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HomeMy WebLinkAboutCOW Agenda Packet 01/22/2002Meeting Location: Mount Prospect Senior Center 50 South Emerson Street COMMITTEE OF THE WHOLE AGENDA Meeting Date and Time: Tuesday, January 22, 2002 7:00 p.m. I. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel II. ACCEPTANCE OF MINUTES OF VILLAGE BOARD/LIBRARY BOARD WORKSHOP OF DECEMBER 1'1, 2001 ACCEPTANCE OF MINUTES OF COMMITTEE OF THE WHOLE MEETING OF JANUARY 8, 2002 III. CITIZENS TO BE HEARD IV. 2002 COMMITTEE OF THE WHOLE DISCUSSION TOPICS Over the past several years, the Village Manager's Office has attempted to better manage the flow of information, which comes to the Village Board through the Committee of the Whole Agendas. As you know, Committee of the Whole meetings are designed specifically to allow for more extensive discussion of pending policy, finances, Code changes and various items of community interest. The Committee of the Whole also serves as a forum for discussion of items, which are unexpected, controversial, or of an emergency nature. Generally speaking, Committee of the Whole meetings consist of anywhere from two-four set items, which have been researched by staff and are presented for discussion and preliminary decision-making purposes. Included in the regular Committee of the Whole Agendas are such things as discussion of the Capital Improvement Program, Mid-Year Budget Review and the annual Budget Hearings. Another segment of discussion items are staff generated and have to deal with policy, projects or fiscal issues which require Board direction. Finally, over the course of the year, individual Trustees put forward issues and items for discussion. Again, this year st~ffwou!d like to discuss and receive direction on a list of potential items for Committee of the Whole Agendas. It should be recognized from the outset that this is not an all-inclusive list and that items, both staff and Board generated, will come up during the course of the year. However, for purposes of managing staff time and putting limited resources to work in the most efficient manner, we would like to review~ discuss and prioritize potential Committee of the Whole Agenda items. NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODA TION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T 100 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 647/392-6000, EXTENSION 5327, TDD #847/392-6064. The evening's discussion will consist of reviewing suggested topics, discussing briefly the rationale and need for discussion and the potential timing for bringing such items forward. Board members, as well as staff, were asked to provide any suggested topics that they would like to have considered. These items are included in the accompanying package. In the past, the Village Board has engaged in a polling process, which identifies subjects, that have the support of the Board for research and review. Appropriate staff will be available to answer questions and facilitate discussion. V. VILLAGE MANAGER'S REPORT VI. ANY OTHER BUSINESS VII. ADJOURNMENT CLOSED SESSION PROPERTY ACQUISITION 5 ILCS 120/2 (c) (5). "'fhe purchase or lease of real property for the use of the public body." PROPERTY DISPOSAL 51LCS 1202 (c) (6): 'q'he setting of a price for sale or lease of property owned by the public body." H:\GEN\Cow~Agenda\012202 COW Agenda,doc MINUTES VILLAGE OF MOUNT PROSPECT VILLAGE BOARD/MOUNT PROSPECT LIBRARY BOARD WORKSHOP DECEMBER 11, 2001 The meeting was convened at 7:03 p.m. by Mayor Farley. Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Staff Present: Village Manager Michael E, Janonis Assistant Village Manager Dave Strahl Director of Community Development William Cooney Senior Planner Judy Connolly DLK Architect Kevin Kemp Library Executive Director Marilyn Genther Library Architect Jack Polling Library staff members The discussion focused on whether the proposed parking deck should be placed along Route 83 from the corner of Busse and 83, northward to incorporate a portion of the Library property. Option 2 would be to have the parking deck occupy part of the Library property but be placed in between the proposed new Village Hall and the Library. There was extensive discussion about the two options including a straw poll of preferences by various Board members of the Village and the Library. The preference of the majority of Village Board members and Library Trustees was placing the parking deck in between the two buildings assuming proper access can be obtained for the Library. Both Boards directed the two architects to work together to create a design which will complement both structures and include an Emerson Street entrance to the parking garage. The meeting was adjourned at 9:52 p.m. Dave Strahl Assistant Village Manager H:\GEN\Vi[[age Ha[1\121101 Village Board Workshop Minutes.doc I1. III. MINUTES COMMITTEE OF THE WHOLE JANUARY 8, 2002 CALL TO ORDER The meeting was called to order at 7:05 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Paul Hoefert, Richard Lohrstorfer, Michaele Skowron, Irvana Wilks and Michael Zadel. Trustee Corcoran arrived at 7:49 p.m. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl and Public Information Officer Maura Jandris. APPROVAL OF MINUTES Approval of minutes from November 27, 2001. Motion was made by Trustee Wilks and Seconded by Trustee Zadel. Minutes were approved. CITIZENS TO BE HEARD Bart and Laura Bartell, 801 South Emerson, spoke. They stated that they have been experiencing adverse traffic effects due to their location at the corner of South Emerson and Lonnquist. They are appearing before the Board requesting relief and nothing the Village has done has improved the situation. They also raised the fact that South Emerson is considered a collector street while North Emerson is not. They also feel there is constant, non-stop, cut- through traffic along their street. They also quoted from the Comprehensive Plan. Mayor Farley responded and stated that he disputes many of the comments that the Bartells have made regarding the traffic situation on Emerson and feels that their comments referring to the situation being out of control are in error. Trustee Hoefert stated the Village has done numerous traffic studies and there has been substantial enforcement efforts made along the street at their request. Village Manager Janonis stated that there have been several traffic studies and the Village effort to address the needs of the Bartells have been substantial. Trustee Zadel stated that he has seen additional traffic due to the construction along 83 since he lives on Lonnquist which is a collector street which connects to Emerson, but the volumes assumed by the Bartells have not occurred. IV. RESIDENTIAL SURVEY DISCUSSION Village Manager Janonis stated that this discussion was initiated in 2001 whereby the staff was directed by the Village Board to initiate the process to draft the necessary RFPs for consideration. He also stated that money had been added to the 2002 Budget for the cost of starting the process including bringing consultants on board. Public Information Officer Maura Jandris stated that she has evaluated the responses and would recommend MCIC to formulate the survey plan for the Village Board to follow in subsequent years. She stated that the plan would be created within the Budget parameters established by the Village and depending on budget conditions in future years, survey activity would be conducted within those parameters. Village Manager Janonis stated the Village has done some periodic Department surveys in the past but in order to maximize the value of the data, there is a need to create overall trends. He wanted to remind the Board that if this is approved, funding would be necessary in future years to continue the project. General comments from Village Board members included the following items: Several Trustees voiced support for the program. There were several questions regarding the approximate timing of different types of surveys and the results which could be garnered from the various surveys. There was a comment regarding the need to ensure there is value from the information obtained. There was also a comment regarding the fact that the Village expended a great deal of time and effort to communicate with the citizens and this program is yet an another opportunity to communicate and gather information from residents. Other comments included the desire to determine what service decisions should be considered by the Board based on trends. John Korn, 301 North William, spoke. He stated he feels the project has merit and feels that the option to convene focus groups will be valuable in gathering information. John Ozog, 515 South Wille, spoke. He raised the question regarding the focus of the firm that conducts the surveys. Consensus of the Village Board was to move forward with the project and consider a contract for services at the next available Board meeting. I. VII. VILLAGE MANAGER'S REPORT Mana,qer Janonis reminded the Board and the listening audience of Coffee with Council on January 12. He also stated that the Committee of the WhOle topic solicitation process is underway and would anticipate obtaining proper direction regarding the topics at the January 22 meeting. He also inquired whether the Board was amenable to instituting the summer Committee of the Whole schedule whereby the second Committee of the Whole meeting would be cancelled from May through August assuming there are no critical topics to discuss. Consensus of the Village Board was to continue the summer Committee of the Whole schedule. ANY OTHER BUSINESS None. CLOSED SESSION Motion made by Trustee Hoefert and Seconded by Trustee Zadel to move into Closed Session to discuss litigation. Meeting adjourned into Closed Session at 8:08 p.m. ADJOURNMENT The meeting reconvened into Open Session at 8:33 p.m. with adjournment at 8:34 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/fcc January 2002 1/05 1/22 February2002 ~12 2/26 March 2002 3/12 3/26 April 2002 4/09 4/23 PROPOSED 2002 FUTURE TOPICS FOR COMMITTEE OF THE WHOLE MEETINGS Resident Survey Discussion 2002 COW Topics DiscussiOn · Revise Taxi Cab Regulations · Impact of Redistricting · Creation of MiS Division · Busse Road Improvements · Development Code/Stormwater Detention Revisions · 2002 Capital Project Review · Single Family Sidewalk Inspections · Dryvit as Suitable Building Material · First Quarter Financial Review · Review of Village Fees May 2002 5/14 5/21 June 2002 6/11 6/25 July 2002 7/9 7/23 Au,ClUSt 2002 8/13 8/27 September 2002 9/10 9/24 Small Triangle Development Options Summer Schedule - No meeting (unless needed) Community Survey Plan Report Summer Schedule - No meeting (unless needed) CIP Review Session Summer Schedule - No meeting (unless needed) Mid-Year Budget Review and Pre-Budget Workshop Local Economic Forecast Summer Schedule - No meeting (unless needed) Relocation of Fire Station #14 October 2002 10/08 10/22 November 2002 11/12 11/26 Storm Sewer Inventory/Combined Sewer Study First Budget Hearing (Village Administration, Finance and Human Services) Third Quarter Financial Review Second Budget Hearing (Fire, Police and CommunityDevelopment) Third Budget Hearing (Public Works and Non-Departmental) December 2002 12/10 12/24 Christmas Eve (cancel meeting?) H:\GEN\Cow~Proposed Future COW items Form.doc ate:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW Items Form.doc ate: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: · 'Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No 01/02 H:\GEN\Cov,ACOW items Form.doc UBJECT: Date:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW items Form.doc Date:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TiME FRAME FOR CONCLUSION: El6 cted---EZT~l;iaWStay concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefer[: Zadeh Lohrstorfer: 01/02 H:\GEN\Cow~COW Items Form.doc UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, iF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW Items Form.doc ate:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI"FI'EE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff concur that there should be discussion of~he above-listed subject matter: Yes No Yes No Fadey: Corcoran: Hoefert: Lohrstorfer: Skowron: Wilks: Zadel: 01/02 H:\GEN\Cow~COW Items Form.doc UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION ,.~,t OF ISSUE/PROBLEM INCLUDING VILLAGE ,~[~'5 CODE REFERENCE, IF APPLICABLE TIME FRAME FOR CONCLUSION: Elected ~cial/Staff ~' I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Prikkeh Corcoran: Skowron: Hoefert: Wilks: Lohrstoder: Yes No 01/01 UGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject"matter: Yes No Farley: Prikkel: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Yes No 01/01 UBJECT: Date:~~..~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI3-fEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussiOn of the above-,listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hcefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW items Form.doc ate:J~~.~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR ~ ~' '~ CONCLUSION: Elected I concur that there should be discussion ofthe above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hcefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW Items Form.doc ate:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM iNCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW Items Form.dec ate:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'I-rEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: ~ T w L Elected Official/Staff concur that there should be discussion of the above-listed subject matter: Yes No Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: 01/02 H:\GEN\Cow~COW Items Form.doc UBJECT: Date:~ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMI'FrEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW items Form.doc UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION 13EMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: EleSt~-~ 5ff~ial/.~t~ff concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW ~tems Form.doc ate:~ SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the abOve-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW items Form.doc ate:~~,,_ SUBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM iNCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadeh Lohrstorfer: Yes No 01/02 H:\GEN\Cow~COW Items Form.doc UBJECT: Date:~~_ SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITI'EE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Skowron: Corcoran: Wilks: Hoefert: Zadel: Lohrstorfer: Yes No 01/02 H;\GEN\Cow~COW Items Form.doc UGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TiME FRAME FOR CONCLUSION: ~ E'1ected Official/Staff~ -~' I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Prikkeh Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Yes No 01/01 .OE×04 SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF iSSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: concur that there should be discussion of the above*liSted subject matter: Yes No Farley: ,. Pfikkel: Corcomn: Skowmn: Hoof err; Will<s: Lohrstorfen Yes No 01101 UBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: Elected Official/Staff concur that there should be discussion of the above-listed subject matter: Yes No Farley: Prikkel: Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Yes No 01/01 UGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Prikkel: Corcoran: Skowron: Hoefert: Wilks: Lohrs{orfer: Yes No 01/01 i/l~/zeel le:~4 8472563511 WEINSTEIN FAMIY SERV PAGE 02 Date: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMITTEE OF THE WHOLE MEETINGS SUBJECT: BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE, IF APPLICABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: I concur that there should be discussion of the above-listed subject matter: Yes No Farley: Pdkkel: Corcoran: Skowron: HOefert: Witks: Lohrstorfer: Yes No 01101 H;~.GEN~Cow~COW Items~Form.doc 1/1~/2U~1 1U:B4 8472§63511 WEINSTEIN FAHIY SERV PAGE 83 Date: SUBJECT: SUGGESTIONS/POSSIBLE DISCUSSION ITEMS FUTURE COMMll-rEE OF THE WHOLE MEETINGS BRIEF DESCRIPTION OF ISSUE/PROBLEM INCLUDING VILLAGE CODE REFERENCE. IF APPL{CABLE RESOLUTION/CHANGE SOUGHT: TIME FRAME FOR CONCLUSION: concur that there should be disct~ssion of the above-listed subject matter: Yes No Farley: Pdkkel; Corcoran: Skowron: Hoefert: Wilks: Lohrstorfer: Yes No 01101 H;\GEN~Cov~\COW items Form,do~ MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstorfer Michaele W. Skovaon Irvana K. Wilks Michael A, Zadel Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING LOCATION: Senior Center 50 South Emerson Street Mount Prospect, IL 60056 MEETING DATE & TIME: Thursday January 24, 2002 7:30 p.m. II. III. VII. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES None OLD BUSINESS A. ZBA-32-01 / 1431 Blackhawk / Variation for location & size of a shed (Doughty Residence). NOTE: This case is Village Board final. NEW BUSINESS A. PC-14-01 / Golf Plaza I Shopping Center / DiMucci Lot Consolidation - consolidates two lots of record to a one~lot subdivision. NOTE: This case is Village Board final. B. ZBA-34-01 / 1801 Boulder Drive / Variation of the location and size of a shed (Hennigan Residence). NOTE: This ease is Village Board final. C. ZBA-35~01 / 200 S. Main Street / Conditional Use / Day Care Facility (Cherub's Comer). NOTE: This case is Village Board final. **V~ITHDRAWN** D. ZBA-36-01 / 400 E. Gregory / Conditional Use (amend Planned Unit Development - Christian Life College). NOTE: This case is Village Board final. E. Review meeting procedures 1. meeting start time 2. Vice-Chair position 3. other housekeeping items QUESTIONS AND COMMENTS ADJOURNMENT Any individual who would like to attend this meeting~ but because of a disability needs some accommodation to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, January 24, 2002 7:00 p.m. Village Hall Building 100 South Emerson Street 2nd Floor Conference Room I Call to Order II Approval of Minutes - Meeting of October 25, 2001 Meeting of November 1, 2001 III Discussion Regarding Proposed 2002 Work Plan IV Other Business V Chairman's Report VI Finance Director's Report VII Next Meeting: Thursday, February 28, 7:00 p.m. Vffl Adjoumment NOTE: Any individual who would like to attend this meeting but because ora disabilityneeds some accommodation to participate should contact the Finance Director's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION MINUTES OF THE MEETING OCTOBER 25, 2001 PUBLIC WORKS BUILDING T eting was called to order at 7:00 p.m. Those present included Chairman John Kom and Commissioners Charles Bennett, George Busse, Vince Grochocinski, Ann Hull and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Director of Finance Douglas Ellsworth, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner Tom Pekras was absent. APPROVAL OFMINUTES Commissioner Vince Grochocinski motioned to approve the minutes of October 11, 2001. Commissioner Ann Hull seconded the motion. The minutes were approved with a notation from Commissioner Ann Smilanic of the omission of Nancy Morgan and Jan Abernethy as those listed as present. I~I. REVIEW OF THE PROPOSED 2002 VILLAGE BUDGET Pub~cWorl~ Director of Public Works Glen Andler began his presentation by highlighting several accomplishments from the year 2001. Mr. Andler stated that this year was the fifth and final year in the reconstruction of village streets. Mr. Andler also noted that the installation of the new streetlights along Route 83 and Central Roads would be completed by the end of the year. The final item discussed by Mr. Andler was the completion of the streetscape and train station improvements. Mr. Andler presented Public Work's 2002 Proposed Budget totaling $19,151,202, which represents an increase of 2.9% over last year's budget. Deputy Director of Public Works Sean Dorsey presented a brief overview of each category under the 2002 Proposed Budget for Public Works and highlighted several significant accounts. Streets/Buildings/Parking · Part time earnings decreased nearly $14,000 with the elimination of one part time maintenance employee. Most of the decrease will be offset by an increase in the contractual services account. Parking Lot Improvement account (C1]?) increased from $100,000 to $210,000. The increase of $110,000 reflects estimated costs of resurfacing the Maple Street commuter parking lot and installing a new fee collection system. Forestry/Grounds Streetscape/Corridor Maintenance account increased 100% from $10,000 to $20,000. The additional funds are needed to maintain the increasing number of streetscape areas. Engineering · Electric - Streetlight account decreased from $165,000 to $120,000. Some of the costs will be · transferred to the Motor Fuel Tax Fund. Mr. Andler stated that electricity for streetlights instailed pursuant to EDOT requirements can be funded by the Motor Fuel Tax Fund. · Right of Way Restoration Fund shows a decrease fi.om $21,800 to $16,560. With this account revenues from the utility companies will offset the expenses incurred by the village. The decrease in the account is due to the fact that the utilities companies are becoming more compliant. Water/Sewer Booster Pump/Panel Fund (CIP) shows an increase fi.om $160,000 to $450,000. The increase in funds is needed to replace the central computer system located at the Public Works Facility. The computer needs to be replaced because the current system is over 20 years old and parts are no longer available. · $750,000 requested for the new Combined Sewer Improvement account. The proposed funds are needed for the inspection and evaluation of the village's combined sewer system. Chairman John Kom asked why the Tank Repair/Renovation and Tank Design/Engineering Repair/Inspection funds both Show a decrease of 100%. Mr. Andler stated that the village is on a 10- year cycle for repairing tanks and there are no repairs scheduled in 2002. Commissioner George Busse asked when the village would know if there was a problem with the Combined Sewer System. Mr. Andler stated that in 2002 the village will hire the consultants and the study should end by fall 2002. Vehicle Maintenance Equipment Maintenance account increased from $51,600 to $60,000. The account will be used to fund professional services needed to maintain village vehicles and equipment. The increase to this account will be fully offset by a decrease in the Vehicle Maintenance Supplies account. Capital Improvements $75,000 requested for Storm Sewer Inventory and Mapping. Funds are needed to continue the program which was started in 2001. Federal law requires this in order for the village to be compliant with the Clean Water Act. $1,827,000 requested for Resurfacing nearly 13 miles of village streets in 2002. 2002 will be the sixth year of the road improvement program; furthermore 2002 will be the first year of the accelerated resurfacing phase of the program. $140,000 requested for Detention Pond Improvements at Kensington Business Center. 2002 will be the first year of a three-year program that will dredge the detention ponds in the Kensington Business Center. 2 · $260,000 requested for Bridge Rehabilitation. The funds are needed for the reconstruction/redesigning of the William Street Bridge. Community Development Blocks · ADA Compliance Projects fund increased from $50,000 to $80,000. Chairman John Kom asked when the village would be 100% compliant. Mr. Andler stated that the village would be done with the project in 2003 with a possibility of being completed in 2002. Non-Departmental Director of Finance Doug Ellsworth presented the Non-Departmental Proposed Budget for the year 2002. Mr. Ellsworth summarized the total outstanding debt of $31,126,684 as of January 1, 2002. Mr. Ellsworth also presented the Proposed 2002 Budget for Pensions totaling $3,952,767, which is an increase of 7.9% over the 2001 Budget. Finally, Mr. Ellsworth summarized the Risk Management and Insurance Proposed Budget for 2002. The total Proposed Budget of $3,870,325 reflects an increase of 9.9% over last year's budget of $3,520,903. The increase in Risk Management reflects increases in liability and health insurance. The Finance Commission had a general discussion on the funding of the blood drive. There was some discussion by several members that with other sources providing this service the village may be able to use the money set aside for this fund for other worthwhile causes. The Finance Commission also had a general discussion on the funding of the Historical Society. As previously stated the Commission would like to see the Historical Society make a presentation to the Village Board during budget presentations. Commissioner Ann Smilanic asked Mr. Ellsworth how the proposed library expansion would affect the village and our budget. Mr. Ellsworth stated that depending on the timing, in the future, the village might have to amend our budget. The Finance Commission stated that if the Village Board was going to review the library's proposal for renovations the Finance Commission would also like the opportunity to review the library's proposal and make a recommendation to the Village Board. IV. OTHER BUSINESS There was no other business discussed. V. CHAIRMAN'S REPORT Chairman John Kom asked the commission members if they had any proposed budget items that were presented by the various departments that they felt needed further discussion. Commissioner George Busse stated he wanted to further discuss the fire department's previous requested for three new hires. Although the three new hires were not part of the proposed budget, Mr. Busse felt that the Finance Commission should discuss the topic further. Mr. Busse distributed a handout that he prepared that outlined several points he wanted the commissioners to consider. After a brief discussion Chairman 3 Kom suggested the commissioners review the material and revisit the discussion at the November 1st meeting. VI. FINANCE DIRECTOR'S REPORT There was nothing to report. VII. NEXT MEETING: NOVEMBER 1, 2001 Commissioner Ann Hull motioned to adjourn and Commissioner Vince Grochocinski seconded the motion. The meeting was adjourned at 9:50 p.m. The next meeting will be November 1st. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department FINANCE COMMISSION MINUTES OF THE MEETING , NOVEMBER 1, 2001 , ~ ~'~ WL AGE WmNG The m~eting was called to order at 7:00 p.m. Those present included Chaim~ Jo~ Kom ~d Co~issioners Chiles Be~ett, George Busse, Vince Grochocinsh, ~ Hull ~d ~ Smil~c. Also present were Assist~t Village M~ager David S~I, Director of Fin~ce Douglas Ellswo~, D~u~ Director of Fin~ce C~ol Wi~er ~d Fin~ce A~inis~ative Assist~t Lisa B~kemper. Co~issioner Tom Pe~ was absent. II. APPROVAL OF MINUTES Commissioner Ann Smilanic motioned to approve the minutes of October 18, 2001. Commissioner Ann Hull seconded the motion. The minutes were approved with a notation t~om Commissioner Ann Smilanic that the location of the meeting was actually the Police and Fire Building. I]~. REVIEW OF THE PROPOSED 2002 VILLAGE BUDGET Chairman John Kom began the discussion by asking the commission members if they had any issues they'd like to discuss regarding the 2002 Proposed Budget or the Capital Improvements Plan. Commissioner George Busse and Commissioner Charles Bennett stated that there are several items in the CIP that need to be prioritized and analyzed; in particular, the renovations at fire station 12, the possible relocation of fire station 14, the addition of a police traffic unit and the addition of three new firefighter positions. Commissioner Bennett stated that he would like to see these topics revisited in mid 2002 to see where the village is financially at mid-year. There was a short discussion on the continued funding of the Historical Society by the Village. Commissioner Ann Hull informed the members of the Finance Commission that the Historical Society typically presents their annual forecast to the Mayor and Village Board. Ann stated she would be willing to provide copies of the report to the Finance Commission. The Finance Commission members voiced the opinion that all organizations receiving general funds should be required to present their budget to the Finance Commission. Commissioner George Busse handed out a draft proposal to the other members outlining some of his recommendations for the year 2002 Budget. Upon further discussion, the members of the Finance Commission drafted the attached memo (see attachment A) to the Mayor and Village Board of Trustees stating their recommendations for the Proposed 2002 Budget. Chairman John Kom briefly discussed the upcoming Village Board Meetings scheduled throughout November and early December. Furthermore, Chairman John Kom stated the next Finance Commission meeting is tentatively scheduled for December 6th. Commissioner Vince Grochocinski motioned to give Chairman John Korn the authority to cancel the meeting if warranted. Chairman Charles Bennett seconded the motion and the motion carded. V. OTHER BUSINESS There was no other business discussed. V. CHAIRMAN'S REPORT There was nothing to report. VI. FINANCE DIRECTOR'S REPORT There was nothing to report. VII. NEXT MEETING: DECEMBER6, 2001 (TENTATIVE) Commissioner Vince Groehocinski motioned to adjourn and Commissioner Ann Hull seconded the motion. The meeting was adjourned at 8:45 p.m. The next meeting will be December 6, 2001. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 2 MAYOR Gerald L. Farley TRUSTEES Timothy J. Core. oran Paul Wm. Hoefert Richard M. Lohrstoffer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 Phone: (847) 3924000 Fax: (847) 818-5336 TDD: (847) 3924064 TO: MAYOR GERALD L. FARLEY AND MEMBERS OF THE BOARD OF TRUSTEES FROM: FINANCE COMMISSION DATE: NOVEMBER 2, 2001 SUBJECT: RECOMMENDATIONS FOR PROPOSED BUDGET ~ FISCAL YEAR 2002 Given the current weak economic environment and the resulting uncertainty of future revenue projections, the fiscally conservative budget proposed by Village staff for fiscal year 2002 appears justified and prudent to this commission. Having satisfied essential staffing requirements, strengthened replacement and capital improvement funds and built general reserves during the recent years of economic strength, the Village appears to be in a good position to weather difficult times without having to make major program cuts. However, while major program cuts will, hopefully, remain unnecessary, substantive program additions for all but the most assential reasuns will, for the foreseeable future, need to be avoided. The Fire Department's recommendation to move a new Engine to the downtown fire station and to add three firefighters to man it is a worthy program that should receive consideration when financial conditions improve. For fiscal year 2003 the commission has concerns about the $640,000 deficit projected by Village staff. This commission will use the first half of 2002 to examine the entire budget with an eye towards identifying revenues and essential and nonessential expenditures. Areas of interest include inspections and permits, compensated leave policies and community/civic services. Two specific recommendations for the development of the fiscal year 2003 budget are: That all departments and/or organizations that receive general funds should present their budget before the finance commission. That the staff ensures that the fees paid by non-village organizations for cable television access be based on fully allocated costs. John Kom, Chairman Charles Bennett George Busse Vince Grochocinski Ann Hull Tom Pela'as Ann Smilanic ATTACHMENT A