The URL can be used to link to this page

Home My WebLink About10/05/1999 COW minutes~ MINUTES ~ ~ ~ , SPECIAL~ COMMITTEE OF THE WHOLE OCTOBER 5, 1999 I. CALL TO ORDER ~, ~ ~ ~ Mayor Farley called the m~ebng to order at 6'1(~ p m Present at the meebng were Trustees Timothy Corcoran, Paul Hoefert, Richard Lohrstorfer, Daniel Nocchi, Mmhaele Skowron, Irvana WIIks Staff members present included Village Manager Michael Janoms, Public Works D~rector Glen Andler, Deputy Public Works D~rector Sean Dorsey, Community Development D~rector W~lham Cooney, Pohce Chief Ronald Pavlock, V~llage Engineer Jeffrey Wulbecker, Pubhc Informabon Officer Maura Jandns, and Intern H~llary Harper. II. DISCUSSION OF ROUTE 83 RECONSTRUCTION PROJECT Mr. Janonis began the meebng by explaining that staff had met several t~mes to d~scuss the Route 83 reconstruction project ~The main purpose of this special Committee of the Whole meeting was to present detour route alternabves to the Board and obtain d~recbon on how to proceed with IDOT~ Mr. Janon~s explained that staff's objecbve was to mimmize d~srupbons to residents and businesses caused by the reconstruction of Route 83 which is scheduled to take place in 2000 Staff has been studying and analyzing ways to hm~t congesbon caused by the construcbon , ~ In examining the alternabve routes, staff developed a detour route alternabve that was more acceptable than the detour plan proposed by IDOT The Board d~scussed the project scope, probable ~rnpacts, advance preparation measures, and pohce staffing ~ssues for traffic control purposes Mr Wulbe~ker explained that the project Scope would ,nvolve reconstrucbon of Route 83, removal and replacement of the bridge at Weller Creek, the w~den~ng of sidewalks along the route, resurfac~ng the S Curve, replacement of street ~; I~ghts (at the V~llage's expense) the entire length of the project and turn lanes at the ~ntersect~ons of Lonqu~st and Council Tra~l 'In add~bon, the V~llage will be replacing a water ma~n along the route that was scheduled to be replaced Regarding the scope of the proJect, Mr. Wulbecker explained that IDOT ~s expected to go out to b~d ~n late December, 1999 w~th April, 2000 as the start date (they w~ll be allowed to start earher, weather permitting) The targeted finish ~ date will be the end of November, Trustee Corcoran suggested looking ~nto the poss~b~hty of an ear!y completion ' mcenbve clause ~n the contract Page 1 SPECIAL COW MEETING October 5, 1999 ROUTE 83 RECONSTRUCTION Mr. Wulbecker explained that the ~&qL~&r~c~ng would be done block by block Normal procedure is to do one large stretch at a t~rhe Staff will try to get IDOT to agree to do resurfac~ng blocl~ b~] block s~ th'at ~ect~ons wdl be completed and more of the road wdl be able to open up as the project progresse~s, g~v~,ng residents along the route access to their dnveways sooner. - - - Trustee Wdks asked about tree'removal, Mr. Wulb~ck~r rephed that g'efore any ., ~:. plans were approved, staffwould rewew tree removal The main reasor~ that · traffic wdl be allowed ~n only one direction is to §~ve the trees If traffic ~s allowed ~n two d~rect~ons, all parkway trees along the'route would ha~,e to b~ removed, because an extra lane would have had to be constructed ~r~ order to storetheconstructloneqmpment Il,, ,.L,,~ ~ ~, :~'~ ~. >~ '~, ~ ~ Mr. Janonis explained that no matter what, thei'e ~11 be in~n~,e'i~iences ~r{cludlngh c~ ~ bus~ness d~srupt~on, cut-through traffic in neighborhoods, traffic congest~dh ,_ throughout Vdlage, and inconvemence to homeowners hwng along Route 83, , Downtown traffic flow w~ll be particularly impacted (aggravated ev~en m~o,re, by emergency response and train pre-empt~on of traffic s~gnals) Mr Janonis explained that traffic will inevitably seep into the neighborhoods, Mr -Janoms suggested that staff meet w~th trucking companies ~n the area to try to ~ ' c get trucks to avoid the area completely Most of these truck~ use Route 83 as a pass through between Wheehng and O'Hare,'so it would be ~n their best interest to use another route Staff wdl attempt to get the ~nformation out to the pubhc through newsletter articles, press releases, and Remdent Information Bulletins (RIBs,) Mr. Janon~s stated that the Vdlage would meet with the Chamber of Commerce to make the Chamber aware of the project and enh,st their help in com,rnu, nicat~ng , Staffwdl also hold meetings w~th businesses, and wdl help to the extent that we , . can Probable ~nibat~ves would include funding for adverbsing and mgnage Other possible th~ngs would be making special parking areas avadable for the ~', ' businesses In the downtown area , ,,, s,'. ? r-,:, ., v, r ~ , '," Pubhc/pnvate schools (buses), the Post Office, and refuse hauler wdl need to be t not~fied of the c6nstruct~on so th, ey can develop alternate routes 'The Board d~scussed the option of posting add~Qonal traffic and truck restriction mgnage on s~de streets ~'~ Mr Janon s suggested that the V~llage hold ~ ' ' ' ~ .... ..C, ' neighborhood ~nformat~on meeting ~n early 2000 to ~nform residents of project detmls, ~mpacts, etc ~'~ Page 2 SPECIAL COW MEETING October 5, 1999 ROUTE 83 RECONSTRUCTION Trustee Skowmn asked how it would be determined who to invite to the meeting She said it would be d~fficult to measure the impact of the project, that it wouldn't . only affect the residents that hve along Route 83 Mr. Janonis stated that In addition to a meeting spec~fical y for the Route 83 residents, an open meeting Would be held where anyone could attend. One option that staff has d~scussed has been the creation of a pohc~ traffic control/selective enforcement contingency plan whmh would ut~hze additional manpower on overtime status Other suggestions included Instalhng speed bumps on residential streets, squad traffic enforcement for potential problem residential pass-through areas, extra signage for businesses and for traffic d~recbon Trustee Corcoran asked if motorists would bb able to cross the tracks t~) Prospect Ave. Mr. Janonis rephed that that was one of the ~ssues that staff had been d~scussmg He said in terms of traffic control it would be a bad idea, but w~th the business located south of the tracks, that ~t would be necessary to let traffic through Trustee Corcoran suggested that extra signage~be posted in the downtown to h~ghhght the businesses south of the tracks Trustee Skowron required if reserved parking could be set aside ~n the commuter lots She suggested that ~f customers knew there would be an accessible place to park, they m~ght be more hkely to patronize those businesses. Mr. Janoms rephed that the commuter lots were not an option because on weekdays they filled up before 7:00 a m, and on Sundays the L~ons Club holds the Farmers' Market in that area ' ' The Board d~scussed the three alternative detour routes and the traffic control options for each of the three alternatives The cost of the manpower ranged from $82,160 - $123,240. ,, Alternative One is the detour route that staff ~s recommending In order for th~s option to be feasible, the intersection at Central and Rte 83 would have to be modified Trustee Hoefert asked if ~t was possible to change the 1-way traffic on 83 from North to South Th~s option was d~scussed Trustee Wdks asked if staff had traffic number studies for the ~nvolved intersecbons, and ~f looking at those numbers would help m determ~mng the best route Mr. Wulbecker rephed that he would prowde those numbers Trustee Hoefert sa~d that the best thing to do was to keep the residents well- informed through the newsletter, the webs~te, and resident meetings Page 3 PECIAL COW MEETING October 5, 1999 ROUTE 83 RECONSTRUCTION Trustee Skowron asked if there were any regulattons against construcbon trucks on res~denbal streets. Mr Wulbecker stated that ~n the past, when he received complaints from res[dents regarding construction truck traffic, a call to,the contractor usually remedied the problem Chief Pavlock rephed that the V~llage does have weight hm[t restncbons, but they couldn't be enforced unless the' ~we~ght hm[ts were posted along the side streets. ,.1 ~-,.;., The overtime of the pohce officers for traffic control was discussed. Trustee , Corcoran inquired if the traffic control officers had to be sworn pohce officers, or a private firm could be hired Chief Pavlock rephed that they d~d not have to be sworn officers, but ~f they were not, they could not issue tickets. Mr. Janoms recommended that~the_ f.undmg for traffic control come from the g?n~eral f,und s~urpl~us. , I ,~ III, ~ W~th no further business, the Special Committee of the Whole meeting was adjourned at 7.20 p.m Respectfully submitted MAURA JANDR1S ' Public information Officer \\VH\V02\DEPT~VILMGR\GEN\Pubhc Info\10599 special cow m~nutes doc Page 4