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HomeMy WebLinkAbout2. VB Minutes 02/15/2011 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT February 15, 2011 CALL TO ORDER Mayor Wilks called the meeting to order at 7:09 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel Absent: Trustee Hoefert (arrived at 7:25 p.m.) PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Wilks gave the Invocation. AGENDA REVISIONS AGENDA REVISIONS Mayor Wilks requested the following revisions to the February 15, 2011 Agenda. 1. the ordinance amending Chapter 13 to add a Class F-2 liquor license for Sankalp be presented as item D. (Exhibit A) and the ordinance amending Chapter 13 to add a Class F-2 liquor license for Pei Wei be presented as item E. (Exhibit B). Trustee Polit, seconded by Trustee Matuszak, moved to approve the request to amend the agenda by reversing the order of items D. (Exhibit A.) and E (Exhibit B) Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. 2. Closed Session: request to add Closed Session for the discussion of: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. Trustee Matuszak, seconded by Trustee Juracek, moved to add Closed Session: PERSONNEL 5 ILCS 120/2 (c) (1). Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried MINUTES APPROVAL OF MINUTES Trustee Korn, seconded by Trustee Zadel, moved to approve the minutes of the regular Village Board meeting held January 18, 2011. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Minutes of the Regular Meeting of the Page 1 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect APPROVE APPROVE FINANCIAL REPORT AND BILLS FINANCIAL REPORT Mayor Wilks stated the next item on the agenda, "APPROVE MONTHLY FINANCIAL & BILLS REPORT AND BILLS remove an item(s), all items further listed in that manner would be considered with one (1) Police Chief John Dahlberg recognized the following employees for being selected from an outstanding group of police officers for the annual Officer of the Year Award: OFFICER OF THE A. POLICE OFFICER OF THE YEAR: Investigator Jonathan Juhl YEAR RUNNERS UP: Officer Steve Burrell Officer Scott Filipek Officer Daniel Kidd Investigator Alison Teevan Police Chief Dahlberg highlighted the excellent service of each of these individuals and with the assistance of Mayor Wilks presented plaques to the officers. Village Manager Michael Janonis presented the traditional monetary award for the , Nicole. In addition to recognizing the officers and all members of the Police Department, Village Manager Janonis thanked their families and noted the significant role families and friends have in support of the officers and the department. Mayor Wilks called for a brief recess at 7:27 pm; the meeting reconvened at 7:32 pm. B. BOARD OF FIRE AND POLICE COMMISSION ANNUAL REPORT Chairman George Busse presented the annual report to the Mayor and Village Board. Commissioner Michaele Skowron and Commissioner Jim Powers were also in attendance. Chairman Busse provided an overview of the Commissions three major tasks/ accomplishments over the last eighteen (18) months. 1. Completion of Commission member training. 2. New hire interview process continually improving process 3. Updated Rules and Regulations of Board of Fire and Police Commission Chairman Busse added the Commission understands staff reductions were necessary in the 2011 budget but have concerns if there are further reductions of safety personnel. Chairman Busse also thanked the Mayor, Village Board and the Fire and Police Chiefs for their support. Mayor Wilks and each Trustee thanked Chairman Busse and members of the Board of Fire and Police Commission for the time and professionalism they dedicate to the Commission. The Commission is integral to the selection process for public safety personnel. C. VILLAGE BOARD APPROVAL OF REVISED BOARD OF FIRE AND POLICE COMMISSION RULES AND REGULATIONS Chairman Busse stated major revisions to the rules and regulations were done a few de; 1) secretary to recording secretary 2) fluency of language 3) promotions in the Fire Department. Trustee Hoefert, seconded by Trustee Zadel, moved to approve the revised Board of Fire and Police Commission Rules and Regulations. Minutes of the Regular Meeting of the Page 2 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. AMEND CHAPTER D. Amend Chapter 13; Sankalp, - st 13 (ALCOHOLIC Mayor Wilks presented for a first (1) reading an ordinance to amend Chapter 13 LIQUORS) OF THE F-2liquor license VILLAGE CODE to Jay Sainath Sales, Inc. d/b/a Sankalp, 1014 South Elmhurst Road. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Michael Janonis provided background information stating the applicant liquor license regulations. Mr. Chetan Patel, applicant was in attendance and provided additional information; the Mount Prospect location will be the first in Illinois for the restaurant which features He anticipates opening the restaurant in approximately one to one and a-half (1-1 ½) months. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 5831: ORD 5831 AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. AMEND CHAPTER - st 13 (ALCOHOLIC Mayor Wilks presented for a first (1) reading an ordinance to amend Chapter 13 LIQUORS) OF THE F-2liquor license VILLAGE CODE to Pei Wei Asian Diner, Inc. d/b/a Pei Wei Asian Diner, 1012 North Elmhurst Road. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Village Manager Janonis provided background information stating the applicant has completed the application process including a review and discussion of the Vil liquor regulations. Ms. Hillori Geissler, site Manager at the Randhurst location, was in attendance and provided additional information; Pei Wei Diner is a national restaurant chain owned by P. epared Asian items. Randhurst is one (1) of only three (3) restaurant locations in Illinois. Ms. Geissler anticipates opening th the restaurant February 28. Minutes of the Regular Meeting of the Page 3 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect In response to questions regarding citations at other Pei Wei restaurants for serving alcohol to underage customers, Ms. Geissler stated she has gone through Basset training as will all the liquor regulations. Trustee Polit, seconded by Trustee Juracek, moved for approval of Ordinance No. 5832: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC ORD 5832 LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Juracek, Matuszak, Polit, Zadel Nays: None Absent: Korn Motion carried. APPOINTMENTS None. CITIZENS TO BE HEARD COMMUNICATIONS AND PETITIONS CITIZENS TO BE HEARD The Mount Prospect Jaycee Board as well as several members were in attendance to share their recent a Top Chapter in the state of Illinois; outstanding contributions to the community. The Mount Prospect Jaycees sponsors several community programs including: Relay for Life, Turkey Trot, and the Jaycee Memorial Day Carnival. Past President Adela Starociu introduced several members of the organization including the 2011 Jaycee Board members. Ms. Starociu thanked the Mayor and Village Board for their support and encouraged charitable fundraising activities. CONSENT AGENDA CONSENT AGENDA Trustee Korn, seconded by Trustee Zadel , moved to approve the following business APPROVE items: FINANCIAL REPORT 1. Monthly Financial Report December 2010 & BILLS 2. Monthly Financial Report January 2011 3. Bills dated January 13 to January 26, 2011 NW HOUSING 4. Bills dated January 27 February 9, 2011 COLLABORATIVE 5. Request motion in support of the Metropolitan Mayors Caucus and GRANT Community Trust for start up of funding for a Northwest Housing Collaborative. RES O4-11 6. A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND MOUNT PROSPECT PUBLIC LIBRARY FOR A SUSTAINABILITY EDUCATION PROGRAM RES 05-11 7. A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO EXECUTE INTERGOVERNMENTAL AGREEMENTS AND LETTER OF INTENT TURF MOWING VB WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR 02-11 KENSINGTON ROAD IMPROVEMENTS 8. Request Village Board approval to accept bid for turf mowing in an amount not TREE STUMP to exceed $60,000. REMVOAL VB 03-11 9. Request Village Board approval to accept bid for parkway tree stump removals in an amount not exceed $55,000. STATION 16 VB 04-10. Request Village Board ratification of change order for top angle replacement of 11Station 16 reservoir roof in an amount not to exceed $47,630. 11. Request Village Board approval to accept proposal for professional engineering PED SIGNAL IMP VB services to prepare contract plans and specifications for the Northwest Highway, 05-11 Mount Prospect Road and Prospect Avenue Pedestrian Signal Improvement Project in an amount not to exceed $36,936. EAB TRTMT 06-11 12. Request Village Board approval to accept bid for Emerald Ash Borer insecticide treatments in an amount not to exceed $20,000. Minutes of the Regular Meeting of the Page 4 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS A. PZ-14-10, 999 North Elmhurst Road, Randhurst Village, Variations and Amendment to the Special Use Signs. Mayor Wilks presented a request for clarification of prior approval of the Village Board with respect to the nature of the Randhurst sign. Community Development Director William Cooney presented background information stating the petitioner is requesting clarification on the approvals granted to Randhurst Village at the November 16, 2010 Village Board meeting regarding the proposed monument signs. Village staff believe the Village Board granted approval of the sign proposed at the October 28, 2010 Planning and Zoning meeting and the November 16, 2010 Village Board meeting; Height 24.67 ft.; Width 19 ft. sign area and Area 469 sq. ft. Mr. Jim Conroy (petitioner) believes the Village Board approved the sign design produced at the November 16, 2010 meeting; Height 27.33 ft.; Width 19 ft. and Area 519 sq. ft. th presentation illustrated what the sign would look like at night; a review of the recorded meeting does not show there was any discussion regarding an increase in the size of the sign. Mr. Conroy indicated there is difference of 2.5 inches in the signs, however, he did not consider this to be a significant difference and focused his presentation on the panels and the type of lighting. He apologized for the confusion and requested approval of the larger sign. Village Board Comments th Approve what was presented at the November 16 by Mr. Conroy comfortable with larger sign Illustrations presented at the meeting were of night rendering no discussion of larger size Lettering in relation to size of sign important for people to see sign; no problem with larger sign Supportive of larger sign Trustee Hoefert, seconded by Trustee Matuszak, moved to approve the size of the sign produced by the petitioner at the November 16, 2010 Village Board meeting, Exhibit #2, 27.33 ft: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mr. Conroy then provided an update on Randhurst Village including the anticipated opening dates of the hotel, AMC theater/parking deck and Pei Wei. He also identified retailers/restaurants that will be opening early to late summer; Old Navy, Charming Charlies, Carters and Tony Saccos Pizza). B. Amend Chapter 13 (Alcoholic Liquors) and Appendix A, Division II of the Mount Prospect Village Code st Mayor Wilks presented for a first (1) reading an ordinance amending Chapter 13, (Alcoholic Liquors). Mayor Wilks stated several revisions had been made to Chapter 13 including of a new license classification for the new AMC theater at Randhurst, ad hoc permits and definitions. Minutes of the Regular Meeting of the Page 5 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect Village Board Comments/Questions Trustee Juracek stated the changes make a lot of sense but was not comfortable with the language in Section 14, G. specific to a Limited Liability Company, required fingerprinting and change in management. Trustee Juracek expressed concern that as written, the language regarding finger printing in Section 14 would mean a change managing partner or change in replacement of any person of whom the (Liquor) Commissioner had previously required fingerprinting. Section 2 of the ordinance requires fingerprinting of local managers. onsequence of the ordinance as drafted. Trustee Juracek requested the language in Section 14 be better defined; agrees with should be applied to managing partner(s) but not employee managers. Trustee Hoefert recommended the ordinance be held for a second reading for review and appropriate modification by the Village attorney. Trustee Matuszak identified his concerns regarding the new classification which allows for the sale and consumption of alcohol at the new AMC theater; how will this activity be controlled in a dark theater. He does not support concept of alcohol in a dark theater with teenagers. Trustee Polit shared his concerns regarding the consumption of alcohol in the theater; -curricular code which strictly prohibits not only the use of alcohol but imparts severe consequences to those students who may not be drinking but are in the area where underage drinking is taking place. Also, concern with sending double message to youth. Mayor Wilks responded that Chief Dahlberg had also provided suggestions to maximize greater control of the sale/consumption of alcohol in the theater. The Mayor, as well as Village Manager Janonis and Village attorney, Mr. Everett Hill have discussed at length their concerns and the need for enforcement of the regulations which would allow the sale and consumption of alcohol at the theater. The ultimate responsibility is with the theater; failure to enforce Village regulations and/or violations will jeopardize their liquor license. In response to questions from the Village Board, Village Manager Janonis provided the following: Staff contacted Rosemont regarding the regulations for the sale of liquor in their theater. Regulations proposed by the Village of Mount are much stronger than other communities. Staff spent considerable time with Police Chief and AMC to develop regulations Additional Village Board Comments Trustee Matuszak and Trustee Polit raise important concerns. Theater has responsibility to enforce regulations Theaters do not go entirely pitch black; theater staff should be able to see use of illegal cups. If this theater fails as a business model liquor license can be rescinded. nd Mayor Wilks stated the ordinance would be held for a second (2) reading on the March 1, 2011 Village Board meeting. NEW BUSINESS NEW BUSINESS PZ-16-10, 1020 A. PZ-16-10, 1020 East Rand Road, Atlas Oil Company st EAST RAND ROAD Mayor Wilks presented for a first (1) reading an ordinance granting a conditional use permit for a gas station located at 1020 East Rand Road. Minutes of the Regular Meeting of the Page 6 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect CONDITIONAL USE Community Development Director William Cooney presented background information stating the petitioner proposes to reopen the gas station at 1020 East Rand Road and is rate a gas station. The property has been vacant since 2007 with the closing of the previous gas station and convenience mart; Conditional Use expired. Mr. Cooney stated the Planning and Zoning Commission recommended approval of the Conditional Use permit by a 7-0 vote. Mr. Soltis, petitioner, was in attendance and provided the following in response to questions from the Village Board. Will continue to operate as a gas station with convenience store 24 hours Will do upgrades to canopy and landscaping Electronic sign will be on 24/7 can turn it off if station not in operation; comply with sign restrictions Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Polit, moved for approval of ORD No. 5833: ORD 5833 O OPERATE A GAS STATION FOR PROPERTY Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks called for a recess at 9:00 p.m.; the meeting reconvened at 9:09 p.m. PZ-18-10, 1400 BUSINESS CENTER B. PZ-18-10, 1400 Business Center Drive, The College of Chicago st DRIVE Mayor Wilks presented for a first (1) reading an ordinance granting a Conditional Use CONDITIONAL USE permit to operate a vocational school for property located at 1400 Business Center Drive. Mr. Cooney provided background information stating the petitioner proposes to operate a vocational school for an English as Second Language program (ESL). The school would educate students to find better jobs, further their careers or transfer to a higher education facility upon completion of the intensive ESL progam. The school would offer day and evening as well as weekend classes; class sizes between 25-49 students. The Planning and Zoning Commission recommended approval of the Conditional Use permit by a 7-0 vote. Ms. Gretchen Dee, Program Director was in attendance. There were no questions from the Village Board. Trustee Korn, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Juracek, moved for approval of ORD No. 5834: ORD 5834 TIONAL USE PERMIT TO OPERATE A VOCATIONAL SCHOOL FOR PROPERTY LOCATED AT 1400 BUSINESS Minutes of the Regular Meeting of the Page 7 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. PZ-17-10, 501 MIDWAY DRIVE C. PZ-17-10, 501 Midway Drive, Niagara Eductional Services, Inc. st CONDITIONAL USE Mayor Wilks presented for a first (1) reading an ordinance granting a Conditional Use permit to operate a community center and school for property located at 1400 Business Center Drive. Mr. Cooney provided background information stating the petitioner has received four (4) zoning approvals for the Subject Property in the past. The oldest zoning approval dates back to 2003 and the most recent zoning approval in 2009. In each instance the petitioner has allowed the conditional use approval to expire prior to obtaining a building permit from the Village. The petitioner is currently seeking approval of a Conditional Use to operate a community school and center. The current proposal does not significantly differ from either of the 2009 and 2007 approvals. The community center would include guest rooms, a gymnasium, a stage, offices and three classrooms. The school will hold classes for th grades K-8 (220 students) and high school sometime in the future (220 students). The school will need to provide documentation for number of students to ensure compliance with parking regulations. The Planning and Zoning Commission recommended approval of the Conditional Use permit subject to the conditions listed in the staff report by a 7-0 vote. In response to questions from the Mayor and Village Board Mr. Cooney provided the following: Certificate of occupancy for north half of building office space. Can do limited events in front office area no longer holding bigger events Mr. Robert Kirk, project architect, and Mr. Yasar Serlik, President Niagara Educational Services were in attendance and responded to questions from the Village Board. Mr. Kirk stated he has been on the project for the last twelve (12) months and the project is ready to move forward; hopes to get the building permits in the next month. Feels the project can be completed by September; only work to be done is internal. Mr. Yasar stated work was never completed by previous architect, hence Niagara was unable to move forward and the Conditional Use expired. Niagara is ready to move forward with $2.4 million in financing from bank. (Funding not officially approved by bank.) Mr. Yasar provided the following in response to questions from the Village Board: Project supported by Turkish community donations and volunteers will assist with completion of project Members moving to this area for community center and school Completion of community center and school by September Using previous estimates (bids) to base new costs for project If not enough money for school will build cultural center Village Board Comments/Questions Would like to see project completed; hope everything is in place. Questioned if financing for project was solid Letter from Fifth Third Bank not letter of financial commitment Questioned project cost estimates (using estimates from 2009 not in line with 2011 pricing) Finances as presented suggest the project is not fully funded. If financing is not there; project will again remain uncompleted Exterior work is also needed; parking lot Cannot support another request for conditional use permit Number of failed projects not for profit organizations that do not have sufficient funding; dependent on donations and volunteers Minutes of the Regular Meeting of the Page 8 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect Need assurance the project will be completed The general consensus of the Village Board was to hold the request for Conditional Use ndst permit for a second (2) reading at the March 1 Village Board meeting. At the request of the Village Board, Mr. Yasar agreed to provide more detailed construction costs and st clarification from the bank regarding funding at the March 1 meeting. Mayor Wilks nd stated the second (2) reading of the request for Conditional Use would be held at the March 1, 2011 Village Board meeting. REPORT Village Manager Janonis stated the Fire Department was seeking Village Board approval to accept bid for Audio/Visual Systems for the Emergency Operations Center in an amount not to exceed $95,153.00. EOC AUDIO/VISUAL SYSTEMS Fire Chief John Malcolm provided background information and staff recommendation for the audio/visual systems. Chief Malcolm stated the audio/visual systems are a vital component of the EOC, providing staff with the necessary tools to effectively manage and oversee any local emergency situation. The audio/visual system will operate equipment in three (3) rooms of the EOC including the command room, multi-purpose room and break room. This system is one of the last large purchases needed to make the EOC fully functional for the Village. Staff recommended the bid be awarded to the lowest responsible bidder Advanced Communications, Inc. in an amount not to exceed $95,153.00. In response to questions from the Village Board Chief Malcolm provided the following: Project consultant developed RFP. Provider giving the Village ownership of software. VB APPROVAL Trustee Hoefert, seconded by Trustee Matuszak, moved for approval of request to award 07-11 contract for audio/visual systems for the EOC to Advanced Communications, Inc. in an amount not to exceed $95.153.00. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. PARKWAY TREE FURNISHINGS AND Village Manager stated the Public Works Department was seeking Village Board PLANTINGS approval to accept bid for parkway tree furnishing and planting in an amount not to exceed $87,808.00. Forestry/Grounds Superintendent Sandy Clark presented background information and staff recommendation for the parkway tree furnishing and planting. Ms. Clark stated twelve (12) bids were received and no one bidder submitted the low price on all sizes/species of trees requested. She stated that due to budget reductions there will be no Cost Share tree planting program this year; however, there are funds for risk replacement trees, new construction plantings, Com Ed and accident replacements, as well as a small number of reforestation and beautification plantings. An additional $30,000 may be available from a Emerald Ash Borer restoration grant if awarded to the Village. Staff recommend splitting the contract award between Huffman Landscape, ASE Illini- Scapes, Inc., Clauss Brothers, Inc., JSV Landscaping, Sanfilippo Landscape, Inc., Arthur Weiler, Inc, KGI Landscaping Company and Karlstedt Landscape, Inc. in an amount not to exceed $87,808.00. Each tree will be ordered from the lowest bidder for that particular size and species. Minutes of the Regular Meeting of the Page 9 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect VB APPROVAL 08- 11Trustee Zadel, seconded by Trustee Polit, moved for approval of request to recommend split the contract award amount Huffman Landscape, ASE Illini-Scapes, Inc., Clauss Brothers, Inc., JSV Landscaping, Sanfilippo Landscape, Inc., Arthur Weiler, Inc, KGI Landscaping Company and Karlstedt Landscape, Inc. in an amount not to exceed $87,808.00. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Ms. Clark stated that while the Cost Share program was not available this year, th 18. Village Manager Janonis stated staff were seeking Village Board approval to reject all proposals for Fire Station #14 Signs and Digital Display. Fire Chief Malcolm provided background information regarding the request and staff FIRE STATION #14 recommendation. The Village received four (4) proposals for the signs; after staff review it SIGNS AND DIGITAL was determined none of the proposals met the standards as outlined in the RFP: 1) all DISPLAY ; 2) most proposals failed to show a strong understanding of the scope of work; 3) most proposals failed to provide a minimum number of qualified references/similar completed projects and 4) most proposals had an on-going maintenance cost. Staff recomm Station #14 Signs and Digital Display. Village Board Comments Would like to see exterior signs Need to find right vendors sign companies do seem to be the right source; Chief Malcolm responded, staff is working on a scaled back plan for moving forward with the LEED signage program. The new project will include interior and exterior static signage as well as exhibit wall in the main lobby. Will look for vendor outside of sign industry; exhibit company may be appropriate source. In response to a question regarding the LEEDs roof at Station 14, Chief Malcolm stated there were no problems with the roof during the recent heavy snowfall. Trustee Matuszak, seconded by Trustee Zadel, moved for approval to reject all proposals for Fire Station #14 Signs and Digital Display. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OTHER BUSINESS OTHER BUSINESS Mayor Wilks stated Sister Cities Commission is th Saturday, February 19. The event is at 7:00 p.m. in the Village Hall Community Center; open to the community. CLOSED SESSION CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss: PERSONNEL 5 ILCS 120/2 (c) (1) - The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. Minutes of the Regular Meeting of the Page 10 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect Trustee Korn, seconded by Trustee Juracek, moved to meet in Closed Session to discuss PERSONNEL 5 ILCS 120/2 (c) (1) Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 10:24 p.m. ADJOURN ADJOURN The Village reconvened in Open Session at 10:53 p.m.; there being no further business to discuss the January 18, 2011 Village Board meeting adjourned at 10:54 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Page 11 of 11 February 15, 2011 Mayor and Board of Trustees of the Village of Mount Prospect