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HomeMy WebLinkAbout10/19/2010 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT October 19, 2010 CALL TO ORDER Mayor Wilks called the meeting to order at 7:04 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Trustee Matuszak led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Juracek gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held October 5, 2010. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit Nays: None Abstain: Zadel Motion carried. FINANCIAL REPORT FINANCIAL REPORT AND APPROVE BILLS AND APPROVE Mayor Wilks stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA." MAYOR'S REPORT MAYOR'S REPORT Fire Chief Mike Figolah, assisted by Mayor Wilks, presented the 2010 Fire Prevention Poster FIRE PREVENTION and Essay Contest winners from area schools. 900 students representing 12 schools POSTER AND submitted a poster or essay depicting this year's theme of "Stay Fire Smart, Don't Get ESSAY CONTEST Burned." This year the annual "Traveling Trophy" was again awarded to Forest View School AWARDS for having the most entrants in the contest; 99% student participation. Forest View Principal Meg Weickert accepted the trophy. Mayor Wilks called for a brief recess at 7:25 p.m. Mayor Wilks called the meeting back to order at 7:33 pm. EMPLOYEE The following employees are celebrating quinquennial anniversaries with the Village this RECOGNITION year. Mayor Wilks and Fire Chief Figolah recognized those in attendance and presented FIRE DEPARTMENT each with a plaque or certificate. FIRE DEPARTMENT YEARS FIRE DEPARTMENT YEARS OF SERVICE OF SERVICE Henry Dawson 25 Michael Fonseca 10 Mark Wojtkiewicz 25 Bryan Loomis 5 Rich Christensen 15 Christina Loomis 5 Timothy Evans 15 Lloyd Miller 5 James Miller 15 Cory Pikora 5 Scott Slaasted 15 Wendy Seleen 5 Minutes of the Regular Meeting Page 1 of 5 October 19, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Mark Nabielec 10 Matt Woleben 5 Brian Lambe! 10 Mayor Wilks called for a brief recess at 7:58 p.m. Mayor Wilks called the meeting back to order at 8:03 pm. APPOINTMENTS APPOINTMENTS None. CITIZENS TO BE COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD HEARD Ms. Stephanie Johanson 512 S. See Gwun Avenue Ms. Johanson addressed the Village Board regarding the proposed 2011 budget. She is specifically concerned with the proposed staff reductions in the Police Department; Officer Friendly, CSO's and school crossing guards. She indicated students greatly benefit from the Officer Friendly program. Ms. Johanson does not feel eliminating these positions is the right way to save money. Encouraged Village Board to eliminate other expenditures such as banners, parades, to save money, not public education and safety personnel. In thanking Ms. Johanson for her comments, Mayor Wilks stated the budget process had just begun, and she along with the Village Board encouraged residents to be a part of this process. Especially with the current fragile economy the Village Board wants to hold the line on property taxes, and directed staff to come forward with a balanced 2011 budget without a tax increase to residents. With an expected $3 million deficit next year and 80% of the Village's budget is personnel, the $3 million in cuts had to come from personnel. Village Manager Michael Janonis stated until this year the Village has maintained a better financial position; longer than many other communities who have already made staff reductions. He indicated the reductions are affecting all departments. He further stated the Village Board is committed first and foremost to public safety. Ms. Johanson was invited to attend the Village's budget meetings to voice her concerns. Mr. Louis Goodman 310 North School Street Mr. Goodman stated he too has concerns with the Village's proposed budget and expenditures. He asked several questions regarding cost of the recent Fall Festival /Oktoberfest. Rather than the Village spending money on this type of community event, the money should be used for public safety positions. During these difficult economic times the costs for decorations, parades, festivals, etc, are unnecessary expenditures. Mayor Wilks stated the Fall Festival / Oktoberfest was done in partnership with the Mount Prospect Downtown Merchants Association (MPDMA). This and other downtown events co- sponsored with the MPDMA are an opportunity to bring the community to the downtown area; beneficial to businesses and local vendors. Village Manager Janonis stated the festival was not covered 100% by the businesses but a lot of the costs were defrayed; shared costs by the businesses and fees paid by vendors. And, while there is a cost for Public Works, Fire and Police personnel, there is some thought that these type of events are essential to the long -term health of the community; utilizing local vendors and promoting local business. There are policy decisions to be made regarding Village costs for community events. In response to comments regarding the cost for decorations and decorating, Village Manager Janonis stated decorating is done during normal work hours and decorations are reused. Minutes of the Regular Meeting Page 2 of 5 October 19, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Each member of the Village Board thanked Ms. Johanson and Mr. Goodman for their constructive comments and encouraged additional input from the community during the budget process. Important for Village Board to have resident input as part of the decision making process for the 2011 budget. Additional comments from the Village Board included: • Village is not in debt; trying to avoid deficit. • Village Board will leave no stone untouched to reduce costs; cutting personnel is very serious. • Resident concerns are valid; Village Board must look at global picture. • Village is so good at being frugal, people may not realize how just how frugal we are. • Village practices many of the same cost saving efforts as residents; reducing and reusing. • Village Board will very carefully consider what should be put back in budget. • Businesses are struggling — (Fall festival) local vendors appreciate boost during hard times. • Money being spent now has nothing to do with proposed budget. • Village has been very frugal; consideration of tax payers. • Village looking at all budget costs but also at benefits of community events • Village Board will be listening to residents; level of service expected and what residents are willing to pay. • Maintain fair taxation and services to families. Mayor Wilks encouraged residents to review the proposed 2011 Budget, including the statement from the Village Manager. (The 2011 proposed budget is on the Village's web site.) CONSENT AGENDA CONSENT AGENDA Trustee Polit, seconded by Trustee Matuszak, moved to approve the following business items: 1. Monthly Financial Report - September 2010 2. Bills dated October 1 to October 13, 2010 Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS OLD BUSINESS None. NEW BUSINESS NEW BUSINESS Mayor Wilks presented a resolution authorizing the execution of an agreement between the AGREEMENT Village of Mount Prospect and the Mount Prospect Public Library allowing the Village to BETWEEN THE extend a line of credit to the Mount Prospect Public Library. VILLAGE OF MOUNT PROSPECT Village Manager Janonis provided background information stating the resolution authorizes AND THE MOUNT the Village to extend a line of credit for purposes of covering short term cash flow problems PROSPECT PUBLIC caused by the late issuance of property tax bills. 90% of library revenue is from property LIBRARY taxes. Property tax bills will not be sent until after the November 2 election; disbursement of tax money not expected until after first (1 of the year. While the Library's fund balance and reserve fund should be sufficient to meet bills through December of this year, the Library is seeking a line of credit from the Village to borrow funds if tax monies are not received to meet its January bills. Mr. Richard Tani, President of the Mount Prospect Library Board of Trustees stated the Library has reserves to last through December; appreciates the Village's assistance until the funds from the State are received. Will also be re- evaluating Library's reserve fund. Minutes of the Regular Meeting Page 3 of 5 October 19, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Village Board Comments • This is what happens when money owed local governments is not released. • Short term loan to Library not unprecendented. • Village's frugality (built up reserve fund) allows us to help the Library. • Supports short term financial assistance to Library — Library has no control over State's actions. • Village assisting Library saves residents money; Library avoids going elsewhere to borrow money and paying interest. • Short -term loan to Library — no risk; money will be released, just not when it should. • Library has reserve policy; important to financial management. • County action regarding property taxes is incomprehensible. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 34 -10: A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN RES 34 -10 THE VILLAGE OF MOUNT PROSPECT AND THE MOUNT PROSPECT PUBLIC LIBRARY ALLOWING THE VILLAGE TO EXTEND A LINE OF CREDIT TO THE MOUNT PROSPECT PUBLIC LIBRARY Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. AMEND CHAPTERS Mayor Wilks presented for a first (1 reading an ordinance amending Chapters 8 and 16, 8, 16 AND and Divisions II and III of the Village Code regarding mobilization, notice, and trees and DIVISIONS II AND III shrubs. OF THE VILLAGE CODE Village Manager Janonis stated this ordinance amends Chapters 8, 16 and Appendix A to regulate removal of infected Emerald Ash trees and other housekeeping changes including clarification of mobilization fees; the changes were presented and discussed at the September 24, 2010 Committee of the Whole meeting. Mayor Wilks recommended the following change to the ordinance: page 3, Section 6.D. Ashes — change to read Section 6.D. Ash Tree. In response to questions from the Village Board, Forestry Superintendent Sandy Clark provided the following: • Ordinance clarifies that no Village funds will be expended to remove private property trees. • Owners of trees that are removed by the Village will be billed — Village has authority to lien property if Village is not reimbursed for tree removal. • Property owners notified of infected tree must have tree removed within 10 days of notification. • Consult Village attorney regarding ownership if property is in foreclosure. • High level of cooperation from residents required to remove trees with Dutch Elm disease; hope same level of cooperation for affected Ash trees. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried Trustee Korn, seconded Trustee Polit, moved for approval of Ordinance No.5819 as revised: AN ORDINANCE AMENDING CHAPTERS 8, 16 AND DIVISIONS II AND III OF ORD 5819 THE VILLAGE CODE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS REGARDING MOBILIZATION, NOTICE, AND TREES AND SHRUBS Minutes of the Regular Meeting Page 4 of 5 October 19, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. MANAGER'S VILLAGE MANAGER'S REPORT REPORT No additional business or community updates. OTHER BUSINESS OTHER BUSINESS Mayor Wilks stated the General Election was November 2 "d . Therefore, the next Village Board meeting scheduled for Tuesday, November 2 would be held Wednesday, November 3 rd Trustee Polit thanked the vendors from the Mount Prospect Lions Club Farmers Market for their generous donations to the Village's Community Connections Center. At the end of each Sunday market the vendors donated their left over fruits and vegetables to the Center for distribution to families in need. CLOSED SESSION CLOSED SESSION Mayor Wilks asked for a motion to enter Closed Session to discuss: PERSONNEL 5 ILCS 120/2 (c) (1) -The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. LITIGATION 5 ILCS 120/2 (c) (11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Trustee Zadel, seconded by Trustee Juracek, moved to meet in Closed Session to discuss PERSONNEL 5 ILCS 120/2 (c) (1), PERSONNEL 5 ILCS 120/2 (c) (2) and LITIGATION 5 ILCS 120/2 (c) (11). Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. The Village Board entered Closed Session at 9:00 p.m. ADJOURN ADJOURN The Village reconvened in Open Session at 10:19 p.m.; there being no further business to discuss the October 19, 2010 Village Board meeting adjourned at 10:20 p.m. Minutes of the Regular Meeting Page 5 of 5 October 19, 2010 of the Mayor and Board of Trustees of the Village of Mount Prospect