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HomeMy WebLinkAbout03/05/1935 VB minutes • • Minutes of regular meeting of the President and Board of Trustees of the Village of Mount Prospect, Illinois, held in the Village Hall in said Village on Tuesday, the 5th day of March,A.D. 1935, at the hour of eight o'clock P.M. The meeting was called to order by President Meyn and on call of the roll the following were found to be present: Mr. . Herman F. Meyn, President, and Messrs. Alvin Beigel, Dudley W. Budlong, Arvid Carlson, Walter Niebuhr and Edwin Wille, Trustees. Absent: Herman Haas. Thereupon the President declared the meeting duly organ- , ized for the transaction of business. The first business to come before the meeting was the reading of the minutes of the last meeting, and on motion made, seconded and carried, said minutes were approved as read. The Treasurer presented his monthly report on the general funds, and on motion by Mr. Beigel, seconded by Mr. Wille, the report was ordered filed. The Village Treasurer also presented his report on the standing of the special assessment accounts, and on motion made by Mr. Wille, seconded by Mr. Niebuhr, this report was ordered filed. Application by the Public Service Company for permit to repair gas pipe at 14 N. Busse Avenue, under sidewalk, was pre - sented and on motion by Mr. Budlong, seconded by Mr. Beigel, such permit was granted. It was moved by Mr. Budlong that the Fire Department of the Village be reimbursed to the extent of $100.00 for money loaned to the Village. The motion was seconded and the roofl was called with the following result: Messrs. Beigel, Budlong, Niebuhr and Wille voting aye. No one voting nay. Thereupon the President declared the motion carried. It was moved by Mr. Budlong, and the motion was seconded, that a discount of 50% be granted to business men on business license fees, if application is made and license fee paid before August 1, 1935. The roll was called with the following result: C Messrs. Beigel, Budlong, Niebuhr and Wille voting aye. No one voting nay. Thereupon the motion was declared carried. The following bills were presented: Blackwood Inn ft26.16 Keystone Driller Co. 3.90r. P. F. Pettibone & Co. 11.411 Wm.C. Mulso, salary, 150.00 Wm. C. Mulso, garage rent, 2.50r Geo. Whittenburg 140.001■ Geo. Whittenburg,garage rent 2.501` Mt. Prospect Electrical Co. .80r. Walter Pohlman 2.80' Henry Kno6p John Taube 2.40r. Jacks Sinclair Station 2.371\ Henry Schaeffer 14.00t R. F. Huecker 21.66 Busse Bierman Co. 7.99 Public Service Co. 19.9 Public Service Co. 124.5 4,r4 Public Service Co. 125.1 Public Service Co. 20.17'N- Public Service Co. 12.71K Public Service Co. 38.36K, Mr. Beigel moved that the foregoing bills be paid, and the motion was seconded by Mr. Wille and the roll called with the following results: 3 Messrs. Beigel, Budiong, Niebuhr and Wille voting aye. No one voting nay. Thereupon the President declared the motion carried. On motion made, seconded and carried on roll call the Village Clerk was instructed to give proper notice of the annual tillage election to be held on April 16, 1935, for the election of a President, six trustees, and a Village Clerk. Mr. Beigel presented the following resolution and moved its adoption: "WHEREAS there has been heretofore filed with the Village a petition asking that the Village install a water softener in connection with its water works system, THEREFORE BE IT RESOLVED that the following proposi- tion be voted on at the next annual election, to be held on April 16, 1935; namely: 'Shall the Village of Mount Prospect provide for and install a water softener in connection with its waterworks system, the cost of which, adequate for the needs of the Village, being estimated to be approximately ft15,000.00 ?r IT IS FURTHER RESOLVED that said proposition be placed C on a separate ballot and that the Village Clerk be directed to give notice of such proposition in con- nection with notice of said election." The motion for the adoption of said resolution was seconded by Mr. Wille and on call of the roll was unanimously carried. The attorney for the Village, Mr. H. J. Thal, reported that the plans and specifications for the contemplated improvements to the waterworks system had been approved by the Federal Emergency Administration of Public Works, and that the next step to be taken in this matter would be the advertising for bids to do the work. Thereupon Mr. Carlson presented the following resolution and moved its adoption: c "WHEREAS the Board of Trustees of the Village of Mount Prospect did on the 7th day of November, A.D.1934, at an ad- journed regular-meeting of the President and Board of Trustees of this Village, pass an ordinance entitled: IAN ORDINANCE AUTHORIZING THE CONSTRUCTION OF IMPROVEMENTS AND EXTENSIONS TO THE WATERWORKS SYSTEM OF THE VILLAGE OF MOUNT PROSPECT, PRO- VIDING FOR THE ISSUE OF $14,500 WATER REVENUE BONDS OF SAID VILLAGE FOR THE PURPOSE OF DEFRAY- ' ING THE COST OF CONSTRUCTION OFT SUCH IMPROVEMENTS AND EXTENSIONS TO THE SAID WATERWORKS SYSTEM, PRE- SCRIBING ALL DETAILS OF SAID BONDS AND PROVIDING FOR THE COLLECTION, SEGREGATION AND DISTRIBUTION OF THE REVENUES OF THE WATERWORKS SYSTEM OF SAID VILLAGE FOR THE PURPOSE OF PAYING THE COST OF OPER- ATION AND MAINTENANCE THEREOF, PROVIDING AN ADEQUATE DEPRECIATION FUND THEREFOR AND PAYING THE PRINCIPAL OF AND INTEREST ON SAID WATER REVENUE BONDS!, which ordinance was approved by the President. of said Village on said 7th day of November, 1934; and 3 WHEREAS said ordinance was published,as required by law, in the Mount Prospect Herald, a secular newsppper published and having a general circulation in the Village of Mount Prospect; and, WHEREAS afterwards a petition was filed with the Clerk of this Village, containing the signatures of the required number of voters, asking that the construction of the improvements and addi- tions to the municipal waterworks system, and the issuance of water revenue bonds, as provided for in and by said ordinance be sub- mitted to the legal voters of said Village; and, WHEREAS, pursuant to such petition the President and • Board of Trustees of this Village caed a special election, to be held on the 31st day of January, 1933 for the purpose of submiting to the voters of this Village said question; and WHEREAS such election was held on said 31st day of January, 193 ,9, and the proposition to make said improvements and additions to the municipal waterworks system and the issuance of water revenue bonds, as provided for in said ordinance, was carried by a majority of the votes cast at said special election; and, J and, WHEREAS said ordinance is now in full force and effect; WHEREAS the plans and specifications for the doing of said work, prepared by Messrs. Consoer, Townsend & Quinlan, engineers, for this Village, have been approved by the public authorities whose approval is required, and this Village desires . to proceed with all possible speed with the making of said im- provement; NOW, THEREFORE, BE IT RESOLVED That said plans and specifications be approved and ordered filed with the Clerk of this Village, and that the President of this Village be and he is hereby instructed to adv,rtise for sealed proposals for the construction of said improvements and extensions to said water -. works system, which advertisement for such sealed proposals shall be substantially in the following form: ADVERTISEMENT FOR BIDS VILLAGE OF MOUNT PROSPECT, ILLINOIS. ADVERTISEMENT Sealed proposals addressed to the President and Board of Trustees of Mount Prospect, Illinois, for a concrete reservoir and Pumping Station, for improvements and extension of the Waterworks System will be received until 8 o'clock P.M., Central Standard Time on March 29th, 1935, at the Village Hall and will then be publicly opened and read. The bid shall be for all labor, materials and equipment for a 250,000 gallon concrete reservoir and a pumping station. Also, an alternate bid will be submitted on a 312,000 gallon concrete reservoir and pumping station. Contractors will be paid in cash solely and only from funds to be received from a loan and grant from the Federal Emergency Administration of Public Works. The payments for all work under these contracts is to be made from a loan and grant secured from the Federal Administration of Public Works. Therefore, all requirements of the Federal Government for such construction must be complied with, as well as all requirements of the contract and specifications. Attention of Bidders is called to the necessity of compliance with Bulletin No. 2 Revised as of March 3, 1934 of the Federal Emergency Administration of Public Works and particularly to the minimum wage rates incorporated therein, which for this District are for Skilled Labor $1.20 per hour and for common labor $0.50 per hour. All bidders shall sign and submit with their bids a certificate of Compliance with N.R.A. on U.S.Government Form No. P.W.A.61, Revised March 1934, which is attached herewith. Without exception, no bid will be considered unless accompanied by the bidder's Certificate of Compliance, U.S. Government Form P.W.A. 61, Revised March 1934, to the effect that the bidder is r complying with and will continue to comply with each applicable Code of Fair Competition, or, in the absence of such Code or Codes, with the President's Reemployment Agreement. Copies of this Certificate Will be included with the "Instructions to Bidders." BIDDERS Each bidder shall be skilled and regularly engaged in the class of work bid.upon. He shall carefully examine the location select - ed for the work, and make himself familiar with the drawings and specifications,of_the_san. before submitting. his proposal, in order that no mi shall exist in regard to the nature and character of the work to be done. No bids will be considered from bidders who are unable to show that they have actually per - formed work of a similar character to that on which they are bidding. Each bidder shall carefully fill out in detail the experience and equipment questionnaire provided in the proposal. In addition, any bidder when requested shall later fill out in detail and make a sworn statement to the financial questionnaire provided in the proposal. Such information will be utilized in formulating a re- port as to the history, reputation, organization and capacity for satisfactory and faithful performance of work of a similar character of the bidder, and.not otherwise made public. COMPLETION OF WORK The bidder to whom a contract is awarded will be required to satisfactorily complete the entire contract within three (3) calendar months after starting the work in accordance with the terms of the contract. BIDS RECEIVED Proposals shall be made on the form of proposal „and contract - attached °hereto CERTIFIED CHECK & BOND Each bidder shall at the'time of filing his proposal deliver therewith a certified check, drawn to the order of the Treasurer of the Village of Mount Prospect, Illinois, for $1,300.00. The bidder to whom a contract is awarded shall execute and de- liver to the Village of Mount Prospect, Illinois, a written contract in the form attached hereto, within five (5) days after notice of the fact that a contract has been awarded to such bidder. Said bidder shall also, at the time of executing and delivering said contract, execute and deliver to the Village of Mount Prospect, Illinois, a bond in the sum of the full amount of the contract, with an approved Surety Company or Trust Company as surety, conditioned upon the faithful performance of'the work in accordance with the contract and as security for the payment of labor and materials furnished. Also, a Labor Bond shall be executed at the time of signing the contract. The costs of executing the bonds and contract, including all notarial fees and expenses, are to be paid by the Contractor ti? to whom the contract is awarded. If the bidder to whom a contract is awarded shall fail to sign and execute said contract and bond, then the aforesaid certified check shall become forfeited to the Village of Mount Prospect, Illinois, and shall be considered as liquidated damages. The certified checks of unsuccessful bidders may be held until the contract is approved, when they will be within three (3) days thereafter. ACCEPTANCE OR REJECTION OF BIDS The Village of Mount Prospect, Illinois, reserves the right to reject any or all proposals or to .accept any bid deemed most advantageous for the Village. WITHDRAWAL OF BIDS No bid will be allowed to be withdrawn for any reason whatever after it has been deposited with the Village Clerk. SECURING PLANS & SPECIFICATIONS Plans, specifications, forms of contract and proposal blanks may be obtained from the Village Clerk at Mount Prospect, Illinois, or at the offices of Consoer, Townsend & Quinlan, Inc., Engineers, 1322 Engineering Building, Wells Street and Wacker Drive, Chicago, Illinois. A set of plans and specifications may be obtained for '►'�'' use in making up a bid by depositing Ten (110.00) Dollars. Five ($5.00) Dollars of this deposit will be refunded if the plans and specifications are returned in good condition within two (2) weeks after the date of receiving bids. BY AUTHORITY OF THE BOARD OF TRUSTEES VILLAGE OF MOUNT PROSPECT, ILLINOIS, By: HERMAN MEYN PRESIDENT BE IT FURTHER RESOLVED that the advertisement for -such . sealed proposals shall be made in the Mount Prospect Herald, a secular newspaper published in the Village of Mount Prospect, ;. Illinois, and that such proposals be received until eight o'clock P.M., Central Standard Time on the 29th day of March, A.D.1935, at the Village Hall in said Village; at which time and place they will then be publicly opened and read ". • • The motion for the adoption of said resolution was seconded by Trustee Budlong and the roll was called with the following result: Mr. Beigel voting aye, Mr. Budiong voting aye, - Mr. Carlson voting aye, Mr. Niebuhr voting aye, Mr. Wille voting aye. No one voting nay. Total ayes - 5 - Total nays 0. Thereupon President Meyn declared the motion for the adoption of said resolution carried. • Mr. Thal, attorney for the Village, reported that • pursuant to recent instructions, he had employed, on behalf of the Village, one Gustav Seedorf, to examine all the records in the office of the County Clerk relating to special assessments returned delinquent to the County Treasurer, on which orders of withdrawal at sale had been issued, and to determine how much money was in the hands of the County Clerk belonging to the Village as a result of payments of delinquent and withdrawn special assessments; that the compensation of said Seedorf was the customary commission of 2% on all such moneys -found to be due, and Mr. Thal further reported °that such' examination had been completed and that it was found that there was on hand the sum of $10,148.35, far which he had a check, payable to the order of the Village, together with a list of the parcels of land on which said payments had been made, together with the installment and warrant number of each payment. Mr. Thal turned the check over to the ;Village, with the suggestion that Mr. aeedorf' s fee for services, amounting to $202.97, be approved and opdered paid. • hereupon it was moved by Mr. Budiong that the bill of Gustav Seedorf for $202.97 being 2% of the amount of said check, be approved, and that the same be paid out of general-funds of said Village, and that such geaera1 fund be later on reimbursed out of the costs and penalties collected and included in said check. The motion for the adoption of such motion was seconded by Mr. Carlson and the roll was called with the following result: Messrs. Beigel, Budiong, Carlson, Niebuhr and Wille voting aye. A No one voting nay. , There being no further business to come before the meeting, same on motion made by Mr. Beigel, seconded by Mr. Carlson g� Y g � Y , was adjourned to March 29 1935, at the hour of eight o'clock P.M.