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HomeMy WebLinkAbout2. Minutes 12/21/2010MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 21, 2010 CALL TO ORDER Mayor Wilks called the meeting to order at 7:11 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steve Polit Trustee Michael Zadel Absent: Trustee Arlene Juracek PLEDGE PLEDGE OF ALLEGIANCE Trustee Zadel led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Polit gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Zadel, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held December 7, 2010. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. MONTHLY MONTHLY FINANCIAL REPORT AND APPROVE BILLS FINANCIAL REPORT Mayor Wilks stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND & APPROVE BILLS APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." Mayor Wilks requested approval to remove Item D. A Resolution Authorizing a Second Amendment and Extension of the Contract for Sale of Water by the Village of Mount Prospect to the City of Mount Prospect for separate discussion as listed under New Business. Trustee Korn, seconded by Trustee Hoefert, moved for approval to remove Item D. under New Business from the Consent Agenda, for separate discussion under New Business. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks indicated she would also ask for deferral of Items B. and C. under New Business when those items were presented for discussion and approval. B. 1 reading of an ordinance amending Chapter 13, entitled "Alcoholic Liquor, " and Appendix A, Division II, of the Village Code of Mount Prospect. C. 1 reading of an ordinance amending Chapter 23, Article I of the Village Code of Mount Prospect, regarding Firearms and Dangerous or Facsimile Weapons. MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented the following reappointments /appointments for Village Board approval: Minutes of the Regular Meeting of the Page 1 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect APPOINTMENTS Police Pension Board Reappointment Mr. David Erb Term expires November 2012 Citizen Corps Commission Appointment Fire Marshal Bryan Loomis Term expires December 2012 Trustee Hoefert, seconded by Trustee Polit, moved to approve the reappointments /appointments as listed above. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks acknowledged the following appointments made by Village Manager Michael Janonis. Safety Commission Fire Battalion Chief Henry Dawson Police Sergeant Bob Smith CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Audra and John Mitka 702 Can Dota (Deferred their comments until discussion of 2011 Budget.) CONSENT AGENDA CONSENT AGENDA Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS PUBLIC HEARING Mayor Wilks opened the public hearing to approve a proposed property tax levy for the 2010 PROPERTY fiscal year January 1 — December 31, 2010 at 7:20 pm. Notice of the public hearing was TAX LEVY published in The Daily Herald on December 9, 2010. Minutes of the Regular Meeting of the Page 2 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect Trustee Zadel, seconded by Trustee Korn, moved to approve the following business FINANCIAL REPORT items: & APPROVE BILLS 1. Monthly Financial Report, November 2010 2. Bills dated December 1 to December 15, 2010. RES 40 -10 3. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION AND THE VILLAGE RES 41 -10 OF MOUNT PROSPECT 4. A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE RES 42 -10 ILLINOIS HIGHWAY CODE 5. A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY RES 43 -10 MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) 6. A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE WORKERS' COMP. ILLINOIS DEPARTMENT OF TRANSPORTATION FOR GOVERNMENTAL ADMINISTRATION BODY MAINTENANCE OF TRAFFIC CONTROL DEVICES 7. Request Village Board approval to accept proposal for Workers' Compensation UNIFORM RENTAL Third -Party Claims Administration for fees totaling $14,100.00. & CLEANING 8. Request Village Board approval to accept bid for uniform rental and cleaning contract in an amount not to exceed $10,490.48. GENERAL & AUTO 9. Request Village Board approval to accept proposal for General and Auto Liability CLAIMS ADMIN. Third -Party Claims Administration for fees totaling $10,009.00. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS PUBLIC HEARING Mayor Wilks opened the public hearing to approve a proposed property tax levy for the 2010 PROPERTY fiscal year January 1 — December 31, 2010 at 7:20 pm. Notice of the public hearing was TAX LEVY published in The Daily Herald on December 9, 2010. Minutes of the Regular Meeting of the Page 2 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect Finance Director David Erb provided a summary of the proposed 2010 tax levy of $15,194,638. Per the direction of the Village Board the 2010 tax levy represents a zero - percent (0.00 %) increase from the 2009 tax levy. The Mount Prospect Library Board approved their tax levy request of $9,507,541, a 4.94% increase over the 2009 levy. Mr. Erb stated there are three (3) ordinances related to the 2010 Tax levy. 2010 TAX LEVY CORPORATE AND (1) The levy and collection of taxes for the corporate and municipal purposes of the MUNICIPAL Village of Mount Prospect including the Library for the fiscal year beginning January 1, PURPOSES 2010 and ending December 31, 2010. The Village's 2010 tax rate is expected to decrease to $0.672 from the 2009 rate of $0.754; this is due to an estimated 12% increase in the 2010 equalized assessed valuation (EAV) and holding the line on the property tax at 2009 levels. The Library's 2010 tax rate is estimated at $0.421, compared to the 2009 rate of $0.450. To illustrate the tax rate, Mr. Erb stated a resident with a home with an EAV of $113,000 (market value of approximately $350,000) in 2010 will pay $854 in taxes to the Village of Mount Prospect and $535 to the Library; no increase in the Village levy and a $25 increase in the Library levy from the levy extended in 2009. TAX LEVY SPECIAL SERVICE (2) Village's Special Service Area No. 5 which helps fund the delivery of Lake Michigan AREA # 5 water to the Village's water system. Staff recommend the 2010 tax levy remain the same as the 2009 levy ($1,545,773); estimated tax rate is $0.947. TAX ABATEMENT (3) Abate a part of the taxes levied for corporate and municipal purposes municipal of the Village of Mount Prospect for fiscal year 2010. Mr. Erb stated the abatement ordinance reduces a portion of the Series 2009C service tax levy established by its bond ordinance The abatement is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The subsidy is used to abate a portion of the tax levy for debt service; the BAB subsidy for 2011 is $47,258. In comparing the 2009 and 2010 levies Mr. Erb stated the levy for the General Fund decreased by (13.96 %); Refuse fund — no change; Debt Service — 15.96% increase; Police Pension — 22.42% increase and Fire — 23.53% increase. Mayor Wilks opened the Public Hearing for questions /discussion. Village Manager Janonis provided further explanation of how the Village's 2010 Total Levy was kept at 0% despite the significant increases in Debt Service and mandated Police and Fire Pensions. • Significant hit to General Fund — $1.1 million from General Fund • Reductions in personnel and non - personnel items In reference to the state mandated public safety pensions, Mayor Wilks stated she sent a letter to Governor Quinn urging him to sign Senate Bill 3538. The letter which was signed by all Village Trustees stated, the Village's contribution to the Police Pension and Fire Pension totaled $876,835; the equivalent cost for six (6) public safety employees. Senate Bill 3538 makes significant changes to police and fire pension systems to both reduce the burden on tax payers and ensure the long term solvency of these systems. (A copy of the letter to Governor Quinn is attached to the minutes.) Mayor Wilks closed the Public Hearing for the 2010 Property Tax Levy at 7:30 p.m. Mayor Wilks presented for a second (2 "d ) reading ordinances approving 1) levy and collection of taxes for the corporate and municipal purposes of the Village of Mount Prospect including the Library for the fiscal year beginning January 1, 2010 and ending December 31, 2010; Minutes of the Regular Meeting of the Page 3 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect 2) Special Service Area No. 5 which helps fund the delivery of Lake Michigan water to the Village's water system and 3) Abate a part of the taxes levied for corporate and municipal purposes for corporate. Trustee Korn, seconded by Trustee Polit, moved for approval of Ordinance No. 5823: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION ORD 5823 OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 5824: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES ORD 5824 FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 5825: AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR CORPORATE ORD 5825 AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2010 AND ENDING DECEMBER 31, 2010. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. 2011 MUNICIPAL Mayor Wilks presented for a second (2" reading an ordinance adopting an annual BUDGET budget for the Village of Mount Prospect, Illinois for fiscal year commencing January 1, 2011 and ending December 31, 2011 in lieu of passage of an appropriation ordinance. Mayor Wilks opened the discussion of the ordinance for public comments. Public Comments /Concerns Audra and John Mitka 702 Can Dota • (Their) Remodeling project requires Village inspections; significant difference between Village inspectors and Village's contracted inspectors. • Village inspectors provide better service; outsourcing inspection would be disservice to residents. • Crossing guards — how in good conscious can the Village drop this service. • What is cost to the Village if there is an accident. Village Manager Janonis responded to the comments and concerns including data and feedback utilized in the decision making process to outsource building inspections and the elimination of the crossing guard program. Building Inspectors • Performance of contractual providers; positive feedback - on par with Village staff. Minutes of the Regular Meeting of the Page 4 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect • A number of municipalities moving toward outsourcing of inspections; efficient, cost - effective, contractual provider able to adjust inspections /inspectors to respond to Village /resident needs. • Outsourcing of inspections has proven track record; Administration and Village Board supported. • RFP — will include performance measures and service level agreement. • Residents working with building inspectors will be given contact information. Crossing Guard program • Crossing guards — Village performed data collection /analysis at intersections with crossing guards. Serves very small population of Village; 11 students. • If program is in existence must have back -up; elimination of 7 Community Service Officers (CSO) back up no longer available. Village Board Comments • Contractual services — significant savings to Village. • Building Inspectors contractual service agreement — to ensure quality of performance. • RFP — constructive comments /concerns from residents to draft performance measures. • Two schools in Mount Prospect affected School District #26 and School District #57. School District #26 - newspaper reported school district will privatize crossing guard service. Trustee Hoefert, Trustee Korn, Trustee Matuszak, Trustee Polit and Trustee Zadel each expressed their thanks and appreciation to the residents of Mount Prospect and staff for their input and direction during the discussions and decision making of the 2011 Budget. [In consideration of the difficult economic conditions impacting the residents of Mount Prospect Mayor Wilks and the Village Board unanimously opposed any increase in property tax.] Recognizing the challenges and difficult budgetary decisions of that directive, Village Board comments included the following: Village Board Comments • Very difficult economic period; this year faced with the most difficult budgetary decisions. • Supports 0% tax levy; but recognizes the human cost — loss of jobs • Very difficult decisions to achieve 2011 balanced budget. • Transparency of budget process; open meetings, resident input • Mount Prospect is a conservative community; doesn't spend what it doesn't have • Village has traditionally run a very lean budget — very little waste in budgets. • Reduction in staff, 34 positions; able to preserve core services with minimal reduction in services. • Primary function of Village Board is to preserve and protect the financial health of the Village in order to provide services. • This year's budget is different; 2011 budget is structured in response to long -term revenue flows. • Personnel reductions not easy or popular but must be done to attain balanced budget (state law); salaries only place to find money. • No draw down from reserves. • Long -term budgetary decisions will serve residents well. • Appreciation extended to the Finance Commission, residents and staff for direction and input during the budget process. • Need to put money back in General Fund. • As economy improves, service levels will be evaluated; public safety is number one and as such will be given priority. Mayor Wilks read the attached 2011 budgetary statement from Trustee Juracek to be incorporated into and made part of the official meeting minutes. Village Manager Janonis thanked the Village Board for leadership and clear direction. He also thanked Finance Director Dave Erb and staff, Finance Commission, Department Directors. Minutes of the Regular Meeting of the Page 5 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect He also recognized those individuals who made the personal decision to retire in an effort to save the jobs of less senior staff and all the good employees who were laid -off because of the economy. He noted that while cutting staff is a very difficult decision, it demonstrates that the Village doesn't subscribe to the philosophy; "government .., once you have a job you have it for life." In closing the Village Board's discussion of the ordinance approving the 2011 budget, Mayor Wilks stated this was the most difficult budget in her 19 years serving on the Village Board. Mayor Wilks thanked the Village Board for their insight and opinions, she thanked the Finance Commission, the Village Manager and staff as well as the residents of Mount Prospect for their participation and input in this year's budget. Public Comment Alexandros Agalianos 915 South Hi Lusi Identifying himself as a new resident of Mount Prospect, Mr. Agalianos thanked the Mayor and Village Board for not raising taxes. He questioned whether certain services would be brought back if the economy improves. Village Manager Janonis responded, as the economy /revenues improve service levels will be re- evaluated with public safety programs (police /fire) given first (1 priority followed by Public Works (infrastructure). Certain structural changes will remain even when economy changes. In response to Mr. Agalianos' inquiry regarding opportunities for contractual snow plowing; Village Manager Janonis referred him to the Public Works Department. Trustee Hoefert, seconded by Trustee Zadel moved for approval of Ordinance No. 5826: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE VILLAGE OF ORD 5826 MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks presented for a second (2 reading an ordinance to amend water and sewer rates set forth in Appendix A, Division II of the Village Code of Mount Prospect. Trustee Hoefert, seconded by Trustee Matuszak, moved for approval of Ordinance No. 5827: ORD 5827 AN ORDINANCE TO AMEND WATER AND SEWER RATES SET FORTH IN APPENDIX A, DIVISION II OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks presented for a second (2 reading an ordinance amending Chapter 11, "Merchants, Business, Occupations and Amusements." This ordinance amends Chapter 11, by deleting Section 11.1136 "Senior Citizen/ Handicapped Subsidized Taxicab Rate Program" in its entirety; effective date concurrent with 2011 municipal budget. Minutes of the Regular Meeting of the Page 6 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect Village Manager Janonis provided an update of the steps that have been taken to notify the cab companies as well as the participants regarding discontinuation of the program; a resource list for alternative transportation was also provided to the participants. Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 5828: ORD 5828 AN ORDINANCE AMENDING CHAPTER 11 "MERCHANTS, BUSINESSES, OCCUPATIONS AND AMUSEMENTS" OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. NEW BUSINESS NEW BUSINESS Mayor Wilks presented for a first (1 reading an ordinance making certain amendments to the annual Village Budget adopted for the fiscal year commencing January 1, 2010 — December 31, 2010. BUDGET Finance Director Dave Erb provided background information stating this is the second AMENDMENT NO. 2, (2 amendment to the 2010 Budget. This amendment decreases revenue projections 2010 ANNUAL by $4,889,804 and increases the budget for expenditures by $3,615,833. He stated BUDGET significant revenue adjustments occurred in the Police and Fire Pension Funds related to investment income; Police decreased by $1.8 million and Fire decreased by $1.7 million. Several notable budget adjustments related to expenditures were also made. A final transfer of $861,000 was made from the General Fund to the Capital Improvement Fund to cover a portion of the cost of replacement of Fire Station #14, Emergency Operations Center and the Public Works expansion. Other adjustments to budgeted expenditures include medical insurance, debt service principal, interest payments and other grant related expenses. With this amendment the Village will be operating in the black; staff will continue to monitor the reserve balance to ensure compliance with the Village's fund balance policy. For clarification Mr. Erb stated the expenditure adjustment was an administrative accounting function. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5829: AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL ORD 5829 VILLAGE BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2010 — DECEMBER 31, 2010 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks requested deferral of the following items under New Business until the January 18, 2011 Village Board meeting: AMEND CHAPTER 13 "ALCOHOLIC B. 1 reading of AN ORDINANCE AMENDING CHAPTER 13, ENTITLED "ALCOHOLIC LIQUORS" LIQUOR," AND APPENDIX A, DIVISION II, OF THE VILLAGE CODE OF MOUNT (DEFFERED) PROSPECT, ILLINOIS Minutes of the Regular Meeting of the Page 7 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect AMEND CHAPTER C. 1 St reading of AN ORDINANCE AMENDING CHAPTER 23, ARTICLE I OF THE 23, REGARDING VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS REGARDING FIREARMS FIREARMS AND AND DANGEROUS OR FACSIMILE WEAPONS DANGEROUS OR FACSIMILE Trustee Hoefert, seconded by Trustee Zadel, moved for approval to defer Item B., WEAPONS 1St reading of AN ORDINANCE AMENDING CHAPTER 13, ENTITLED "ALCOHOLIC (DEFERRED) LIQUOR," AND APPENDIX A, DIVISION ll, OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS until the January 18, 2011 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval to defer Item C. 1 St reading of AN ORDINANCE AMENDING CHAPTER 23, ARTICLE I OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS REGARDING FIREARMS AND DANGEROUS OR FACSIMILE WEAPONS until the January 18, 2011 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. Mayor Wilks stated as approved, Item D. A Resolution Authorizing A Second Amendment and Extension of the Contract for Sale of Water by the Village of Mount Prospect to the City of Prospect Heights had been removed from the Consent Agenda for separate discussion at this time. Village Manager Janonis stated, since the Village Board's discussion of this item at the AMENDMENT AND December 14, 2010 Committee of the Whole meeting, the City of Prospect Heights EXTENSION OF requested the agreement be revised to include language which allows the City of WATER CONTRACT Prospect Heights to opt out of the agreement should the "City" get their own water BETWEEN THE system. Deferral of this Resolution, until the January 4, 2011 Village Board meeting, will VILLAGE OF allow the attorneys from both municipalities to finalize language for the requested opt out MOUNT PROSPECT clause. AND THE CITY OF PROSPECT Village Manager Janonis stated the infrastructure for the existing system was paid for by HEIGHTS the City of Prospect Heights. If, in the future, the City of Prospect Heights does get its ( DEFFERED) own water system the existing infrastructure could serve as emergency back -up for both communities. Trustee Polit, seconded by Trustee Matuszak, moved for approval to defer item D. A RESOLUTION AUTHORIZING A SECOND AMENDMENT AND EXTENSION OF THE CONTRACT FOR SALE OF WATER TO THE CITY OF PROSPECT HEIGHTS until the January 4, 2010 Village Board meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. MANAGER'S VILLAGE MANAGER'S REPORT REPORT Village Manager Janonis announced the following business items: • December 24 Village Offices Closed December 30 Village Offices Closed • December 28 Committee of the Whole meeting — Cancelled • January 4 2011 Village Board meeting OTHER BUSINESS OTHER BUSINESS On behalf of the Village Holidays. Board and Village Administration, Mayor Wilks wished all Happy Minutes of the Regular Meeting of the Page 8 of 9 December 21, 2010 Mayor and Board of Trustees of the Village of Mount Prospect ADJOURN ADJOURN There being no further business to discuss Mayor Wilks asked for a motion to adjourn. Trustee Zadel, seconded by Trustee Polit, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The December 21, 2010 Village Board meeting adjourned at 8:57 p.m. M. Lisa Angell Village Clerk Minutes of the Regular Meeting of the Page 9 of 9 Mayor and Board of Trustees December 21, 2010 of the Village of Mount Prospect - VILLAGE MANAGER • • MAYOR Mount rtospe Michael E. Janonis Irvana K. Wilke VILLAGE CLERIC TRUSTEES M. Lisa Angell Paul Wm Hoefert Arlene A. Juracek Phone: 847/392-6000 A. John Korn Pa= B47/392-6022 John J S. Polit TDD: 847/3926064 Steven S. Polit tmuta ►ttoun p.IEL I Michael A. Zadel Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 December 10, 2010 The Honorable Patrick Quinn Office of the Governor James R. Thompson Center 100 W. Randolph, 16 -100 Chicago, IL 60601 Dear Govemor Quinn: On behalf of the Village of Mount Prospect, I respectfully request that you sign Senate Bill 3538 into law. Our community, like many throughout the state of Illinois, has been struggling with maintaining critical services for our residents. Unfortunately, the rapidly escalating cost of funding police and (OR) fire pensions combined with the current economic downturn has left us in the position of making difficult choices. Critical services and personnel have been cut simply to balance our rising pension costs and diminishing revenues. The Property Tax Levy for 2011 increased 22.4% or $460,891 for police pension contributions and increased 23.5% or a $415,944 Srid r fire i $87fi,835. reduced tax dollars available for the General (general operations) by This $876,835 is the equivalent of 6 public safety employees. Senate Bill 3538 makes significant changes the police and term solvency lvency of these systems systemsh red the burden on taxpayers and ensure These changes include: personnel that will help • Modified pension benefits for newt hired public safety p reduce the long term pension burden; • Funding changes that will mitigate the cost of current pension liabilities; • Expanded investment authority for larger funds; • Several studies to better understand problems and opportunities facing individual police and fire pension p nds; and, pension funds. • Safeguards to ensure roper funding of public safety p 1 Although Senate Bill 3538 is not a complete solution to the pension funding problems burdening our municipality and taxpayers, it does represent a significant first step toward that solution. Your signature on Senate Bill 3538 will allow our community, our taxpayers and our valued public safety employees to mutually benefit from this critical legislation beginning in 2011. Thank you for your timely consideration of this matter. cc: Michelle Saddler, Chief of Staff David Vaught, Director, Office of Management & Budget Lindsay Hansen Anderson, Legislative Counsel 2 Statement In Absentia of Trustee Arlene A. Juracek Regarding the Village of Mount Prospect 2011 Budget and the 2010 Tax Levy Village Board Meeting December 21, 2010 Tonight's meeting is one of the most important meetings of the year. I wish I could be here to cast my vote, but this was the optimal time to have some foot surgery performed and attempting to attend tonight's meeting would, in my doctor's opinion, jeopardize the quality of my long -term recovery. So I had to balance the short-term benefit of casting my vote with long -term prospects for my health. This Board is also balancing short-term and long -term actions — to keep our tax levy increase to zero percent for this year, while doing so in a way that fosters long -term recalibration of the way we do business. In other words, to effect sustainable rather than temporary fixes to our need to close a $3 million gap between revenues and expenditures. I want to congratulate Village management and employees for meeting that challenge. It was not easy, given that over the years we have become a lean and effective organization. While some have argued that we have excised a few core services to meet our objective, I believe we are seeing the beginnings of a more creative and nimble organization that can respond with flexibility in the face of dynamically changing circumstances. This change could not be done so effectively and humanely without the employees who chose to retire, and the willingness of others to be flexible in their work assignments. Thank you. I also wish to thank the citizens who came, in the spirit of civil discourse, to express their concerns and appreciation for the people and services we proposed to eliminate or outsource. Their participation confirmed for us the outstanding job that our public servants perform. Most importantly, our discussions have been transparent at both the Finance Committee and Village Board level. Beginning with the budget being made available in both hard copy and electronic format in mid - October, to the 3 Committee of the Whole meetings, press reports and briefings, to our 2 public hearings, anyone interested in the details had access. There were no secret back -room deals. As 2011 unfolds, we will continue to monitor revenues and expenditures, and I thank Mr. Erb, our finance director, for being on top of reporting opportunities to amend the budget as circumstances change. Thanks to past actions and this year's decisions, we find ourselves well equipped to further weather the slow recovery. For all these reasons, I believe it is important to vote "yes" in absentia for the budget and tax levy ordinances presented tonight.