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HomeMy WebLinkAbout06/23/1998 COW minutes MINUTES COMMITTEE OF THE WHOLE JUNE 23, 1998 i. CALL TO ORDER Mayor Farley called the meeting to order at 7:35 p.m. Present at the meeting were: Trustees George Clowes, Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Daniel Nocchi and Irvana Wilks. Staff present included Assistant Village Manager David Strahl, Finance Director Brian Caputo, Community Development Director William Cooney, Deputy Community Development Director Michael Blue, Police Chief Ronald Pavlock, Deputy Police Chief Ronald Richard, Fire Chief Michael Figolah and Deputy Fire Chief John Malcolm. ii. MINUTES Approval of Minutes of June 9, 1998. Motion made by Trustee Wilks and Seconded by Trustee Nocchi to approve the Minutes. Trustee Wilks requested an addition to the Minutes concerning her comments regarding possible Busse Road improvements in the future. Minutes were approved unanimously with the change to the Minutes. iii. CITIZENS TO BE HEARD Dennis Prikkel, 1731 West Pheasant Trail, spoke. He stated that he attended the Coffee with Council on June 13 and brought up the issue concerning Timberlake Apartments. He stated that after the meeting, he received numerous follow-up calls from appropriate Village staff and would like to compliment Village staff and the apartment management for the quick response to his request. He stated that he still has a concern about the garbage enclosures at Timblerlake. The covers on the dumpsters are typically not closed which allows garbage to blow out of the dumpsters. He also has a concern about the placement of the dumpsters including the fact that the dumpsters as they are currently configured could be considered a non-confirming use. He stated the dumpsters are supposed to be approximately 15 feet away from the buildings and need to be moved away from the fence line bordering with single-family homes. Robert Bedsole, 1322 West Central, spoke. He stated that he has come to the Board to bring up the issue about a sewer bill. He stated that he has talked to numerous Village staff members about a billing of $2.69 per month for sewer charges and since he is only a tenant, he feels the charge should be forwarded to the property owner and not him. IV. CAPITAL IMPROVEMENT PLAN FOR 1999-2003 Village Manager Janonis stated that this is the second meeting discussing the Capital items for the various Departments. He stated the establishment of a five- year Capital Improvement Program provides a comprehensive review of the Village's capital needs for a consecutive rolling five years. The proposed 1999- 2003 CIP is generally comprised of projects which involve the purchase or construction of long-lived tangible assets at a cost of $25,000 or more. Although CIP includes two alternative project requests related to Village Hall, one for renovation of the existing facility and the other one for construction of a new structure, the total cost for all requests for all years included in the plan is approximately $52.9 million. Community Development Overview: Community Development Director William Cooney provided a general overview of the CIP items under the Community Development Department. These items included an overview of the Streetscape Program, Downtown Redevelopment, Corridor Improvements, voice permit system and parking lot improvements. He highlighted the fact that a proposal to expand the Fa(;:ade Improvement Program outside of the TIF Area is included in the request. He stated that another project is to link all Inspectors together with handheld computers. These Inspectors would include not only the ones in Community Development but also Fire and Health. He stated he is also requesting approval from the Village Board to spend approximately $30,000-$40,000 of existing Corridor Improvement monies for improvements to the train station in anticipation of entering into a lease with Heineman's Bakery for the use of the train station. General comments from the Village Board members included the following items: There was discussion concerning the status of the train station roof. Also, a discussion occurred regarding the details of the projected cost of improvements compared to the needs of the tenant. Consensus of the Village Board was to pursue the train station improvements in order to enter into a lease with Heineman's Bakery and transfer the necessary funds from the Corridor Improvemts Fund. General comments of Village Board members on other items related to the Community Development CIP included the following items: There was a detailed discussion concerning the Fa~;ade Improvement grants for areas outside the existing TIF. There was also a discussion regarding how the 2 voice permit system would work for the average resident and a discussion ensued outlining the use of handheld computers for Inspectors. Fire Department Overview: Fire Chief Figolah provided a general overview of the annual cost of replacing turnout gear for Firefighters. He also highlighted the fact that the CIP includes a thermal-imaging camera and apparatus data link for the computerization of the various records necessary for efficient fire operation. He stated that turnout gear is replaced approximately every six years with ten sets purchased annually. He stated the apparatus data link is very similar to the Police Department's mobile data terminal, or MDTs. Such data links would include electronic maps of how to get to the structure where the call originated from and all operational information relating to responding to the fire at that location. Deputy Chief Malcolm detailed the use of the thermal-imaging camera by allowing Firefighters to locate heat sources in total darkness or smoke-filled rooms. Chief Figolah stated that he is in the process of obtaining funding assistance from the Mount Prospect WalMart for the purchase of a thermal imaging camera in 1999. He also wanted to highlight the fact that the training room improvements in the Public Safety Building are currently in the discussion phases and it may be necessary to carry over the approved funding for these improvements into 1999. Police Department Overview: Chief Pavlock detailed the funding of replacements for the Mobile Data Terminals. He stated they are converting to laptops in the squads. The first initial purchase takes place in 1998. He stated that they are in the process of putting 28 units in the vehicles over the next four years at an approximate cost of $8,800 per unit. He stated that funding has been obtained from various grants and Federal seizure money in addition to Village funding. Cable Television Overview: Cable Production Coordinator Ross Rowe highlighted the requested purchase of an off-line digital editing system. He stated the current system will need to be replaced and will need to be replaced due to FCC requirements. He stated that by splitting the cost over a two-year period, any improvements to technology along with any decreases in price should be taken advantage of during that period. Part of this changeover is required due to the digital television requirements which are being phased in over the next three to five years. 3 He stated that in order for the Village to change to digital over the next five years will cost approximately $100,000 but much of that cost is just regularly scheduled replacement of equipment on an annual basis. Village Manager Janonis stated that the Capital Improvement Program will be brought before the Village Board on July 7 for approval. He also wanted to highlight the fact that even though the Village Board may approve the Capital Improvement Plan, it does not bind the Village Board to fund any program which may be highlighted in the document. He stated that the items that are earmarked for 1999 will be included in the 1999 Budget for consideration when that discussion is undertaken. V. ANY OTHER BUSINESS Trustee Wilks stated that she was saddened to learn of the death of former Mayor Daniel Congreve and extends condolences to Mr. Congreve's family. Trustee Clowes stated that with the summer season also comes numerous block parties. He stated that TAP Mount Prospect has a program to promote new block parties throughout the community and if an area is interested in organizing a block party for the first time, they should contact TAP Mount Prospect or the Village Manager's office. Trustee Hoefert wanted to extend his thanks to VFW Post 208 in Arlington Heights for displaying the half-size Vietnam War Memorial in Arlington Heights over the past weekend. He stated viewing the Memorial is quite moving and would recommend anyone that has the opportunity to view the Memorial as it travels throughout the country or the Memorial in Washington, D. C. Trustee Nocchi requested the staff review the timing of the traffic lights at the intersection of Golf and Busse and Golf and Elmhurst Road. VI. MANAGER'S REPORT Village Manager Janonis stated that there is a Special Committee of the Whole meeting scheduled on June 30 to discuss CornEd related issues. He also stated that there is a meeting for residents affected by the FEMA Flood Map changes on June 24 at 7:30 p.m. 4 Vii. ADJOURNMENT The meeting was adjourned at 8:54 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc H:\GEN\Cow\62398 COW Minutes.doc 5