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HomeMy WebLinkAbout2. COW Agenda Item Draft MinutesCOMMITTEE OF THE WHOLE MINUTES NOVEMBER 9, 2010 IV. CALL TO ORDER — ROLL CALL The meeting was called to order at 7:08 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were Trustees Paul Hoefert, Arlene Juracek, John Korn, John Matuszak, Steven Polit and Michael Zadel. Staff present included Village Manager Michael Janonis, Finance Director David Erb, Deputy Director Lynn Jarog, Fire Chief John Malcolm, Deputy Fire Chief Chris Truty, Police Chief John Dahlberg, Deputy Chief Michael Semkiu, Commander John Wagner and Acting Fire Marshal Brian Loomis. APPROVAL OF MINUTES FOR SEPTEMBER 28, 2010 Motion made by Trustee Juracek seconded by Trustee Zadel. Trustee Juracek asked for some disclaimer modifications to the minutes with those changes the minutes were approved. APPROVAL OF MINUTES FOR OCTOBER 26, 2010 Motion made Trustee Hoefert seconded by Trustee Juracek. Minutes were approved. Trustees' Matuszak and Zadel abstained. CITIZENS TO BE HEARD None 2011 BUDGET DISCUSSION Mayor Wilks provided opening remarks regarding the Village budget process and highlighted the fact that the listening audience could call in and e-mail questions to the Village Board during the budget hearing to be answered or researched and followed up with after the meeting as necessary. Police Department Budget Overview Police Chief John Dahlberg provided an overview of the Police Department budget for 2011. He provided information on the gang crime fighting activities over the past year, an overview of the 2010 activities of the department and information on the activities at the Community Connections Center. He highlighted the department's budget management over the past several years regarding overtime savings and highlighted the fact that he feels a cultural shift has occurred in the department in terms of managing and controlling expenses within the budget. He wanted to highlight this because it is a cooperative effort of all members of the department to achieve this. He stated the 2011 Budget reduces overall expenses by some $300,000. These reductions were accomplished through the reduction in staff of police officers, community service officers and crossing guards. His CIP proposal consist of renovating the men's rest room in the station in addition to adding an additional video camera. Committee of the Whole Page 1 of 3 11/09/10 General comments from the Village Board members included the following items: • There was a discussion clarifying the location of the crossing guards which are being recommended for elimination and which crossings are within which specific school district. • There was also additional discussion regarding the value of the Community Connections Center in terms of providing services and reaching out to the population that it is targeted to serve. • There was a discussion regarding the reduction in traffic accidents as being related to the activities of the traffic unit. • There was some discussion regarding the ability of the department to continue to respond to emergencies and calls for sere. • It was reiterated that even with the staffing changes proposed the ability of the department to respond to emergencies will not be negatively impacted. • There was also a discussion regarding the Officer Friendly program. Chief Dahlberg stated that the two Officers that are currently dedicated to Officer Friendly assignments will be reassigned to day shift as patrolmen and if time is available they will participate and provide Officer Friendly activities to the schools as time allows and schedules allow. Joe Viggiano at 117 Hi -Lusi spoke, He would be willing to give up the leaf pick up if it would retain the current staffing of Police and Fire personnel because he is concerned that the reduction in staff would impact the ability of these individuals to show up in time of an emergency. He also asked whether the unions were asked to give up any wages to keep personnel. There was also a general discussion regarding the anticipated number of service calls related to the Randhurst redevelopment once the center is completed next year. Fire Department Budget Overview Fire Chief John Malcolm provided an overview of the 2010 highlights and the 2011 objectives. He is proposing that staff be reduced by six sworn positions and one and a half civilian positions be eliminated as part of the 2011 budget. He stated that Station 14 has been completed along with the EOC being in final completion stages. He also stated that the new emergency management preparedness information will be managed through his office and he is proud to announce that the Village staff is 90% NIMS compliant. He also stated that the department received two new ambulances in 2010. He stated the 2011 budget as proposed shows a decrease of 1.5 %. He stated that the only item in the 2011 CIP program was the vehicle replacements and those can be pushed back for an additional year. He stated the reduction in budget is achieved through reduction in staff through retirements and there will be no physical layoffs within the department. He also stated that staffing will change from the minimum manning from 18 to 16 individuals per shift for 2011. He stated the change in staffing would not negatively impact response times, however; it will change the response vehicles depending on the call type. He stated the minimum manning as proposed per shift is 16 but it should be fairly common to have more individuals available on a daily basis based on the number available per shift which are not utilizing time off. He stated the mutual aid responses would not be impacted by the staffing change. He also stated there will be a need to make some revisions to the automatic aid arrangements for predetermined responses based on the proposed changes in staffing. Committee of the Whole Page 2 of 3 11/09/10 H: \VILM \Cow \2010 \MINUTES \COW Minutes 11- 9- 10.docx Tom Kanless of 105 N. Fairview spoke. He stated that he is a volunteer firefighter and a full time firefighter in another town. He stressed to the Village Board that there is a need to ensure that there is proper staffing to respond to emergencies and to maintain appropriate staff for emergency responses to make sure there are a safe number of personnel for responses. He also questioned whether the change in staffing would impact the ISO rating for the Village. Chief Malcolm stated that the change in staffing would have no impact on the ISO rating. Jim Meyer of 100 I -Oka spoke. He felt that this change in staffing would affect response times eventually. He did not understand how it could not. He also requested the Village Board consider replacement of these positions once economic conditions improve. Shawn Herling of 1913 Tano Lane spoke. He is concerned about removing the Emergency Management coordinator that is NIMS qualified. Village Administration Budget Discussion Assistant Village Manager Strahl provided an overview of the administration budget and highlighted the reductions for the 2011 budget in order to meet the reductions necessary that were attributable to the Administration budget. Among the positions that were eliminated were a part -time position in TV Services, a full time position in TV Services was reduced to part -time and a full time position in the Village Clerk Office was eliminated. V. MANAGER'S REPORT Village Manager Michael Janonis stated that there is a Coffee with Council meeting scheduled for November 13, 2011 in the Community Center. Trustee Korn stated there is going to be a Veteran's Day Remembrance event at the band shell or Lions Park depending on the weather conditions for November 11. VI. ANY OTHER BUSINESS Trustee Polit stated that he has been asking residents about the leaf program and inquiring directly with residents as to why the leaves are placed in the street prior to their actual pick -up date. He wanted to highlight the need to ensure that residents follow the proper protocol in order to allow effective service delivery and efficiency pick up. VII. ADJOURNMENT The meeting adjourned at 10:30 p.m. DAVID STRAHL Assistant Village Manager Committee of the Whole Page 3 of 3 11/09/10 H: \VILM \Cow \2010 \MINUTES \COW Minutes 11- 9- 10.docx