Loading...
HomeMy WebLinkAbout04/14/1999 COW minutes MINUTES COMMITTEE OF THE WHOLE APRIL 14, 1999 I. CALL TO ORDER Mayor Fadey called the meeting to order at 7 40 p m Present at the meeting were Trustees George Clowes, Paul Hoefert, R~chard Lohrstorfer, Daniel Nocch~ and Irvana Wilks Trustee Corcoran arrived at 7 50 p m Staff members present included Assistant Village Manager David Strahl, Public Works D~rector Glen Andler and Lisa Angell II. APPROVAL OF MINUTES Acceptance of M~nutes of March 23, 1999 Motion made by Trustee Nocch~ and seconded by Trustee Clowes to approve the Minutes M~nutes were approved unanimously Acceptance of Minutes of Special Board meeting of April 6, 1999 Motion made by Trustee Hoefert and Seconded by Trustee Wilks Minutes were approved unanimously Trustee Nocch~ abstained due to h~s absence ~111. CITIZENS TO BE HEARD None IV. STORMWATER MANAGEMENT UPDATE Public Works Director Glen Andler stated there are two Phases to the Stormwater Management Program He sa~d s~nce 1991, eleven projects have been completed of the fourteen that were targeted for complebon Of the three projects remaining, the projected cost ~s approximately $1 9 mllhon Phase II of the project has been designated for removal of debris from Weller Creek and Bank Stab~hzat~on-related Proiects Mr Andler prowded a general overview of each project to date and the cost of each proJect Phase I Proiects · Clearwater Flooding Area was completed ~n July 1992 at a cost of $755,000 · Des Pla,nes River Backwater Control Valves was completed ~n August of 1993 at a cost of $318,000 · Central/WaPella/SeeGwunlMiIburn Flooding Area was completed ~n January 1993 at a cost of a httle over $3 m~lhon · Falrview Gardens Sanitary Area was completed ~n July 1993 at a cost of $656,966 · Prospect Manor/North Main Flooding Area was completed in 1994 at a cost of $4 m~lhon · Hatlen Heights Sanitary Area was completed ~n December 1994 at a cost of a httle over $1 9 m~lhon · Stevenson/Thayer Flooding Area was completed m October 1994 at a cost of just over $1 mllhon · See-Gwun/Golf Flood,ng Area was completed ~n September 1996 at a cost of $615,000 · Catalpa/B,rch Flooding Area was completed m October 1995 at a cost of $252,000 · See-GwunlMIIburn Sanitary Area was completed ~n April 1998 at a cost of $1 1 mllhon The V~llage was reimbursed $62,558 by the design engineers for ~mproper design ·Maple/Berkshire Sanitary Area is currently underway and is expected to be completed by September 1999 at an estimated cost of $1 7 mllhon · Haflen Heights Flooding Area for relief sewer from Hatlen Avenue to Hatlen Court in the Crumley Basra on Busse Road ~s slated for October 2001 at an esbmated cost of $1 6 m~lhon ·Melas Park/Crumley Erosion Control ~s projected for August 2001 at an estimated cost of $66,000 · Wedgewood Flooding Area ~s projected to be completed ~n September 2001 at an estimated cost of $210,000 Phase 2 Pro~ects ·Weller Creek Bank Stabilization Study has been completed in January 1996 at a cost of $55,000 · Weller Creek Bank Stabilization and Bridge Replacements, Phase I Reach "A" were completed ~n October 1998 at a cost of $1 2 m~lhon ~ncludmg a $500,000 grant from the IIl~no~s Department of Natural Resources Additional work is expected on Weller Creek In Phases 2 and 3 ~nclud~ng Reach "A", "B", "C" and "D" at a proJected cost of $4 mlll~on, however, the project ~s not expected to be m~bated until after 2006 Public Works Director Glen Andler also stated that the completed projects have performed well m heavy rain events, which have occurred s~nce installation He stated that ~t ~s cost prohibitive to build flood control dewces for a 100-year flood level but the results have been very encouraging to date General comments from the V~llage Board members ~ncluded the following ~tems There was a general consensus that while the discussion for the investment was extensive, the investment has been qu~te worthwhile It was also noted that the calls from residents regarding flooding have s~gmficantly decreased This item was presented to the Village Board for information purposes only and required no action at this time. IV. SOLID WASTE CONTRACT REVIEW Solid Waste Coordinator Lisa Angell stated that she is appearing before the Board to request some d~rectlon m preparation for negobabng the new Sohd Waste Contract which is set to expire next year She stated the waste industry remains qu~te fluid and ARC has recently been bought out by Repubhc Services There have been very few changes to operations s~nce the buy-out The Mount Prospect program is designed to reduce the waste stream through recychng and 34% of the waste has been d~verted The average set out per residential unit ~s 1 7 containers 2 Solid Waste Commission Chairman Ken Westlake spoke He provided the recommendations of the Sol~d Waste Commission for the V~llage Board to consider The Commission recommends a continuation of the status quo of the existing program as ~t is currently designed The Commission would defer to the V~llage Board whether a b~d package should be put out or start negotiations He stated the Commission recommends that if the solid waste package is rebld, such a b~d should ~nclude the following options 1 100% sticker program 2 A one-bag i~m~t w~th st~ckers for all remaining setouts 3 Unlimited p~ck-up The Commission recommends a continuation of the current brush pick-up program and would suggest some cons~derabon for a subscnptlon service for yard waste p~ck-up The Commission would recommend the V~llage Board consider including a business subscnpt~on service which would reduce the number of garbage trucks p~ck~ng up commem~al waste which would theoretically take advantage of possible economies of scale General comments from the V~llage Board members ~ncluded the following ~tems There was a d~scusslon regarding the continuation of the household hazardous waste drop off s~tes There was additional d~scuss~on regarding how the yard waste subscnpbon service would operate Comments also focused on the fact that businesses, ~f they participate, need to have the opportumty for recychng Consensus of Village Board was to negotiate an extension to the existing Agreement as prov,ded under the terms of the Agreement. If an agreement for an extension cannot be completed by a specific date, then staff is authorized to prepare a bid package for solicitation of proposals from other vendors. Sol,d Waste Commissioner Ken Westlake commented that the State of Ilhno~s has been reducing the funding for household hazardous waste drop-off sites and there has been some discussion regarding whether these drop-offs can be organized on a regional basis Brian Weinberg, owner of Suburban Pr,nt~ng, spoke As a representative of the Chamber, he would encourage the Village Board to consider commercial p~ck~up options and such a program must not be more expensive than the ex~st~ng program He also stated that recycling must be ~ncluded as part of the program and would recommend a b~d from numerous vendors for commercial pick-up not just hm~ted to the current vendor Chamber Executive D~rector Janet Hansen spoke She suggested that the Village Board ' make sure businesses have the opportunity for feedback and address the mandatory pick- up ~ssue whereby the Village Board may want to consider a task force for discussion on th~s issue VI. VILLAGE MANAGER'S REPORT None 3 II. ANY OTHER BUSINESS Trustee Clowes requested that a list of proposed renovations and proJected costs for the Village Hall s~nce there appears to be some add~bonal work being contemplated at th~s time He also requested a status report on the details of the V~llage Board Retreat which took place last November Trustee W, Iks wanted to rem~nd the Village Board an~t the wewlng audience of the K~wams Spaghetb Dinner scheduled for April 16 and the Prayer Breakfast scheduled for May 6 She also wanted to congratulate Trustee Hoefert and M~chaele Skowron on their recent campaigns and compl~mented Carol Fields on running a very honorable campaign She stated that controversy was absent dunng this campaign which Is unlike other towns and the campaign focused on ~ssues Trustee Hoefert also congratulated Trustee WilEs on her reelection and on the elect~on of Michaele Skowron to the Village Board CLOSED SESSION Motion made by Trustee Hoefert and Seconded by Trustee Corcoran to move ~nto Closed Session to d~scuss Property Acqu~s~bon The meeting moved ~nto Closed Session at 931 pm Meeting reconvened ~nto Open Session at 9 47 p m VII. ADJOURNMENT No other business was transacted and the meebng was adjourned at 9 ,~8 pm ~~Respectf~lly submitted, DAVID STRAHL Assistant Village Manager DS/rcc H \GEN\Cow\M[nutes~'1499 COW Minutes doc 4