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HomeMy WebLinkAbout10/23/2001 COW minutesII. III IV. MINUTES COMMITTEE OF THE WHOLE OCTOBER 23, 2001 CALL TO ORDER The meeting was called to order at 7.01 p m by Mayor Gerald Farley Present at the meebng were Trustees T~mothy Corcoran, Paul Hoefert, R~chard Lohrstorfer, M~chaele Skowron, Irvana Wdks and M~chael Zadel Staff members present Included Vdlage Manager M~chael Janoms, Assistant Vdlage Manager David Strahl, Deputy F~nance D~rector Carol W~dmer, Pubhc Information Officer Maura Jandris, Human Resources D~rector Patrick Seger, Human Services D~rector Nancy Morgan and Deputy Human Services D~rector Jan Abernethy APPROVAL OF MINUTES Approval of Board Workshop M~nutes of September 18, 2001. Motion made by Trustee Corcoran and Seconded by Trustee Hoefert M~nutes were approved Approval of M~nutes of October 9, 2001. Mobon made by Trustee Zadel and Seconded by Trustee Skowron M~nutes approved CITIZENS TO BE HEARD No citizens were present wishing to address the Village Board 2002 BUDGET DISCUSSIONS Opening Remarks Mayor Gerald L. Farley stated th~s ~s the opemng discussion for the 2002 Budget and there are two more scheduled meetings at the Committee of the Whole level to conclude the Budget d~scuss~on He stated that th~s Is a very fiscally conservatwe budget as proposed and there are several budgetary issues which are present th~s year which have not been dealt w~th ~n previous budgets W~th the reduced revenue projections for 2002, ~s budget th~s substanbally d~fferent from previous Budgets to the point of being considered a maintenance budget Budget Overview Village Manager Janonis stated there are no new staff projected ~n the budget nor any new In~t~abves proposed He stated the overall ~ncrease is 3 2% and stated that there were several difficult decisions which have a d~rect impact on the Police and F~re Departments regarding their requested staff add~bons for spec~al~zed services He also pointed out that there are funds set aside for moving expenses of the Telews~on Services and Human Services operabons, however, such moving expenses will be covered by contingency funds available ~n the General Fund He stated one of the s~gn~flcant expenditures budgeted th~s year ~s the mandated combined sewer study He stated th~s budget could be charactenzed as a caretaker budget which gets the V~llage through the year but if th~ngs do not change going ~nto 2003, there w~ll need to be serious d~scuss~ons regarding services and revenues He d~d note that there was no capital ~mprovement transfer from the General Fund to the Capital Improvement fund or capital proJects Bud.qet Revenues/Expend,tures Finance Director Doug EIIsworth provided an overview of the Budget Act concept He stated the Budget Act allows for adJustment of I~ne ~tems as cond~bons change He stated that expenditures are esbmated at $72 5 m~ll~on w~th the General Fund protected at $42 million, or a 3 9% ~ncrease He prowded a general overview of the revenue sources and their project~ons for the upcoming year ~n add~bon to a summary of the overall expenditures for the 2003 Budget Mr EIIsworth also described several s~gn~flcant capital budget ~tems and pointed out an overall reducbon of 5% ~n Sales Tax revenues over the previous year He stated the budget has a small built-in contingency of $50,000 to assist ~n possible revenue shortages for the upcoming year He completed h~s remarks by stating that the Mount Prospect Public L~brary has requested a budget of $5 8 m~ll~on, which ~s a 17% ~ncrease and a Levy ~ncrease of 7% Human Services Department Human Serv,ces Director Nancy Morgan provided an overview of the various act~v~bes and the projected expenditures of those acbwtles She also h~ghhghted the budget which has been set aside for relocabon expenses and the proposed operational changes which would be required once construction began on the Sen~or Center s~te Villa.qe Mana.qer's Office Assistant Village Manager David Strahl provided an overview the major expenditures and changes in the Vdlage Manager's office including Television Services, MIS, Pubhc Informabon and Human Resources Finance Department Finance Director Doug EIIsworth provided a summary of the Finance Department funcbons and h~ghhghted the objecbves for the upcoming year ~n addlbon to the projected effort, which would be necessary to incorporate GASB 34 requirements He also stated that he anbclpates an RFP going out ~n the near future for banking services beginning ~n 2002 He stated there ~s a s~gn~flcant ~ncrease in the budget due to habd~ty expenditures and projected premium increases over approximately $55,000 He also h~ghhghted the fact that IMRF pension contributions are reduced for 2002 based on actuarial recommendabons John Korn, Finance Commission Chairman, spoke He stated the F~nance Commission recommendabons wdl be forthcoming and the only th~ng that has come up to date ~s regarding the Intergovernmental Agreements w~th the Telews~on Services D~wslon and the need to cover the add~bonal costs of the services ANY OTHER BUSINESS V,llage Manager Janonis stated the next Budget Heanng ~s scheduled at the Committee of the Whole meebng for November 13 He stated Welcome New Resident program is scheduled for October 27 from 9 00 a m untd 10 30 a m Trustee Hoefert stated there is a h~gh level of activity ~n the downtown and ~t ~s reaching the chmax and will be very n~ce when it ~s completed, however, there wdl be a need for continued pabence ~n order to complete the project He stated that he has recewed several comments and questions from vanous residents regarding the status of the project and ~t continues to move aggressively forward Closed Session At 8'48 p m, a Motion was made by Trustee Hoefert and Seconded by Trustee Corcoran to move into Closed Session to d~scuss Personnel The Village Board adjourned from the Closed Session at 9 45 p m and no further business was d~scussed 3 I. DS/rcc ADJOURNMENT Mayor Farley adjourned the Committee of the Whole meebng at 9 48 p rn Respectfully submitted, DAVID STRAHL Assistant Vdlage Manager 4