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HomeMy WebLinkAbout10/25/2001 FC minutes INANCE COMMISSION OCTOBER 25, 2001 PUBLIC WORKS BUILDING C A'L'kx~ ... The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners Charles Bennett, George Busse, Vince Grochocinski, Ann Hull and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Public Works Glen Andler, Deputy Director of Public Works Sean Dorsey, Director of Finance Douglas Ellsworth, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner Tom Pekras was absent. II. APPROVAL OF MINUTES Commissioner Vince Grochocinski motioned to approve the minutes of October 11, 2001. Commissioner Ann Hull seconded the motion. The minutes were approved with a notation from Commissioner Ann Smilanic of the omission of Nancy Morgan and Jan Abemethy as those listed as present. ]I][. REVIEW OF THE PROPOSED 2002 VILLAGE BUDGET Pub~cWorks Director of Public Works Glen Andler began his presentation by highlighting several accomplishments from the year 2001. Mr. Andler stated that this year was the fifth and final year in the reconstruction of village streets. Mr. Andler also noted that the installation of the new streetlights along Route 83 and Central Roads would be completed by the end of the year. The final item discussed by Mr. Andler was the completion of the streetscape and train station improvements. Mr. Andler presented Public Work's 2002 Proposed Budget totaling $19,151,202, which represents an increase of 2.9% over last year's budget. Deputy Director of Public Works Sean Dorsey presented a brief overview of each category under the 2002 Proposed Budget for Public Works and highlighted several significant accounts. Streets/Buildings/Parking · Part time earnings decreased nearly $14,000 with the elimination of one part time maintenance employee. Most of the decrease will be offset by an increase in the contractual services account. Parking Lot Improvement account (CI])) increased from $100,000 to $210,000. The increase of $110,000 reflects estimated costs of resurfacing the Maple Street commuter parking lot and installing a new fee collection system. Forestry/Grounds · Streetscape/Corridor Maintenance account increased 100% from $10,000 to $20,000. The additional funds are needed to maintain the increasing number of streetscape areas. Engineering Electric - Streetlight account decreased from $165,000 to $120,0001 Some of the costs will be transferred to the Motor Fuel Tax Fund. Mr. Andler stated that electricity for streetlights installed pursuant to IDOT requirements can be funded by the Motor Fuel Tax Fund. Right of Way Restoration Fund shows a decrease from $21,800 to $16,560. With this account revenues from the utility companies will offset the expenses incurred by the village. The decrease in the account is due to the fact that the utilities companies are becoming more compliant. Water/Sewer Booster Pump/Panel Fund (CIP) shows an increase from $160,000 to $450,000. The increase in funds is needed to replace the central computer system located at the Public Works Facility. The computer needs to be replaced because the current system is over 20 years old and parts are no longer available. · $750,000 requested for the new Combined Sewer Improvement account. The proposed funds are needed for the inspection and evaluation of the village's combined sewer system. Chairman John Korn asked why the Tank Repair/Renovation and Tank DesigtffEngineering Repair/Inspection funds both show a decrease of 100%. Mr. Andler stated that the village is on a 10- year cycle for repairing tanks and there are no repairs scheduled in 2002. Commissioner George Busse asked when the village would know if there was a problem with the Combined Sewer System. Mr. Andler stated that in 2002 the village will hire the consultants and the study should end by fall 2002. Vehicle Maintenance Equipment Maintenance account increased from $51,600 to $60,000. The account will be used to fund professional services needed to maintain village vehicles and equipment. The increase to this account will be fully offset by a decrease in the Vehicle Maintenance Supplies account. Capital Improvements · $75,000 requested for Storm Sewer Inventory and Mapping. Funds are needed to continue the program which was started in 2001. Federal law requires this in order for the village to be compliant with the Clean Water Act. · $1,827,000 requested for Resurfacing nearly 13 miles of village streets in 2002. 2002 will be the sixth year of the road improvement program; furthermore 2002 will be the first year of the accelerated resurfacing phase of the program. · $140,000 requested for Detention Pond Improvements at Kensington Business Center. 2002 will be the first year of a three-year program that will dredge the detention ponds in the Kensington Business Center. 2 $260,000 requested for Bridge Rehabilitation. The funds are needed for the reconstruction/redesigning of the William Street Bridge. CommuniW Development Blocks · ADA Compliance Projects fund increased from $50,000 to $80,000. Chairman John Kom asked when the village would be 100% compliant. Mr. Andler stated that the village would be done with the project in 2003 with a possibility of being completed in 2002. Non-Departmental Director of Finance Doug Ellsworth presented the Non-Departmental Proposed Budget for the year 2002. Mr. Ellsworth summarized the total outstanding debt of $31,126,684 as of January 1, 2002. Mr. Ellsworth also presented the Proposed 2002 Budget for Pensions totaling $3,952,767, which is an increase of 7.9% over the 2001 Budget. Finally, Mr. Ellsworth summarized the Risk Management and Insurance Proposed Budget for 2002. The total Proposed Budget of $3,870,325 reflects an increase of 9.9% over last year's budget of $3,520,903. The increase in Risk Management reflects increases in liability and health insurance. The Finance Commission had a general discussion on the funding of the blood drive. There was some discussion by several members that with other sources prOviding this service the village may be able to use the money set aside for this fund for other worthwhile causes. The Finance Commission also had a general discussion on the funding of the Historical Society. As previously stated the Commission would like to see the Historical Society make a presentation to the Village Board during budget presentations. Commissioner Ann Smilanic asked Mr. Ellsworth how the proposed library expansion would affect the village and our budget. Mr. Ellsworth stated that depending on the timing, in the future, the village might have to amend our budget. The Finance Commission stated that if the Village Board was going to review the library's proposal for renovations the Finance Commission would also like the opportunity to review the library's proposal and make a recommendation to the Village Board. IV. OTHER BUS1NESS There was no other business discussed. V. CHAIRMAN'S REPORT Chairman John Kom asked the commission members if they had any proposed budget items that were presented by the various departments that they felt needed further discussion. Commissioner George Busse stated he wanted to further discuss the fire department's previous requested for three new hires. Although the three new hires were not part of the proposed budget, Mr. Busse felt that the Finance Commission should discuss the topic further. Mr. Busse distributed a handout that he prepared that outlined several points he wanted the commissioners to consider. After a brief discussion Chairman 3 Kom suggested the commissioners review the material and revisit the discussion at the November ISt meeting. VI. FINANCE DIRECTOR'S REPORT There was nothing to report. VII. NEXT MEETING: NOVEMBER 1, 2001 Commissioner Ann Hull motioned to adjourn and Commissioner Vince Grochocinski seconded the motion. The meeting was adjourned at 9:50 p.m. The next meeting will be November 1st. Respectfully submitted, Lisa Burkemper Administrative Assistant Finance Department 4