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HomeMy WebLinkAbout11/09/1999 COW minutes MINUTES _,, · ~ COMMITTEE OF THE WHOLE "~ NOVEMBER 9 1999 ~ Mayor Farley called the meebng to order at 6 24 p m Present at the meeting were Trustees T~mothy Corcoran, Paul Hoefert and M~chaele Skowron and Irvana W~lks Absent from the ~ meebng was Trustee R~chard Lohrstorfer Trustee Daniel Nocch~ arrived at 7 10 p m Staff , members present included V~llage Manager Michael Janoms, Assistant Village Manager Dawd Strahl, F~nance D~rector Douglas EIIsworth, Deputy F~nance D~rector Carol W~dmer, Commumty Development D~rector W~lham Cooney, Deputy Commumty Development D~rector M~chael Blue, Building Coordinator B~II George, Enwronmental Health Coordinator Bob Roels, F~re Chief M~chael FIgolah, Deputy F~re Chief John Malcolm, Capta~n/'Traimng Officer Tony Huemann, F~re -, Marshal Paul Valenhne and Chief of Pohce Ronald Pavlock ' II APPROVAL OF MINUTE~ } , Approval of M~nutes from October 26, 1999 Mobon made by Trustee W~lks and Seconded by Trustee Skowron to approve the m~nutes Minutes were approved Trustee Corcoran absta,ned III IZ D Lil Floros, 111 North Emerson, Co-Chair of the Specml Events Comm~ssion, spoke She ~{~ stated the Special Events Commission has always enjoyed full cooperabon from the Village and ~s appeanng tomght to request an annual budget of $10,000 beg~nmng in fiscal year 2000 She stated the Commission is requesting the funds to be available for their usage only ~f necessary She would I~ke to conbnue the arrangement whereby the V~llage currently pays for a number of items ~ She further requests that these ~tems not be charged under the proposed budget amount of $10,000 She also stated that the Special Events Commission would continue to ut~hze -, corporate sponsorsh~ps wherever available General comments from the V~llage Board members included the following ~tems Some Board members requested that the Special Events Commission submit a budget for consideration to determine what the funds m~ght be ut~hzed for Various Board members also 'commented on the value added to the commumty through the Special Events Commission ~ activities ,~, ~ ~. , ~ General consensus of the V~llage Board was to request a Budget outhne from the Special Events CommIssion describing what the projected funds m~ght be utihzed for In the coming fiscal year Once the proposed Budget is submitted, the Vdlage Board would then consider addressing the funding request as part of the 2000 Budget IV. 2000 BUDGET DISCUSSION Commumty Development Deoartment ' ' .Commumty Development~D~rector Bill Cooney prowded a general overview of the Community Development acbwhes He stated he ~s requesbng a 2 6% increase from 1999 to the year 2000 He stated this has been a very busy year for development throughout the community and the total projected Permit count is expected to be over 4,000 Permits m 1999 based on the current trend He prowded an overview of the various achwbes w~th~n the three Diws~ons in Commumty Development He stated the Building D~ws~on has worked ddlgently to improve customer serwce and has attempted to create a true one-stop shop for smaller, m~nor permits The ~nspecbon hours have been expanded on Tuesday evemngs and Saturdays to*accommodate the add~bonal Permit requests 'There are also quarterly workshops whereby contractors and homeowners are tnwted to a presentabon by an Inspector so they can understand the Permit process There has also been extensive use of focus groups to d~scuss various ~ssues regarding the permitting process He anticipates that the automated permit submittal system would be put together ubhz!ng the Village Web S~te ~n the near future , -~ ,' _," ', ~ ~ ~ , c ~ The Health and Housing D~ws~on has successfully ~mplemented the Mulb-Famdy Inspecbon Program w~th very few complaints whde maintaining the 20% level of apartments ~nspected The Department was recogmzed for ~ts efforts ~n the Certified Food Program through Cook County dunng~the past year He stated the Department ~s ~n the process of addressing commercial corndors and the requests related to commercial corridor appearance enforc?ment He stated the Planmng D~ws~on has been heawly ~nvolved m downtown redevelopment and working w~th numerous homeowner assoc~abons He also anticipated a new Voice Permit System w~ll be m place ~n the near future He stated the Department has proposed to utd~ze a~ part-time employee to assist ~n the Inspection Program related to service requests Th~s part- t~me employee would perform inspecbons year around compared to the current program~ where the part-time ~nspect~on process only occurs dunng the summer w~th ~ntern assistance General comments from the V~llage Board members ~ncluded the foIIow~ng ~tems ~ There was a d~scusston regarding the corridor landscaping project and what ~ts ~mpact m~ght be due to the Route 83 reconstrucbon There was also an extensive d~scuss~on about the S~ngle- ~'~ Famdy Exterior Inspecbon Program Mr 'Cooney prowded a memorandum to the Vdlage Board esbmat~ng the ful[-t~me cost for year 2000 at $58,000 and an annual cost of approximately $41,000 He would recommend a full-bme staff person to provide the services throughout town Based on the projected pace of th~s one md~wdual, they could cover the ~enbre town ~n approximately two and one-half years ~ He stated th~s proposal ~s ~n response to a request from Trustee Corcoran to consider a program for the 2000 Budget . He stated ,the ex~sbng Commumty Development Budget does not ~nclude th~s new pos~bon Add~bonal comments by the~V[llage Board members included the following ~tems There were concerns voiced about the Program and how the regulabons would be enforced There was also concern regarding the d~fference of the Mulh-Famdy Program from the S~ngle- Famdy Program A number of Trustees suggested that th~s ~ssue should be d~scussed ~n more detad before including such a Program ~n the 2000 Budget Wllage Board members stated they would be more comfortable seeing an enbre plan ,w~th regulations sketched out before cons~denngth~sProgramfurther ,,. ~ , ~ . ~ ~.,~ ,, ., ' .... General consensus of the Village Board was to table th~s d~scussmn until December 14 where the Board would have enough time to Include the Program In the 2000 Budget if so Vdlage Manager Janoms stated the 2000 Budget was presented as balanced and any increase ~n services would d~rectly ~mpact the proposed Property Tax Levy He also stated that he anbc~pates the Youth Commission coming before the Board to request some funds for their actlwbesjust as the Special Events Commission has ~ ,,, ~ ~ , , ~ ~ ~ , ,, ~) F~re Chmf Figolah provided a general overview of the Departmental operations He pointed out that the projected completion of all ~ntersect~on preemptions has not been completed due to IDOT delays He also noted that there ~s a change m the Performance Measures' response t~me based on the way calls are logged He ~s requeshng a new position entitled EMS Officer 2 Th~s pos~t~on would be a c~wl~an pos~bon He stated that he ~s requesbng the new pos~t~on to focus more tra~mng d~rectly on Paramedic services which ~s the majority of the calls of the F~re Department He also noted that there was a recent State mandate ~ncreasmg the F~re Pension contribution which d~rectly ~mpacts h~s Budget General co~ments from Village Board members ~ncluded the following ~tems There was a general d~scuss~on regarding the change out of the breathing apparatus and how the program ~s being structured Part of the required change out of the self-conta~ned breathing apparatus ~s due to changes in technology and standards required by the F~re Safety Industry Chief F~golah stated 'the new I~OS~hon woutd prowde detailed analysis of medical calls and responses and was deferred from the prewous year due to other pending V~llage needs V~llage Manager Janoms stated that the F~re Department has recently prepared a F~ve-Year Operational Plan which w~ll be brought before the V~llage Board for full d~scuss~on after the first of the year Pohce Department Budeet Police Chief Pavlock prowded a general overview of the Pohce Department Budget and Departmental functions He stated that he ~s requesbng no add~bonal pos~bons but h~s Budget does anbc~pated approximately $100,000 in add~bonal overtime due to the Route 83 reconstruction He stated the Vehicle Replacement Program is st~ll under d~scuss~on depending on the type of vehicles available w~th Pohce packages for next year General comments from V~l[age Board members ~ncluded the following ~tems There was a question brought up regarding the prewous proposed security cameras ~nstalled at the V~llage train stabon There was also a brief d~scuss~on regarding Route 83 detours General consensus of the V~llage Board was to d~scuss further the need for security cameras at the train stabon In the near future John Kern, Chairman of the F~nance Commission, provided a general overview of the recommendabons the F~nance Commiss~on has for Community Development, Pohce and F~re He stated that the Commission ~s supportive of the add,hen of the $100,000 of overbme for the Pohce Department He stated that the F~nance Commission ~s supportive of the new pos[ben for the F~re Department He stated the Commission has no recommendabon on the Commumty Development Department but feels that further streamI~mng of the Permit process would be valuable He stated the Commission would also I~ke to rewew the details of the S~ngle-Fam~ly Home Inspecbon Program and ~s concerned about the add,ben of the last-m~nute expenditures of the Special Events Commission and the possible S~ngle-Fam~ly Home Inspecbon Program on the overall Budget v ~ Mayor Farley stated that there ~s a Coffee w~th Council meebng scheduled for Saturday, November 13 at the V~llage Hall from 9 00 a m unb111 00 a m Trustee WiIks stated that she recently spoke at a pubhc broadcasting program regarding women suffrage and her comments were ~ncluded ~n the final program VI VILLAGE MANAGER'S REPORT V~llage Manager Janoms stated that the Steak 'n Shake ~s now open and dotng a rous~ng business at Randhurst 3 II ADJOURNMENT ' ' ,: o ', *, ', S~nee there was no further bus,ness, the Committee of the Whole meeting was edjoumed et 903pm ~'~ ~ ,? '~ ' "~ '~"" ~z-'~ ,'~"~~Respectfully~~subm~tted' , DAVID STIHL '," ~ ,~ ~,~ Assistant Vdlage Manager DS/rcc tWH~V02tDEP~VILMGR~GEN~Co~Minutes~ ~0999 COW Minutes doc ~