HomeMy WebLinkAbout2. Draft Minutes 11/16/2010MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
November 16, 2010
CALL TO ORDER Mayor Wilks called the meeting to order at 7:05 p.m.
ROLL CALL Present: Mayor Pro Steven Polit
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Korn
Trustee Michael Zadel
Trustee Matuszak
Absent: Mayor Irvana Wilks
PLEDGE PLEDGE OF ALLEGIANCE
Trustee Korn led the Pledge of Allegiance.
INVOCATION INVOCATION
Trustee Matuszak gave the Invocation.
MINUTES APPROVAL OF MINUTES
Trustee Hoefert, seconded by Trustee Juracek, moved to approve the minutes of the regular
Village Board meeting held November 3, 2010.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Zadel
Nays: None
Abstain: Matuszak
Motion carried.
FINANCIAL REPORT FINANCIAL REPORT AND APPROVE BILLS
AND APPROVE Mayor Pro Tern Polit stated the next item on the agenda, FINANCIAL REPORT AND
BILLS APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an
item(s), all items further listed in that manner would be considered with one (1) vote, as
business item "IX. CONSENT AGENDA."
MAYOR'S REPORT MAYOR'S REPORT
Mayor Pro Tern Polit presented the following proclamations:
TEDDY BEAR WALK
WEEK, "Teddy Bear Walk Week," November 28 — December 4, 2010.
NOVEMBER 28 — Mount Prospect Library Board Trustee Ms. Jackie Hinaber accepted the proclamation and
DECMEBER 4 shared highlights of the popular holiday event.
BOY SCOUTS OF "Boy Scouts of America, 100 Year Anniversary"
AMERICA, 100 Boy Scout Leader Mr. Tim Mellin, Troop 155 accepted the proclamation on behalf of all
YEAR Mount Prospect Scouts. To recognize and thank the Village Board for their on -going support
ANNIVERSARY to the BSA, Mr. Mellin along with several Boy Scouts representing local Troops, #23, #55,
#117, #151, #155, #264 presented the Village Board with a plaque and Boy Scout of America
picture.
NATIONAL DRUNK
AND DRUGGED "National Drunk and Drugged Driving (31)) Prevention Month," December 2010.
DRIVING (3D) Police Chief John Dahlberg accepted the proclamation and thanked the Village Board for
PREVENTION their support in addressing this important and often tragic safety concern.
MONTH
Presentation: Administer Oath of Office to Christopher Truty as Deputy Fire Chief.
OATH OF OFFICE
DEPUTY FIRE Fire Chief John Malcolm provided the introduction of Battalion Chief Christopher "Chris" Truty
CHIEF CHRIS who after establishing a distinguished career with the Mount Prospect Fire Department would
TRUTY be sworn in as the Village's next Deputy Fire Chief.
Minutes of the Regular Meeting of the Page 1 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Village Clerk Lisa Angell administered the Oath of Office to Deputy Fire Chief Christopher
Truty.
Mayor Pro Tern Polit and the Village Board extended their congratulations to Deputy Fire
Chief Truty.
Mayor Pro Tern Polit called for a brief recess at 7:24 p.m.; Mayor Pro Tern Polit called the
meeting back to order at 7:30 pm.
APPOINTMENTS
CITIZENS TO BE
HEARD
APPOINTMENTS
Mayor Pro Tern Polit presented the following appointments recommended by Mayor Wilks for
Village Board approval:
Firefighter's Pension Board
Fire Chief John Malcolm
Citizen Corps Commission
Fire Chief John Malcolm
Term expires May 2012
Term expires December 2012
Trustee Korn, seconded by Trustee Hoefert, moved to approve the appointments as listed
above.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
Mayor Pro Tern Polit recognized Scouts Griffin Snead and Theo Nelson from Boy Scout
Troop #23 who were in attendance to earn their Citizen in Community merit badge.
COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
Mr. Richard Valentino
14 West Busse Avenue
Mr. Richard Valentino, addressed the Village Board regarding the request for Fagade Rebate
Reimbursement for Ye Olde Town Inn Restaurant, 6 -18 West Busse Avenue. Noting that the
Condemnation proceedings had been dismissed and the Village was no longer moving
forward with development of the property, Mr. Valentino stated he was seeking procedural
direction from the Village Board in order to renew Mr. Curtis' request for reimbursement
through the Fagade Rebate Reimbursement program.
Discussion of Mr. Valentino's request included the following;
■ Fagade Rebate Reimbursement Program — qualifying use of public funds
• Clarification of Mr. Curtis' redevelopment plans; specific to timing of project for the
property;
To facilitate renewal of the request for reimbursement as well as address questions
regarding the short and long -term use of the subject property, Mr. Valentino indicated he
would submit a business plan to the Mayor and Village Board as requested.
The following individuals addressed the Village Board regarding the proposed 2011 budget,
specific to the Village's Crime Prevention Unit; Officer Friendly program.
Mr. Rob Bohanek, Principal
Holmes Junior High School
1900 Lonnquist Boulevard
Mr. Bohanek presented letters from School District 59 students representing Holmes Junior
High School, John Elementary School, Robert Frost Elementary School and Forest View
Elementary School. The letters were written in support of the Officer Friendly program.
Minutes of the Regular Meeting of the Page 2 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Ms. Kathy Schiro
Melissa Schiro
1013 Cypress Drive
Mrs. Schiro emphasized the safety, social and educational benefits of the Officer Friendly
program and encouraged the Village Board to keep the Crime Prevention Unit and its Officer
Friendly program.
Melissa Schiro, student, read her letter asking the Village Board to keep the Officer Friendly
program.
Mayor Pro Tern Polit and the Village Board thanked the speakers for their comments and
encouraged their continued involvement in the budget process. Village Board is making
difficult decisions regarding programs and services; resident input is valued part of decision
making process.
CONSENT AGENDA CONSENT AGENDA
Trustee Hoefert, seconded by Trustee Juracek, moved to approve the following business
FINANCIAL REPORT items:
& APPROVE BILLS 1. Monthly Financial Report, October 2010
2. Bills dated October 29 to November 10, 2010
TRAFFIC ZONE 3. Neighborhood Traffic Study: Final Report for Zones 1, 2, 5 & 6
STUDY 4. Request Village Board approval to reject bid for uniform rental and
cleaning contract.
UNIFORMS
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
OLD BUSINESS OLD BUSINESS
None.
NEW BUSINESS NEW BUSINESS
PZ- 13 -10, 950 East Rand Road, Chase Bank
PZ- 13 -10, 950 EAST Mayor Pro Tern Polit presented the 1 St reading of an ordinance granting a Conditional Use
RAND ROAD, permit (drive- through) for property located at 950 East Rand Road, Chase Bank.
CHASE BANK
Community Development Director William Cooney provided background information stating
the petitioner proposes to demolish the former Brown's Chicken restaurant, an outlot building
at the Mount Prospect Plaza shopping Center, and construct a Chase bank with a drive -
through on the east side of the building. The petitioner is seeking approval of a Conditional
Use for the drive through; four lanes. Project meets Village Code; petitioner will upgrade
landscape plan as required.
The Planning and Zoning Commission recommended approval of the Conditional Use permit,
by a vote of 7 -0.
Mr. Mike Metzer and Mr. Jason Golub, Chase Bank representatives were in attendance and
addressed the Village Board regarding the project. Research indicates Chase Bank customer
base will support this location which is expected to open in the 3 rd of 4 th quarter of 2011.
Villaqe Board Comments
• Nice upgrade for that corner of property
• Great addition to plaza
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
Minutes of the Regular Meeting of the Page 3 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Mr. James Conroy, Director of Development for CASTO provided an overview of the
requested changes for signage. Mr. Conroy stated the requested amendment for signage
was driven by the major anchor stores; signage included in amended lease agreements.
Development forced to be more flexible to gain approval of every major anchor stores;
increased signage and imaging on signs (branding). Need eight (8) panel signs to
accommodate stores.
Mr. Conroy provided illustrations of the proposed signage and location of signs. (Mr. Joe
Doyle, Doyle Signs, was also in attendance and responded to questions regarding the
proposed signage.) Signage /location tie together composition of stores to structure of
development; if anchor stores are successful, development will be successful.
Village Board Comments
• Understand stores need to use branding /logo on signage
• Special consideration needs to be given to large scale developments
• Signage of anchor stores — attraction that brings customers; helps smaller shops
• Location of signs makes sense; need visibility around entire development
• Signage contributes to success of development
• Concern with cut - through traffic; Kensington Road entrance
Mr. Conroy provided an overview of the request for Variation for light fixtures (non -full cutoff);
highlighting the importance of the type of proposed lighting. He stated the lighting would
enhance Main Street and funnel traffic into the development; the proposed lighting creates a
sparkle effect and brings a pedestrian feel to Main Street. Adding that most of the shopping
would be done in the evening, customers need to feel comfortable with the lighting.
Mr. Conroy responded to questions from the Village Board regarding: height and spacing of
lighting; spillage of lighting into residential areas; and light intensity and cut -off.
Village Board Comments
• Lighting and signage go hand in hand
• Buildings shield lighting to residential areas to the east
• Special PUD; exception does not set precedent for other projects
Minutes of the Regular Meeting of the Page 4 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Trustee Hoefert, seconded Trustee Zadel, moved for approval of Ordinance No.5820 as
amended:
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT (DRIVE- THROUGH)
ORD 5820
FOR PROPERTY LOCATED AT 950 EAST RAND ROAD
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
PZ- 14 -10, 999
PZ- 14 -10, 999 North Elmhurst Road, CLP /SPF Randhurst, LLC c/o CASTO Lifestyle
NORTH ELMHURST
ROAD,
Properties
Mayor Pro Tern Polit presented for a 1 5 ` reading an ordinance providing for amendment to
RANDHURST
that Conditional Use found in the Randhurst Village Commercial Planned Unit Development,
CASTO LIFESTYLE
to grant certain Variations (Light Fixtures and Fence Height) and an Amendment to Special
PROPERTIES
Use for Signage for property located at 999 North Elmhurst Road.
Mr. Cooney provided background information stating Casto Lifestyle Properties is seeking
approval of (1) a Variation to increase the height of the perimeter fence along the east
property line from six feet (6') to eight feet (8'); (2) a Variation to allow non -full cutoff light
fixtures along the Main Street portion of the Randhurst Village PUD and (3) to amend the
approved Special Use for Large Scale Development Signs for four pylon signs.
The Planning and Zoning Commission recommended approval of the Variations for Fence
Height and Light Fixtures by a vote of 7 -0 but recommended denial of the request to amend
Special Use for Signs by a vote of 7 -0.
Mr. James Conroy, Director of Development for CASTO provided an overview of the
requested changes for signage. Mr. Conroy stated the requested amendment for signage
was driven by the major anchor stores; signage included in amended lease agreements.
Development forced to be more flexible to gain approval of every major anchor stores;
increased signage and imaging on signs (branding). Need eight (8) panel signs to
accommodate stores.
Mr. Conroy provided illustrations of the proposed signage and location of signs. (Mr. Joe
Doyle, Doyle Signs, was also in attendance and responded to questions regarding the
proposed signage.) Signage /location tie together composition of stores to structure of
development; if anchor stores are successful, development will be successful.
Village Board Comments
• Understand stores need to use branding /logo on signage
• Special consideration needs to be given to large scale developments
• Signage of anchor stores — attraction that brings customers; helps smaller shops
• Location of signs makes sense; need visibility around entire development
• Signage contributes to success of development
• Concern with cut - through traffic; Kensington Road entrance
Mr. Conroy provided an overview of the request for Variation for light fixtures (non -full cutoff);
highlighting the importance of the type of proposed lighting. He stated the lighting would
enhance Main Street and funnel traffic into the development; the proposed lighting creates a
sparkle effect and brings a pedestrian feel to Main Street. Adding that most of the shopping
would be done in the evening, customers need to feel comfortable with the lighting.
Mr. Conroy responded to questions from the Village Board regarding: height and spacing of
lighting; spillage of lighting into residential areas; and light intensity and cut -off.
Village Board Comments
• Lighting and signage go hand in hand
• Buildings shield lighting to residential areas to the east
• Special PUD; exception does not set precedent for other projects
Minutes of the Regular Meeting of the Page 4 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Mr. Conroy provided an overview and responded to questions from the Village Board with
respect to the request for fence variation; six feet (6) to eight (8'). Mr. Conroy stated he and
Police Chief John Dahlberg will be meeting with the homeowners' associations for the
properties to the east of Randhurst to discuss the fence; Casto proposes to remove the
existing fence on the residential property and put up new a fence to be maintained by
Randhurst. Shadow box fence, with staggered cedar; both sides will look good. There will be
a few openings in the fence to allow pedestrian access but not shopping carts; will seek input
from Associations on this and other matters related to the new fence. Casto will also work
with Engineering to assist with locations of crosswalk, stop signs and lighting.
Village Board Comments
• Inform residents Randhurst Village is coming together; top notch
• CASTO investing millions of dollars in project
• Carson Pirie Scott customer base; demonstrate strength in project
Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2)
readings of an ordinance:
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded Trustee Juracek, moved for approval of Ordinance No.5821 as
amended:
AN ORDINANCE PROVIDING FOR AMENDMENTS TO THAT CONDITIONAL
ORD 5821 USE FOUND IN THE RANDHURST VILLAGE COMMERCIAL PLANNED UNIT
DEVELOPMENT, TO GRANT CERTAIN VARIATIONS (LIGHT FIXTURES AND
FENCE HEIGHT) AND AN AMENDMENT TO SPECIAL USE FOR SIGNAGE FOR
PROPERTY LOCATED AT 999 NORTH ELMHURST ROAD
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
MANAGER'S VILLAGE MANAGER'S REPORT
REPORT Village Manager Janonis stated the Public Works Department had several project requests
for Village Board approval.
RESERVOIR 16 AND 1) Request Village Board approval to waive bids and accept proposal for emergency
17,EMERGENCY roof repairs at Reservoir 16 and 17 in an amount not to exceed $798,600.00
ROOF REPAIRS Public Works Deputy Director Sean Dorsey presented background information and staff
recommendation.
Reservoir 16 (Algonquin Road) - roof collapsed in August of 2010; cause of failure
cannot be determined until roof is removed. Required work; demolition and replacement
of roof; replacement of cathodic protection; cleaned, painted and disinfected. With all
repairs and painting Reservoir 16 is expected to be back in service no later than June
2011. (Demolition and Repair of Reservoir 16; $745,100. Public Works is working with
insurer to see if cost is covered under the Village's Insurance for catastrophic losses;
$25,000.00 deductible.)
Reservoir 17 (North Elmhurst Road) — structure is the same design as Reservoir 16, pre-
cautionary inspection was conducted. The consultant found excessive bolt corrosion
on the nuts and bolts supporting the roof purlins; recommended replacement of all the
purlin nuts and bolts. The remediation work at Reservoir 17 will be scheduled to coincide
with work at Reservoir 16. Roof remediation; $53,000.00 — not reimbursable by
insurance.
Minutes of the Regular Meeting of the Page 5 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Staff request the Village Board waive the bids and accept proposal for emergency roof
repairs at Reservoir 16 and Reservoir 17 to the lowest responsible contractor, Chicago
Bridge & Iron in an amount not to exceed $798,600.00. Sufficient funds are in the Water &
Sewer Fund for the proposed repairs.
Mr. Dorsey provided the following information in response to questions from the Village
Board:
■ If Reservoir 16 insurance claim denied; Public Works will re- prioritize other expenditures
to ensure work is done.
■ Water and Sewer fund is an enterprise fund; money can only be used for water and
sewer related projects. Funding is available in Water and Sewer fund for both projects.
• Reservoir 16 integral to Village's water system; necessary to keep water pressure up for
that section of the Village; public safety services.
■ Reservoir 16 — current water pressure is stable; monitored daily
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to waive bids
and accept proposal for emergency roof repairs at Reservoir 16 and Reservoir 17 to the
lowest responsible contractor, Chicago Bridge & Iron in an amount not to exceed
$798,600.00.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
LAKE BRIARWOOD 2) Request Village Board approval to accept proposal for professional services for
SANITARY SEWER the design of sanitary sewer repairs in Lake Briarwood Subdivision (Basin 37) in
REPAIR an amount not to exceed $59,800.00
Public Works Deputy Director Sean Dorsey presented background information and staff
recommendation.
In response to the chronic occurrence of basement backups and grease blockages in
residential properties located in the Lake Briarwood Subdivision, Public Works retained
the professional services of Baxter & Woodman Consulting Engineers to perform a
Sanitary Sewer Evaluation Study. The study revealed numerous deficiencies of the
existing sanitary sewer system that needed both public and private repairs. (Full report
of study results were presented to the Village Board at the September 28, 2010
Committee of the Whole meeting.)
To proceed with the consultants recommended improvements staff is requesting Village
Board approval to retain professional services to design the needed repairs, to prepare
the necessary plans and specifications and to assist Village staff with reviewing and
recommending the lowest responsible contractor to perform repairs. Recommended
improvements are separated into two (2) phases which include sewer pipe replacement
and remediation to eliminate pipe defects, sags and provide a consistent sewer slope.
Estimated cost for Phase 1 and 2; $936,000.00.
Staff request approval from the Village Board to enter into a professional services
agreement with Baxter & Woodman Consulting Engineers for the design of the Phase 1
and 2 Sanitary Sewer Repairs in Basin 37 — Lake Briarwood in an amount not to exceed
$59,800. Sufficient funds for this proposed agreement are in the current and proposed
2011 budget.
Village Board Comments
■ Complexity of problems with sewer.
■ Support approach to correcting sewer problems.
Trustee Matuszak, seconded by Trustee Korn, moved for approval of request to accept
proposal for professional services with Baxter & Woodman Consulting Engineers for the
design of sanitary sewer repairs in Lake Briarwood Subdivision (Basin 37) in an amount not
to exceed $59,800.00.
Minutes of the Regular Meeting of the Page 6 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
SNOW REMOVAL 3) Request Village Board approval to accept bid for snow removal and ice control in
AND ICE CONTROL an amount not to exceed $56,000.00.
Public Works Director Glen Andler presented background information and staff
recommendation.
For the last ten (10) years the Village has utilized a private contractor for snow removal
from cul -de -sacs. This practice has proven beneficial and significantly improved the
delivery of snow removal services to residents residing on cul -de -sacs. To further
reduce costs and provide timely snow removal services the Public Works Department
included, for the first time, a request for pricing to plow one (1) residential snow plow
section in addition to the 110 cul -de -sacs in the bid specifications for a new three (3) year
contract; 2010 — 2013.
Staff request Village Board approval to accept the lowest bid as submitted by Snow
Systems Great Lakes for the plowing and removal of snow from 110 cul -de -sacs and the
plowing of the Village's "Yellow Snow Plow Section" in an amount not to exceed
$56,000.00; funding is available for the proposed contract in the 2010 and 2011 budgets.
(Mr. Andler noted this cost is 30% less than what the Village has paid the last few years.)
Mr. Andler provided the following information in response to questions from the Village
Board:
• To reduce snow build -up on streets during plowing; drivers are limited to right turns only.
• Public Works crews continue to salt.
• Use of additional contractual services; response to personnel /budget reductions.
• Contractual services; held to same standards as services performed by Public Works;
required equipped trucks and payment for excessive plow damage.
Village Board Comments
• Innovative approach to improve services and reduce costs.
• Cul -de -sac services from contractors has proven to be good.
Trustee Zadel, seconded by Trustee Juracek, moved for approval of request to accept the
lowest bid submitted by Snow Systems Great Lakes for snow removal and ice control in an
amount not to exceed $56,000.00.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
4) Request Village Board approval to accept bid for Prospect Avenue lighting project
PROSPECT in an amount not to exceed $440,064.00; project partially funded with Energy
AVENUE LIGHTING Efficiency Grant funds.
PROJECT Public Works Water and Sewer Superintendent Matt Overeem provided background
information and staff recommendations.
Over the past few years, the Prospect Avenue lighting system has had numerous
outages and failures as a result of aging wiring and failures to the concrete bases that
support the pedestrian lights; staff have identified the need to upgrade the Prospect
Avenue streetlight system between Maple Street and Elmhurst Avenue.
While funds for the design and installation of the needed lighting improvements are
included in the 2010 capital budget, in addition, the Village received two (2) grants which
will reduce Village costs associated with the Prospect Avenue Lighting Improvement
project. Both grant awards (1) Energy and Efficiency and Conservation Block Grant
(EECBG) from the US Department of Energy; $489,600 and (2) Illinois Department of
Commerce and Economic Development (DECO); $21,851 are for implementation
of energy efficiency and conservation strategies.
Minutes of the Regular Meeting of the Page 7 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Village funds will be utilized to replace and upgrade the failing streetlighting system
along Prospect Avenue and the grants will fund the switch from high pressure sodium
lighting to the light emitting diode (LED) lighting to reduce the Village's energy use for
streetlighting up to 40 %. The proposed work includes replacement of street light
controllers, street light poles, retrofitting pedestrian streetlight fixtures, installation of LED
fixtures and several miles of new wiring.
Staff request Village Board approval to accept bid from Hecker & Company for the
Prospect Avenue lighting improvement project in an amount not to exceed $440,064.00.
Mr. Overeem provided the following information in response to questions from the Village
Board:
■ Cost of project fully funded; 2010 budget and grants. Money will be carried over to
2011 to complete project.
■ Old conduit will be abandoned.
• Minimal disruption to brick pavers.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of request to accept bid
from Hecker & Company for the Prospect Avenue lighting improvement project in an
amount not to exceed $440,064.00.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
LED STREETLIGHT 5) Request Village Board approval to waive bids and accept proposal for LED
FIXTURES; streetlight fixtures: Prospect Avenue in an amount not to exceed $45,784.77 and
PROSPECT Kensington Business Center in an amount not to exceed $31,050.00; project
AVENUE AND funded with (EECBG) and (DECO) energy grants.
KENSINGTON Public Works Water and Sewer Superintendent Matt Overeem provided background
BUSINESS CENTER information and staff recommendations.
To accomplish the needed improvements to the Village streetlighting system and utilize
the grant funds for energy efficiency Public Works staff identified two capital
improvement projects where the use of LED lighting was possible (replacement of
streetlight fixtures within the Kensington Business Center and Prospect Avenue Street
lighting rehabilitation. Total amount of grant money for the two projects; $241,851.00
Mr. Overeem provided an overview of the process for choosing the LED lights within the
grant guidelines and details of the work to be performed and materials purchased. He
highlighted the cost savings to the Village as result of direct purchase of the materials
from the vendor and installation of the fixtures at Kensington by Public Works staff. Due
to the additional work needed for the Prospect Avenue project contractual services are
required.
Staff request Village Board to approval to waive bids and accept proposal for LED
streetlight fixtures; Prospect Avenue in an amount not to exceed $45,784.77 (Precision
Products Plus) and Kensington Business Center in an amount not to exceed $31,050.00
(Sternberg Lighting).
Mr. Overeem responded to questions from the Village Board regarding the LED lighting.
Mr. Andler also provided the following information in response to questions from the
Village Board;
■ Old streetlight poles are deteriorating — replacement poles are aluminum.
■ No money from 2011 budget will be used for these projects.
■ Grant requirement — materials must be American made.
■ Overhead lights —full cut -off.
Trustee Hoefert requested the Village contact Com Ed to determine if they use full cut -off
lighting. If not currently using, request that when replacements are made, lighting be full cut-
off.
Minutes of the Regular Meeting of the Page 8 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Village Manager Janonis announced the following items of business
• November 23` — Committee of the Whole meeting
Budget Discussions
• December 7th —Village Board Meeting
Village Budget and Tax Levy
• December 21 —Village Board Meeting
Adoption of Village Budget
OTHER BUSINESS OTHER BUSINESS
Trustee Matuszak stated he had been contacted regarding the funeral procession for Marine
Lance Corporal James Stack. Information regarding the procession and funeral will be in the
newspaper.
ADJOURN ADJOURN
There being no further business to discuss Mayor Pro Tern Polit asked for a motion to
adjourn.
Trustee Zadel, seconded by Trustee Juracek, moved to adjourn the meeting.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
The November 16, 2010 Village Board meeting adjourned at 11:01 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting of the Page 9 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect
Trustee Hoefert, seconded by Trustee Matuszak, moved for approval of request to waive
bids and accept proposal for LED streetlight fixtures: Prospect Avenue in an amount not to
exceed $45,784.77 (Precision Products Plus) and Kensington Business Center in an amount
not to exceed $31,050.00 (Sternberg Lighting).
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
6) Request Village Board approval to accept bid for the purchase of poles, mounts
PROSPECT
and bases for Prospect Avenue lighting project in an amount not to exceed
AVENUE LIGHTING
$21,468.00; project funded with Energy Efficiency Grant funds.
PROJECT, POLES
Public Works Water and Sewer Superintendent Matt Overeem provided background
MOUNTS AND
information and staff recommendations.
BASES
The Prospect Avenue lighting improvement project includes replacement of streetlight
controllers, retrofitting an existing streetlight controller, replacing and retrofitting single
and double davit streetlight poles, replacing pedestrian streetlight poles, retrofitting
existing pedestrian fixtures, installation of new cobrahead LED fixtures and installation of
several miles of new wiring to accommodate current and future electrical loads.
Staff request Village Board approval to accept bid for the purchase of poles, mounts and
bases for Prospect Avenue lighting project from the lowest responsible bidder Electrical
Resource Management in an amount not to exceed $21,468.00
Trustee Korn, seconded by Trustee Zadel, moved for approval of request to accept bid for
the purchase of poles, mounts and bases for Prospect Avenue lighting project from the
lowest responsible bidder Electrical Resource Management in an amount not to exceed
$21,468.00
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Village Manager Janonis announced the following items of business
• November 23` — Committee of the Whole meeting
Budget Discussions
• December 7th —Village Board Meeting
Village Budget and Tax Levy
• December 21 —Village Board Meeting
Adoption of Village Budget
OTHER BUSINESS OTHER BUSINESS
Trustee Matuszak stated he had been contacted regarding the funeral procession for Marine
Lance Corporal James Stack. Information regarding the procession and funeral will be in the
newspaper.
ADJOURN ADJOURN
There being no further business to discuss Mayor Pro Tern Polit asked for a motion to
adjourn.
Trustee Zadel, seconded by Trustee Juracek, moved to adjourn the meeting.
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Zadel
Nays: None
Motion carried.
The November 16, 2010 Village Board meeting adjourned at 11:01 p.m.
M. Lisa Angell
Village Clerk
Minutes of the Regular Meeting of the Page 9 of 9 November 16, 2010
Mayor and Board of Trustees
of the Village of Mount Prospect