HomeMy WebLinkAbout07/24/2001 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, July 24, 2001
50 South Emerson Street 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Michaele Skowron
Trustee Paul Hoefert Trustee Irvana Wilks
Trustee Richard Lohrstorfer Trustee Michael Zadel
II. ACCEPTANCE OF MINUTES OF APRIL 24, 2001
III. CITIZENS TO BE HEARD
IV. VILLAGE HALL/COMMUNITY CENTER/PARKING DECK DISCUSSION
In August 2000, the Village Board accepted and preliminarily considered the report of the Village
Hall Ad Hoc Committee. This Committee was formed in June of 2000 to make recommendations
regarding the development of a new Village Hall/Community Center/Parking Deck within the
context of the 1998 TIF District Strategic Plan.
At that time, the Village Board directed staff to continue with preliminary planning and the
development of information that would allow the Village to make a final decision during 2001 on
whether to go ahead with the project.
This Committee of the Whole meeting marks the beginning of those discussions. Information will
be presented regarding: 1) project financing options, 2) Referendum requirements and 3) Design
Team designation.
Project Financinq Options
A key element in the decision-making process centers on the Village's ability to finance the
estimated $13.5 million project. Finance Director Douglas EIIsworth has provided a financing
plan as well as supplemental information that lays out a number of options. Obviously, Board
acceptance of, and comfort with, a financing plan is a critical first step in mapping out how future
discussions will proceed. The Financing Plan may also become an element in the Referendum
question discussion.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE
OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD
CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON, MOUNT
PROSPECT, ILLINOIS 60056, 8471392-6000, EXTENSION 5327, TDD #847/392-6064.
Referendum Requirements
Another critical decision the Village Board will need to make is whether the project should be
submitted to Advisory Referendum. Given the Village's Home Rule powers, there is no
Statuatory requirement that the issue be put to Referendum. There is a longstanding, but
unwritten, policy that large capital, public facility (building) projects be submitted to voter approval
by Advisory Referendum.
If the new Village Hall project were being considered in isolation, outside of the overall downtown
redevelopment effort, there would likely be little question about proceeding to Referendum.
However, given the fact that the relocation of Village Hall is integral to the completion of the
downtown development effort, several Board members, along with Ad Hoc Advisory Groups,
have suggested that the "policy" might not apply here.
Attached is information regarding the Statutory requirements for placing a Referendum question
on the next scheduled election in March 2002.
Desiqn Team Desiqnation
On Saturday, July 21, 2001, the Village Board interviewed three architect/construction
management groups (design team). The purpose of retaining a design team is to assist the
Village Board and staff in developing a Preferred Site Plan and firm Project cost estimates as
early in this process as possible. Tuesday evening's meeting will provide the Village Board with
an opportunity to finalize discussions regarding a Preferred Design Team and provide direction to
staff regarding the negotiation of a Professional Services Contract. Retaining the Design Team
does not commit the Village Board to proceed with the project.
While the Village Board will consider each of these items, it is not obligated to make a final
decision on items one or two that evening. It is crucial with regard to item three that a Design
Team be identified so they can be placed under contract and begin some of the preliminary site
research and costing efforts that will be required for the Village Board to make its final decision
later in the year on whether to proceed with the project.
Appropriate staff will be in attendance to answer questions and facilitate discussion.
V. VILLAGE MANAGER'S REPORT
VI. ANY OTHER BUSINESS
VII. ADJOURNMENT
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