HomeMy WebLinkAbout04/19/2011 VB Minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
April 19, 2011
CALL TO ORDER Mayor Wilks called the meeting to order at 7:05 p.m.
ROLL CALL Present: Mayor Irvana Wilks
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee John Matuszak
Trustee Steve Polit
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
PLEDGE
Trustee Polit led the Pledge of Allegiance.
INVOCATIONINVOCATION
Trustee Korn gave the Invocation.
APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes of the regular
Village Board meeting held April 6, 2011.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel,
Nays: None
Motion carried.
APPROVE BILLS APPROVE BILLS
Mayor Wilks stated the next item on the agenda, "APPROVE BILLS” was noted by an
asterisk, and unless there was a request to remove an item(s), all items further listed in
that manner would be considered with one (1) vote as business item "IX. CONSENT
AGENDA.”
Trustee Zadel requested Item E. A resolution authorizing an extension of the Village of
Mount Prospect towing and storage contract with Hillside Towing as amended be removed
from the Consent Agenda.
Mayor Wilks stated at the request of Trustee Zadel Item E. will be removed from the
Consent Agenda and considered for approval as listed under New Business.
MAYOR’S REPORT MAYOR’S REPORT
A. Proclamations
Mayor Wilks stated proclamations recognizing Arbor Day and Days of Remembrance
would be presented.
“Arbor Day, April 29, 2011”
ARBORD DAY, Trustee Korn read:
APRIL 29, 2011 Mayor Wilks presented the proclamation to Forestry/Grounds Superintendent, Ms. Sandy
Clark. Ms. Clark thanked the Mayor and Village Board for their support of the Village’s
forestry program and extended an invitation to the Arbor Day celebration and tree planting
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Friday, April 29 at Park View Montessori school.
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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Ms. Clark also stated the Village was a recipient of 1) Tree City Award for the 26 year and
2) Growth Award.
“Days of Remembrance, May 1-8, 2011”
Trustee Matuszak read:
Trustee Matuszak stated the proclamation had special meaning to him as his grandmother
was a victim of the Holocaust; she died in a concentration camp.
Mayor Wilks presented the proclamation to Mount Prospect resident, Dr. Richard Benkin.
DAYS OF Dr. Benkin stated he was proud the Village of Mount stands against the Holocaust and
REMEMBRANCE, thanked the Mayor and Village Board for the proclamation. Dr. Benkin also shared how the
MAY 1-8, 2011 Holocaust impacted his family. He will be sharing the proclamation with the Holocaust
organization in Washington D. C. as well as our state representatives.
AMEND CHAPTER B. Amend Chapter 13; CLCN Inc. d/b/a Retro Bistro Class “F-3” to Class S-6.”
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13 (ALCOHOLIC Mayor Wilks presented for a first (1) reading an ordinance to amend Chapter 13 (Alcoholic
LIQUORS) OF THE Liquors) of the Village Code. This ordinance amends the Village Code by decreasing the
VILLAGE CODE number of Class “F-3” liquor licenses by one (1) issued to CLCN Inc. d/b/a Retro Bistro at
1746 West Golf Road and increasing the number of Class “S-6” licenses by one (1) for
CLCN Inc. d/b/a Retro Bistro at 1746 West Golf Road.
Trustee Hoefert, seconded by Trustee Korn, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Juracek, moved for approval of Ordinance No. 5848:
ORD 5848 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC
LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
AMEND CHAPTER B. Amend Chapter 13; EBM Enterprises, Inc. d/b/a Tony Saccos, Class “F-3”
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13 (ALCOHOLIC Mayor Wilks presented for a first (1) reading an ordinance to amend Chapter 13 (Alcoholic
LIQUORS) OF THE Liquors) of the Village Code. This ordinance amends the Village Code by increasing the
VILLAGE CODE number of Class “F-3” liquor licenses by one (1) for EBM Enterprises, Inc. d/b/a Tony
Sacco’s Coal Oven Pizza, 182 Randhurst Village Drive.
Trustee Korn, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 5849:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC
ORD 5849 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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Mayor Wilks stated the restaurant is located in Randhurst across from the new AMC
theatre. The applicant has completed the application process including review and
discussion of the Village’s liquor license regulations with Village Manager Michael
Janonis.
Mr. Erin Morgan (applicant) was in attendance with his family. Mr. Morgan provided
background information about the restaurant and responded to questions from the Village
Board.
Coal oven – pizza ready in four (4) to four and one-half (4 ½) minutes.
All ingredients are fresh
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Fifth (5) location in Illinois
Anticipates opening in early June
APPOINTMENTS
APPOINTMENTS
Mayor Wilks presented the following appointment for Village Board approval:
Special Events Commission
Tarina Wimmer Term expires September 2012
Ms. Wimmer’s appointment fills the unexpired term of Ms. Dawn Fletcher Collins who was
appointed Chair.
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the appointment as listed
above:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Ms. Wimmer was in attendance and thanked the Village Board for the opportunity to
expand her involvement with community events and services.
CITIZENS TO BE COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD
HEARD Ms. Kathy Jones- Enders – I-Lego Coach
Mr. Chris Maret - I-Lego Coach
Mr. Ron McCrae - I-Lego Coach
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Lincoln Middle School, 7 Grade I-Lego Team
Ms. Jones-Enders introduced the coaches and I-Lego team. The I-Lego team won the
state of Illinois competition and will be competing in St. Louis next week against Lego
teams from other states and countries. This year’s competition theme is Bio-medical
research. The team demonstrated the timed competition - robot fixing a bone and
Research Project – detection of epileptic seizures before onset.
The Mayor and Village Board complimented the team for their winning project and wished
them success in the international competition in St. Louis.
CONSENT AGENDA
CONSENT AGENDA
Trustee Juracek, seconded by Trustee Polit, moved to approve the following business
items:
FINANCIALS1. Budget Revenue and Expenditure Summaries, January 1 – March 31, 2011
2. Bills dated March 31 – April 13, 2011
APPROVE BILLS 3. A RESOLUTION APPROVING A POLICY FOR THE COLLECTION, USE,
DISCLOSURE AND PROTECTION OF INDIVIDUALS’ SOCIAL SECURITY
RES 11-11 NUMBERS
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
OLD BUSINESS
OLD BUSINESS
None.
NEW BUSINESS
NEW BUSINESS
A. An ordinance prohibiting the use of groundwater as a potable water supply by
installation or use of potable water supply wells or by other method.
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PROSPECTMayor Wilks presented for a first (1) reading an ordinance prohibiting the use of
HOLDINGS, 127, 129 groundwater as a potable water supply by the installation or use of potable water supply
AND 131 WEST wells or by any other method. This ordinance will ban the use of groundwater wells within
PROSPECT AVE. a certain limited area around the site located at 127, 129 and 131 West Prospect Avenue
so Prospect Holdings LLC can obtain a No Further Remediation Letter from the Illinois
Environmental Protection Agency (IEPA).
In response to questions from the Village Board, Public Works Director Sean Dorsey
provided the following:
MW on drawings indicates location of monitoring wells.
Environmental analysis indicates maximum potential for contamination extends out 400
feet from property
Testing of groundwater was conducted for presence of chemicals from dry cleaners;
storage tank outside of the building – potential leakage from tank.
Path of migration; water could migrate through soil
Benefit to Prospect Holdings; not aware if it will benefit other properties in the area.
Not aware of imminent sale of subject property.
Village Code prohibits new wells.
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5850:
AN ORDINANCE PROHIBITING THE USE OF GROUNDWATER AS
ORD 5850 A POTABLE WATER SUPPLY BY THE INSTALLATION OR USE OF
POTABLE WATER SUPPLY WELLS OR BY ANY OTHER METHOD
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
2011 BUDGET, B. An ordinance making certain amendments to the 2011 municipal budget.
BUDGET Mayor Wilks presented for a first (1) reading an ordinance making certain amendments to
AMENDMENT # 1 the Village Budget adopted for the fiscal year commencing January 1, 2011 – December
31, 2011.
Finance Director Dave Erb stated this amendment increases the 2011 budget for revenues
by $30,000 and expenditures by $4,841,719. Being sensitive to the state of this budget, the
amount of carryover budget items in the General Fund were very limited.
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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Amendments in other funds are primarily for expenditures related to capital projects for
building and infrastructure improvements, water and sewer system improvements and
vehicles and equipment replacement. There were several notable adjustments made to
expenditure accounts; overtime account for snow removal and contractual snow removal
due to the February snowstorm ($107,000 and 150,000) respectively; EAB reforestation
($30,000); ERP project final billing ($322,800) and EOC construction project ($148,150). It
is expected that a large portion of the costs incurred during the snow storm will be
reimbursed by a FEMA grant and EAB reforestation will be offset by grants. Streetlight
improvements totaling $796,242 is also being carried over; a portion of this expense
($220,000) is supported by EECBG grant monies. Repair of reservoir tank #16 has carried
over into 2011; the remaining cost of these repairs is expected to be $746,500. Additional
Public Works projects: 1) purchase of automatic meter reading equipment ($465,000) and
Basin 14 foot tile/overhead sewer project ($290,000) account for the other significant
expenditure amendments.
Village Board Comments
Carryover of funds is a timing issue- incomplete/on-going projects budgeted in prior
year.
Village operating with 30 less staff; adjustments to the accounts are with funds already
budgeted from 2010
Clarification of source of funds; requested additional column to document funds from
prior year. (Mr. Erb stated source of funds will be added.)
Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two
(2) readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of 5852:
ORD 5852 AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE VILLAGE
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,
2011 – DECEMBER 31, 2011
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
In response to questions from the Village Board, staff provided the following information:
Reservoir tank #16
Mr. Dorsey stated the roof has been completed and bids are due next week for the painting
of the tank. Once the tank has been cleaned and disinfected he anticipates tank will be
back in operation by early June.
2011 First quarter revenues
Mr. Erb stated he is working on these numbers as well as revised 2010 numbers, projected
2011 and 2012. This information will be available for review and discussion at the April
26, 2011 Financial meeting.
C. An ordinance reserving volume cap in connection with private activity bond issues and
RESERVATION OF relate matters.
2011 VOLUME CAP Mayor Wilks presented for a first (1) reading an ordinance reserving volume cap in
connection with private activity bond issues and related matters. This ordinance authorizes
the Village to reserve its 2011 private activity bond volume cap for future use.
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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Finance Director Dave Erb presented background information including the IRS Code
which allows state and local governments to issue tax-exempt debt for the benefit of
certain qualified private development projects. If a community does not have any specific
projects that would qualify for the tax exempt financing, it can cede , or transfer, the volume
cap to another community. Mr. Erb referenced the letter recently received from the Upper
Illinois River Valley Development Authority (URVDA) asking they be considered for the
transfer of our 2011 Volume Cap. This is the first time (UIRVDA) has reached out to home
rule communities seeking to open a dialogue for transfers in future years; the funds would
be used for economic development and housing projects in that region. For the past
several years volume cap was transferred to benefit the “Assist” first time homebuyer
program administered through the City of Aurora.
The Village has a total of $5,039,750 of private activity bond volume cap which must be
reserved by April 30, 2011 or the money will be transferred to the State of Illinois. The
Village can choose to hold onto the volume cap after it is reserved until a project is
identified. The cap may also be carried over for up to three years depending on the type of
project being considered; at this time there are no local projects at this time placing a
request on the Village’s volume cap.
Staff recommend the Village Board adopt the ordinance reserving the Village’s private
activity bond volume cap for 2011. Reserving the money tonight will hold funds for up to
three (3) years.
Village Board Comments
Clarification of URVDA (Mr. Erb stated URVDA is a governmental entity serving western
counties in the Illinois – funding to spur economic development in this region.
Village doesn’t make value judgment where money goes; sold because we haven’t used.
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 5851:
AN ORDINANCE RESERVING THE VOLUME CAP IN CONNECTION WITH
PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS
ORD 5851
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
E. A resolution authorizing an extension of the Village of Mount Prospect towing and
EXTENSION OF storage contract with Hillside Towing.
TOWING
CONTRACT Mayor Wilks stated as requested by Trustee Zadel this item was removed from the
Consent Agenda for discussion and consideration by the Village Board.
Trustee Zadel stated his request for removal of this item from the Consent Agenda was so
he could recuse himself from the vote. He is an employee of the Illinois Tollway, a state
agency that also contracts with Hillside Towing. While he has no issues with Hillside
Towing, in accordance of the ethical standards of elected officials he will not vote.
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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Trustee Korn, seconded by Trustee Polit, moved for approval of Resolution 12-11:
A RESOLUTION AUTHORIZING AN EXTENSION OF THE VILLAGE OF MOUNT
RES 12-11 PROSPECT TOWING AND STORAGE CONTRACT WITH HILLSIDE TOWING AS
AMENDED
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit
Nays: None
Abstain: Zadel
Motion carried.
VILLAGE MANAGER’S REPORT
MANAGER’S A. Request Village Board approval to amend the Guaranteed Maximum Price (GMP) for
REPORT Construction of the Phase I projects.
AMEND GMP Fire Chief John Malcolm presented background information and staff recommendation.
In March of 2009 the Village Board approved a GMP of $11,925,713 for construction of the
Phase I projects to include (1) a new Fire Station #14 (2) an Emergency Operations Center
(EOC) and (3) various modifications at Public Works. In January of 2010 the Village Board
authorized a $144,980 reduction; the purchase of the spray booth for Public Works’ Vehicle
Maintenance was removed from the GMP.
With the construction of Phase I projects now complete, and final costs determined, staff is
again requesting the Village Board amend the GMP. $171,816 increase to GMP to cover
costs including site conditions; missed scope on construction documents and audio/visual
infrastructure requirements. $7,365 decrease to GMP- remaining contingency funds;
$92,056 decrease in “shared savings” per the agreement with Leopardo and 3) $49,084
decrease – refund from SRBL Architects – errors and omissions clause in contract.
These changes result in an increase to the current (already amended) GMP of $72,395.00
The final GMP of $11,853,128 is $72,585 less than the original GMP of $11,925,713.
Approval of the amended GMP of $11,853,128 will authorize staff to finalize all required
paperwork to close out the construction of Phase I projects. The only remaining item is
software for the EOC; estimated cost $50,000.00.
Village Board Comments
Fire Station turned out beautifully
Addition to Public Works vehicle maintenance – service of fire trucks at this location very
efficient.
Storage shed at Fire Station #14 – (Chief Malcolm stated a green screen will be installed;
no concerns from residents.
Chief Malcolm added feedback about the Fire Station and other Phase I Projects has been
very positive; very well designed and efficient. EOC is very functional; Police have already
used and staff are using to conduct Table Top emergency scenarios.
Assistant Village Manager Strahl stated Mr. Erb would follow with a more detailed
overview of the financing of Phase I projects.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to amend the
Guaranteed Maximum Price (GMP) for construction of the Phase I projects.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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Mr. Erb provided an overview of the Phase I project including; 1) funding of Phase I
construction projects; 2) funding requirements; 3) original budget and 4) final savings.
Funding – $14.7 million
Bond proceeds - $12.5 million; Grants - $129,000; Interest - $60,000; Transfer from
General Fund - $2 million
Funding requirements adjusted for final project costs
Bond proceeds - $12.65 million; Grants - $153,000; Interest – below expectations;
Transfer from General Fund - $1.6 million
Original Budget - $14.7 million
Final cost - $11,853,128.
Final savings from original budget totaled $251,914.00
Mr. Erb stated the savings will be used to build up the Village’s fund balance. The Fire
Department was credited for the excellent management of the projects that contributed to
this savings.
B. Request Village Board approval to accept one (1) year extension of Firefighter
FIREFIGHTER Collective Bargaining Agreement.
COLLECTIVE
BARGAININGAssistant Village Manager Strahl stated representatives from the Mount Prospect Fire
AGREEMENTUnion (IAFF, Local 4119) have decided to extend the current collective bargaining
agreement that was set to expire December 31, 2011 by one (1) year; will expire
December 31, 2012. There are no changes in the extended agreement including no
wage increase for 2012.
Firefighter/Paramedic Dale Steward was in attendance and spoke on behalf of the Union.
Mr. Steward stated the fire union representatives and its members undertook this action
due to the Village’s financial position and to acknowledge the partnership between the
employees and the Village during these economically challenging times. The Fire
Department is proud to serve the residents of Mount Prospect and assist the Village.
Mayor Wilks and each member of the Village Board expressed their thanks and
appreciation to the Fire Department for their dedication and service to the community.
Residents receive phenomenal service from the department.
Commended department for understanding of economic conditions.
Community recognizes and appreciates services provided by Fire Department.
Extend Village Board’s appreciation to membership.
Trustee Polit, seconded by Trustee Zadel, moved for approval of request to accept one
(1) year extension of Firefighter Collective Bargaining Agreement.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Assistant Village Manager Strahl made the following announcement for community
events/meetings:
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Vehicle stickers – 2011 stickers must be displayed by May 1.
Sticker sales – Monday – Friday 8:30 a.m. – 5:00 p.m.
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Village Hall open Saturday April 30 – 8:30 until noon.
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Village Hall will not be open April 23Easter weekend.
April 26, 2011 Committee of the Whole meeting is cancelled.
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April 26, 2011 a Financial Planning Meeting will be held; 1 quarter budget review.
Village Hall Community Center – 6:30 pm
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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OTHER BUSINESS
OTHER BUSINESS
Trustee Korn stated the potluck dinner sponsored by the Sister Cities Commission was
very successful and well attended.
Trustee Polit stated the Village’s community public information “green boxes” have new
earthquake information. He encouraged residents to learn the location of the green boxes.
Mayor Wilks highlighted a number of events to be held at the new AMC theatre prior to its
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April 29 Grand Opening.
Trustee Hoefert encouraged residents to attend the Mount Prospect Historical Society’s,
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Colony Crown Revolutionary re-enactment the weekend of May 14 and 15. He stated
this was an incredible event.
Trustee Juracek also encouraged attendance stating the re-enactment will be performed by
the Northwest Territory Alliance. She added that AMC theatres donated two (2) – one (1)
year passes for movies; winner and one guest. A raffle for the movie passes will be
conducted; $5 per raffle ticket.
ADJOURN
ADJOURN
There being no other business to discuss Mayor Wilks asked for a motion to
adjourn.
Trustee Korn, seconded by Trustee Polit, moved for approval to adjourn the April 19, 2011
Village Board meeting.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
The April 19, 2011 Village Board meeting adjourned at 8:46 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting April 19, 2011
of the Mayor and Board of
Trustees of the Village of
Mount Prospect
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