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HomeMy WebLinkAbout2. VB Minutes 08/16/2011MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT August 16, 2011 CALL TO ORDER Mayor Wilks called the meeting to order at 7:14 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Arlene Juracek Trustee John Korn Trustee Steven Polit Trustee Michael Zadel Absent: Trustee Paul Hoefert Trustee John Matuszak PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Polit gave the Invocation. APPROVAL OF APPROVAL OF MINUTES MINUTES Trustee Korn, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held August 2, 2011. Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Motion carried. FINANCIAL REPORT MONTHLY FINANCIAL REPORT AND APPROVE BILLS & APPROVE BILLS Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND APPROVE BILLS" is listed for approval under the Consent Agenda. However, as there were no other items for approval by consent, she asked for a motion to approve the Monthly Financial Report and Bills. Trustee Polit, seconded by Trustee Juracek, moved to approve the Monthly Financial Report (July 2011) and Bills dated July 28 — August 10, 2011. Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Motion carried. MAYOR'S REPORT MAYOR'S REPORT A. Proclamation: "Stop and Remember — September 11, 2011" STOP AND In recognition of the ten (10) year anniversary of the tragic events of September 11, 2001 REMEMBER- Mayor Wilks presented the proclamation "Stop and Remember — September 11, 2011." SEPTEMBER 11, Mayor Wilks, Trustee Juracek, Trustee Korn, Trustee Polit and Trustee Zadel shared in the 2011 reading of the proclamation honoring those who lost their lives and the heroic efforts of the public safety personnel and volunteers who responded. Village Manager Janonis accepted the proclamation on behalf of the Village. The Village of Mount Prospect will observe the national moment of remembrance beginning at 12 noon on September 11 Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 1 of 13 SCHOOL'S OPEN B. Proclamation: "School's Open Safety Week," August 21 — 27, 2011 SAFETY WEEK Mayor Wilks presented the proclamation to Police Commander John Gross. Commander Gross encouraged all Mount Prospect residents to drive safely and cautioned drivers to be especially cognizant of traffic laws specific to school zones. PEER JURY C. Recognition: Peer Jury Graduates GRADUATES Ms. Jill Friedrichs, Volunteer Coordinator of the Mount Prospect Police Department Peer Jury Program presented an overview of the program which was implemented in 1996 to provide a meaningful and remedial method of dealing with selected juvenile offenders. Ms. Friedrichs and Police Investigator and Prospect High School Police Liaison, Scott Filipek recognized the Peer Jury Graduates and presented those in attendance a padfolio and Certificate of Appreciation. Ally Eschbach John Hersey High School Brian Fabbri St. Viator High School Kelly Friedrichs Prospect High School Frank Parise St. Viator High School Brian Senchuk St. Viator High School Maxine Venturelli Prospect High School Sammi Wilson Prospect High School Noting the importance of the Peer Jury Program, Mayor Wilks recognized and thanked the students for their commitment and years of service. AMEND CHAPTER D. 1 St reading of an ordinance amending Chapter 13 (Alcoholic Liquors) 13 (ALCOHOLIC Mayor Wilks presented for a first (1 reading of an ordinance amending the Village Code by LIQUORS) OF THE decreasing the number of Class "F -2," liquor licenses by one (1) issued to Panzano's Pizza, VILLAGE CODE Pasta and More LLC d /b /a Panzano's Pizza, Pasta and More at 106 West Northwest Highway Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5869: ORD 5869 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes Nays Motion carried. Juracek, Korn, Polit, Zadel None DESIGNATION OF E. Designation of Interim Mayor Pro Tern INTERIM MAYOR Mayor Wilks stated that due to previous commitments both she and Mayor Pro Tern PRO TEM Matuszak would be out of the area at the same time for a few days over the next week. Mayor Wilks requested Village Board approval to designate Trustee Zadel as Interim Mayor Pro Tern during that time. Trustee Korn, seconded by Trustee Juracek, moved to approved the designation of Trustee Zadel as interim Mayor Pro Tern during the joint absence of Mayor Wilks and Mayor Pro Tern John Matuszak. Minutes of the Regular Meeting August 16, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect Page 2 of 13 Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Motion carried. APPOINTMENTS APPOINTMENTS Mayor Wilks presented the following appointments and reappointments for Village Board approval: Appointments Planning and Zonin Jackie Hinaber Term expires August 2016 Special Events Commission Sylvia Haas Reappointments Sister Cities Commission Dorothy Kucera - Chair Judy Thorne Term expires August 2015 Term expires May 2015 Term expires May 2015 Term expires May 2015 Trustee Zadel, seconded by Trustee Polit, moved to approve the appointment as listed above: Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Motion carried. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Mayor Wilks introduced members of Boy Scout Troop, #155 who were in attendance as part of their requirement for the Communication and Citizenship in the Community Badge. John Koch Sean Mellin Charlie Moreno Alex Witek Mr. Al Moreno (parent) CONSENT AGENDA CONSENT AGENDA Monthly Financial Report and Approve Bills approved under Item VI. No other items listed for approval by consent. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. PZ- 18 -11, 801 South Elm Street, Sellas Construction PZ- 18 -11, 801 Mayor Wilks presented for a first (1 reading and ordinance granting a Conditional Use SOUTH ELM (Circular Drive) for property located at 801 South Elm Street. STREET Community Development Director William Cooney provided background information stating the Petitioner is constructing a new single - family residence at 801 South Elm Street and is seeking a Conditional Use permit for a circular drive in the exterior side yard. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 3 of 13 The Petitioner's site plan indicates the lot width as 123 feet along Elm Street, which is in compliance with the Village Code's minimum seventy -five foot (75') lot width requirement for circular driveway. The proposed thirty percent (30 %) lot coverage of the property's exterior side yard also complies with the Village Code's lot coverage standards; maximum thirty -five percent (35 %) exterior side yard coverage. The Planning and Zonig Commission recommended approval of the Conditional Use by a vote of 7 -0. The owner of the property, Mr. Michael Munao was unable to attend but was represented by his father Mr. Munao. Mr. Munao stated his son was raised in Mount Prospect and was very pleased to be moving back the Village. Trustee Polit thanked the Planning and Zoning Commission for the thorough review and for asking pertinent questions; allows the Village Board to move through their decision making with the necessary information. Trustee Zadel, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays Motion carried. Juracek, Korn, Polit, Zadel None Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5870: AN ORDINANCE GRANTING A CONDITIONAL USE (CIRCULAR DRIVE) FOR ORD 5870 PROPERTY LOCATED AT 801 SOUTH ELM STREET Upon roll call: Ayes: Nays Motion carried. Juracek, Korn, Polit, Zadel None PZ- 16 -11, 299 WEST B. PZ- 16 -11, 299 West Central Road, Mount Prospect State Bank CENTRAL ROAD Mayor Wilks stated the agenda listed two (2) ordinances to be presented for a first (1) reading 1) an ordinance granting a Conditional Use (Drive- Through Lanes) and 2) an ordinance granting a Variation (Light Standards) for property located at 299 West Central Road. As the Petitioner submitted a written request to withdraw the request for a Variation (Light Standard) the only item for Village Board consideration in case PZ -16 -11 is for approval of an ordinance granting a Conditional Use (Drive- Through Lanes). Mr. Cooney provided background information stating the Petitoner is seeking a Conditional Use to construct a drive - through bank. The existing building, currently occupied by Little America Restaurant, will be demolished and a new commercial building for a Mount Prospect State Bank will be constructed. The bank will include three (3) drive - through lanes on the east side of the building and requires Conditional Use approval for the drive - through lanes. Mr. Cooney provided an overview of the project; 1) constructed out of brick veneer with cast stone along the base of the building; 2) 24 parking spaces; 3) eight foot (8') wooden fence along the east property line; and 4) upgraded landscape plan to comply with Village standards. Minutes of the Regular Meeting August 16, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 13 The Petitioner's request to construct a drive - through bank meets the standards for a Conditional Use; the use as a bank complies with the Village's Comprehensive Plan and will be constructed according to Village Code. The Planning and Zoning Commission recommended approval of the request for Conditional Use by a vote of 7 -0. The Petitioner has requested waiver of the rule requiring two (2) readings of an ordinance. Mr. Norman Kurtz, 32 West Busse Avenue, attorney for the Petitioner, introduced the individuals associated with the project and in attendance to respond to questions. Mr. John Eilering — President Mount Prospect State Bank 302 South Lancaster Avenue Mr. John Diedrich, Senior Vice President Glenview State Bank Mr. David Whitman Manalalang Architects Mr. Dino Tsiropoulos, owner Little America Mr. Jim Revel, owner Little America Mr. Eilering introduced Mr. Jim Carver, Mount Prospect State Bank and Mr. Nick Papanicholas and Mr. Nick Papapnicholas, Jr., General Contractors for the project. He also recognized and thanked Mr. Revel and Mr. Tsiropoulos for operating Little America Restaurant, a Mount Prospect landmark known for its friendly atmoshphere and as a social gathering site for many residents. Mr. Eilering stated the existing bank located at 20 East Northwest Highway needs a location that will allow for drive - through lanes. With an opportunity to purchase the Little America property from the retiring owners, it was determined this location would accommodate the desired drive - through lanes. In order to start the project as soon as possible, Mr. Eilering requested a waiver of the rule requiring two (2) readings of an ordinance. Village Board Comments • Thanked the owners of Little America for creating a welcoming restaurant; place for the community to meet. • Little America an important institution • Hate to see Little America leave but understand owner's desire to retire • Appreciate the bank's plan to leave property with an open type atomosphere; pedestrian friendly. • Thanked the bank for choosing to stay in Mount Prospect. Trustee Korn, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 5871: Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 5 of 13 AN ORDINANCE GRANTING A CONDITIONAL USE (DRIVE- THROUGH LANES) ORD 5871 FOR PROPERTY LOCATED AT 299 WEST CENTRAL ROAD Upon roll call: Ayes: Nays Motion carried. Juracek, Korn, Polit, Zadel None PZ- 13 -11, 950 C. PZ- 13 -11, 950 North Elmhurst Road, Chick -fil -A NORTH ELMHURST Mayor Wilks presented for a first (1 reading of an ordinance granting a Conditional Use ROAD (drive- through lanes) and Variations (parking lot setback, foundation and and landscaping) for property located at 950 North Elmhurst Road. Mr. Cooney presented background information stating the Petitioner is seeking approval of 1) a Conditional Use to construct a drive - through restaurant; 2) a Variation to decrease the parking lot setback along the north and south property lines; and 3) a Variation to decrease the foundation landscaping along the north, east, and south building elevations. The Petitioner's plan includes demolition of the existing building and construction of a 4,866 square foot drive - through restaurant. As proposed, the restaurant includes two (2) drive - through lanes that taper down to one (1) lane at the pickup window located along the south property line. Additionally, the Petitioner seeks a Variation to reduce the parking lot setback from ten feet (10') to six feet (6') and six inches (6 ") along the north property line and from ten feet (10') to three feet (3') and eight inches (8 ") along the south property line; and 3) a Variation to reduce the foundation landscaping from ten feet (10') to six feet (6') and eleven (11 ") wide along the north building elevation, eight feet (8') wide along the east building elevation, and zero feet (0') along the south building elevation. Mr. Cooney provided illustrations of building elevations; north building elevation (main entrance), and south elevation (pick -up window.) The Planning and Zoning Commission approved the requests for Conditional Use and Variations by a vote of 7 -0. Mr. Cooney responded to questions from the Village Board regarding signage and traffic flow. The Planning and Zoning Commission denied the Petitioner's request for a Variation to increase the number of wall signs from four (4) to five (5). The Petitioner subsequently agreed to four (4) signs; no signage on west side. Mr. Jason Hill, PE with the project engineering firm of Woolpert, Inc. was in attendance and provided additional information in response to questions from the Village Board. • Project site designed to try and alleviate traffic; two (2) entrances- Rand and Elmhurst Road and three (3) ways to exit - Rand Road, north on Elmhurst Road /Randhurst Village. Currently working with staff and IDOT on intersection; Randhurst Village. • Residential property adjacent to project site (owner doe not support the proposed project); owner's fence encroaches on Chick -fil -A property. Chick -fil -A will remove old fence and install new six foot (6') fence and landscaping to buffer yard of residential property. • Fifteen (15) to twenty (20) employees per shift; hours are 6:30 a.m. to 10:30 p.m. Trustee Polit asked Mr. Hill if he was aware this site was frequently used as a cut - through for traffic leaving Randhurst. Mr. Hill indicated he was unaware of that practice; use of this site for cut - through traffic will be evaluated for remedy. Trustee Juracek requested additional details regarding management of the Grand Opening with respect to traffic individuals camping out on property; first (1st) 100 customers receive free chicken meal for a year. Minutes of the Regular Meeting August 16, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect Page 6 of 13 Mr. Hill stated this grand opening event has occurred at other locations without incident; only first (1 100 are allowed on property and Chick -fil -A manager works with community representatives to ensure the event goes off without problems /disruption to the area. Mr. Cooney stated the Petitioner submitted a written request for waiver of the rule requiring two (2) readings of an ordinance. Trustee Juracek, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays Motion carried. Juracek, Korn, Polit, Zadel None Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5872: AN ORDINANCE GRANTING A CONDITIONAL USE (DRIVE- THROUGH ORD 5872 LANES) AND VARIATIONS (PARKING LOT SETBACK, FOUNDATION AND LANDSCAPING FOR PROPERTY LOCATED AT 950 NORTH ELMHURST ROAD Upon roll call: Ayes: Nays Motion carried. Juracek, Korn, Polit, Zadel None Mayor Wilks called for a recess at 8:27 pm.; Mayor Wilks reconvened the August 16, 2011 meeting at 8:35 p.m. D. PZ- 15 -11, 1500 West Central Road, Mt. Prospect Park District PZ- 15 -11, 1500 Mayor Wilks presented for a first (1 reading an ordinance granting a Conditional Use for a WEST CENTRAL lighted driving range and football /soccer fields and Variations (increase the height of light ROAD standards and building setbacks.) Mr. Cooney presented background information as well as aerial shots of the site. The Petitioner proposes to construct a driving range over the existing detention pond and install light standards on the existing football /soccer fields and the new driving range. The overall recreation plan for Melas Park, as approved by the Village of Mount Prospect, Mount Prospect Park District and the Arlington Heights Park District in 1991, allows for the lighted athletic fields and golf driving range. The Village Zoning Code requires Conditional Use approval for the proposed light standards. In addition, the Petitioner seeks 1) a Variation to decrease the required building setback for a driving range control building; building setback to be four feet (4') — Village Code requires fifteen foot (15') building setback; and 2) a Variation to increase the height of the light standards from thirty feet (30') to seventy feet (70'); six (6) light standards would be located to light the existing football /soccer fields and six (6) would be located to light the new driving range. The Planning and Zoning Commission recommended approval of 1) Conditional Use to allow lighted football /soccer fields and a lighted driving range by a vote of 6 -1, and by a vote of 7 -0 recommended approval of 1) a Variation to increase the height of light standards from thirty feet (30') to seventy feet (70') and 2) a Variation to reduce the building setbacks from fifteen feet (15') to four feet (4') along the west property line. In response to questions from the Village Board specific to the light standards Mr. Cooney provided the following; ■ Photometric lighting Minutes of the Regular Meeting August 16, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect Page 7 of 13 • Light poles direct light onto fields not residential properties • Higher lighting allows you to see better; covers more area Trustee Polit stated the higher lighting at Randhurst Village does not spill over onto the adjacent residential properties. Mr. Louis Ennesser, Director of Parks and Planning for the Mt. Prospect Park District provided additional background information including the Melas Park Master Plan and development history which included renovation of the nine (9) acre parcel for the athletic fields. Mr. Ennesser stated the driving range would be in operation from March through December 1 St and the soccer /football fields would be used in the spring and fall. He stated the original application indicated the hours of operation would be until 11:00 pm but in consideration of the youth the closing time was changed to 10:00 p.m. However, the Park District agreed to the conditions approved by the Planning and Zoning Commission at August 25 hearing; 1) primary lights to be turned off at 9:00 p.m. and 2) secondary lights to be turned off at 9:30 p.m. In response to questions regarding the Village's use of the retention basin for flood control, Mr. Ennesser stated the driving range needs to be approved by the Metropolitation Water Reclamation District (MWRD) before moving forward with submittal of drawings to the Village. The Park District is not seeking the Village's permission to construct the driving range only a Variation to the lighting standards. Mayor Wilks stated the retention basin is critical to the Village's water control system; if the MWRD denies the request, the driving range cannot be constructed. In response to questions reqarding the Arlington Heights Park District baseball field lights Mr. Ennesser stated the baseball field lights are old technology. Public Comments Mr. Dan Dowd, Attorney 701 Lee Street, Des Plaines Mr. Dowd represents Mr. and Mrs. Gilmore who reside at 106 South Kenilworth Avenue. Mr. Dowd stated there were deficiencies in the zoning case specific to Village Zoning Ordinance requiring the Petitioner to meet standards for approval of a Conditional Use. The law requires someone with the proper training /expertise to give testimony to whether the Conditional Use will affect property value. The only testimony given at the Planning and Zoning hearing was from Mr. Ennesser, based on his conversation with realtors. The Petitioner needs to bear proof with expert testimony that property values will not be impacted. He further stated the 1991 Master Plan does not obviate the Petitioner's need to meet standards. Mr. Dowd suggested the Village Board remand the zoning case back to the Planning and Zoning Commission. Ms. Nancy Winert 118 North Kenilworth Avenue Concerned quality of life will be impacted; 1) lights will be visible from residential properties; 2) safety issues; 3) noise pollution 4) increased traffice and garbage. Asked if the Park District gets in bind scheduling games — will the games be allowed to go later. She requested the Village Board deny the Park District's request. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 8 of 13 Mayor Wilks responded, if the terms of Conditional Use are violated, the Conditional Use can be revoked. Mr. Bill Diltz 120 North Kenilworth Avenue Stated the Park District's request would be detrimental to the neighborhood;. 1) can see baseball lights from his property; will see lights from football /soccer fields if they go up; parking from athletic events spills over into neighbor. Would like lighting for walking path. Mr. Bruce Jarosz, President Mount Prospect Football 709 Cathy Lane There are 570 youth participants; practice at Lions Park and Maryville practice is usually done by 4:30 but always by 8:00 pm; lighting at Lions is inadequate and Maryville adds travel time for parents. Each year the teams have less and less space for practice /games. Football games at Melas cannot be scheduled past 4:00 p.m. The lighted football fields would allow scheduling games on all three fields; improved spacing of the games — would alleviate parking congestion and overflow and enhance safety. Ms. Ann Lapinski 117 North Kenilworth Avenue No compelling reason the Village should grant the Park District's request. She attended the hearings in 2003 when the lights were installed; she sees baseball fields lights from her home. Despite the better technology; lights will still be visible. Mr. Peter Nowicki Arlington Heights Resides across the street from Prospect High School. Installation of the new athletic field lights at Prospect High School best thing that happened; lights stay on field — no spill over. Fencing around Park District's fields is good — protects fields. 9:00 p.m. shut -off is good and good for the community. Ms. Monica Cantu, President Youth Division — Green and White Soccer 218 North Russel Street Fields are already there; need lights. Competing teams outside of Mount Prospect have lighted fields. Mr. Ben Modicka, Soccer Referee Youth participants are excited about playing under the lights. It appears focus is on what residents want; need to think about our youth. Ms.Deda Howard 113 North Kenilworth Understands benefits to youth but would prefer not to have lights. Residents who live in the area would be stuck with the lights; housing market makes it difficult to move. If approved residents must live with the Village Board's decision; decision that negatively impats their quality of life. Mr. Gary Gilmore 106 North Kenilworth Avenue Referenced Chapter 14 of the Village Code; granting of Conditional Use must not be injurious and granting of a Variation shall not be granted without facts based on evidence Asked Park District to provide findings of fact and the Village Board to make an informed decision. Mr. Gilmore also clarified that the vote for approval of the Conditional Use by the Planning and Zoning Commission was 6 -1 not 7 -0. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 9 of 13 Mr. Tom Meier 13 South Maple Concerned Park District being held to a different standard; hopes Park District held to the same standard according to Village Code. Mr. Jack Smorczewski 15 North Kenilworth Avenue At the last meeting Park District indicated the fields would not be used for practice. Same people are now saying the fields will be used for practice. Mr. Walter Cook, Chief Executive Officer Mt. Prospect Park District Mt. Prospect Park District is deficient in populous it serves. With close to 60,000 residents and the Park District having no other acreage Melas needs to be available for use. The development of Melas Park has been in the plans for years; the 2010 renovation of the playing fields, concession stand and fencing was the number one (1) Park District Board project. Melas is not a neighborhood park; it is a community park moving toward being a regional park. Mr. Ivan Yusypyuk 202 North Kenilworth Avenue Enjoys seeing children used the hills at Melas during the winter. Proposed lights would be an invasion of privacy. Mr. John Green, Architect Worked with Park District over the last thirty (30) years. Park District is deficient in total acreage; no vacant land. Park District is looking to expand, working with Master Plan that is constantly evolving. Tonight's issue is the Park District's need for lighting at Melas. Recreational lights do need to be better when installed in residential areas. Lighting technology has improved; lighting is focused and directed. The ability to utilize the improved lighting makes this the right time to seek approval of the Conditional Use. Stating this was the first (1 reading of the ordinance, Mayor Wilks thanked those individuals who spoke for their comments. Village Board Comments Trustee Polit provided additional background information regarding the Park's District efforts to purchase additional property dating back to 1995. Recognizing the lack of available vacant land, in 1991 the Park District Board committed to maximizing the use of Melas Park for recreational purposes. Need to provide locations for youth sports /activities. Trustee Polit also addressed the issue of the conflict that can arise when trying to strike a balance in determining what is best for the larger community while remaining cognizant of "neighborhood concerns. Using his neighborhood as an example he stated property owner's in his neighborhood must balance the negative impact of cut - through traffic from Randhurst and the benefit Randhurst brings to the entire community. Need to find common ground; solution that works for everyone. Trustee Juracek thanked Mr. Dowd for his comments regarding standards for Conditional Use and Variations; important reminder of Zoning Standards. Planning and Zoning hearings user friendly process to try and reach reasonable compromise. In reference to appraisal of residential properties she noted appraisals can be subjective. Stated the Village Board values and appreciates the comments presented from both sides of the issue. Trustee Juracek suggested there may be ways to get to a "yes" on this request and asked the following: Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 10 of 13 1) can the Park District do additional ground level screening to block reflective light off the field; 2) Park District provide additional screening options; 3) traffic from park — review by Transportation Commission and 4) neighborhood traffic — is there a need for parking restrictions. Trustee Korn stated data regarding property values may not be known until lights go up and property is sold. Stated the parking concerns and cutting through yards to access the park were not raised as issues this evening. Village Board needs to address those concerns. Questioned if the Village Board approves the request how stringent are the time restrictions. [Mr. Cooney stated any change in time would require the Park District to go through the same process for Conditional Use. Trustee Zadel stated at both the Planning and Zoning hearing and tonight's meeting residents presented compelling arguments regarding their quality of life as did the Park District in their efforts to meet community recreational needs. Support letting this item stand for a second reading; continue to review and consider everything brought forward. Trustee Zadel requested staff to obtain the Village Attorney's opinion regarding the burden of proof. Mayor Wilks stated it was also important to allow Trustee Hoefert and Trustee Matuszak to participate in the discussion and decision regarding the Petitioner's request. The second (2 reading of the ordinance granting a Conditional Use for a lighted driving range and football /soccer fields and Variations (increase the height of light standards and building setback) will be presented at the September 6, 2011 Village Board meeting. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A. Recommendation to award professional services contract for specified investigative and analytical engineering services related to severe flooding event on July 23, 2011. Public Works Director Sean Dorsey presented background information and staff recommendation. Mr. Dorsey stated the severe weather that struck the Village on July 23 resulted not only in a record - setting rainfall event; it also appears to have set a record for damage to Mount Prospect homes. To date, almost 700 homeowners have report basement or other structural damage to their homes. While the damage appears to be distributed throughout the Village, the way in which homes flooded varied. It is staff's intention to investigate each complaint as thoroughly as possible using designated protocol. At this juncture, staff has identified two (2) areas that warrant further examination; Hatlen Heights residential subdivision and the single - family homes situated in the general vicinity of North Pine Street and North Wille Street. In addition, staff identified a need to supplement existing forces in order to investigate the 700 flooding complaints received to date in a timely manner; anticipate completion of 200 building inspections utilizing in -house forces. Staff requested proposals from two (2) consulting engineering firms to provide specified profession engineering services necessary to investigate and analyze the flooding problems in the remaining 500 homes. Staff recommends the Village Board accept the lowest cost proposal to perform specified professional engineering services related to the investigation and analysis of flooding in the Hatlen Heights and North Pine /North Wille areas as submitted by Burns & McDonnell of Downers Grove in an amount not to exceed $44,500. Trustee Zadel recused himself from voting on this request; his employer, Illinois Tollway, engages in business with both vendors While he has no issue with either vendor and strongly supports outside assistance for the study, in accordance of the ethical standards of elected officials he will not vote. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 11 of 13 Trustee Zadel stated it is important for the Village to move forward with this investigation and analysis to get to the bottom of flooding issues. Trustee Juracek expressed her support of staff's recommendation. She requested additional data be obtained during the investigation; 1) natural water table depth in these areas 2) hydrology of soils and drainage and 3) assessment of each home to include whether there were overhead sewers and /or downspouts. This information will assist the Village in focusing on its efforts to address flooding. Trustee Polit stated there is a plethora of items throughout the Village that may have contributed to flooding. He has concerns related to determination of the cause of overland flooding and resident response if problem created by homeowner(s). Indicated overhead sewers may be beneficial. In response to Trustee Polit's question regarding a home where the older part of the home took in water and the newer addition did not, Mr. Dorsey stated it was due to the water table. New construction tapping into drainage areas that have never been tapped. Trustee Korn stated this study is important. Similar to the Lake Briarwood study, Village will learn what contributed to the problem and what needs to be done. Encouraged residents to contact the Village regarding flooding if they have not done so. Village has committed to a follow -up meeting with residents to share results of the investigation. Mayor Wilks stated this study will provide information critical to moving forward in addressing flooding issues. Trustee Korn, seconded by Trustee Polit, moved for approval of request to accept the lowest cost proposal submitted by Burns & McDonnell for Hatlen Heights and North Pine /North Wille area flood studies in an amount not to exceed $44,500. Upon roll call: Ayes: Juracek, Korn, Polit, Wilks Nays: None Abstain: Zadel Motion carried. Village Manager Janonis announced the following: • Meeting Cancellations Committee of the Whole Meeting —August 23, 2011 (summer schedule) Village Board Meeting — August 30, 2011 (5 Tuesday of the month) • Next Meeting — Village Board Meeting — September 6, 2011 • Annual Family Bike Ride August 20 • Concert on the Green August 26 OTHER BUSINESS OTHER BUSINESS Trustee Polit recognized and thanked the Lions Club Farmers' Market vendors for their continued generous donation of surplus food to the Community Connections Center; the food is distributed to Mount Prospect families in need. The vendors donate approximately 500 -700 pounds of food each week following the Sunday market. ADJOURN ADJOURN As there were no other items for discussion Mayor Wilks asked for a motion to adjourn. Trustee Juracek, seconded by Trustee Zadel, moved for approval to adjourn the August 16, 2011 Village Board meeting. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 12 of 13 Upon roll call: Ayes: Juracek, Korn, Polit, Zadel Nays: None Motion carried. The August 16, 2011 Village Board meeting adjourned at 11:11 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect August 16, 2011 Page 13 of 13