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HomeMy WebLinkAbout06/16/1998 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 16, 1998 ROLL CALL CALL TO ORDER Acting Village Clerk, Velma Lowe called the meeting to order at 7:38 PM. ROLL CALL Present upon roll call: Trustee George Clowes Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Daniel Nocchi Trustee lrvana Wilks Absent: Mayor Gerald Farley Trustee Richard Lohrstorfer MAYOR MAYOR PRO TEM PRO TEM Trustee Hoefert, seconded by Trustee Nocchi, moved to nominate Trustee Corcoran to serve as Mayor Pro Tem. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Nocchi, Wilks Nays: None Motion carried. INVOCATION INVOCATION The invocation was given by Trustee Wilks. Mayor Pro Tern Comoran stated that due to the fact that there was no quorum of Village Board members present who were at the June 2, 1998 regular meeting, approval of those minutes should be deferred until the July 7 meeting of the Village Board. DEFER Trustee Clowes, seconded by Trustee Wilks, moved to MINUTES defer approval of the June 2, 1998 minutes until the next regular meeting of July 7, 1998. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. APPROVE Trustee Wilks, seconded by Trustee Hoefert, moved MINUTES to approve the minutes of the special meeting of the Mayor and Board of Trustees held June 9, 1998. Upon roll call: Ayes: Lohrstorfer, Nocchi, Hoefert, Wilks, Clowes Nays: None Motion carried. APPROVE APPROVAL OF BILLS BILLS Trustee Hoefert, seconded by Trustee Nocchi, moved to approve the following list of bills: General Fund $789,313 Refuse Disposal Fund 116,845 Motor Fuel Tax Fund 5,806 Community Development Block Grant Fund 23,337 Debt Service Fund 23,064 Page 1 -June 16, 1998 1998 Street Improvement Const Fund Capital Improvement Fund 28,946 Capital Improvement Construction Fund 15,341 Downtown Redevelopment Const Fund 5,780 Police & Fire Building Construction 1998 Flood Control Construction Fund - Flood Control Construction Fund 175,345 Street Improvement Construction Fund 184,101 Water & Sewer Fund 383,555 -- Parking System Revenue Fund 1,848 Risk Management Fund 53,155 Vehicle Replacement Fund Vehicle Maintenance Fund 38,210 Computer Replacement Fund 5,460 Flexcomp Trust Fund 339 Escrow Deposit Fund 38,315 Police Pension Fund Fire Pension Fund Benefit Trust Fund $1,888,760 Upon roll call: Ayes: Nocchi, Wilks, Hoefert, Clowes Nays: None Motion carded. FINANCIAL Trustee Hoefert, seconded by Trustee Nocchi, moved to accept the REPORT financial report dated January 1, 1998 through May 31, 1998, subject to audit. Upon roll call: Ayes: Nocchi, Wilks, Hoefert, Clowes Nays: None Motion carried. MAYOR'S REPORT FINANCIAL Brian Caputo, Director of Finance, introduced Judy Goral, REPORTING Finance Director for the Village of Arlington Heights. On AWARD behalf of the Government Finance Officers Association, Ms. Goral presented the1996 Certification of Achievement for Excellence in Financial Reporting, to the Village of Mount Prospect. RESOLUTION: Mayor Pro Tem Corcoran presented a Resolution expressing CAROL FIELDS appreciation to Carol A. Fields, who retired June 12 after serving as Village Clerk for 19 of her 24 years of employment with the Village. RES. Trustee Clowes, seconded by Trustee Nocchi, moved for NO.30-98 passage of Resolution No. 30-98 Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. It was announced that July 1, 1998 will be declared 'Carol A. Fields Day' in Mount Prospect. Each of the Board members present expressed their appreciation to Mrs. Fields and extended their best wishes for her future. APPOINTMENTS No appointments were made at this meeting. Page 2 -June 16,1998 COMMUNICATIONS AND PETITIONS Rev. Kurt Gretheer, retired local minister, commended the Village on Its handling of severel downtown development issues, and stated that he is very pleased with communication that has taken place between the Village and residents; he asked that the Village Board keep in mind the historical value of other preperties within the area when planning redevelopment projects. Resident Mike Domrzalski addressed the Village Board about the noise from trein whistles blowing in the northeastern part of the Village; he also stated his agreement with Rev. Grotheer with regards to the downtown redevelopment projects. Resident Clarence Bobikewicz asked the Village Board to consider solutions to the problem of children being forced to walk across Rand Road in order to get to Prospect High School from Prospect Meadows Subdivision. Additionally, he was concerned about the maintenance of the gress along Rand Road near Schoenbeck Road, as it has grown to a height where pedestrians can no longer comfortably walk in the area. Mayor Pre Tern Corcoren asked that Village Manager Michael Janonis direct staff to investigate the possibility of funding for a crosswalk to assist in crossing Rand Road. He also asked Glen Andler, Public Works Director, to look into the gress maintenance matter. Resident John Bernardi expressed his support of the Village Board in the downtown redevelopment and stated the importance of staying with the proposed deadlines. Mr. Janonis assured Mr. Bernardi that the administration is indeed proceeding with plans, although some might not be immediately publicized. OLD BUSINESS None. NEW BUSINESS ZBA 08-98 ZBA 08-98, Steak 'n Shake Restaurant, Randhurst Shopping Center RANDHURST The Petitioner is requesting an amendment to the approved Planned Unit CENTER development (PUD) for Randhuret Shopping Center to construct a 3,690 square foot drive-through restaurant directly east of the theatres and west of the Euclid Avenue shopping center entrance drive. The Zoning Board of Appeals recommended grenting this request by a vote of 4-1. Michael Blue, Deputy Director of Community Development, stated that residents have expressed concerns about lights and signs on the north side of the property facing their homes; the restaurant's management has indicated a willingness to not illuminate the restaurant on the north side, and the Village Code prohibits any signage on that side of the property. While generelly satisfied with the number of parking spaces planned (62 spaces, with only 44 required by Code), there was considerable discussion among the Village Board, representatives of Randhurst ,- Shopping Center and Steak 'n Shake Restaurents, with Board members expressing their dissatisfaction with both current and future parking within Randhurst Center. Kevin Davies, Vice President and General Manager at Randhurst, stated that restriping of the parking lot is scheduled for this month, and that his staff will conduct a traffic study in an effort to improve parking and the overell condition of the parking lot. Page 3 -June 16,1998 Trustee Hoefert, seconded by Trustee Nocchi, moved to concur with the recommendations of the Zoning Board of Appeals and grant the Conditional Use being the subject of ZBA 08-98, to amend the existing Planned Unit Development for a drive-through restaurant at Randhurst Shopping Center. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None -- Motion carried. An Ordinance will be presented for first reading at the July 7 meeting of the Village Board. INCREASE An Ordinance was presented for first reading to raise the 9-1-1 9-1-1 CHARGE emergency communications system surcharge to $.75 per month; Mr. Janonis explained that this increase from 4.30 to $.75 is being imposed to cover the costs of upgrades to the Northwest Central 9- 1-1 Emergency System; he also stated that the Village is one of eight member municipalities affected by the increase, and that the $.75 monthly surcharge will possibly remain effective for eight years, at which time it should be reduced. Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Nocchi, Hoefert Nays: Clowes, Corcoran, Wilks Motion failed. This Ordinance will be presented for second reading on July 7, 1998. PREVAILING An Ordinance was presented for first reading which sets the WAGE RATES prevailing wage rates for contractors performing public works projects for the Village. Trustee Hoefert, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. ORD. Trustee Hoefert, seconded by Trustee Wilks, moved for NO. 4941 passage of Ordinance No. 4941 AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE RATES -- Upon roll call: Ayes: Hoefert, Nocchi, Wilks, Corcoran Nays: Clowes Motion carried. AMEND A Resolution was presented to amend Resolution No. 28-98 which RES. 28-98: extends the date for a redevelopment agreement between the Village and Town Centre, L.L.C. Upon passage of this Resolution, the redevelopment agreement date would be further extended to July 24, 1998. Page 4 - June 16, 1998 RES. Trustee Nocchi, seconded by Trustee Clowes, moved for passage of NO. 31-98 Resolution No. 31-98 A RESOLUTION AMENDING RESOLUTION NO. 28-98 FOR A REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND TOWN CENTRE, L.L.C. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks "'~ Nays: None Motion carried. AMEND CH. 8: The following Ordinances were presented for first readings to amend UTILITY TAXES Chapter 8 (Utility Tax) of the Village Code: Trustee Hoefert, seconded by Trustee Nocchi, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. Mr. Janonis explained that these amendments to Chapter 8 of the Village Code, as discussed at a prior meeting, will allow for other units of local government to be exempted from the Village's utility taxes. ORD. Trustee Hoefert, seconded by Trustee Nocchi, moved for passage of NO. 4942 Ordinance No. 4942 AN ORDINANCE AMENDING CHAPTER 8, ARTICLE XV (TELECOMMUNICATIONS) OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. Trustee Nocchi, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. ORD. Trustee Wilks, seconded by Trustee Clowes, moved for passage of NO. 4943 No. 4943 AN ORDINANCE AMENDING CHAPTER 8, ARTICLE XVI -- (UTILITY TAX)OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT Village Manager, Michael E. Janonis presented bid results for the following items. Page 5 -June 16, 1998 IN-CAR A request was presented by the police department to waive the bid COMPUTERS process in order to purchase eight (8) in-car computer workstations to replace some which are no longer meet the needs of the department. MOTOROLA Trustee Wilks, seconded by Trustee Hoefert, moved to waive the bidding requirement in order to procure specialized equipment and authorize the purchase of eight (8) Motorola Model 520 in-car computer workstations at a cost not to exceed $70,400. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. SANITARY The following bids were received for construction engineering and SEWER inspection services for the Maple/Berkshire sanitary sewer IMPROVEMENTS improvements: Bidder Amount Stanley Construction, Inc. $69,185.00 RUST Environment and Infrastructure, Inc. 72,629.50 QST Environmental, Inc. 85,720.00 RUST Trustee Hoefert, seconded by Trustee Nocchi, moved to concur ENVIRONMENT with the recommendation of the administration to award a contract for construction engineering and inspection services in conjunction with the planned Maple/Berkshire Sanitary Sewer Improvements Project to the most responsive bidder, RUST Environment and Infrastructure, Inc. in an amount not to exceed $72,629.50. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. WATER A request was presented to waive the bidding requirement for a METER water meter purchasing contract and extend the current contract CONTRACT with Badger Meter, Inc. which expired June 1, 1998. BADGER Trustee CIowes, seconded by Trustee Nocchi, moved to waive the bidding requirement for the purpose of standardizing equipment and authorize the extension of the existing contract with Badger Water Meter, Inc. to June 1,2000 at no increase in cost for the purchase of water meters, with total purchases in 1998 not to exceed the budgeted amount of $80,000. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. STREET A request was presented to waive the bidding requirement for the CRACK annual ~treet crack sealing project, and enter into a joint contract SEALING through the Northwest Municipal Conference for this program. SCODELLER Trustee Nocchi, seconded by Trustee Clowes, moved to waive the bidding requirement for the purpose of entering into a joint purchase contract through the Northwest Municipal Conference for street crack sealing services to be provided by Scodeller Construction in an amount not to exceed $39,000. Page 6 -June 16, 1998 Upon roll call: Ayes: Clowes, Nocchi, Hoefert, Wilks Nays: None Motion carried. ANY OTHER BUSINESS CIP Mr. Janonis stated that formal discussion of the Village's capital improvement budget should be completed at the June 23 meeting of the Committee of the Whole. ,'"- FEMA MAPS It was announced by Mr. Janonis that a special meeting is scheduled for MEETING June 24 to discuss the FEMA flood plain maps with residents living in the affected areas. COM ED Mr. Janonis also announced that a special Committee of the Whole MEETING meeting Is planned for June 30, with the sole topic of discussion to be with Commonwealth Edison regarding recent power outages. METRA Trustee Hoefert stated his displeasure with a recent letter received by Village officers from Metra addressing the issue of double-tracking in the Northeastern portion of the Village. SEMINOLE/ Trustee Clowes stated that he had received a call from a resident, Anna QUAKER LN. Wozniak, who is concerned with the planned crossing on Seminole Lane at Quaker Lane; he indicated that he was not satisfied with the Board's response to this matter. Trustee Nocchi stated that he is satisfied that the Board responded appropriately. CLOSED SESSION CLOSED Mayor Pro Tem Corcoran stated that there was need for a Closed Session ~ SESSION for the purpose of discussing personnel, as set forth in 5 ILCS 120/2 © (1) "The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity," and for the discussion of land acquisition, as set forth in 51LCS 120/2 © (5) 'q'he purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired." Trustee Wilks, seconded by Trustee Hoefert, moved to go into Closed Session for the purpose of discussing personnel and land acquisition, as cited above. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. The Board went into Closed Session at 9:50 PM. RECONVENE The Village Board reconvened into Open Session at 11:05 PM. Present upon roll call: Trustee Clowes Trustee Hoefert - Trustee Nocchi Trustee Wilks Mayor Pro Tern Corcoran APPROVE Trustee Clowes, seconded by Trustee Corcoran, moved to approve MINUTES the Closed Session minutes of May 19, 1998. Page 7 - June 16, 1998 Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Wilks, moved to approve the Closed Session minutes of May 26, 1998. Upon roll call: Ayes: Clowes, Hoefert, Nocchi, Wilks --~ Nays: None Motion carried. ADJOURN ADJOURNMENT Trustee Wilks, seconded by Trustee Hoefert, moved to adjourn the meeting. Upon roll call: Ayes: Clowes, Nocchi, Wilks, Hoefert Nays: None Motion carried. The meeting was adjourned at 11:09 PM. Acting Village Clerk Page 8 - June 16, 1998