HomeMy WebLinkAbout11/11/1997 COW minutes MAYOR
Gerald L Farley ,
TRUSTEES
GeorgeA. Clowes Phone. (847) 392-6000
T~mothyJ. Corcoran ' d~ , ,: ~ ~ ~ ~ '~ Fax: (847) 392-6022
PaulWm Hoefert i~, ,~ TDD: (847) 392-6064
R~chard M Lohrstorfer ~' ~ ....
Irvana K Wilks
ViLLAGEMANAGERM,chael E. Janonis
Village of Mount Prospect
VILLAGE CLERK
Carol A. F,elds 100 South Emerson Street 'M6unt P~'o~pe~t~, illinois 60056~
MINUTES
~VHOLE
COMMITTEE
CALL TO ORDER ~
Th'e'm~e'ting was called to'order at 6:1'6 p:m~ by Mayor Farley. ~present at the
meeting were:' Trustees G~orge Clowes, 'f'imoth~/, Corc0ran, Paul H°efert, Richard
Loh~'storfer and irvan;~ Wilks. TruStee Daniel:Nocchi arrived at'7:00 p.m. Staff
" Pre~ent in(~"lu~led'~ Village Manager Michael Jan0nis, Assistant Village Manager
~'" David Strahl, Finance~Director Brian Caputb, Assi~t~n~t Fina'nc~'"Director Carol
' Widmer, Acting Fi~e~Chief Michael 'Figolah, Fire' Marshal' Paul Valentine, Police
Chief Ronald Pavlock, Deputy Police Chief Ron~ild Richardson and Community
Development Director William Cooney.
Acceptance of Minutes o~; October 28, 1997. Motion ~nade by Trustee Clowes and
, Seconded by Trustee Hoefert to approve the Minutes. Minutes were approved
.Ger~ld.S°dano, l???'C'rYstal Lane; Spoke. He stated that he'w'as concerned
about the projected 1999'deficit'aEd requested the Board consider cutting items
which he felt were frivolous instead of cutting services.' He suggested the Vdlage
Board review the funding for the Historical Society, the outdoor Holiday hghts, the
signs on' the "downtown' light' poles and the funding for'the'W~ller Creek Erosion
Control Program. For example, the Weller Creek Erosion Control Program should
'"'be subsidized b~; the residents wh~) live alp~ng Weller C~eek Since the yalue of their
" prOperty is d~rectly related to the ~tabilit¢ of the CreeE.'~'~e'reque~t'ed the Board look
~ - ~: at critically a,t d~scretion~ry~spenSir~g'as part'of their review for 1999;
IV. 1998 BUDGET DISCUSSION ,
Mayor Farley stated th~t~there would be one more Committee of the Whole
meeting to discuss the 1998 Budget after this meeting. At that ~meeting; it is
expected that a number of the projected 1999 reductions would be discussed.
Fi D p dg Di i ~ ~' ' '
re e artmentBu et scuss on :. ;.. . ,-. , ..~ ~,~ , ~
Acting Fire Chief,Micha~l.~ Figblah provided a general overview of the
Performance M~asures 0f th~ Flee Dsb~.rtm~e~t.~ An item of special significance for
1998 is the need for a Captain's test whiSh shows up in the Administrative section
of the Budget. He also stated that there is an ,ass, umption that a number of
retirements will take place which will impact the Budget-cost for Uniforms and
. ~,; , related ,, items. ,The projected overtime budggt is also expected to,increase due to
.,, ..~{he:age 0f,'Dep~,rtment ,pers0hnel,and the increasing frequency Of injuries to
,,, ,personnel requires hire backs. A "
, port,~on of the overtime cost is related to assisting
in the duties of Fir~' A~l~ir{ist~ationdue to the currenU~,v~cant DepU{y Chief position.
...... .~ ~'The De, pa?tme~,h!', i~as explor:ed',pppo, rtunities~ to..,share EMS t.raining with other
~ ,,, 'Departments to reduce theoverall cost impact, There is also a need to refurbish the
, gur,ne,~s Which transport"
.,,; ....... patients ..... and repla,ce turn-out g~ar for Firefighters.
Fire Marshal Paul Valentine provided a gen~9¢al ~ '~ '
overview of'the I~ire Prevention
Bureau. He stated that one of the new programs instituted this year was the
Citizens' Fire Academy. He stated that education supplies'related to the public
education effort has shown reasonable .dividends.
Chief Fig0'lah' highlighted the need (E build' ~ paint s~)r~¢ booth to'~neet Federal
Code compliance regulations. He also stated that one of the Capital purchases
requested for 1998 is the final phase of the m~l,ti-year,h?se schedule. They are
also looking to replace a copy machine add complete the pre-emption traffic light
.,.. , system. He stated ,they have determined that there is no need to,replace car C-6
~ "in 1998., and, h0p~fully, depending,,, on the,. level,~ of,,de~er!oration',. ~ . ., ,,. ,an, ,ambulance will
, ~ ,. need to berecha~sisedorrepl,a?ed,. , :,,! .~,, .:.~ ~. ,, ,: ,,~,,~ ,
G I i fr e Viii B~ard'me'mber~ ~ncluded h following items'
~,., ,, There wa~ a discussion concerning {he'betails as to why the overt me h~as increased
... ~0r, i998. Tl~e~:(~ was also discussion co, n~cern, l,ng the Perfor~an'ce Measures and
how (he breakd'owns, of !nsPe¢ions.~p,,er !nspe. ctor and other.r~lated items compare.
There was also general discussion as to the detail~ c~f'th~ p~ojected Capital
purchase items and the need to meet Federal mandates. A question was raised
concerning the value of standardizing the copy machine brands which are F'~
purchased throughout the Village to achieve any possible savings.
2
,Chief Figolah stated that injuries are due to,,the age of Fire personnel and the
,mandatory training drills are driving up the cost of overtime. He stated that many
.Fire personnel are assigned other~ jobs,which are of~an administrative nature to
~,maximize the use of personnel in the Depa~ment. .. ~, ., ~ ,
Fire Marshal Paui Valentine responded to the questions concerning Performance
Measures related to, inspections. ,He stated that the inspections were based on a
full-time equivalent or FTE and that shift inspections were reduced out of the total
number of inspections to get.a more standard measure with Other Departments. He
also stated that the Citizens' Fire Academy, has been very successful. The next
: class scheduled for the fall ,of 1998 has 15 slots and 8 people have already pre-
'registered. ,He stated that the painting of small pieces of, fire equipment has caused
numerous problems throughout the entire station due to the configuration of the
station and a paint booth will contain the paint fumes.
Chief F~igolah stated ~that the ambulance~which is projected for replacement for
1998 was purchased~in:1985.and has already'been rechassised once. He stated
~,that the full ambulance cost is included in the Budget in case the ambulance may
~need to be replaced, however, they will not know until the box is removed from the
chassie. ~lf,,in fact, it can be rechassied again, they, will recommend such action.
Village Manager Janonis stated that staff has followed the direction of the Board
to use competitive bidding and sole sourcevendors when practical..,Howeverl due
~to the nature of. the copy machine business and the varied uses at the Village, it
would be somewhat impractical to,standardize to a single brand because of the
wide variation in features and needs of the equipment.
Police Department Budget Discussion
Police ,Chief R0nald Pavlock provided a general overview of the Police Budget
.which ~includes a 4% increase in 1998 over 1997. He stated that the cost of
~ personnel are related to the collective bargaining agreement. He stated that thbre
,,will be a need to do an Officer,hire test with the projected number of Officers
expected to retire in 1998 at ten..He stated that the impact .of these retirements will
~ be on uniform expense, academy training expense and other related items. He also
stated that reaccreditation is scheduled for ,1999 and there are numerous cost items
related to preparing for that process. He stated that the cost~ projected for the
Northwest Central Dispatch System should decrease by approximately $10,000 with
the two new communities added into the system. The Budget includes the
maintenance cost for the computer tracking and Live-Scan which will link law
enforcement agencies throughout the region. He also stated that 1998 will be the
first year in which the replacement of the in-car computers will begin to take place
He stated that the recent approval of frequencies for Northwest Central Dispatch to
use the 800 MHZ system will be a major component underway in 1998.
'Deputy Clfief 'Ronald Richardsoh~provided'~a general:'~ve~view or,the
~ ~ accomplishments and objectives' along' with discussion of th'e ~Performance
Measures., "He highlighted'one Perfoi'mance~Measure in~particula~"~relating to
number of Officers pet capita? He stated the'Village Would haVetd hire~34 Officers
to reach the average number of Officers in comparable towns, therefore, the
conclusion that can be drawn is that staffing levels are quite Iow compared to other
communities in the survey.
- General'comments from th~ Village Board member's included the following items:
There ,was 'di§cussion, concerning the` Vehicle le,ase;~)ayment and the impact of
moth-bailing ~a portion of the,squad car flei~t. There ~as-als6 a discussion as to
What the Department ha~ un~l~rtaken con(~erning te~ting' new ideas on a'"small scale
~ basis to determine wheth~i' any value Can be applied Department-wide2 There was
,'also a discussion relating t? the'false alar'~'fee p~dgram~ ...... ~'~ '
Deputy Chief Richardson stated there are enough squad cars currently in moth-
balls to get the Department through 1999.' H8 als0 stated that hopefu, lly by then, the
market will have decided whichway t~) go.as to'an acceptable ¢squad ~ar vendor.
r He is in the process of reviewing the p0ssibilit~ of utilizing.rec0nditioned vehicles to
extend the life of the'squads"where~)er possible; They'are re,;,iewing the need to
~ replace thecurrent squads utilized for investigations and staff With Luminas versus
the rear wheel drive squad cars which are difficult to obtain.
Chief Pavlock provided an overview' detailing the false alarm fee program. He
stated that there' may be a need to' review the procedu~re cor~derning the point in
which'the fee is assessed and thi~ amount bf the fee itself. ' ~ :,
Community Development Budqet Discussion
Community Development Director Bill Cooney provided a general overview of
the Department functions and lhighlighted the enhanced economic!development
activities which :havb' been underway.', He stated that his Department is looking to
expand the use of the Internet furth~i' for economic development purposes. He
stated that business retention and marketing has been under way W~th assistance
from the Mayor. He highlighted the ~duties~withiri each Division and'how these
duties inter-relate td the o~erall Community;Development fUnction. He highhghted
,the 1998'objectives ~nd the Performance Me~isures. '~; , ~,
General.comments of the,Village Board included the following items:
There was a question concerning the level of inspections On long-term vacant
properties and how this inspection fits into the general property maintenance
process. There was alSo some discussior~ as to the clearance rate relating to the
,'~number of housing inspections completed or reinspected which wodld illustrate the
rum-around time between inspection and completion. There was also a discussion
concerning the Facade Program for 1997 and the projected program for 1998.
There was also a diScussion'concerning the nature',of a pro-active approach to
addressing deteriorating single-family property. Some concern was raised
regal'ding the Permit process and the need to review which small jobs require
, Permits and where the value of Permits can be realized.
Community Development'DireCtor Bill Cooney responded to a number of these
questions. He stated that Inspectors are reviewing vacant ,properties as they
become aware of them according to available staff time. He also stated that they
are applying the Codes equally between single-family and multi-family dwelling
units. He stated that the clearance rates for inspections is quite variable depending
on the time of year the inspection occurs and the nature of the items targeted in the
inspection. He stated that the enforcement fee program has reduced the number
of re-inspections and has forced owners to trigger the re-inspection in order to avoid
the enforcement fee. He stated that there is no list of single-family homes on a
watch list and staff functions on a complaint-only basis due to the limited number
of staff available. He stated that the Department has used Interns extensively in an
effort to investigate more possible property maintenance issues in single-family
home neighborhoods. Mr. Cooney concluded his statements by saying that the
Department is reviewing the processes of inspections to determine whether
inspections and permits are necessary for small jobs and his Department personnel
are reviewing the process but will make every effort to protect residents through the
Permit process.
ANY OTHER BUSINESS
None.
CLOSED SESSION
Motion made by Trustee Hoefert and Seconded by Trustee Nocchi to move into
Closed Session at 8:34 p.m. for the purpose of discussing Property Acquisibon and
Personnel.
ADJOURNMENT ~
' The Committee of the Whole reconvened in Open Session at 9:39 p.'m. on a
'Motion'bg'"~'rustee~Wilksl seconded by' Trustee Lohrstorfer, Bo~ard'-'members
'accepted closed Session Minutes of October 21 ~, 199~ by unanimous vote. .
'Ther~ was no othe~ business transacted in open session. Mayor Farley called the ~
'~;=n~,,,u~, u aS=ourne~uJ u :~¢¢~ 9:40 p."'m.' .... "' ''~ ' : :' ' ' '
Respectfully ~sub ~ ~'
~S/rc~ ~ ~ '~ ~ Assistant Village Manager
~USERS~ROBERTAC~Wl~OFFI~CO~IN~1111BDGT MIN ~ ~ ~ r , ~ ~ ~ ~