,000 for Village Hall Furnishings and $227,000
for AudioNisual Equipment for the new Village Hall.
RECOMMENDATION:
It is reco.mmended the Village Board adopt the praposed ordinance amending the 2004 Annual Budget.
/ ßa~_/'6í. (~".
L-
DAVID O. ERB
DIRECTOR OF FINANCE
Copy:
Finance Commission
Department Directors
DaE!
1:\Budget 2004\Amendments\Board Memo 04-2004,doc
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ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2004
AND ENDING DECEMBER 31,2004
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved
Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for
the fiscal year commencing January 1,2004 and ending December 31,2004 was adopted through the passage
of Ordinance No. 5395 approved by the Corporate Authorities of the Vil1age of Mount Prospect on
December 16,2003; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed
certain' additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2004 and
ending December 31, 2004; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as
specified on the attached January 1,2004 through December 31,2004 Budget Amendment No.1 to be in the
best interest of the Village of Mount Prospect; and
WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in
which the budget is being increased adequate in amount to cover the budget changes reflected in Budget
Amendment No.1, attached hereto,
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the fiscal year budget for January 1, 2004 through December 31, 2004 for the Village
of Mount Prospect is hereby amended, as detailed on Budget Amendment No, 1 attached hereto.
SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval
and publication in pamphlet form as provided by law.
AYES:
NAYES:
ABSENT:
PASSED and APPROVED this - day of
,2004.
Gerald L. Farley, Village President
ATTEST
Velma W, Lowe, Village Clerk
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VILLAGE OF MOUNT PROSPECT
Budget Amendment No.1
Fiscal Year January 1, 2004 through December 31, 2004
Revenues
Original Amended
Item Revenue Increase Revenue
No. F u nd/Prog ram/Classification Account # Account Description Estimate (Decrease) Estimate
Capital Improvements Fund
1 Intergovernmental 5100000-435225 Central Corridor Grant 0 112,400 112,400
2 Reimbursements 5100000-470900 Other Reimbursements 0 239,151 239,151
3 Other Revenue 5100000-485000 Developer Donations 40,500 40,500 81,000
40,500 392,051 432,551
All other Capital Improvements Fund accounts 20,000 0 20,000
Total Capital Improvements Fund 60,500 392,051 452,551
Parking System Revenue Fund
4 Reimbursements 6300000-435205 LAO Grant 0 129,455 129,455
0 129,455 129,455
All other Parking System Revenue Fund accounts 112.200 0 112,200
Total Parking System Revenue Fund 112,200 129,455 241,655
Total Estimated Revenues
Funds being changed 172,700 521,506 694,206
All other Village Budget accounts 67,015,154 0 67,015,154
Total Estimated Revenues After Changes 67,187,854 521,506 67,709,360
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VILLAGE OF MOUNT PROSPECT
Budget Amendment No.1
Fiscal Year January 1, 2004 through December 31, 2004
Expenditures
Current Amended
Item Budget Increase Budget
~ Fund/Program/Cia ssification Account # Account Description Amount (Decrease) Amount
General Fund
Village Manager's Office - Public Information
Contractual Services 0011105-540210 Printing Expense 40,000 17,500 57,500
Finance - Administration
2 Contractual Services 0011701-540205 Document Imaging 1,000 1,000 2,000
Community Development - Economic Development
3 Contractual Services 0012103-540247 Econ. Develop. Programs 17,000 20,200 37,200
Fire Department - Operations
4 Other Equipment 0014202-670030 Petrochemical Firefighting 0 12,660 12,660
Public Works - Forestry
5 Contractual Services 0015203-540726 Stump Removal 30,000 10,300 40,300
Community & Civic Services - Holiday Decorations
6 Contractual Services 0016104-540962 White Light Installation 28,000 13,500 41,500
116,000 75,160 191,160
All other General Fund Accounts 31,464,320 0 31,464,320
Total General Fund 31,580,320 75,160 31,655,480
Motor Fuel Tax Fund
Downtown Redevelopment Construction
7 Infrastructure 0507703-690059 DfT Streetscape Program 0 325,688 325,688
Traffic Control and Street Lighting
8 Contractual Services 0505405-540660 Traffic Light Maintenance 77,250 29,900 107,150
9 Infrastructure 0505405-690058 Traffic Signal Replacement 15,450 140,000 155,450
Street Improvement Projects
10 Contractual Services 0507706-540530 Pavement Evaluation 1,000 26,250 27,250
11 Infrastructure 0507706-690005 Street Light Improvements 30,000 99,385 129,385
12 infrastructure 0507706-690099 Bridge Rehab 150,000 24,500 174,500
273,700 645,723 919,423
All other Motor Fuel Tax Fund Accounts 1,542,370 0 1,542,370
Total Motor Fuel Tax Fund 1,816,070 645,723 2,461,793
Community Development Block Grant Fund
CDBG - Community Programs
13 Contractual Services 0702305-540217 Summer Adventure Program 13,500 500 14,000
14 Contractual Services 0702305-540220 Club RecPlex Program 2,500 (500) 2,000
15 Contractual Services 0702305-540223 Girl Scouts Program 3,000 1,000 4,000
16 Contractual Services 0702305-540240 CEDA Childcare 5,000 (1,000) 4,000
17 Contractual Services 0702305-540246 WINGS 5,000 (2,000) 3,000
18 Contractual Services 0702305-540260 Boxwood Program 11,500 500 12,000
19 Contractual Services 0702305-540265 Elderly Services 3,000 (500) 2,500
20 Contractual Services 0702305-540272 Resources for Community Living 7,000 (1,000) 6,000
21 Contractual Services 0702305-540283 Special Leisure Services 3,000 (500) 2,500
CDBG-Assessibility & Neighborhood Improvements
22 Building Improvements 0702306-640009 ADA Compliance Projects 50,000 5,000 55,000
23 Infrastructure 0702306-690021 Fellowship Housing Corporation 5,000 (5,000) 0
CDBG - Residential Rehab
24 Other Expenditures 0702307-590200 Single Family Rehab 202,736 73,355 276,091
311,236 69,855 381,091
All other CDBG Accounts 239,214 0 239,214
Total CDBG Fund 550,450 69,855 620,305
2
Current Amended
Item Budget Increase Budget
No. Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
Capita/Improvement Fund
Village Improvements & Equipment
25 Building Improvements 5107701-640001 Other Public Buildings 40,000 0 40,000
26 Building Improvements 5107701-640030 Bi-Directional Radio Amp 0 55,000 55,000
27 Other Equipment 5107701-670023 Audio/Visual Equipment - VH 0 227,000 227,000
Community Improvement Projects
28 land Improvements 5107702-620008 Corridor Improvements 0 27,390 27,390
29 Infrastructure 5107702-690005 Residential Street Lights 10,000 214,245 224,245
50,000 523,635 573,635
All other Capital Improve. Fd. Accounts 338,476 0 338,476
Total Capital Improvement Fund 388,476 523,635 912,111
Series 2003 Project Fund
Offièe Equipment
30 Office Equipment 5267701-650040 Village Hall Furnishings 0 350,000 350,000
0 350,000 350,000
All other Series 2003 Project Fund Accounts 5,436,400 0 5,436,400
Total Downtown Redevelopment Constr. Fund 5,436,400 350,000 5,786,400
Downtown Redevelopment Construction Fund
Downtown Redevelopment Costs
31 Infrastructure 5507703-690059 D/T Streetscape 950,000 347,884 1,297,884
950,000 347,884 1,297,884
All other Downtown Redevelopment Constr. Fd. Accounts 527,098 0 527,098
Total Downtown Redevelopment Constr. Fund 1,477,098 347,884 1,824,982
Street Improvement Construction Fund
Street Improvement Projects
32 Infrastructure 5607706-690084 Resurfacing - St Imp Const Fund 1,833,000 368,250 2,201,250
1,833,000 368,250 2,201,250
All other Street Improvement Fund Accounts 692,730 0 692,730
Total Street Improvement Fund 2,525,730 368,250 2,893,980
Flood Control Construction Fund
Flood Control Projects
33 Infrastructure 5907704-690102 Weller Creek Improvements 0 356,744 356,744
0 356,744 356,744
All Other Flood Control Construction Fund Accounts 330,000 0 330,000
Total Flood Control Construction Fund 330,000 356,744 686,744
Water and Sewer Fund
Administration
34 Contractual Services 6105501-540612 GIS Maintenance 27,235 4,800 32,035
Water Distribution Maintenance & Repair
35 Other Equipment 6105505-670038 Booster Pump/Panel Replacement 0 319,983 319,983
Sanilary Sewer Maintenance & Repair
36 Contractual Services 6105509-540755 Flow Monitoring Analysis 12,000 4,200 16,200
Water & Sewer System Improvements
37 Contractual Services 6105510-540777 Sewer Repair/Replacement 285,000 21,727 306,727
38 Distribution Systems 6105510-680003 Water Main Replacement 300,000 192,632 492,632
39 Distribution Systems 6105510-680010 Combined Sewer Evaluation Study 500,000 400,000 900,000
1,124,235 943,342 2,067,577
All Other Water and Sewer Fund Accounts 7,240,582 a 7,240,582
Total Water and Sewer Fund 8,364,817 943,342 9,308,159
3
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Current Amended
Item Budget Increase Budget
No. Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
Village Parking System Revenue Fund
Village Improvements & Equipment
40 Infrastructure 6205110-690103 Parking Lot Improvements 55,000 80,000 135,000
55,000 80,000 135,000
All other Parking Revenue Fund Accounts 92,014 0 92,014
Total Parking Revenue Fund 147,014 80,000 227,014
Parking System Revenue Fund
Village Improvements & Equipment
41 Building Improvements 6307701-640014 Train Station Improvements 0 129,455 129,455
0 129,455 129,455
All other Parking Revenue Fund Accounts 133,136 0 133,136
Total Parking Revenue Fund 133,136 129,455 262,591
Vehicle Maintenance Fund
Vehicle Maintenance
42 Other Equipment 6605702-670151 Other Equipment 0 49,100 49,100
0 49,100 49,100
All other Vehicle Maintenance Fund Accounts 1,228,482 0 1,228,482
Total Vehicle Maintenance Fund 1,228,482 49,100 1,277,582
Vehicle Replacement Fund
Motor Equipment Replacement
43 Mobile Equipment 6707709-660120 Fire Department Vehicles 154,000 63,000 217,000
154,000 63,000 217,000
All other Vehicle Replacement Fund Accounts 0 0 0
Total Vehicle Replacement Fund 154,000 63,000 217,000
Total Village Budget
Funds being changed 54,131,993 4,002,148 58,134,141
All other Village Budget Accounts 20,807,043 0 20,807,043
Total Village Budget after Changes 74,939,036 4,002,148 78,941,184
4
Village of Mount Prospect
Community Developnlent Department
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
MICHAEL E, JANONIS, VILLAGE MANAGER
MARISA W AIU~EKE, NEIGHBORHOOD PLANNER
APRIL 16,2004
LEAD-BASED PAINT RESOLUTION
As discussed at the April 13th Committee of the Whole meeting, the Village will comply with the U.S.
Department of Housing and Urban Development's (HUD's) lead-based paint regulations for the following
CDBG-funded programs:
.
Single-Family Rehabilitation Loan Program
Home Weatherization Grant Program
Emergency Repair Program
First-Time Homebuyer's Assistance Program
.
.
.
The Village will grant the participants of these programs CDBG funds to cover all of the costs associated
with addressing lead-based paint hazards (including costs associated with inspections, assessments, hazard
reduction work, clearance tests and necessary relocation),
Attached is the Resolution to comply with HUD's lead-based paint regulations. Please forward this
memorandum and attachment to the Village Board for their approval at the April 20th meeting. Staff will be
present at that meeting to answer any questions.
~i
~.
irector of Community Development
t\
vwl
4/î5/04
RESOLUTION
A RESOLUTION ADOPTING LEAD-BASED PAINT REGULATIONS
ESTABLISHED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, the corporate authorities of the Village of Mount Prospect determined that it was in the best interests
of the Village to become a Community Development Block Grant ("CDBG") community under the auspices of the
U.S. Department of Housing and Urban Development ("HUD"); and
WHEREAS, the Village of Mount Prospect has received CDBG funding for more than twenty years; and
WHEREAS, through CDBG funding, the Village has established a Single-Family Rehabilitation Loan Program,
a Home Weatherization Program, an Emergency Repair Program, and a First Time Homebuyer's Assistance
Program to assist low and moderate income residents; and
WHEREAS, HUD has adopted certain regulations to address lead-based paint found in properties that are funded
by the CDBG Program; and
WHEREAS, the Village of Mount Prospect will comply with all aspects of the lead-based paint regulations
as adopted by HUD, and will provide grants to eligible residents to assist with the costs of reducing lead-based
paint hazards.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF
MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Mayor and Board of Trustees do hereby authorize the Village of Mount Prospect
to comply with all lead-based regulations established by the United States Department of Housing and Urban
Development for properties that are funded by the Community Development Block Grant Program.
SECTION TWO: That the Village of Mount Prospect will provide financial assistance to eligible residents
to address lead-based paint hazards.
SECTION THREE: This Resolution shall be in full force and effect from and after its passage and approval
in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this
day of
,2004.
ATTEST:
Gerald L. Farley, Mayor
Velma W. Lowe, Village Clerk
H:\CLKOIflles\WIN\RES\Lead-based paint regs.April.2004doc