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HomeMy WebLinkAbout10/18/2001 FC minutes INANCE COMMISSION AMENDED MINUTES OF THE MEETING OCTOBER 18, 2001 POLICE AND FIRE BUILDING I. CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Charles Bennett, George Busse, Ann Hull, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Community Development Bill Cooney, Deputy Director of Community Development Mike Blue, Environmental Health Manager Bob Roels, Building Commissioner Bill George, Police Chief Richard Eddington, Deputy Chief of Operations Kevin Condon, Deputy Chief of Administration Ron Richardson, Fire Chief Mike Figolah, Deputy Fire Chief John Malcolm, Fire Marshal Paul Valentine, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner Vince Grochocinski was absent. I][. APPROVAL OF MINUTES Approval of the October 1 I, 2001 minutes was deferred until the October 25th meeting. III. REVIEW OF THE PROPOSED 2002 VILLAGE BUDGET Community Development Community Development Director Bii1 Cooney began his presentation with an overview of the Community Development Department. The department's Proposed Budget equals $1,514,389, which is a decrease of 8.4% over the 2001 budget. Mr. Cooney discussed the four basic areas of focus within the Community Development Department. The four areas are the Downtown Revitalization, Commercial Corridor Improvements, Building Permit and Development Activity and the Economic Development Program. Building Division Coordinator Bill George stated that the Black Bear computerized permit system and inspection process is now in place and the data has been sent and converted. The division expects to begin with the new system early in 2002. Mr. Cooney also mentioned that the number of building inspections is expected to increase from approximately 18,000 to 19,000. Several commissioners asked why the increased anrount. Mr. George stated that the nature of the inspections has changed. The number of bump-outs and additions has increased and therefore more inspections are required. Police Department Police Chief Richard Eddington presented the 2002 Proposed Budget of $9,831,911, which represents a 4.1% increase over last year's budget. Chief Eddington discussed several of the existing accounts that have significant variances. One account discussed was the Computer Lease Payment account, which shows an increase of $55,795. The additional funds are needed to fund the computer lease payment account for the 29 in-car laptops that were originally purchased using grant money. The money is needed to fund the replacement of the computers that are scheduled to be replaced over several years beginning in 2003. Another account discussed was the Northwest Central Dispatch Services account, which will increase from $390,730 to $438,796. Northwest Central Dispatch costs are increasing significantly therefore the village's portion will increase as well. Chief Eddington also discussed several new accounts that have been added to the budget. There is $5,000 budgeted for a bicycle patrol program. The $5,000 will be used to purchase two bicycles and bike uniforms for four officers. Commissioner George Busse asked why the village needs the bike patrol and where the bikes would be most effective. ChiefEddington stated that the bicycles would be used at parks, on bike paths, at special events and in various target areas throughout the village. Chief Eddington stated that the bicycles allow the police officers to be more approachable. Another new account in the 2002 Proposed Budget is the Neighborhood Resource Center. Although there is no money being funded into this account, the department will be spending time developing and designing the center in the coming year. Commissioner Ann Smilanic asked what services would be provided and if there would be recreational activities provided. Deputy ChiefKevin Condon stated that the village would like the center to be a gateway to the community. The center would teach residents how to interact within the village and become more productive members of the community. Fire Department Fire Chief Mike Figolah began his presentation by presenting the 2002 Proposed Budget for the fire department, which totals $7,850,578. The 2002 Proposed Budget represents an increase of 3.5% over the 2001 budget. Chief Figolah highlighted several areas within the proposed budget that have significant variances over last year's budget. The Computer Lease Payment account shows a 64.4% increase because the new vehicle laptop computers are being added to the replacement fund. The Office Equipment account shows an increase of 150% due to the replacement of a server and the purchase of an additional computer workstation for station 13. Seasonal Earnings will increase 19.8% because of an increase in the hourly rate from $6.00 to $7.00 for the paid-on-call firefighters. Chief Figolah also stated that the estimate of $150,000 for repairs and remodeling to station 12 is now being revised and could reach $1,000,000. Chief Figolah stated the village would try to obtain grant money to help minimize the costs involved in the remodeling. Depending on the amount of money available, some projects may have to be postponed. Several of the commissioners expressed concern over the amount the estimate has increased and if grant money would be obtainable. Commissioner George Busse asked if the new fire engine has been ordered and where it will be stationed once the village takes delivery. Chief Figolah stated that the engine is on order and the expected delivery date is this December. ChiefFigolah further stated that the new engine would replace an older vehicle that will be taken offthe from line and used as a reserve unit. At the conclusion of the Departmental presentations, the members of the Finance Commission made the following recommendation based on the presentations they heard at the October 11 meeting: Commissioner Ann Smilanic motioned to support the expansion of intergovermental use of MPTV and unanimously recommends that the administration move forward quickly to identify and allocate costs of the services provided to the participating entities. The motion was seconded by Commissioner Charles Bennett and was unanimously carried. IV. OTHER BUSINESS There was no other business discussed. 2 . CHAIRMAN' S REPORT Chairman John Korn briefly discussed several of the various topics discussed at recent Village Meetings. Chairman Kom also recommended that the Finance Commission obtain a copy of the Library handout on the proposed capital project for renovation. VI. FiNANCE DIRECTOR'S REPORT There was nothing to report. VII. NEXT MEETING: NOVEMBER 1, 2001 Commissioner George Busse motioned to adjourn and Commissioner Charles Bennett seconded the motion. The meeting was adjourned at 10:30 p.m. The next meeting will be November 1st. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department