Loading...
HomeMy WebLinkAbout2. VB Minutes 06/07/2011 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 7, 2011 CALL TO ORDER Mayor Pro Tem Polit called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Pro Tem Steve Polit Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Absent: Mayor Irvana Wilks Trustee Michael Zadel PLEDGE OF ALLEGIANCE PLEDGE Mayor Pro Tem Polit led the Pledge of Allegiance. INVOCATIONINVOCATION Trustee Juracek gave the Invocation. APPROVAL OF MINUTES APPROVAL OF MINUTES Trustee Korn, seconded by Trustee Juracek, moved to approve the minutes of the regular Village Board meeting held May 17, 2011. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak Nays: None Motion carried. MAYOR’S REPORT MAYOR’S REPORT A. Proclamation: National Garden Week, June 5 – 11,2011 Mayor Pro Tem Polit presented the National Garden Week proclamation. In accepting the proclamation, Ms. Mary Lange, Mount Prospect Garden Club, thanked the Village Board for the recognition and support; she presented Mayor Pro Tem Polit with a vase filled with flowers grown by Garden Club members. Trustee Juracek also highlighted the many contributions of the Garden Club including institution of the “Green Thumb Award”; an award given to local homeowners for exceptional gardens/landscaping. Trustee Juracek also recognized Garden Club members as the “unsung workers of the Earth.” Trustee Korn called for a point of order regarding the order of items on the Agenda: Approval of Bills. APPROVE BILLS In acknowledging the oversight Mayor Pro Tem Polit thanked Trustee Korn and stated “Approval of Bills” should have been presented before the Mayor’s report. Mayor Pro Tem Polit stated “Approve Bills” was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.” Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 1 Page of 9 AMEND CHAPTER B. Amend Chapter 13; Increase the number of Class “F-3” liquor licenses by one (1), Billy 13 (ALCOHOLIC Goat Tavern X, Inc. d/b/a Billy Goat Tavern & Grill Oven, 164 Randhurst Village Drive. st LIQUORS) OF THE Mayor Pro Tem Polit presented for a first (1) reading an ordinance to amend Chapter 13 VILLAGE CODE (Alcoholic Liquors) of the Village Code. This ordinance amends the Village Code by increasing the number of Class “F-3” liquor licenses by one (1) for Billy Goat Tavern X, Inc. d/b/a Billy Goat Tavern & Grill Oven, 164 Randhurst Village Drive. The applicant has completed the application process and aware of all Village requirements for a liquor license. Mr. Bill Sianis, owner and his father Mr. Sam Sianis were in attendance and provided background information. Mr. Bill Sianis, stated Billy Goat is a family owned business first opened by his great uncle in the 1930’s in Chicago. The family is pleased to be opening another location at Randhurst Village; anticipate opening end of July. Mr. Sam Sianis provided additional history about the famous restaurant including the popular Saturday Night Live skit based on the Billy Goat. Mr. Sianis owned the restaurant at that time and his character was featured in the skit. Mr. Sianis also gave a factual account of the legendary Curse of the Billy Goat. th Trustee Korn extended an invitation to the owner’s to bring the goat to the 4 of July Lions Village Fair. Trustee Mautszak, seconded by Trustee Hoefert, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Nays: None Motion carried. Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5858: ORD 5858 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Motion carried. APPOINTMENTS APPOINTMENTS None. COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD CITIZENS TO BE HEARD None. CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Juracek, moved to approve the following business items: BILLS1. Bills dated May 12 – June 1, 2011 2. A RESOLUTION AUTHORIZING THE RATIFICATION OF THE EXECUTION OF RES 17-11 THE THIRD AMENDMENT AND THE AUTHORIZATION EXECUTE FOURTH AMENDMENT TO THE LEASE AGREEMENT BETWEEN METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO (MWRDGC) AND THE VILLAGE OF MOUNT PROSPECT FOR PROPERTY COMMONLY KNOWN AS MELAS PARK Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 2 Page of 9 RES 18-11 3. A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTER- GOVERNMENTAL AGREEMENT RELATING TO THE O’HARE NOISE COMPATIBILITY COMMISSION 19-11 4. A RESOLUTION REQUESTING CLOSURE OF A PORTION OF CENTRAL ROAD IN ORDER TO CONDUCT A PARADE EOC SOFTWARE 5. Request Village Board approval to accept proposal for the purchase of software for VBA 31-11 the Emergency Operations Center (EOC) in an amount not to exceed $49,765. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS A. PZ-10-11, 320 East Northwest Highway, Tinaglia Architects st PZ-10-11, 320 Mayor Pro Tem Polit presented for a first (1) reading an ordinance granting a Conditional EAST NW HIGHWAY Use (drive-through lanes) and variation (parking lot setback) from ten feet (10’) to four feet (4’) along the north property line for property located at 320 East Northwest Highway. Community Development Director William Cooney provided background information stating the Petitioner proposed to renovate the existing bank facility and construct two (2) drive- through lanes. The northerly portion of the building would be demolished and a new entry canopy and drive-through canopy would be constructed. The petitioner submitted a revised plan and amended the Variation request to decrease the parking lot setback from ten feet (10’) to four feet (4’) instead of two feet (2’) along the north property line. As proposed, two (2) drive-through lanes and a pass-through lane would be located along the east elevation of the building. The proposal meets the required parking spaces by providing a total of sixteen (16) parking spaces; fourteen (14) parking spaces are required. The Planning and Zoning Commission recommended approval by a 5-0 vote of a Conditional Use to operate a bank with drive-through lanes and Variation to reduce the parking lot setback from ten feet (10’) feet to four feet (4’) along the north property line subject to the conditions listed in the staff report and the following additional conditions; 1) provide a six foot (6’) tall privacy fence along the north property line that will be owned by the residential townhome association and 2) the hours of operation not to exceed from 7 am to 7 pm Monday – Friday, and 7 am to 3 pm Saturdays. Mr. Cooney stated since the May 26, 2011 Planning and Zoning Commission, the Petitioner and the Homeowner’s Association met to address any lingering issues regarding the petitioner’s request and its impact on the homeowners. Mr. Cooney stated the Petitioner, Mr. Jim Tinaglia, Tinaglia Architects, was in attendance to provide additional information and respond to questions. The Petitioner has asked the Village Board to waive the rule requiring two (2) readings of an ordinance. Mr. Tinaglia introduced Mr. Mike Polanski, Village Bank and Trust, Arlington Heights and Mr. Rick Bowman, Ravenswood Bank. He explained the bank at the subject property will become Village Bank of Mount Prospect; a branch of Village Bank and Trust. Mr. Bowman will manage operations at the branch location. Mr. Tinaglia stated Village Bank is prepared to do whatever must be done to get approval for the drive-through lanes. Simple function of a bank that needs a drive-through to survive. Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 3 Page of 9 A meeting with the Homeowner’s Association was held after the public hearing, and he believes the issues of primary concern have been addressed to the satisfaction of the Homeowner’s Association. In response to questions from the Village Board, Mr. Polanski, provided information regarding expected customer service traffic per hour at the branch bank; the data was based on the counts taken at the main bank in Arlington Heights; the size of the main bank was taken into account when doing the expected traffic count for the Mount Prospect branch. The ATM usage between the hours of 7 pm and 7:00 a.m. – 1.5 transactions per hour; anticipate ATM use at this hour would be similar at Mount Prospect branch. Mr. Polanski stated the three (3) drive-through lanes in Arlington Heights are always busy; wants the Mount Prospect bank to be equally successful. A number of homeowners from Village Commons addressed the Village Board; the following is a list of the residents and their collective comments. Residents Ms. Betty Walters Mr. Bob Christian 220 South School Street 222 South School Street Mr. Sal Butindaro Ms. Judy Schoch 216 University Drive 221 Village Drive Ms. Jane Shaffer Mr. Joseph Maniscalo 217 College 217 Village Drive Mr. Chris Stuckey Ms. Debra Chen Ms. Patricia Jamieson 215 Village Drive 219 Village Comments Request to block easement access – use presents a potential safety hazard for resident at 220 School Street. Blocking easement would increase parking for bank. Changes Village Commons Development; impact quality of life. Bank oversight – now coming back to ask for drive-through in order to survive. What if bank fails – what could go in; need to be aware of potential for unintended consequences. Association has an agreement with bank to maintain easement; bank allows Association to store bobcat on property. Supports bank request- bank’s investment in fence and landscaping will increase homeowner’s property value. Does not anticipate a lot of traffic through easement. Fully supports bank request – bank is a good neighbor; doesn’t feel lights from drive- through will be intrusive. Conflicted – feels value of Village Commons will be diminished but bank has been a good neighbor. Request Village to give the residents of Village Commons the same consideration as the bank. Very supportive of bank; appreciated the meeting between bank and association. Any questions/confusion regarding granting of easement should be resolved; no issues down the line. Landscaping/planting recommendations. Requested no exit and no entry signs to easement. Additional Public Comments Mr. Thomas Eckhard, Architect 249 East Prospect Avenue Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 4 Page of 9 Supports bank request; important to keep banks in community. Ms. Donna Perkowski (Betty Walter’s daughter) Doesn’t live at 220 School but is concerned with the potential safety hazard and difficulty her mother will have getting out of her driveway. Doesn’t want a lot of cars going through there. In response to the request to block off the easement, Mr. Tinaglia stated the bank is willing to post a No Exit sign but do not want to give up access completely. Do not anticipate a lot of users; primarily people who live in the neighborhood. Mr. Cooney responded to the question regarding other uses for the property should the bank not succeed. Conditional Use is for banking institution, if the facility was used for a different type of business such as a fast food restaurant, would need to come back for approval for Conditional Use. Village Board Comments Easement originated with Busse Flowers; trucks could access the building off of School Street. Request staff to research easement ownership. Customer of bank – uses easement to access neighborhood. Alley needs to stay – benefit to homeowners. Blocking off may have unintended consequences. Good use of site. Bank investing in community – positive economic sign Village Commons and bank both good neighbors Drive-through and ATM will get traffic because it is convenient. Fence and tall plantings good screen for headlights; lighting – full cut-off. After bank is closed neighbors appreciate less lighting. Commend residents and bank for coming together to work issues out amicably. Bank is quiet use; fence and landscaping give good screening. Village Manager Janonis stated staff will research and confirm ownership of easement; Village Board could hold ordinance for second reading. There was a general consensus to nd hold the ordinance for a second (2) reading. nd Mayor Pro Tem Polit stated the second (2) reading of an ordinance granting Conditional Use (drive-through lanes) and Variations (parking lot setback) for property located at 320 East Northwest Highway would be held at the June 21, 2011 Village Board meeting. B. PZ-11-11, Northwest Highway Corridor Study, Village of Mount Prospect st PZ-11-11, Mayor Pro Tem Polit presented for a first (1) reading an ordinance amending the Official NORTHWEST Comprehensive Plan of the Village of Mount Prospect to include the Northwest Corridor HIGHWAYPlan. CORRIDOR STUDY Community Development Director William Cooney stated the Community Development Department is seeking approval of the Northwest Highway Corridor Study which is a proposed amendment to the Official Comprehensive Plan. The Northwest Highway Corridor Study serves as a guide for future development and addresses issues and opportunities within the corridor. Mr. Cooney provided an overview of the study which included: 1) Existing Conditions Report - characteristics of the Northwest Highway Corridor within the past year; 2) Issues and Recommendations – based on information analyzed from the Existing Conditions Report; 3) Vision, Goals and Objectives – outlines the vision and future direction of the corridor study; and 4) Implementation Program – provides specific strategies targeted to address the issues identified in the study. Mr. Cooney added that information for the study was gathered through interviews, surveys, public meetings and multiple data sources. Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 5 Page of 9 The Planning and Zoning Commission recommended the Village Board adopt the amendment to the Comprehensive Plan by a vote of 5-0. Village Board Comments Businesses asking when downtown streetscape will be completed; brick pavers. Staff did a good job; very thorough study. Parkways trees obstruct store signage– need to improve sight line. Signage - difficult to see signs flat against building; use of projecting signs. Recommend increase outreach to businesses for available signs. Randhurst competition for Downtown or difference in business type Northwest Highway is an important commercial corridor. Aged building conditions are a big issue; condition of building impacts lending opportunities. Meet with landlords to encourage investing in infrastructure to attract business. Downtown property – changing in use. Great to encourage owners to improve building but it is expensive; older buildings become obsolete, no one wants to invest a lot money in older buildings. Recommend Village look at ways to help keep costs down for “creative independent” business owners in the downtown area. Promote these type of uses in the downtown area. Look at realistic improvements to buildings that are less costly; example – smaller spaces, increased use of fire alarms vs. sprinkling systems Allow businesses to do required improvements over time. Village staff provided additional information in response to Village comments and questions. Public Works Director Sean Dorsey – Brick pavers - due to decreased funding – streetscape project is slowing down. Final placement of brick should be completed soon. Community Development Director William Cooney Randhurst rent much higher than downtown locations; national tenants not looking at downtown locations. Small/local businesses looking for downtown locations. Aged buildings with required infrastructure improvements become cost prohibitive to potential business occupants. Significant vacancy rate in downtown area. Trustee Korn, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Juracek, moved for approval of 5859: AN ORDINANCE AMENDING THE OFFICIAL COMPREHENSIVE PLAN OF ORD 5859 THE VILLAGE OF MOUNT PROSPECT TO INCLUDE THE NORTHWEST HIGHWAY CORRIDOR PLAN Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak Nays: None Motion carried. Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 6 Page of 9 MELAS PARK C. Resolution authorizing the ratification of the execution of the third amendment and LEASE AGREEMENT the authorization to execute the fourth amendment to the lease agreement between Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) and the Village of Mount Prospect for property commonly known as Melas Park. Approved under the Consent Agenda – RES No. 17-11 ONCC AGREEMENT D. Resolution authorizing the execution of an intergovernmental agreement relating to the O’Hare Noise Compatibility Commission. Approved under the Consent Agenda – RES No. 18-11 DETERMINATION E. An ordinance pertaining to a Determination of the Prevailing Wage Rates. st OF PREVAILING Mayor Pro Tem Polit presented for a 1 reading an ordinance pertaining to a WAGE Determination of the Prevailing Wage. This ordinance, required by the State of Illinois, adopts the prevailing wages established by the State of Illinois for public works projects provided by contractors. Trustee Korn, seconded by Trustee Juracek, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak Nays: None Motion carried. Trustee Korn, seconded by Trustee Matuszak, moved for approval of 5860: ORD 5860 AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak Nays: None Motion carried. MANAGER’S VILLAGE MANAGER’S REPORT REPORTA. Request Village Board approval to accept bid for Backyard Drainage Program in an amount not to exceed $140,000. BACKYARDPublic Works Director Sean Dorsey presented background information and staff DRAINAGE recommendation. PROGRAM In May of 2008 the Village Board authorized staff to proceed with a Backyard Drainage Program in an effort to assist residents in reducing backyard flooding. Staff has received requests for assistance through the Backyard Drainage Program for over 100 residential properties; the properties experiencing the worst flooding were identified according to established criteria. Staff then surveyed the existing conditions and prepared plans to better drain each of these properties. Each design includes an inlet in the backyard draining through a pipe connecting to the existing sewer system in the public right of way. As the system may cause water to pond in the backyards during heavy rain, rain gardens will be installed around the inlets, providing a place for the ponding water to accumulate and infiltrate into the ground quickly. Following construction, the property owners will be responsible for maintenance of the storm sewer and rain gardens on private property. During the first year of the program in 2009, installation was completed at eleven (11) sites. Staff estimates installation will be completed at seven (7) sites; due to costs based on estimated quantities, the projected will be evaluated throughout construction. No work was done in 2010 due to budget constraints. Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 7 Page of 9 Staff recommend the contract be awarded to the low bidder, Concrete Etc., in an amount not to exceed $140,000. Village Board Comments Site-visits at many of the homes – program very effective. Residents are changing grade of property unintentionally – landscaping with woodchips, adding dirt, etc. Over the years changes grading, contributes to flooding conditions. Recommend community education effort to increase resident awareness. Permit required to change grading. Mayor Pro Tem Polit questioned whether the current owner of the lot on Kensington could be held responsible for returning the lot to the proper grading. The previous owner removed all the trees, severely altering the topography. The change has created unacceptable conditions for a number of the homes adjacent to the lot; water going into their homes. Village Manager Janonis stated the property was foreclosed and now bank owned. Village staff will follow-up with the current owner. Trustee Hoefert, seconded by Trustee Matuszak, moved for approval of request to award bid contract to Concrete Etc., for the Backyard Drainage Program in an amount not to exceed $140,000. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak VBA 30-11 Nays: None Motion carried. B. Request Village Board approval to accept proposal for the purchase of software for the EMERGENCYEmergency Operations Center (EOC) in an amount not to exceed $49,765. OPERATIONS CENTER, Approved under the Consent Agenda; VBA 30-11. SOFTWARE Village Manager Janonis made the following announcements regarding Village meetings/events: June 11. 2011 – Coffee with Council 9am – 11 am thrd Lions Club Farmers Market – starts June 12; every Sunday through October 23 East Commuter lot – 8 am -1 pm OTHER BUSINESS OTHER BUSINESS Trustee Hoefert stated the construction fence around lot on Kensignton was eye sore; can it be removed. Mayor Pro Tem Polit added, all the homeowners adjacent to the property had their fences removed by the previous owner with a promise of new fences at the completion of the now failed project. If construction fence is removed residents will have no fencing. Trustee Korn stated the fencing may reduce fly dumping on the property. Village Manager Janonis stated staff will follow-up with bank; will seek their cooperation on property maintenance issues. Uncertain when property will be developed. ADJOURN ADJOURN As there were no other items for discussion Mayor Pro Tem Polit asked for a motion to adjourn. Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 8 Page of 9 Trustee Korn, seconded by Trustee Juracek, moved for approval to adjourn the June 7, 2011 Village Board meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak Nays: None Motion carried. The June 7, 2011 Village Board meeting adjourned at 8:53 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 9 Page of 9 Minutes of the Regular Meeting June 7, 2011 of the Mayor and Board of Trustees of the Village of Mount Prospect 10 Page of 9