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HomeMy WebLinkAbout11/12/1996 COW minutes Revised 1f/13/96 MINUTES COMMITTEE OF THE WHOLE NOVEMBER 12, 1996 CALL TO ORDER Mayor Farley called the meebng to order at 6 19 p m Present at the meebng were Trustees George CIowes, T~mothy Corcoran, Paul Hoefert, Arlene Juracek and Irvana W~lks Trustee Hendr~cks arrived at 8 20 p m Staff present included V~llage Manager M~chael Janon~s, Assistant V~llage Manager Dawd Strahl, F~re Chief Edward Cavello, Deputy F~re Chief M~chael F~golah, Fire Prevenbon Coordinator Paul Valenbne, F~nance D~rector Brian Caputo, Assistant Finance D~rector Carol W~dmer, Community Development D~rector W~ll~am Cooney, Pohce Chief Ronald Pavlock, Deputy Chiefs of Police Thomas Daley and Ronald R~chardson II MINUTES ~ Approval of M~nutes of October 22, 1996 Mobon made by Trustee Corcoran and Seconded by Trustee W~lks to accept the M~nutes Minutes were approved ~ III CITIZENS TO BE HEARD Ernie Lasse, 805 South Elm, spoke He stated that he was concerned about a memo that had been circulated throughout the V~llage from Trustee W~lks responding to a number of quesbons which had appeared in the material for the group that was promobng the division into Wards He asked about the d~scuss~on concerning Busse Road widening and pointed out that recent newspaper articles appeared to be contrary to informabon presented by Trustee W~lks Trustee Wilks responded by stabng that the V~llage has pledged to ~nvolve Busse Road residents tn a d~scuss~on relating to any ~mprovements along that road The d~scuss~on concem~ng Busse Road ~s an effort to become much more proacbve due to the experience m deahng w~th the State of IIl~no~s when the Route 83 w~den~ng proposal was presented to the V~llage Board She also stated that even though one of the Trustees stated that the d~scusslon would center on the fact that improvements would have to be made, there was no concurrence of the V~llage Board to that comment Trustee Hoefert stated that many of Mr Lasse's quotes were taken out of context and s~lence does not necessitate V~llage Board concurrence He stated the V~llage Board w~ll work with c~bzens to determine the best response concerning Busse Road IV. 1997 BUDGET DISCUSSION Mayor Farley stated that th~s is the second of three Committee of the Whole meetings to d~scuss the 1997 proposed Budget Village Manager Janonis again stated that this Budget is approximately $52 mllhon and represents an approximate increase of 86% He stated the Budget, as presented, ~s balanced He stated that staff had put together a summary of expenditures which were reimbursed by other enbbes These reimbursements amounted to $1 7 m~lhon The fact that the Village Budget may include may pass- through monies, such expenditures st~ll count toward each mdlwdual Department's ' Budget and is not considered d~scret~onary He suggested that pass-throughs may need to be segregated from the total ~ncrease of each Department so that the increase ~s not ~ncorrectly ~nflated Trustee Clowes stated that the mon~es the V~llage receives for such pass-throughs not be Mount residents, these mon~es are sbll pa~d may paid directly by Prospect through taxes The taxes mayjust be pa~d to a d~fferent taxing body Fire Department Presentation Fire Chief Edward Cavello prowded a general overview of the accomphshments for 1996 The accomphshments ~ncluded the upgrading and the complebon of new weather s~rens throughout the Wllage He also stated that the F~re Depadment ~s ~n the process of replacing telemetry radios and has purchased used equipment m order to save money and sbll prowde the necessary service of these radios He also stated that Phase I of the traffic s~gnal pre-emption program has been completed w~th Phase II slated for next Budget year Phase II w~ll ~nclude approximately 35 intersections He also stated that recent ~mprovements m outfitbng various fire apparatus has allowed each apparatus to carry enough medical equipment to assist ambulance calls ~f necessary He stated the Budget amounts to $6 2 m~lhon and represents a 4 1% increase He prowded a general overview of the seven program areas w~th~n the Budget The first program h~ghhghted ~s the F~re Administration He stated that the changes ~n the Budget ~nclude a cost sawngs for med,cel examinations of employees and the sh~ff~ng of computer programming costs to the Computer Reimbursement Account He also stated that due to the expiration of two ehg~b~hty hsts, there w~ll be a need for tesbng during 1997 to estabhsh ehg~b~hty hsts for both F~refighters and L~eutenants 2 Deputy Fire Chief Michael Figolah provided a general overview of the Operabons area and stated that Operations account for approximately 70% of the Budget He stated they are currently involved m a program to replace ten sets of turn-out gear per year Fire Prevention Coordinator Paul Valentine hlghhghted the F~re Prevention Budget and stated 97% of the costs attributed to the F~re Prevenbon Bureau is for Personnel costs Fire Chief Edward Cavello provided an overview of the commun~cabons equipment area w~thm the F~re Department budget These monies are used to purchase or replace radios He also h~ghhghted the use of the Paid-On-Call program ~n relationship to how activated alarms are handled in order to reduce costs of responding to such alarms since the majority of these alarms tend to be false alarms Deputy Chief Figolah provided an overview of the equipment maintenance account and h~ghhghted the upcoming replacement of an ambulance and Inspector vehicle The Department also expects to replace an ambulance box to extend the hfe of the ambulance He also stated the Department has made extensive use of vehicles from other Departments in order to create speclahzed vehicles for F~re Department needs He also h~ghhghted the capital ~tems requested ~n the Fire Department Among the ~tems included ts the Phase II of the s~gnal pre-emption and the replacement of a Quad Meter m order to prowde a meter at each Stabon tn order to better detect carbon monoxide alarms He also stated that the Budget includes a breathing apparatus tester Such a tester ~s required under Federal law and would tmprove documentation s~gn~flcantly for tesbng of the a~r packs General comments by the V~llage Board ~ncluded the following ~tems Comments were made regarding the call h~story relabng to carbon monoxide detector alarms There was also some d~scuss~on concerning the capital expenditure structure and how ttems are determined to be put under the Capital Improvement area D~scuss~on also focused on the computer lease payments which are included w~th~n each Department's budget and the bas~s for these payments Fire Chief Edward Cavello responded to a number of quesbons He stated that Northern Ilhno~s Gas ts now refernng calls concerning carbon monoxide alarms to the F~re Departments due to their cutbacks ~n personnel Such acbon will definitely ~ncrease the number of calls made to the Rre Department He feels that the poorly engineered carbon monoxide detectors w~ll beg~n to be phased out ~n the near future and carbon monoxide alarms should not create a burden upon the F~re Department ~n terms of false alarms ~n the future 3 Police Department Bud.qet Overview Police Chief Ronald Pavlock provided a general overview of the funcbons of the Pohce Department The Pohce Department is d~wded into two Diws~ons, the Operations D~wslon which ~s further subd~wded ~nto patrol, invesbgatlons and crime prevention and the Adm~n~strabon D~wslon which is d~wded into records and Court activities He provided a general overview of the accomplishments for 1996 Among those actlwt~es was the successful implementation of the Problem Solwng Officer Program and a Department reorganizabon He also is very excited about the pending start-up of the Peer Jury which should be under way m December of 1998 He stated that there w~ll be a need for a Pohce testing process in order to estabhsh a Sergeant promotional list due to the pending exp~rabon date of the ehg~blhty hst 1997 objecbves ~nclude the following ~tems Extend Problem Solving Officer training to V~llage staff and conbnue to evaluate Grant opportunlbes to assist in funding of operebons He stated the Pohce Department Budget is approximately $8 1 m~lhon and includes approximately 80 sworn Officers This Budget ~ncludes a request for a new Community Service Officer This position is a c~whan Officer The need for the additional CSO ~s due to the fact that the Department has grown from 64 sworn Officers m 1987 to 80 sworn Officers ~n 1996 While the growth in sworn Officer ranks has occurred, the clwhan ranks has remained at 20 Dunng the same time period, arrests have ~ncreased from 1,708 to an estimated 3,900 for calendar year 1996 Therefore, the sheer volume of acbwty necessitates the need for add~bonal CSOs to handle the paper work required for Court act~wbes and related needs The Capital budget ~ncludes the staggered replacement of the mobile data terminals in the squad cars and the purchase of d~gltal mug shot system which ~s comparable to what ~s being used by many law enforcement agencies The budget also ~ncludes a smart tra~ler which d~splays the speed of vehicles to drivers and ~s portable to illustrate how fast drivers may be going on various Village streets He also stated there still appears to be some confusion in terms of vendors to supply squad cars to Pohce Department agencies Of the vehicle types currently offered by the vendors, only one vehicle type appears to meet the needs of the Department at this bme General comments of the V~llage Board included the following items There was d~scuss~on ccncern~ng the vehicle lease payments and whether they reflect the ~ncreased cost due to the change ~n squad car vendors There was also d~scuss~on concerning traffic enforcement and whether there ~s a need to target an Officer for truck weight enforcement There was also d~scuss~on concerning the Cops Ahead Grant and its pending exp~rabon There was d~scuss~on concerning the ~nteracbon of the Pohce Department w~th other Departments concerning property maintenance and zoning code wolabons The Village Board members were also generally supportive of the Problem Solving Officer concept and encouraged the use of technology whenever possible A d~scuss~on took place whereby m~nor Code wolat~ons could be ~nvest~gated or written up by Patrol Officers when code enforcement personnel are unavailable Chief Pavlock stated that the Budget as presented to the Village Board does not include a Truck Enforcement Officer but the Department currently has three Officers trained to do enforcement if necessary Village Manager Janonis stated that the Department had to pnor~bze its needs ~n terms of staff add,bens and the Department only got to choose one add~bonal staff person ~nstead of meeting all their needs For example, the CSO need is due to the ~ncreased volume generated by the add~bonal Officers that the Village has added over the last five years There ~s also a need for a supervisory Sergeant due to the sheer volume of Officers on the street and such a number of Officers creates a command/control problem which the Department has ~denbfled The Truck Officer ~s also warranted, however, the need for specialty enforcement takes away from the general traffic enforcement that is also a continuing need General consensus of the Village Board was to support the purchase of the Smart Trailer as presented and investigate whether it is feasible for the photo ticket system to be purchased and put into use by the Village. Community Development Department Overview Community Development Director William Cooney provided a general overview of the Community Development activities and the economic development activities He stated the Department ~s d~v~ded into three D~ws~ons, the Building, Enwronmental Health and Planning D~ws~ons The Department ~s working on putbng into place a permanent tracking system which would allow better response brae and record keeping of Permits General d~scuss~on by the Village Board members included the following ~tems Some concern was raised as to times which Inspectors are expected to show up on the job s~te for vanous acbwt~es w~thout affecting the progress of the project There was also d~scuss~on of economic development act~wbes of Mount Prospect and what other opportumbes are available Among the suggestions made was the ~nvesbgabon of a web s~te for use by potenbal businesses There was also d~scusslon concerning the need for the Board to make a statement concerning the d~rect~on of the downtown redevelopment There was also d~scuss~on concerning the success of the U S Robotics fast-track program through the Wllage permit process Board members were supportive of the economic development efforts of the Department A d~scuss~on took place deta~hng the use of code enforcement personnel dunng evenings and weekends to target specific Code wolabons which may be difficult to confirm during regular business hours 5 . ANY OTHER BUSINESS Trustee Hendricks prowded the V~llage Board members a follow-up article concerning the Glenwew s~tuaflon which he was ~nvolved with He also stated that he was never adwsed by staff about the call from Glenwew regarding the allegabons He also stated that he would propose an Ordinance change which would eliminate the need for the Village Board to prowde adwce and consent approval for the V~llage Clerk appointment He stated the V~llage Clerk ~s the only pos~bon which the V~llage Manager does not have full authority over according to V~llage Ordinance Trustee Wilks suggested a legal rewew of State law to determine whether the Clerk's pos~t~on should be treated d~fferently VI. ADJOURNMENT There being no further bus~ness, the meebng was adJourned at 10 17 p m Respectfully submitted, DAVID STRAHL D$/rcc Assistant V~llage Manager