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HomeMy WebLinkAbout5. MEETING NOTICES 10/19/2010 Call to Meeting The Mount Prospect Fire Department Foreign Fire Tax Board Regular Meeting October 18 2010 8:30 a.m.. — Fire Station 112 E. Northwest Highway Agenda 1. Call to Order 2. Roll Call W. Foehring — Chairman A. Grandgeorge — Treasurer B Peterson- Secretary P. Buffalo J. Miller Chief Figolah BC Livingston 3. Officers Reports Chairman Treasurer Secretary reading of the minutes 4. Old Business Submittal updates — no submittal received Update on collection of insurance check 5. New Business Nominations for the open board position (blueshirt). Change in by -law ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392 -6000, TDD 847/392 -6064 Mount Prospect Foreign Fire Tax Board. Meeting Minutes August 19 2010 Start Time 6:35 P.M. Members present: Chief Figolah BC Livingston Jim Miller Brad Peterson Lt. Phil Buffalo Chairman Report: Lt.Buffalo is to resign his position with the board effective after the meeting. This leaves a vacancy for a blue shirt position to be filled at a future meeting. Motion to accept by Jim Miller, 2 " by Brad. Peterson. Treasure report: $121,037.04 current balance $28,278.71 collected so far in 2010. On going collection and new balance update at the next meeting. Motion to accept byChief Figolah, 2 "t by BC Livingston. Old Business: Questions answered by Lt. Werner about the proposal of purchasing FF boots for the department members not to exceed $25,110.00. Vote by the present membership for the purchase of Fire Fighting boots presented by Lt. Werner. Vote passed: 16 yes 2 no New Business: Chairman Foehring paid for the P.O. Box with $44.00 of his own money. Reciept for reimbursement given to the treasure. Next meeting will be October 18 8:30 A.M. Station 13 Motion to adjourn by Lt. Buffalo, 2 " by Jim Miller. Meeting ended at 6:50. Respectfully submitted, Brad Peterson VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, October 21, 2010 6: OOpm Village Hall Building 50 South Emerson 1 Floor Community Center I Call to Order II Approval of Minutes — July 22, 2010 III Review of the Proposed 2010 Village Budget • Overview • Human Services • Community Development • Finance IV Chairman's Report V Finance Director's Report VI Other Business VII Next Meeting: October 28, 2010 NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392 -6000, ext. 5277, TDD (847) 392 -6064. FINANCE COMMISSION MINUTES OF THE MEETING JULY 22, 2010 1ST FLOOR COMMUNITY CENTER I. CALL TO ORDER The meeting was called to order at 7:09 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were Finance Director David Erb, Deputy Finance Director Lynn Jarog and Finance Administrative Assistant Lisa Burkemper. Commissioner John Kellerhals was absent. II. APPROVAL OF MINUTES There was mention of a typographical error on page three of the minutes. Commissioner Ann Smilanic motioned to approve the minutes of June 24, 2010. Commissioner Pam Bazan seconded the motion. With all members in favor, the minutes were accepted as corrected. III. MID YEAR BUDGET Finance Director David Erb distributed a memo outlining the budget at mid -year including an updated forecast for 2011. Mr. Erb stated the revenues have leveled off and some revenues have shown improvements and others weaknesses. The 2011 deficit is still a major issue in planning the upcoming budget. Mr. Erb advised the budget process for the 2011 . budget was started the previous week. Mr. Erb added the budget will be prepared using the new computer software. Mr. Erb advised the amended 2010 revenue budget is $40,691,000; this is an increase of $29,000 over the 2010 budget. Expenses show no variance from the original budget. Mr. Erb mentioned mid -year spending is below the 50% benchmark and that expanded cost control efforts put in effect in 2009 remain in place. Mr. Erb stated the Capital Improvement Fund fund balance has declined because of a drop in home rule sales tax, which is a dedicated funding source for the CIP. Another fund that has a shortfall is the street improvement construction fund. Currently, only baseline projects are being done because of shortfalls in motor fuel tax and home rule sales tax receipts. The revised deficit projected for 2011 is currently $2,662,255; this is up from $2,545,255 as presented in the 2010 amended budget. The variance is due to adjustments made to property tax receipts, investment income, utility tax receipts and real estate transfer tax receipts. Mr. Erb spoke about the history of the General Fund fund balance. In 2008, the fund balance was 30.1 %, dropping to 24.8% in 2009 and again dropping to an estimated 19.8% in 2010. If nothing was done to reduce the projected 2011 deficit, the fund balance would drop to an estimated 13.4% in 2011. Mr. Erb showed preliminary 2010 property tax levy scenarios for discussion purposed. One scenario included a 4.99% levy increase, the second a 6.14% increase and the third an 8.34% increase. There was a lengthy discussion regarding the various scenarios and how the commission members felt about the different options. The consensus of the commission was that the general corporate share of the general fund levy should be kept flat, unless the police and fire pensions allow a change for the better; furthermore, any increases should be allowed in the other portions of the levy. Minutes of the Finance Commission Page 1 of 2 July 22, 2010 IV. CHAIRMAN'S REPORT Chairman Grochocinski mentioned that each year he typically delivers at a Village Board budget meeting any ideas, changes or comments regarding items in the CIP to the Board. Commission members are encouraged to think about any items related to the CIP that could be brought before the Village Board. V. FINANCE DIRECTOR'S REPORT Mr. Erb mentioned that currently nothing was scheduled for discussion at the August 26, 2010 meeting. Mr. Erb asked the members if there was a topic for discussion or if they would Jike to give authority to cancel the meeting. After a brief discussion, Commissioner Wayne Gardner motioned to cancel the meeting scheduled for August 26, 2010. The motioned was seconded by Pam Bazan and all commissioners were in favor. VI. OTHER BUSINESS There was nothing to report. VII. Next Meeting: August 26, 2010 Commissioner Ann Smilanic motioned to adjourn which Commissioner Tom Pekras seconded. The meeting was adjourned at 9:32 p.m. The next meeting scheduled for August 26, 2010 has been cancelled. Minutes of the Finance Commission Page 2 of 2 July 22, 2010 MINUTES VILLAGE OF MOUNT PROSPECT COFFEE WITH COUNCIL Saturday, October 9, 2010 9:00 A.M. Village Hall, 50 South Emerson Street The meeting convened at 9:00 a.m. Those present were Mayor lrvana Wilks and Trustees Arlene Juracek and Steven Polit. Representing the Village were Village Manager Michael Janonis and Deputy Director of Public Works Sean Dorsey. Residents in Attendance Carol Tortorello Elmhurst Avenue Mal Holec Quince Lane Max Romanowicz Ardyce Lane Jan Kent Briarwood Drive Jim Chylik Locust Lane Bob Kawalek Can Dota Avenue Thomas Tezky School Street Louis Bowers Boxwood Drive Louis Goodman School Street Dave Schein Na Wa Ta Avenue Steve Van Arsdale Can Dota Avenue Nick Kouruklis Hickory Drive Jerry Boldt School Street Andy Vegter Russel Street Mayor Wilks related that she recently received a telephone call at home from an out -of- state number attempting to solicit sales for home insulation. Mayor Wilks noted that during her conversation, she learned that the call was on behalf of a Northbrook, Illinois company. She also reported that the sales agent claimed she could receive $1,000 cash back from the Village of Mount Prospect if she accepted the offer. The caller further claimed that the firm had an exclusive license with the Village to make this offer. Mr. Janonis advised that the caller's claim is not true. The Village has no rebate program for home insulation and has no exclusive contract with any home insulation firms. Carol Tortorello had no issues to discuss. She added that she had the opportunity to enjoy a meal at the recently re- opened Little America restaurant. She commented that she was glad it was able to reopen. Mr. Janonis explained the recent salmonella issue that forced the recent closure of the restaurant. Mal Holec talked about his recent visit to Mount Prospect's Sister City Sevres, France. He also noted that, while reading a recent newspaper article, he learned that the Police Department is forming a gang unit. He asked if a representative from the Police Department could speak about this unit and gang problems at an upcoming senior citizen breakfast. Mr. Holec also commented that he does not favor the Village presenting an award for outdoor holiday decorations. Trustee Polit noted that the Village has actually had a gang unit for 20 years. He suggested that the recent newspaper article that prompted Mr. Holec's comment was misleading. Max Romanowicz asked if any development plans were in place for the former Joe Mitchell Buick property on Rand Road. Trustee Polit and Mr. Janonis responded that the Village is not aware of any plans for selling or re- developing this property. Mr. Janonis commented that the extensive clearing and green space restoration taking place on the property is a Mitchell family initiative. Jan Kent inquired about the status of the Basin 37 sanitary sewer improvements project. Mr. Dorsey responded that a neighborhood meeting is currently planned for 6:30 PM on Thursday, October 28 at Robert Frost School. The purpose of this meeting is to explain the scope of planned sewer improvements to Lake Briarwood residents. Additionally, Mr. Dorsey explained that funding for the proposed improvements has been included in the 2011 proposed budget and the 2012 budget forecast. Jim Chylik asked if there are going to be personnel layoffs in the Police Department. Mr. Janonis acknowledged that there will be layoffs in all Village departments; including the Police Department. Mr. Chylik suggested that the Village should first consider laying off civilian employees of the Police Department who were already retired and drawing pensions from other agencies. He also opined that these employees should then be replaced with sworn officers. Mr. Janonis explained that there are only 2 Police Department civilian employees that are retired from other agencies (not Mount Prospect). Mr. Janonis noted that these employees, although technically civilians, have highly developed and specified police skills (crime free housing and property room) that are not easily replaced. He also suggested it would be unlikely that lesser trained or less experienced sworn officers could perform the work as effectively or as economically. Mr. Chylik also asked if the Village had thought of refurbishing police cars instead of purchasing new cars. He specifically referenced an advertisement for this service from a Michigan firm. Mr. Dorsey responded that the Village had tried refurbishing police squads several years ago when Chevrolet stopped production of their Caprice police package. Mr. Dorsey noted that the Village did utilize a firm from Michigan for the work. Mr. Dorsey further explained that although the refurbishing worked well, it did not prove to be a cost - effective solution for the Village. The Village found it more cost effective to re - task used police squads as pool vehicles rather than refurbishing them. Bob Kawalek talked about his recent unfavorable experience with the development of the vacant lot next to his home on Can Dota Avenue. He specifically noted that the project revealed a lot line discrepancy he had been unaware of. He suggested that the Village should be more proactive in the resolution of parcel disputes so that potential neighbors could avoid ill will. Mr. Janonis responded that parcel management is legally the domain of Cook County. The Village has no authority and little opportunity to regulate the process. Additionally, Mr. Janonis noted that the Village lacks the resources to proactively monitor the accuracy of parcel transfers. Thomas Tezky had no issues to discuss. Louis Bowers, asked for clarification of an article in the Village newsletter prohibiting parking with the left wheels to the curb. Trustee Polit explained that parked cars must face the flow of traffic. Nick Kourulis stated that the streetlight was out at the corner of Cottonwood and Hickory. He asked for Village assistance to get the Tight repaired. Mr. Dorsey stated that the Tight is owned and maintained by Commonwealth Edison. He also advised Mr. Kourulis that he would contact ComEd about repairing the light. Dave Schein encouraged attendees to make certain that their downspouts are disconnected from their house's sewer service line. He related his personal experience with downspouts and concluded that his basement back -up problems were substantially alleviated when he disconnected his downspouts from his footing tile and re- directed them to discharge on the ground. Jerry Boldt observed that the home at 216 North Elm Street appeared to have an improper sump pump discharge. Mr. Dorsey stated that he would have a Public Works inspector examine the discharge. Mr. Boldt also asked when the ADA sidewalk ramps at Maple and Thayer were going to be repaired. Mr. Dorsey explained that Public Works has ordered replacement ramps and plans to install them soon. Steve Van Arsdale had no issues to discuss. Andy Vegter needs advice on move -out/ move -in refuse pickup and hazardous waste (paint) disposal. Mr. Dorsey explained that latex paint could be disposed of as refuse if he solidified the liquid with sand or cat litter. Mr. Dorsey also suggested that Mr. Vegter contact Public Works to discuss the specifics of his move -in /move -out refuse disposal needs. Louis Goodman had no issues to discuss. Having no further business, the meeting was adjourned at 11:05 am. •