Loading...
HomeMy WebLinkAbout09/25/2001 COW minutes MINUTES COMMITTEE OF THE WHOLE SEPTEMBER 25, 2001 I. CALL TO ORDER The meeting was called to order at 7:32 p.m. by Village Manager Michael Janonis. Mayor Gerald Farley was absent from the meeting. In his absence, Trustee Timothy Corcoran was selected as Mayor Pro Tern. Present at the meeting were: Trustees Paul Hoefert, Michaele Skowron, Irvana Wilks and Michael Zadel. Absent from the meeting was Trustee Richard Lohrstorfer. Staff members present included Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey, Village Engineer Jeff Wulbecker, Project Engineer Joel Michalik, Finance Director Doug EIIsworth and Public Information Officer Maura Jandris. I1. APPROVAL OF MINUTES Approval of Minutes from August 14, 2001. Motion made by Trustee Corcoran and Seconded by Trustee Zadel to approve the Minutes. Minutes were approved. III. CITIZENS TO BE HEARD There were no citizens to be heard. IV. STATUS REPORT ON CONDITION OF VILLAGE STREETS Village Engineer Jeff Wulbecker provided an overview of the Village Street improvement Program. Engineer Wulbecker stated that 2001 was the midway point of the ten year accelerated road program. Wulbecker recognized Project Engineer Joel Michalik, who manages the road program for his work. The program has seen the following accomplishments: completion of ail streets on the reconstruction list. This was a total of sixteen miles of streets. 2001 marks the end of the reconstruction phase of the project. The next five years will consist of completing the current backlog of streets requiring resurfacing as well as those on schedule for resurfadng. The streets are now on a twenty year replacement program, so that 1/20th of all streets will need to be replaced each year. Mr. Wulbecker also explained pavement alternatives that the Public Works Department had been using. The "super-pave" system, which will be used next year will consist of an asphalt mix that was designed for the best performance for Mount Prospect streets. Mr. Wulbecker also provided an update on state and county road projects throughout the Village. · Route 83 - restoration is ongoing. Signals are close to being ready to be activated. · The left turn at Prospect Ave. and Route 83 will be restored soon after the new traffic signals at Route 83 are activated. · Installation of new streetlights on Route 83 is expected to be completed this year. · Central Road streetlight installation has been held up due to problems with Com Ed power lines. They may be completed this year. · Northwest Highway Resurfacing - IDOT expects work to be completed this year. · Metra Train Station Commuter Parking Lots - Construction will be begin Sept. 29. The lot adjacent to the depot will be completely reconstructed, and is expected to be completed this year. · Central Road Pavement - The Village is petitioning IDOT to request consideration for repaving Central Road between Rand and Arthur due to the deteriorating condition of the road. General comments from the board included: A question about the condition of the sidewalks. Village Engineer Wulbecker stated that sidewalk replacement is a significant cost, and the Village targets areas for replacement that they receive requests for. Public Works Director Andler stated that funding is incorporated in the budget to repair or replace off- set, broken sidewalks. It was suggested that as a long term goal, turning attention to sidewalk replacement, and a reconsideration of the funding mechanism for sidewalk replacement. Village Engineer Wulbecker mentioned that the Village does have a cost-share sidewalk replacement program. A question was asked about whether there was a guarantee on the road improvement work. Village Engineer Wulbecker replied that the Village requires a two year guarantee on all public improvement projects. A question was asked about what the Central Road project would entail. Village Engineer Wulbecker replied that it would be complete construction of the roadway between Rand and Arthur. Trustee Zadel said that he had interacted with project engineer Michalik this past year as a resident, as his street was being resurfaced, and said that he did a great job communicating with residents and thanked him for his participation and effort. Village Manager Janonis provided an update on the Northwest Corridor Transit Task Force which consisted of nine communities in the area exploring expanding public transit through the Northwest Corridor. Each community involved had pledged an amount not to exceed $10,000 to study possible alternatives. The group had received a planning grant for $450,000 for this purpose. They had hired a consultant and were moving forward. The intent was to get a project included in the 2030 Regional Transportation Plan, which would make it eligible for federal finding. 2 It was asked if the group was looking at potential stations. Village Manager Janonis replied that yes, and the two locations under consideration in Mount Prospect were South EImhurst Road and Busse Road. Janonis said that this project would serve the area of town with a large commercial and industrial base, and could help get employees to these businesses. V, STORMWATER MANAGEMENT PROGRAM STATUS REPORT Deputy Public Works Director Sean Dorsey provided an update on the Stormwater Management Program. The program was authorized in 1990, and its goal was to reduce the magnitude of flooding. The original project list included mitigation of both surface flooding and sanitary sewer flooding. The Village received special Iow interest loans from the IEPA and earmarked a portion of sales tax revenue for the project. To date, 13 of the 14 projects have been completed. Dorsey provided an overview of the 13 completed projects. Hatlen Heights is the last outstanding project. Mr. Dorsey was asked to comment on how well the projects are functioning. Mr. Dorsey responded that the Village had not experienced the magnitude of flooding as it had in the 1980s. They have worked very well thus far, and the call volume of flooding problems has been virtually non-existent. The projects have performed as designed. Mr. Dorsey went on to explain the situation in the Wedgewood Heights subdivision. Option one for the area had an estimated cost of $615,000 and included removal of a majority of trees in the area. Option two is more limited and has a cost of $198,000. The Village held a meeting with the residents in the area. The residents did not support option one, and there was unanimous support for option two. Discussion took place on the specifics of the program. Public Works Director Andler said that resurfacing of the entire subdivision was planned in the road program, so any flood improvement construction would include resurfacing of the roads. The program would consist of a culvert system, which residents are responsible for. They are inspected on a regular basis by Public Works crews to make sure that they are being properly maintained. Trustee Skowron stated that the residents who had attended the meeting had made their decision, and the Board should support their decision. She praised staff for their organization and explanation of the materials. Trustee Corcoran emphasized communication with the residents to ensure they understand the responsibility of maintaining the culverts. The general consensus of the Board was to authorize staff to undertake the necessary steps outline under Option 2. VI. VEHICLE STICKER LICENSES - ANTIQUE VEHICLES Finance Director Doug EIIsworth explained that for some time there had been a discrepancy between practice and the Village code, Antique car owners have traditionally not been charged for vehicle stickers. However, there was no 3 provision in the Village code for this exception. Trustee Wilks asked how many cars were involved. Finance Director EIIsworth responded that it was around 20 care. They are exempted by the State of Illinois, they have a special license plate. Most people do not use the care on a regular basis. Consensus of the Board was that if the vehicle is considered "antique" by the state, they should be exempt from vehicle sticker cost, as the reason for having a vehicle sticker fee is based on read usage, and by state law, antique cars are restricted by how many miles they can drive. VII. VILLAGE MANAGER'S REPORT Village Manager Michael Janonis reminded the Board that the Fire Department Open House would take place on Saturday September 29 from 10:00 a.m. to 2:00 p.m. VIII. OTHER BUSINESS Trustee Wilks sent condoiencas to the family of ESDA Volunteer Jim Bradley who had passed away. IX. ADJOURNMENT The meeting was adjourned at 8:55 p.m. Respectfully submitted, Public Information Officer MLJ/mlj H:\GEN\Cow~Minutes\092501 COW Minutes.doc 4