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HomeMy WebLinkAbout11/01/2001 FC minutes FINANCE COMMISSION VILLAGE HALL BUILDING ' .~ m~cting was called to order at 7:00 p.m. Those present included Chairman John Kom and Commissioners Charles Bennett, George Busse, Vince Grochocinski, Ann Hull and Ann Smilanic. Also present were Assistant Village Manager David Strahl, Director of Finance Douglas Ellsworth, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner Tom Pekras was absent. II. APPROVAL OF MINUTES Commissioner Ann Smilanic motioned to approve the minutes of October 18, 2001. Commissioner Ann Hull seconded the motion. The minutes were approved with a notation from Commissioner Ann Smilanic that the location of the meeting was actually the Police and Fire Building. REVIEW OF THE PROPOSED 2002 VILLAGE BUDGET Chairman John Kom began the discussion by asking the commission members if they had any issues they'd like to discuss regarding the 2002 Proposed Budget or the Capital Improvements Plan. Commissioner George Busse and Commissioner Charles Bennett stated that there are several items in the CIP that need to be prioritized and analyzed; in particular, the renovations at fire station 12, the possible relocation of fire station 14, the addition of a police traffic unit and the addition of three new firefighter positions. Commissioner Bennett stated that he would like to see these topics revisited in mid 2002 to see where the village is financially at mid-year. There was a short discussion on the continued funding of the Historical Society by the Village. Commissioner Ann Hull informed the members of the Finance Commission that thc Historical Society typically presents their annual forecast to the Mayor and Village Board. Ann stated she would be willing to provide copies of the report to the Finance Commission. The Finance Commission members voiced the opinion that all organizations receiving general funds should be required to present their budget to the Finance Commission. Commissioner George Busse handed out a draft proposal to the other members outlining some of his recommendations for the year 2002 Budget. Upon further discussion, the members of the Finance Commission drafted the attached memo (see attachment A) to the Mayor and Village Board of Trustees stating their recommendations for the Proposed 2002 Budget. Chairman John Kom briefly discussed the upcoming Village Board Meetings scheduled throughout November and early December. Furthermore, Chairman John Kom stated the next Finance Commission meeting is tentatively scheduled for December 6th. Commissioner Vince Grochocinski motioned to give Chairman John Kom the authority to cancel the meeting if warranted. Chairman Charles Bennett seconded the motion and the motion carded. V. OTHER BUSINESS There was no other business discussed. V. CHAIRMAN'S REPORT There was nothing to report. VI. FINANCE DIRECTOR'S REPORT There was nothing to report. VII. NExTMEE'iTNG: DECEMBER6, 2001 (TENTATIVE) Commissioner Vince Grochocinski motioned to adjourn and Commissioner Ann Hull seconded the motion. The meeting was adjourned at 8:45 p.m. The next meeting will be December 6, 2001. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 2 MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstoffer Michaele W. Skowron Irvana K. Wilks Michael A. Zadel VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Village of Mount Prospect 100 South Emerson Street Mount Prospect, I1Ymois 60056 Phone: (847) 39245000 Fax: (847) 818-5336 TDD: (847) 392-6064 TO: MAYOR GERALD L. FARLEY AND MEMBERS OF THE BOARD OF TRUSTEES FROM: FiNANCE COMMISSION DATE: NOVEMBER 2, 2001 SUBJECT: RECOMMENDATIONS FOR PROPOSED BUDGET - FISCAL YEAR 2002 Given the current weak economic environment and the resulting uncertainty of future revenue projections, the fiscally conservative budget proposed by Village staff for fiscal year 2002 appears justified and prudent to this commission. Having satisfied essential staffing requirements, strengthened replacement and capital improvement funds and built general reserves during the recent years of economic strength, the Village appears to be in a good position to weather difficult times without having to make major program cuts. However, while major program cuts will, hopefully, remain unnecessary, substantive program additions for all but the most essential reasons will, for the foreseeable future, need to be avoided. The Fire Department's recommendation to move a new Engine to the downtown fire station and to add three firefighters to man it is a worthy program that should receive consideration when financial conditions improve. For fiscal year 2003 the commission has concerns about the $640,000 deficit projected by Village staff. Th'is commission will use the first half of 2002 to examine the entire budget with an eye towards identifying revenues and essential and nonessential expenditures. Areas of interest include inspections and permits, compensated leave policies and community/civic services. Two specific recommendations for the development of the fiscal year 2003 budget are: That all departments end/or organizations that receive general funds should present their budget before the finance commission. That the staff ensures that the fees paid by non-village orgardzations for cable television access be based on fully allocated costs. John Kom, Chairman Charles Bennett Ann Hull George Busse Tom Pekras Vince Grochocinski Ann Smilanic ATTACHMENT A