HomeMy WebLinkAbout01/08/2002 COW agendaMeeting Location:
Mount Prospect Senior Center
50 South Emerson Street
COMMITTEE OF THE WHOLE
AGENDA
Meeting Date and Time:
Tuesday, January 8, 2002
7:00 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Michaele Skowron
Trustee Paul Hoefert Trustee Irvana Wilks
Trustee Richard Lohrstorfer Trustee Michael Zadel
ACCEPTANCE OF MINUTES OF NOVEMBER 27', 2001
III. CITIZENS TO BE HEARD
IV. RESIDENT SURVEY DISCUSSION
The idea of a comprehensive residential survey process was discussed at the February 13,
2001 Committee of the Whole meeting. The consensus of the Village Board was to proceed
with the development of the necessary research to generate a Request for Proposals (RFP)
for consideration of representative survey firms. As part of the effort to create the RFP,
Public Information Officer (PLO) Maura Jandris conducted interviews with individual Village
Board members to gather common elements and themes necessary for the process. The
information from the interviews was compiled and forwarded to the Village Board in an
August 7, 2001 summary memorandum.
PlO Jandris created an RFP and responses were evaluated throughout October and
November of 2001. Since the Village Board had previously expressed support for this
project, funds were requested in the 2002 Budget anticipating final approval of the project in
2002. Extensive discussions with the respondents to the RFP focused on the need to stay
within the proposed 2002 allotted budget and ensure the project would be multifaceted to
include several different elements of survey types to create a comprehensive body of data.
After extensive review and analysis of the three responses to the RFP, staff felt that Metro
Chicago Information Center (MCIC) had the strongest and most comprehensive proposal.
Staff held additional follow-up meetings with MClC in order to more closely tailor their
approach to match the Village's needs and budget parameters. The revised proposal is a
result of those meetings, and PlO Jandris is recommending the Village enter into an
agreement for services with MClC.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE
MANAGER'S OFFICE A T lO0 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000,
EXTENSION 5327, TDD #847/392-6064.
MCIC has had experience in community surveys and has presented a plan for consideration
of a multi-year survey program respectful of future year budgets for this project. It is
anticipated that this will be an on-going project that will produce some type of survey or
target group analysis on an annual basis. Therefore, survey results will likely reflect trends
over time and not just a "snap-shot" of a single period of time or mood.
The information gathered from the survey project will be invaluable for Village marketing
efforts and service level recommendations. Appropriate Village staff will be on hand to
facilitate discussion in order to foster final direction from the Village Board. If the proposal
and direction of the project is acceptable to the Village Board it is anticipated that the
contract for services can be brought before the Village Board for approval at an upcoming
Village Board meeting.
V. VILLAGE MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
CLOSED SESSION
LITIGATION
5 ILCS 120/2 (c) (11). "Litigation, when an action against, affecting or on behalf of the particular
public body has been filed and is pending before a court or administrative tribunal, orwhen the public
body finds that an action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting."
H:\GEN\Cow~genda\010802 COW Agenda.doc