HomeMy WebLinkAbout02/15/2011 Parkway Tree Furnishing and PlantingMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
(P.
TREE CTIY USA
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: FORESTRY /GROUNDS SUPERINTENDENT
DATE: JANUARY 26, 2011
SUBJECT: BID RESULTS - SHADE TREE FURNISHING AND PLANTING - $87,808.00
BACKGROUND
Bids were recently opened for the provision and installation of parkway trees. As in the past, bid
prices were sought for 1 -1/2 ", 2 ", 2 -1/2" and larger trees. We also asked bidders to quote prices for
"enhanced planting sites" - larger pits with amended backfill - which we may order on a small number
of trees being planted in very poor soil. Bid prices are good through December, 2011.
BID RESULTS
Sealed bids for this contract were opened on January 17, 2011. Fourteen invitational bids were mailed
and a notice to bidders was published in a local newspaper. Twelve bids were received. It should be
noted that no one bidder submitted the low price on all sizes /species requested.
DISCUSSION
At this time, we do not know the exact quantity, sizes and species we will need to order during the
coming year. However, from the bid results it appears that there will be enough trees available to
supply our planting programs.
In the 2011 budget, the accounts normally used for parkway tree planting were drastically reduced
from previous years. Subsequently, this year there will be no Cost Share tree planting program.
However, funds totaling $57,808.00 were budgeted for risk replacement trees, new construction
plantings, Com Ed and accident replacements, as well as a small number of reforestation and
beautification plantings.
Additionally, we have applied for a $30,000.00 Emerald Ash Borer restoration grant. We will learn in
February if we will receive those funds. If successful, we will plant approximately 164 replacements
for removed ash trees. We will need to pay for these plantings using Village funds, then receive
reimbursement afterwards.
Note that we are not recommending buying trees from Brancato Landscaping, Inc., B & B Permanent
Seeding, Mario Gambino and Sons Landscaping, Inc. or Mike Greco Landscaping, Inc. Brancato did
not submit the required equipment list. Gambino and Sons did not submit the required equipment list
nor did they submit any references. Neither B & B Permanent Seeding nor Mike Greco submitted their
permanent place of business statements, equipment lists and their four required municipal references.
All other bidders have met our bid specifications.
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BID RECOMMENDATION
There is a total of $57,808.00 in various tree planting accounts in the 2011 budget, as follows: Tree
Replacement -Cost Recovery Account (page 254, acct. # 001.80.82.83.0.000.576.004) $25,653.00; Tree
Replacement - Public Account (page 257, acct. #001.80.82.84.0.356.576.002) $5,230.00; Reforestation
Account (page254, acct. # 001.80.82.83.0.000.576.001) $6,604.00; Tree Replacement — Village
Account (page 254, acct. # 001.80.82.83.0.000.576.003) $20,321.00.
Additionally, if we receive the requested grant funds, we will be asking for a budget amendment to add
$30,000.00 to acct. # 001.80.82.83.0.000.576.010 (EAB Reforestation). (This account was started in
2008, funded but then cut in 2009, and not funded in 2010 or 2011.) Including the grant funds, a
maximum total of $87,808.00 would be available for 2011 tree plantings.
I recommend splitting the contract award among Huffman Landscape, ASE Elini- Scapes, Inc., Clauss
Brothers Inc., JSV Landscaping, Sanfilippo Landscape, Inc., Arthur Weiler, Inc., KGI Landscaping
Company, and Karlstedt Landscape, Inc. Total expenditures for all purchases will not exceed
$87,808.00, and each tree will be ordered from the lowest bidder for that particular size and species.
Sandy Clark
I concur:
GLEN R. ANDLER
Director of Public Works
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