The URL can be used to link to this page

Home My WebLink AboutCOW Agenda Packet 10/23/2001KIMBERLY A. DEWIS Deputy Village Clerk ALL Meeting Location: Mount Prospect Senior Center 50 South Emerson Street COMMITTEE OF THE WHOLE AGENDA Meeting Date and Time: Tuesday, October 23, 2001 7:00 p.m. CALL TO ORDER - ROLL CALL Mayor Gerald L. Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel ACCEPTANCE OF MINUTES OF BOARD WORKSHOP OF SEPTEMBER 18,200'I ACCEPTANCE OF MINUTES OF MEETING OF OCTOBER 9, 2001 CITIZENS TO BE HEARD 2002 BUDGET DISCUSSION Opening Remarks - Gerald b Farley, Mayor Budget Overview - Michael Janonis, Village Manager Budget Revenues/Expenditures - Douglas EIIsworth, Finance Director Human Services Department - Nancy Morgan, Human Services Director Village Administration - Michael Janonis, Village Manager Finance Department - Douglas EIIsworth, Finance Director Finance Commission Comments V. ANY OTHER BUSINESS VI. ADJOURNMENT CLOSED SESSION Personnel 5 ILCS 120/2 "Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees." ***For those wishing to call in with questions or comments during the Budget Hearing, please dial 870-5659.*** N_OTE: ANY INDIVIDUAL WHO WOULD LIKE TO A TTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS SOME A COOMMODA TION TO PARTICIPATE, SHOULD OONTACT TRE VILLAGE MANAGER'S OF;f:IOE A T fO0 SOUTH £MERSON, MOUNT PROSPECT, ILLINOIS ~0056, 847/392-6000, EXT£NSION 5327, TDD #847/392-6064. H:lGEN Cow54genda1102301 BUOGETAgendg.doc MINUTES OF THE BOARD WORKSHOP OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT SEPTEMBER 18, 2001 CALL TO ORDER ROLL CALL VILLAGE HALL/SENIOR CENTER CALL TO ORDER Village Manager Michael Janonis called the meeting to order at 6:08 p.m. ROL.L CALL Present upon roll call: Trustee Paul Hoefert Trustee Richard Lohrstorfer Trustee Michaele Skowron Trustee Irvana Wilks Trustee Michael Zadel Trustee Timothy Corcoran arrived at 6:18 p.m. Absent from the meeting: Mayor Gerald L. Farley Also present: Village Manager Michael Janonis Assistant Village Manager David Strahl. Representatives from DLK Architecture, Lee Lohman, Fred SicMer There was a discussion regarding the proposed appearance and whether there should be a Trustee use room incorporated into the design. General comments from the Village Board focused on determining what the traditional look for the building might be which is complementary to the structures already on the block. It was also suggested that natural light in an atrium setting be considered. They also suggested that it should have a classic civic building look which is timeless for the downtown. A preference was stated that the main entrance for the building could be on Busse Avenue. DJOURNMENT There being no other business considered at the Special meeting, Trustee Wilks made a Motion and Seconded by Trustee Lohrstorfer to adjourn the meeting. Upon roil calk Motion carried. Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks, Zadel Nays: None The meeting was adjourned at 7:1.8 p.m. David Strahl Assistant Village Manager 2- II. III. IV. MINUTES COMMITrEE OF THE WHOLE OCTOBER 9, 2001 CALL TO ORDER The meeting was called to order at 7:32 p.m. by Mayor Gerald Farley. Trustees present were: Timothy Corcoran, Paul Hoefert, Michaele Skowron, Irvana Wilks and Michael Zadel. Absent from the meeting was Trustee Richard Lohrstorrer. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Community Director William Cooney and Village Attorney Buzz Hill. APPROVAL OF MINUTES Approval of Minutes from September 25, 2001. Motion made by Trustee Corcoran and Seconded by Trustee Zadel to approve the Minutes. Minutes were approved. ClTIZENS TO BE HEARD There were no citizens to be heard. CONSOLIDATION OF PLAN COMMISSION AND ZONING BOARD OF APPEALS DISCUSSION Mayor Farley stated that he had brought this suggestion to the Village Board as a goal and an opportunity to streamline advisory process and is not intended to criticize any of the services that are provided by any member of either commission. Community Development Director Bill Cooney stated that of the 29 communities that were surveyed, 11 towns had a combined group just as being proposed here. He stated the motivation for the consolidation had been to eliminate at least one set of meetings for individuals that needed to come before the boards. He stated that from his standpoint, combining these two does not diminish the operational effectiveness of either group and would recommend consideration for this consolidation. Village Attorney Hill stated that the Village has legal authority to combine the two bodies. Zoning Board of Appeals Chair Arlene Juracek, 303 South Lancaster, spoke. She stated she is supportive of combining the two groups and feels that such a consolidation would allow members to have a larger view of the big picture overall. She stated there might be some need for discussion about procedural changes but feels that those can be worked out. Plan Commission member Carol Tortorello, 223 South Elmhurst, spoke. She feels that consolidation of the two groups would be worthwhile because of the opportunity to improve the likelihood of a quorum and due to the current number of vacancies, the timing does appear right for this change. Zoning Board of Appeals member Leo Floros, 111 North Emerson, spoke. He supports the change and would consider the Commission's best option is to have eight members. Zoning Board of Appeals member Merrill Cotton, 2710 South Briarwood West, stated that he has concern about people not doing their homework when you have a combined group due to the need for extensive discussions on a broader subject matter that are currently mandated. However, he does support the concept of consolidation. General comments from the Village Board members included the following items: Generally Board members supported the concept of the consolidation and felt that many of the duties are either close enough or overlap enough that such a consolidation could be made in a seamless fashion. There was some concern raised about possible workload changes due to the change in the duties of the group. There was also discussion regarding the need for alternate members and what relationship they would have to the overall group. General consensus of the Village Board was to support the consolidation proposal for the Plan Commission and Zoning Board of Appeals to be combined into a single Commission. CREATION OF COMMUNITY RELATIONS COMMISSION Village Manager Janonis stated this is one of the initiatives that staff had put together for Village Board approval as a response to the racial profiling allegations of several years ago. He stated that five of the initiatives are in place. This is the last initiative. He stated this group is intended to investigate any alleged discrimination and the duties include the consideration of CDBG funding options and housing discrimination. All recommendations would be forwarded to the Board for their consideration and possible disposition. Village Attorney Hill stated that this has been a very detailed discussion regarding how this group would actually function. When it was first drafted, there were some concerns raised by staff regarding the inter-relationship of public safety officers and possible discipline related to any recommendations of this group. Therefore, those items have been addressed in the draft presented. For example, if a complaint comes before the Commission regarding a public safety employee, the discussion regarding the complaint is suspended until an investigation is completed by the respective Chief and possible discussion with the Board of Fire and Police Commissioners. General discussion from Village Board members included the following items: There was a discussion regarding how the representation among the Commission should be determined and whether additional consideration should be made for the types of candidates who would be most likely to benefit the group. There was also an issue raised about possible indemnification of the members of the group and the fact the Village Attorney should probably participate in initial meetings to help get the group organized. There was also some discussion regarding whether the option of a Village Board member be appointed a member be considered to be removed from the optional membership list. 2 I. General consensus of the Village Board was to move forward with this consideration but to incorporate some of the suggestions of the Board members for further discussion at an upcoming Village Board meeting. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis reminded the Village Board and the viewing audience that Coffee with Council is scheduled for October 13, which includes a floating Coffee with Council session at Robert Frost North. He stated the meeting would begin promptly at 9:00 a.m. at the Village Hall and then adjourn at approximately 10:15 in order to re- convene at 10:30 a.m. at Robert Frost North. He also wanted to remind everyone that the final Farmers' Market is scheduled for October 14 and Village Budget Hearings start on October 23. VII. ANY OTHER BUSINESS None. VIII. ADJOURNMENT The meeting was adjourned at 8:55 p.m. DS/rcc DAVID STRAHL Assistant Village Manager H:\GEN\Cow~Minutes\100901 COW Minutes.doc 3 X (D m 0 0 0 0 0 C~ 0 0 o 0 -~ -~ '-'~. 0 0 0 0 0 0 0 0 0 0 0 · · · · · · · · VILLAGE OF MOUNT PROSPECT 2002 BUDGET INFORMATION HUMAN SERVICES DEPARTMENT Presentation Outline Department Responsibilities ...................................................... 1 Department Structure ................................................................ 2 (See page 149 of the 2002 proposed budget) 2001 Accomplishments .............................................................. 3 (See page 151 of the 2002 proposed budget) 2002 Objectives ........................................................................ 4 (See page 152 of the 2002 proposed budget) Budget Highlights ..................................................................... 5 Significant Increases or Decreases in Specific Line Items .............. 6 Departmental Program's Gross Revenue Produced ....................... 7 HUMAN SERVICES DEPARTMENT Department Responsibilities Provide social services for residents of all ages. Provide police social services for residents. Provide bilingual social services for residents. Provide emergency financial assistance for residents and transients. Provide outreach to the homeless. Provide community planning by networking with neighboring communities, health related agencies and social services agencies. Provide nursing/health services for residents of all ages. Develop community health related programming. Provide health education and inoculations for residents and employees. Provide a setting for creative outlets and stimulating activities for senior citizens. Develop appropriate programming for at-risk youth. · Respond to interdepartmental referrals and work closely with all Village departments. · ~. VILLAGE OF MOUNT PROSPECT HUMAN SERVICES DEPARTMENT ¥5tlage Manager [-.lun~ Services Director Office Manager I Bilingual Social [__ Worker [ Social Worker Intem Hunm Ser,/i~ Deptrty Director Nursing/Health ~n,icx-s. Registered Nurse Registered Nurse l>art Time Senior Center Leistu'e Activities Senior Center Programs lntcm Clerical Full Time Youth Activities ~nAsst. PanT'are Counselot~ The ltuman Services Department provides a wide range of programs for residents of Mount Prospect including Social Services, Nursin.WHealth Services, Senior Center Leisure Activities, and Youth Activities. The I..tumm~ Services Depa~ment consists of sevan full-time, three part-time and 15 seasonal employees. HUMAN SERVICES DEPARTMENT 200'1 ACCOMPLISHMENTS The Bilingual Social Worker was recognized at the NW Cook County Unity Dinner for her work in helping the community to break down racial and social barriers. Visions Family Issues Subcommittee conducted a survey of at-risk families and developed a community service brochure related to survey findings. Maintained Mount Prospect Mentor Program while establishing the Village as a leader in mentoring programs in the Chicago area. Completed a successful Summer Adventure Day Camp with 118 day campers participating. Obtained local funding for the Community Program Assistant's Programs, which was in addition to the Community Partnership Grant. Received heightened publicity of department programs, which increased awareness of services for residents. Conducted successful flu inoculation program in spite of great adversity with manufacturers and delivery of serum. Established a monthly health lecture series. Accepted full responsibility of the Nurses Lending Closet from the Mount Prospect Nurse's Club to this department. Maintained strong Hispanic Outreach program. Developed several new financial planning programs for Senior Center. Obtained a fair representation of non-duplicated senior center participants. Established preliminary agreements with alternative temporary sites for Senior Center activities. Completed training for all staff on new Access database. Established volunteer effort to assist with data input. Established protocols with Fire Department and Brighton Gardens for placement of residents with medical needs in times of extreme weather conditions and possible power outages. HUMAN SERVICES DEPARTMENT 2002 OBJECTIVES Evaluate the current social services, nursing/health services and senior center activities to determine which programs will continue as is, be modified, and/or be temporarily suspended to accommodate move to the temporary location. Finalize Senior Center activity assignments to temporary locations that will adequately accommodate the needs of clubs, classes and drop-in activities. Transfer all senior activities to their temporary sites and then transfer the department to its temporary site. Provide follow up in a supportive capacity on a regular basis to all re-located programs. Provide social work and nursing outreach services to relocated Senior Center programs when appropriate. Utilize department intern to coordinate this effort. Evaluate support staff's job duties and responsibilities to better reflect needs of department during temporary move. Heighten communication with fellow Village departments through in-services and informal meetings while Human Services is temporarily in a non-village location and using a separate telephone and computer system. Continue outreach to at risk residents in conjunction with Community Policing, and adjust time in the office to accommodate the new Police Resource Center. Continue to pursue grants for Community Program Assistant's position and programs. Combine the Community-wide Health and Wellness Fair with the Hispanic Health Fair. Ensure accurate representation of services provided to residents is recorded in the new database, and in the new budget categories established for 2002. Increase staff availability to perform data entry, due to inadvisability of converting client program data from Lattice database to new Microsoft Access database. Complete training of all staff on Microsoft 2000 programs (Excel, Word, P.ower Point, etc.). HUMAN SERVICES DEPARTMENT Budget Highlights The year 2002 department proposed budget is $821,486, which includes $130,000 for the department move. Removing the department's moving expense, the proposed budget would be $691,486, which would be an increase of $18,676 or a 2.7% increase over the 2001 budget. For the year 2000, the department's revenue was $95,065 or 15% of 2001 budget. An additional $11,938 Medicare reimbursement for 2000 flu shots was not received until 2001 due to delays with manufacturing and shipping flu shots. For the year 2000, volunteers donated 8,067 service hours to the department. If calculated at a conservative rate of $8.00 per hour, the cost savings to the village was $64,536. The year 2000 department revenue plus volunteer service hours saved the Village $159,601. In an effort to provide more details on expenditure for at-risk youth programming, the new Youth Activities Budget Category was developed by pulling information out of the Social Services Budget Category. Funding through Grant. efforts remain a high priority for the programs developed Northwest Community HealthCare's Community Partnership Data Base Computer Programming upgrade completed. Preparation for department move. HUMAN SERVICES DEPARTMENT Significant Increases/Decrease in Specific Line Items Human Services Administration Office Lease/Relocation Exp. (Acct. 0013101-540921 ) This is a new line item for $130,000, which covers the expense of the department's temporary move as a result of the new Village Hall project. Social Services (Acct. 0013102-540335 & 0013102-540345) The two Home Delivered Meal line items have been Nursing/Health Services. moved to Nursing/Health Services Flu Program Supplies (Acct. 0013103-570205) This line item has almost doubled from the year 2000 to 2002 due to increased manufacturing cost of flu vaccine. Automatic External Defibrillator (Acct. 0013103-670060) This new line item will cover the cost of purchasing the equipment that will be used on cardiac arrest victims before the Paramedics arrive on the scene. Senior Center Leisure Activities This Budget Category's name was changed from Senior Programs. Youth Activities This is a new Budget Category, and a number of line items or portions of line items have been moved into this new category. Summer Adventure and Mount Prospect Mentor Program are the main expenditures of this budget category. However, other youth activities Such as the Peace Walk, John Jay School Urban Education Committee, Boxwood Bash, 5 Promises, and Character Counts! are Youth Activities Budget Category expenditures. HUMAN SERVICES DEPARTMENT Gross Revenue Produced from Programs Year 2000 pro. grams Community Partnership Grant Youth Activities-Local Donations Summer Adventure Registrations Summer Adventure CDBG Funds Mentor Program Donations Mentor Program CDBG Funds Mentor Funds from Participants Visions (Family Fun Nites) Summer Scholarships Flu Shots Elderhonor Donations to Senior Center Escrow Access to Care Polling Place Coffee Sales Pop Sales Photo Copies Cholesterol Testing ' - Home Delivered Meals Independent Classes Cancelled Subscription Refund Gross Funds Volunteer Services (8,067 hours x $8.00) Total Funds and Services 1/2/00 - 12/31/00 $ 44,875.00 3,000.00 1,560.00 2,500.00 75.00 2,655.00 483.00 600.00 1,000.00 5,801.87* 1,320.00 1,944.50 117.00 I00.00 544.20 687.28 496.92 1,636.00 20,568.00 5,073.50 27.95 $ 95,065.22# 64,536.00 $159,601.22 * Due to delays in manufacturing and shipping the flu vaccine, the department did not receive the $11,938.00 Medicare reimbursements before the end of the year 2000. Income shown is cash payments from those ineligible for Medicare reimbursement. # Gross revenue produced by this department js 15% of annual budget. NLOU:Budgetbooklet2002 VILLAGE OF MOUNT PROSPECT 2002 PROPOSED BUDGET VILLAGE MANAGER'S OFFICE Includin.q: · Public Representation · Village Administration · Human Resources · Management Information Systems (MIS) · Public Information · TV Services · Village Clerk Village Manager's Office 2002 Proposed Budget Presentation Outline Department Functions Public Representation - Page @2 Village Manager's Office - Page 88 Human Resources Public Information Management Information System (MIS) TV Services - Page 99 Village Clerk- Page 107 · Department Structure and Personnel - Page 87 2000/2001 Accomplishments Village Manager's Office - Page 88 TV Services --Page 99-100 Village Clerk- Page 107 · 2002 Objectives Village Manager's Office - Page 88 TV Services - Page 99-100 Village Clerk - Page 107 · Budget Highlights Page 2 VILLAGE OF MOUNT PROSPECT VILLAGE ADMINISTRATION Mayor and Board of Trustees Village Mamger Public Information Coordinator Assistant Village Iv~ager Zurflflll Resources Director Personnel Assistant Management Information Systerm Coord'mator Seasonal Employee Productions Coordinator Cable Productions Specialist Production Assistant Administrative Assistant Village Clerk Deputy Village Clerk Intern Village Administration includes the Village Manager's Office as well as the Human Resources Division, Television Services Division and Village Clerk's Office. The Village Manager's Office has seven full-time employees and one seasonal employee. The Television Services Division has two full-time employees, a part-time employee, a seasonal employee and one intern. The Village Clerk's Office has two full-time employees. VILLAGE OF MOUNT PROSPECT 2002 BUDGET PUBLIC REPRESENTATION STATEMENT OF ACTIVITIES The Mayor and Board of Trustees develop policies and enact ordinances and resolutions to ensure the health, safety, and welfare of Mount Prospect residents. It is the responsibility of the Village Board to adopt an annual budget outlining the services to be offered to Village residents during the coming year and to establish the revenue sources to be used to finance the proposed services. Additionally, the Village Board establishes the tax levy, acts on all code amendments and (Y~rects policy on issues that may arise from time to time. The Mayor and six Village Trustees are elected at large for staggered terms of four years each. Three Trustees are elected in each odd-numbered year. The current Mayor ('Village President) was elected in 1993 and reelected in 1997 and 2001. The next mayoral election will be in 2005. The Village Board meets for regular business meetings on the first and third Tuesday of each month and as a Committee of the Whole for preliminary discussion and consensus generating discussions on the second and fourth Tuesdays of each month. Members of the Village Board also participate in informal meetings on the second Saturday morning of each month for the purpose of allowing citizens to voice their opinions in a less structured atmosphere. Since 1986, all Village Board and Committee of the Whole meetings have been televised over the Village's government access cable channel. In addition to Village Board activities, the Public Representation budget includes expenses related to the many committees, commissions, and boards consisting of citizens volunteering their time and resources in the areas of planning, zoning, finance, traffic safety, economic development, public safety, and recycling. 82 VILLAGE OF MOUNT PROSPECT 2002 BUDGET VILLAGE MANAGER'S OFFICE STATEMENT OF ACTIVITIES The Village Manager's Office administers the policies and programs adopted by the Village Board. The Village Manager is responsible for the efficient administration of each depa~huent, the preparation of the annual budget, administering employment policies, and the preparation of weekly Village Board and Committee of the Whole agendas. Included in the Village Manager's Office are the activities of the Television Services Division, Management Information Systems Division, Human Resources and the Village Clerk's Office. 2000 ACCOMPLISIt/VlENTS Increased utilization of Village web site through promotional efforts in the Village Newsletter. Developed a web site for E-commerce information for use by all Northwest Municipal Conference Coordinated downtown summer event to promote downtown businesses Successfully utilized of Illinois First Funds for Weller Creek Stabilization Project 2001 ACCOMPLISHMrENTS Completed Village Hall space study by internal review Created Human Resources division with successful recruitment of Human Resource Director and Personnel Assistant positions Expanded Village web site information available and creation and distribution of weekly updates of general Village activities. Maximized the Village's access to Illinois First Funds to assist in completion of other capital projects. 2002 OBJECTIVES Coordinate construction of new Village Hall complex and parking structure Create !.ntranet for general employee use Expand Village electronic records into other departments Develop and implement an annual employee training curriculum Coordinate employee advisory committee to evaluate employee benefit programs 88 VILLAGE OF MOUNT PROSPECT 2002 BUDGET TELEVISION SERVICES DIVISION STATEMENT OF ACTIVITIES The Television Services Division is responsible for monitoring and enforcing any cable television franchising agreement, operating the government access television channel (MPTV), providing video services to Village departments, and the development and maintenance of the Village's telecommunications systems. 2000 ACCOMPLISI-EVIENTS Continued consortium with the Mount Prospect Public Library and the Mount Prospect Park Distriat to produce cable television programming for MPTV. Continued upgrade of ~ production facilities to a digitat format, including impIementation of a Trinity digital production system to provide sound, picture and graphics for Village Board/Zoning Board meetings. Continued expansion of public relations efforts for MPTV within the community. Cable Views newsletter insert redesigned to complement new newsletter design. Training of additional Village staff in use of telephone system software. Improvements in local long distance services for Village staff. 2001 ACCOMPLIStIMENTS Expanded consortium of inter-governmental entities to include School Districts 57, 26, and 59. Expanded viewer ship of MPTV, Channel 17 to the Americast Cable System. MPTV was the winner of two NATOA Awards. Cable Coordinator was appointed to the Alliance For Community Media's regional board. Added a part-time Community Producer to the MPTV staff. Continued expansion or public relations effort for MPTV within the community. 99 VILLAGE OF MOUNT PROSPECT 2002 BUDGET VILLAGE CLERK'S OFFICE STATEMENT OF ACTIVITIES The Village Clerk is responsible for the management and safeguarding of Village records, certifying and recording official documents, preparing Village Board meeting agendas, and distributing the official minutes of the proceedings of the Board of Trustees. The Clerk arranges for necessary notification and publication of actions resulting from Board decisions, registers Village residents for voting, conducts absentee voting, and maintains, the Village Code. The Clerk is responsible for the imaging of official documents, thereby making them available to the public via the Intemet, and serves as an acceptance agent for passports. PERFORMANCE MEASURES 1999 2000 2001 2002 / Actual Actual Estimated Projected Resolutions Prepared Ordinances Drafted 60 40 60 50 92 71 65 65 107 Village Manager's Office 2002 Proposed Budget Bud et Hi hli hts Public Representation/Advisory Boards & Commissions: Overall Budget Decrease of 1.3% ($1,343) Category 'Wages & Benefits Contractual Services Commodities & Supplies Miscellaneous Total Increase Percent 2001 Budget 2002 Budget (Decrease) Change $37,197 $38,495 $1,298 3.5% $57,334 $58,893 $1,559 2.7% $12,050 $7,800 ($4,250) -35.0% $425 $475 $50 11.7% $107,006 $105,663 ($11343) -1.3% BUDGET HIGHLIGHTS · Personal Services This expenditure classification includes the provision for the annual salaries of the Mayor, Trustees, Liquor Commissioner, and a portion of the salary of the Administrative Assistant in the Village Manager's Office. The Mayor's current annual salary increased to $5,500 on May 1,2001. The Mayor, as Local Liquor Commissioner, receives an additional $3,000 for serving in this capacity. Trustees appointed or elected to office after April 30,1999 receive $2,750. All trustee positions are now receiving $2,750 effective May 1,2001. Contractual Services Contractual Services include organization membership dues of $31,500 for the Northwest Municipal Conference, Northeastern Illinois Planning Commission, Illinois Municipal League, and the U.S. Conference of Mayors. Also included in contractual services are one-half of the cost for the annual financial audit ($10,600) and $5,000 for Special Projects. The Special Projects Account is used for one-time expenditures approved by the Village Board. Commodities & Supplies Included in this expenditure classification are Office Supplies, Recognition Supplies and Other Supplies such as business cards, note pads, and subscriptions. Page 3 Village Manager'S Office 2002 Proposed Budget Bud et Hi hli hts Village Manager's Office: Overall Budget Increase 1.8% ($11,268) Category Wages & Benefits Contractual Services Commodities & Supplies Miscellaneous Total Increase Percent 2001 Budget 2002 Budget (Decrease) Change $336,724 $356,960 $20,236 6.0% $271,957 $280,389 $8,432 3.1% $21,650 $4,250 ($17,400) -80.3% $4,200 $4,200 $0 0% $634,531 $645,799 $11,268 1.8% BUDGET HIGHLIGHTS · Personal Services Change is reflective of salary increases. Personnel/Human Resources expenses have been moved to separate cost center. Contractual Services The budget for legal services is estimated at $270,380, an increase from the $260,000 budgeted for 2001. The increase can be attributed to the additional time being spent on labor negotiations during 2002 because the upcoming public works contract labor contract expires in 2002. Human Resources: Overall Budget Decrease of 6.0% ($17,418) Increase Percent Category 2001 Budget 2002 Budget (Decrease) Change Wages & Benefits $207,453 $235,056 $27,603 13.3% Contractual Services $58,000 $34,429 ($23,571) -40.1% Commodities & Supplies $23,450 $2,000 ($21,450) -91.4% Total $288,903 $271,485 ($17,418) -6.0% BUDGET HIGHLIGHTS · Personal Services A Human Resources Director and Personnel Assistant were hired to improve the Human Resources Management function. Other Employee Costs Within this expenditure classificatiOn, $24,000 is provided for an expansion of a management training program. Reduction in Employee Recruitment costs from $40,000 in 2001 to $15,000 in 2002. Commodities & Supplies The decrease in this line item is due to the purchase of office furniture and computer equipment for the new positions of Human Resources Director and Personnel Assistant in 2001. Page 4 Village Manager's Office 2002 Proposed Budget Bud et Hi hli hts Management Information Systems (MIS) Overall Budget Increase of 7.2% ($12,586) Category Wages & Benefits Contractual Services Commodities & Supplies Miscellaneous Total increase Percent 2001 Budget 2002 Budget (Decrease) Change $77,467 $80,520 $3,053 3.9% $79,235 $98,738 $19,503 24.6% $15,620 $5,650 ($9,970) -63.8% $510 $51o $o 0% $172,832 $185,418 $12,586 7.2% BUDGET HIGHLIGHTS: · Contractual Services The Contractual Services increase is due to transferring the Police Department ruggedized laptop computers to the computer replacement fund and necessitating their upgrade to Windows 2000 professional and Microsoft Office 2000 to match the Village standard. Public Information Overall Budget Increase of 10.0% ($16,100) increase Percent Category 2001 Budget 2002 Budget (Decrease) Change Wages & Benefits $531608 $55,949 $2,341 4.4% Contractual Services $79,077 $90,076 $10,999 13.9% Commodities & Supplies $28,000 $30,750 $2,750 9.8% Miscellaneous $510 $520 $10 2.0% Total $161,195 $177,295 $16,100 10.0% BUDGET HIGHLIGHTS: · Contractual Services Printing and mailing of the Village newsletter is expected to cost $78,700. This represents an increase for the cost of printing. Funds for the printing of a comprehensive guide of Village Services are also included in this line item. Funding to conduct a resident survey in 2002 is also included in this line item. Commodities and Supplies This line item includes paper for the Village newsletter, and reflects an anticipated increase in paper costs. Page 5 Village Manager's Office 2002 Proposed Budget Bud et Hi hli hts TV Services Overall Budget Increase 7.3% ($13,924) Increase Percent Category 2001 Budget 2002 Budget (Decrease) Change Wages & Benefits $119,943 $133,366 13,423 11.1% Contractual Services $19,461 $39,762 $20,301 204.3% Commodities & Supplies $46,100 $26,600 ($19,500) -42.3% Miscellaneous $5,800 $5,500 ($300) -5.2% Total $191,304 $ 205,228 $13,924 7.3% BUDGET HIGHLIGHTS: · Personal Services The increase is due to the expansion of programming with the addition of School District 26, 57, and 59, Mount Prospect Public Library, Mt. Prospect Park District agreements and the need for part-time assistance. Contractual Services This increase reflects expenses for the relocation and operation of the studio while the new Village Hail is under construction. Village Clerk Overall Budget Increase 0.8% ($1,134) Category Wages & Benefits Contractual Services Commodities & Supplies Miscellaneous Total Increase Percent 2001 Budget 2002Budget (Decrease) Change $109,651 $111,675 $2,024 1.8% $24,919 $23,029 ($1,890) -7.6% $7,200 $8,200 $1,000 13.9% $1,600 $1,600 $0 0.0% $143,370 $144,504 $1,134 0.8% BUDGET HIGHLIGHTS: · Village Clerk's Office Program The daily operation of the Village Clerk's Office includes: 1) Salaries, other compensation, and benefits for the Village Clerk and the Deputy Village Clerk; 2) codification of Village ordinances; 3) legal notices, and 4) supplies and postage for preparing and mailing agendas for Village Board meetings, Contractual Services Codification of ordinances is expected to cost $10,000 in 2002. The Village Clerk's share of the maintenance on the two large photocopiers is estimated at $5,000. Postage is estimated at $3,500 for 2002. Page 6 Village Manager's Office 2002 Proposed Budget Bud et Hi hli hts Village Manager's Office Budget Summary (including Public Representation, Village Manager's Office, Human Resources, Public Information, MIS) Category Wages & Benefits Contractual Services Commodities & Supplies Miscellaneous Total Increase Percent 2001 Budget 2002 Budget (Decrease) Change $712,449 $766,980 $54,531 7.7% $545,603 $562,525 $16,922 3.1% $100,770 $50,450 ($50,320) -49.9% $5,645 $5,705 $60 1.0% $1,364,467 $1,385,660 $21,193 1.5% Overall Village Manager's Office Budget Summary (including Public Representation, Village Manager's Office, Human Resources, Public Information, MIS, TV Services, Village Clerk) Category Wages & Benefits Contractual Services Commodities & Supplies Miscellaneous Total Increase Percent 2001 Budget 2002 Budget (Decrease) Change $942,043 $1,012,021 $69,978 7.4% $589,983 $625,316 $35,333 6.0% $154,070 $85,250 ($68,820) -44.7% $13,045 $t 2,805 ($240) -1.8% $1,699,141 $1,735,392 $36,251 2.1% H:\GEN~BUDGET~2002~VMO 2002 Budget Summary.doc Page 7 VILLAGE OF MOUNT PROSPECT 2002 PROPOSED BUDGET FINANCE DEPARTMENT Douglas R. Ellsworth, Director of Finance Carol L Widmer, Deputy Finance Director FINANCE DEPARTMENT 2002 PROPOSED BUDGET Presentation Outline · Department Structure and Personnel Can be found on page 113 of the Proposed Budget · Department Functions and Responsibilities Can be found on page 114 of the Proposed Budget · 2001 Accomplishments Can be found on pages 114 and 115 of the Proposed Budget · 2002 Objectives Can be found on page 115 of the Proposed Budget · Performance Measures Can be found'on page 116 of the Proposed Budget · Budget Highlights FINANCE DEPARTMENT 2002 PROPOSED BUDGET Budget Highlights] · Finance Department Budget up 4.3% ($57,833) Increase 2001 Budget 2002 Budget (Decrease) Percent Category (000's) (000's) (000's) Change Wages, Benefit $935 $917 $( 18) ( 1.9)% Contractual Services 163 190 27 16.6 Insurance 182 237 55 30.2 Commodities 31 30 (1) (3.2) Miscellaneous 24 19 (5) (20.8) Total $1,335 $1,393 $58 4.3% · Excluding the General Fund property and liability insurance transfer, the proposed budget is up less than $3,000, or three-tenths of one percent. FINANCE DEPARTMENT 2002 PROPOSED BUDGET Significant Increases/Decreases in Specific Line Items Finance Administration Sick Leave Incentive (Acct. 500650, page 118) This account is down $1,000, or 40%, to reflect the current estimate for sick leave incentive payouts. Compensated Leave (Acct. 500700, page 118) This account is down $1,500, or 20%, to reflect our current estimate for the vacation buy-back program expense. IMRF Pension Expense (Acct. 510200, page 118) The pension expense in this program is down 18.9%, due mostly to a 21% reduction in the Village's contribution rates. Training (Acct. 520000, page 118) This account decreased from $3,200 to $2,500, a reduction of 22%. Travel (Acct. 520400, page 118) Travel expense for 2002 is down $1,950, or 61%, from the 2001 Budget due to the elimination of all out-of-state travel. Collection Services (Acct. 540035, page 118) The budget for this line item has been reduced from $2,000 to $1,200 to better reflect our actual costs of collection services. Computer Equipment - New (Acct. 650003, page 119) Included in the 2002 Budget is money for the purchase of a lap-top computer for the Finance Department. Accounting IMRF Pension Expense (Acct. 510200, page 120) The pension expense in this program is down 18.9%, due mostly to a 21% reduction in the Village's contribution rates. Data Processing Part-Time Earnings (Acct. 500100, page 121) The 2002 proposed budget includes the elimination of the part-time PC specialist/programmer position in the Finance Department. The Village's programming needs is expected to begin slowing down and would be done on a contractual basis. FICA Costs - Social Security (Acct. 510000, page 121) The 2002 budget for this line item is down $2,317 from the 2001 Budget due to elimination ora p. art-time PC specialist/programmer position. IMRF Pension Expense (Acct. 510200, page 121) The pension expense in this program is down $2,964, or 46%, due to lower contribution rates and the elimination of the part-time position. FINANCE DEPARTMENT 2002 PROPOSED BUDGET Significant Increases/Decreases in Specific Line Items Data Processing (Cont.) Other Professional Services (Acct. 540110~ page 121) This is a new line item to account for contractual programming expenses. There is $40,000 budgeted for 2002. This cost is offset by the elimination of the part-time programmer position. Computer Maintenance (Acct. 540610, page 121) The budget for computer maintenance costs is down $10,850 fi.om the previous year. This is because the 2001 budget included maintenance expenses fi.om 2000 that were not billed until 2001. Computer Equipment (Acct. 650003, page 121) A ~otal of $2,200 is being requested for 2002. Funds are being requested for personal computer for our report requester system. Insurance Liability Insurance (Acct. 560102, page 122) This account is showing an increase of $56,186, for a total budget request of $230,489. This is the line item that accounts for the entire General Fund's share of liability and property insurance. Due to an increase in the number of liability claims, defense costs, and an expected increase in our 2002 insurance premiums, the transfers to the Risk Management Fund are up approximately 32%. Customer Service IMRF Pension Expense (Acct. 510200, page 123) The pension expense in this program is down 14.3%, due to the reduction in the Village's contribution rates. Other Services (Acct. 540225, page 123) This is the account used to fund the-outsourcing of the printing and mailing of the vehicle sticker applications and follow-up mailing. The account is showing a decrease of $I,500, for a iotal of $10,500; to better reflect our historical cost. 4 II. MAYOR Gerald L. Farley TRUSTEES Timothy J. Corcoran Paul Wm. Hoefert Richard M. Lohrstorfer Miehaele W. Skowron lrvana K. Wilks Michael A. Zad¢l Village of Mount Prospect Community Development Department 100 South Emerson Street Mount Prospect, Illinois 60056 AGENDA VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK Velma W. Lowe Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 MOUNT PROSPECT ZONING BOARD OF APPEALS MEETING LOCATION: Senior Center 50 South Emerson Street Mount Prospect, IL 60056 CALL TO ORDER MEETING DATE & TIME: Thursday October 25, 2001 7:30 p.m. ROLL CALL APPROVAL OF MINUTES Minutes of September 27, 2001 1. ZBA-27SR-01 / SEARS - Mount Prospect Plaza 2. ZBA-28-01 1002 S. NaWaTa Ave. Schlachter Residence 3. ZBA-29-01 / 303 Douglas Ave. / Craig Residence 4. ZBA-30SR-01 / 10 S. Emerson/MP Library OLD BUSINESS ZBA-26-01 / 20 S. Main Street / Norwood Builders / Amend Conditional Use for a Planned Unit Development. NOTE: This case is Village Board final. (withdrawn) ZBA-31-01 / Village of Mount Prospect / Text Amendments: 1) Create additional lighting standards; 2) Change the maximum and minimum height for fences around swimming pools NOTE: This case is Village Board final. V. NEW BUSINESS VI. VI. C. ZBA-32 / 1431 Blackhawk / Variation for location & size of a shed. NOTE: This case is Village Board final. D. ZBA-33-01 / MP Train Station / Village of Mount Prospect / Special Use (electronic message board sign. NOTE: This~case is Village Board final. QUESTIONS AND COMMENTS ADJOUILNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 100 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, October 25, 2001 7:00 p.m. PLEASE NOTE CHANGE IN MEETING LOCATION Public Works Building 1700 West Central Road Lunch Room I Call to Order II Approval of Minutes - Meeting of October 18, 2001 III Review of the Proposed 2001 Village Budget (Public Works, Non-Departmental) IV Other Business V Chairman's Report VI Finance Director's Report VII Next Meeting: Thursday, November 1, 2001, 7:00 p.m. VIII Adjournment NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 100 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064 FINANCE COMMISSION MINUTES OF THE MEETING OCTOBER 11, 2001 VILLAGE HALL BUILDING CALL TO ORDER The meeting was called to order at 7:00 p.m. Those present included Chairman John Korn and Commissioners George Busse, Vince Groehocinski, Ann Hull, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Village Clerk Velma Lowe, MIS Coordinator Joan Middleton, Cable Production Coordinator Ross Rowe, Director of Finance Douglas Ellsworth, Deputy Director of Finance Carol Widmer and Finance Administrative Assistant Lisa Burkemper. Commissioner Charles Bennett was absent. APPROVAL OF MINUTES Commissioner Thomas Pekras motioned to approve the minutes of July 26, 2001. Commissioner Ann Smilanic seconded the motion and the m'mutes were accepted as presented. I]~. REVIEW OF TI-IE PROPOSED 2002 VILLAGE BUDGET Village Manager Mike Janonis began by stating that the Village's proposed budget totals $72,055,425, which is an increase of 3.9% over last year. Finance Director Doug Ellsworth presented a brief overview of the 2002 Proposed Budget. Mr. Ellsworth provided a summary of the various revenue sources and expenditures within the proposed budget. Commissioner George Busse asked if the telecommunication tax is reflected in the proposed budget. Mr. Ellsworth stated the wireless communication company's portion of the tax is not reflected in the budget. Commissioner Ann Smilanic asked if the revenues reflect the increases in permit fees within the building division. Mr. Ellsworth stated that the increased fees are reflected in the budget. Village Administration Village Manager Mike Janonis presented a summary of the various areas in the proposed budget for the Village Administration. The Village Administration's 2002 proposed budget totals $1,735,392, which represents an increase of 2.1% over the 2001 budget. Chairman John Kom and Commissioner George Busse both stated that the creation of a resident survey, included under the Public Information section of the budget, should be developed slowly but will be a valuable tool for the village. Chairman John Kom asked Cable Television Coordinator Ross Rowe what kind of contracts or agreements are in place with the School Districts, Library and Park District for expanded programming. Mr. Rowe stated there are tWo-year agreements with a two-year option in place. There are also built in increases for the second year of the agreements. Commissioner George Busse asked to see a copy of the procedure for the vacation/personal and sick time buy back incentive program. Mike Janonis stated he would provide Mr. Busse with a copy. Human Services Department Human Services Director Nancy Morgan began her presentation with an overview of the Human Services Department. The Human Services proposed budget equals $691,486, which is an increase of Z7% over the 2001 budget. Ms. Morgan mentioned there was a new budget category this year, youth activities. Ms. Morgan also discussed in detail the preparation that is beginning to take place in anticipation of the move associated with the new village hall/community center. Chairman John Korn asked when the department would start moving the senior activities to their new location. Nancy Morgan stated it could be as early as spring 2002. Finance Department Director of Finance Doug Ellsworth gave a brief overview o?the finance departments proposed 2002 budget. The 2002 proposed budget totals $1,393,000, which is an increase of 4.3% over the 2001 budget. Mr. Ellsworth stated that the Liability Insurance account shows a 32% increase over last year since more money is needed because of an increase in the number of claims. Commissioner Ann Smilanic asked why the number of real estate transfer tax transactions have increased but the amount of money collected has not. Mr. Ellsworth stated that there have been a large number of residents refinancing as well as a large number of houses sold versus large commercial transactions. IV. OTHER BUSINESS' There was no other business discussed. V. CHAIRMAN'S REPORT Chairman Korn had nothing to report. VI. FiNANCE DIRECTOR'S REPORT Finance Director Doug Ellsworth briefly discussed the bond bid opening handout that was given to the commission members. VII. NEXT MEETING: OCTOBER 18, 2001 Commissioner Ann Smilanic motioned to adjourn and Commissioner Vince Grochocinski seconded the motion. The meeting was adjourned at 10:05 p.m. The next meeting will be October 18th. Respectfully submitted, 2 Lisa Burkemper Administrative Assistant Finance Department