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HomeMy WebLinkAboutVB Agenda Packet 07/03/2001 Next Ordinance No. 5199 Next Resolution No. 39-01 ORDER OF BUSINESS REGULAR MEETING Meeting Location: Meeting Date and Time: Mount Prospect Senior Center Tuesday 50 South Emerson Street July 3, 2001 Mount Prospect, Illinois 60056 7:30 P.M. I. CALL TO ORDER II. ROLL CALL Mayor Gerald "Skip" Farley Trustee Timothy Corcoran Trustee Michaele Skowron Trustee Paul Hoefert Trustee Irvana Wilks Trustee Richard Lohrstorfer Trustee Michael Zadel II1. PLEDGE OF ALLEGIANCE: Trustee Corcoran IV. INVOCATION: Trustee Wilks V. APPROVE MINUTES OF SPECIAL MEETING OF JUNE 5, 2001 APPROVE MINUTES OF REGULAR MEETING OF JUNE 5, 2001 APPROVE MINUTES OF REGULAR MEETING OF JUNE 19, 2001 VI. '/~APPROVE BILLS (To be considered under Consent Agenda) VII. MAYOR'S REPORT A. RETIREMENT PRESENTATIONS: DEPUTY POLICE CHIEF THOMAS DALEY POLICE CHIEF'S SECRETARY JANICE DALEY POLICE SERGEANT ANTHONY KOTLARZ B. APPOINTMENT OF RICHARD EDDINGTON AS POLICE CHIEF FOR THE VILLAGE OF MOUNT PROSPECT ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 100 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064. C. A RESOLUTION RECOGNIZING MICHELE KIDD AS "MISS JUNIOR AMERICA CITY QUEEN" (Exhibit A) D. A RESOLUTION OF APPRECIATION TO ROSEMARY S. ARGUS FOR (Exhibit B) SERVICE TO THE COMMUNITY E. 1st reading of AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT (Exhibit C) This ordinance increases the number of Class "W" liquor licenses issued by one, for Pete's Sandwich Palace, 712 East Northwest Highway. The restaurant is under new management. F. Appointments VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD IX. CONSENT AGENDA All items listed with an asterisk are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. X. OLD BUSINESS Xl. NEW BUSINESS A. *PC 04-01, Audrey Lane Plat of Subdivision, 110 Audrey Lane A RESOLUTION APPROVING A FINAL PLAT OF CONSOLIDATION FOR PROPERTY LOCATED AT 110 AUDREY LANE (Exhibit D) This resolution approves a plat of consolidation for the creation of a one-lot subdivision by consolidating one lot of record and a vacated right-of-way. The Plan Commission has recommended approval by a vote of 5-0. B. *A RESOLUTION APPOINTING PATRICK J. SEGER AS REPRESENTATIVE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND FOR THE VILLAGE OF MOUNT PROSPECT (Exhibit E) This resolution appoints the Human Resources Director as IMRF Representative; the position was formerly held by the Finance Director, Douglas EIIsworth. C. ~A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR TO THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE (IPBC) (Exhibit F) D. ~Request for Board acceptance of Comprehensive Annual Financial Report for the fiscal year ended December 31, 2000. E. ~Request for Board acceptance of Tax Increment Compliance Audit for the fiscal year ended December 31, 2000. F. *Request for Board acceptance of Single Audit Act Compliance Report for the fiscal year ended December 31, 2000. G. *Request for Board acceptance of Auditor's Management Letter for the fiscal year ended December 31, 2000. Xll. VILLAGE MANAGER'S REPORT A. *Bid results: 1. Pavement marking contract B. *Request for Board acceptance of Northwest Municipal Conference competitive bid award for roadway crack sealing contract. C. Status Report XIIL ANY OTHER BUSINESS XlV. ADJOURNMENT H:\C LKO\G E Nlfiles\WIN~,G E N DA~July 3, 2001 ,doc MINUTES OF THE SPECIAL MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 5, 2001 CALL CALL TO ORDER TO ORDER Mayor Gerald Farley called the meeting to order at 6:10 p.m. ROLL CALL ROLL CALL Present: Mayor Gerald Farley Trustee Paul Hoefert Trustee Michaele Skowron Trustee Michael Zadel Absent: Trustee Timothy Corcoran Trustee Richard Lohrstorfer MAYOR'S MAYOR'S REPORT REPORT: Mayor Fadey opened this portion of the meeting with a prepared statement declaring a hearing on an appeal from the revocation of the business license held by the ELMHURST owner of Elmhurst Accupressure, at 1840 South Elmhurst Road. ACCUPRESSURE 1840 S. A licensed court reporter was present to officially record all actions of this meeting. ELMHURST ROAD ANY OTHER BUSINESS OTHER None. BUSINESS CLOSED SESSION CLOSED Following legal arguments from both parties, and questions from Village board members, SESSION the Board convened in Closed Session at 6:48 p.m. to discuss the following: "LITIGATION 5 ILCS 120/2 (c)(11) - Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting." All members were present, with the exception of Trustees Corcoran and Lohrstorfer. ADJOURNMENT ADJOURNMENT The Closed Session was adjourned at 7:25 p.m., after which the Board convened in the regular scheduled Village Board meeting at 7:40 p.m. Velma W. Lowe Village Clerk h\WIN\MINUTE$'~June 5,0I ,Special Mtg.doc MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 5, 2001 CALL CALL TO ORDER TO ORDER Mayor Gerald Farley called the meeting to order at 7:40 p.m. ROLL CALL ROLL CALL Present: Mayor Gerald Farley Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Michaele Skowron Trustee Michael Zadel Absent: Trustee Richard Lohrstorfer PLEDGE PLEDGE OF ALLEGIANCE Trustee Skowron led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Wilks gave the invocation. MINUTES APPROVAL OF MINUTES Trustee Corcoran, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held May 15, 2001. Upon roll call: Ayes: Corcoran, Farley, Skowron, Zadel Nays: None Abstain: Hoefert, Wilks Motion carried. Trustee Zadel, seconded by Trustee Corcoran, moved to approve the minutes of the special meeting held May 24, 2001. Upon roll call: Ayes: Corcoran, Hoefert, Farley, Skowron, Wilks, Zadel Nays: None Motion carried. BILLS APPROVE BILLS Mayor Farley stated that the next item on the agenda, "APPROVE BILLS "was noted by an asterisk, and that all items further listed in that manner would be considered with one vote under as "IX. CONSENT AGENDA." MAYOR'S MAYOR'S REPORT REPORT: An ordinance was presented for first reading to amend Chapter 13 (Alcoholic Liquors) of the Village Code by increasing the number of Class "W" (Restaurant, beer and wine only) AMEND CH 13: by one, for Kate's Thai Kitchen, at 1716 East Kensington Road. KATE'S THAI KITCHEN, 1716 Trustee Corcoran, seconded by Trustee Wilks, moved to waive the rule requiring two E. KENSINGTON readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Zadel, moved for approval of Ordinance No. 5191: ORD. AN ORDINANCE AMENDING CHAPTER 13 (ALCOHQL~C LIQUORS) OF THE NO. 5191 MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. NATIONAL FLAG DAY, Mayor Farley presented a proclamation in recognition of National Flag Day, June 14, JUNE 14; 2001 2001. Mayor Farley read a proc~amation designating June 15, 2001 as "National Catholic NATIONAL Society of Foresters Day" in the Village. The proclamation was accepted by Sue CATHOLIC Koleczek, the organization's National President. SOCIETY OF FORESTERS There were no recommendations for appointments to boards or commissions. DAY, JUNE 15 Trustee Hoefert, seconded by Trustee Skowron, moved to add a business item to the ADD AGENDA agenda, that being an ordinance to amend Chapter 18 of the Village Code. The item ITEM would be considered under"XIII. ANY OTHER BUSINESS." Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. CITIZENS COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA: CONSENT AGENDA Trustee Wilks asked that the following items, "XI. G." and "XII. B," be removed from the Consent Agenda, to be discussed separately. BILLS Trustee Wilks, seconded by Trustee Zadel, moved for approval of the following items of business: RES. NO. 32-01, SUNRISE 1. Bills, dated May 31,2001 PLAZA PLAT 2. RES. NO. 32-01: A RESOLUTION APPROVING A FINAL PLAT OF RES. NO. 33-01, CONSOLIDATION FOR PROPERTY OCATED AT 905 EAST RAND ROAD SCHWARZBECK (SUNRISE PLAZA SUBDIVISION) - PLAT 3. RES. NO. 33-01: A RESOLU~I'ION APPROVING A FINAL PLAT OF RES. NO. 34-01, SUBDIVISION FOR PROPERTY LOCATED AT 10 SOUTH ELM STREET AIELLO PLAT (SCHWARZBECK PLAT OF RESUBDIVISION) 4. RES. NO. 34~01: A RESOLUTION APPROVING A FINAL PLAT OF RES. NO. 36-01 SUBDIVISION FOR PROPERTY LOCATED AT 227 LEONARD LANE STREET (AIELLO PLAT OF SUBDIVISION) CLOSURES FOR PARADE 5. RES. NO. 36-01: A RESOLUTION REQUESTING CLOSURE OF A PORTION OF CENTRAL ROAD IN ORDER TO CONDUCT A PARADE ST. RAYMOND LANDSCAPE 6. Board approval to pay $40,000 to St. Raymond Catholic Church to cover the EXPENSES Village's portion of costs for the installation of landscape and fence improvements along Route 83, between Lincoln Avenue and Shabonee Trail. AGRMT. BTVVN. 7. Board authorization for Mayor Farley to sign an agreement with the Illinois VOMP & IDOT Department of Transportation for the train depot parking lot and Streetscape Project, located along Northwest Highway, Main Street, and Emerson Street. 2 Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS ZBA 10-01 An ordinance was presented for first reading to grant a Conditional Use permit to allow 310 N. OWEN the construction of an unenclosed pomh within twenty-five feet (25') of the front property ST. line. The Zoning Board of Appeals (ZBA) had recommended approval ofthe petitioner's request by a vote of 6-0. Trustee Wilks, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roltcall: Ayes; Corcoran, Hoefert, Skowren, Wilks, Zadel Nays: None Motion carried; ORD. NO. 5192 Trustee Wilks, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5192: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY LOCATED AT 310 NORTH OWEN STREET Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carded. ZBA 08-01 GOLF PLAZA I, An ordinance was presented for first reading to grant variations and a Conditional Use SW CORNER permit for a Planned Unit Development, the construction of a 10,000 sq. ft. drive-through OF GOLF & pharmacy, and other buildings on the property. BUSSE ROADS The Zoning Board, had recommended approval of the request with a vote of 6-0, with conditions relative to parking, landscaping, and traffic signage around the pharmacy. William Cooney, Director of Community Development, presented a revised site plan at the Village Board meeting. Representatives for the petitioner, the DiMucci Company, addressed numerous concerns from members of the Board, relative to parking congestion, the ~ccessibility of delivery trucks to the proposed pharmacy, and the effects that the proposed parking plan might have on other businesses in the plaza. Mr. Tom Niemira, DiMucci representative, answered questions from Trustee Hoefert relative to a second property at the southeast corner of Golf and Busse Roads, also owned by the DiMucci Company. Mr. Niemira stated that the company has plans for the construction of a Dunkin' Donuts on the site later this year. Because the property has not been maintained well for a number of months, Trustee Hoefert requested and received a commitment from Mr. Niemira, that regardless of whether a new business is constructed there or not, the property will be properly landscaped by September 15, 2001. This ordinance will be presented for second reading at the June 19 Village Board meeting. At the request of Trustee Corcoran, staff will present a detailed, more acceptable plan for truck deliveries to the pharmacy, at that same meeting. ZBA 09-01 An ordinance was presented for first reading to grant a Conditional Use permit for the 1758 W. GOLF establishment of an amusement center (billiards) inside the former World's Gym, at the RD. Mount Prospect Commons shopping center. The space is currently vacant. 3 The Zoning Board of Appeals had recommended approval of the petitioner's request by a vote of 5-1. The petitioner, Terry Philippas, addressed the Board's concerns relative to hours of operation and age groups that would be served. Also, of major concern was whether the petitioner has any plans to sell liquor at the business. Mr. Philippas stated that he has no plans to apply for a liquor license in the immediate or distant future; rather that the billiards parlor would be a family establishment and that no liquor would be sold. The ordinance will be presented at the June 19 meeting for second reading. A resolution was presented authorizing the Village to issue a license to the Mount FARMERS Prospect Lions Club for the annual farmers market. This resolution was listed as a MARKET Consent Agenda item, but was removed at the request of Trustee Wilks, who asked the exact dates of the farmers market, which are Sundays, from June 10-October 14, 2001. RES. NO. 35-01 Trustee Wilks, seconded by Trustee Hoefert, moved for approval of Resolution No. 35-01: A RESOLUTION AUTHORIZING THE EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT A FARMERS MARKET Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. STATE An ordinance was presented for first reading, which would adopt the prevailing wage PREVAILING rates established by the State of Illinois for public works projects by contractors. WAGE RATES Adoption of this ordinance is required annually by the State. Trustee Corcoran, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. ORD. NO. 5193 Trustee Corcoran, seconded by Trustee Hoefert, moved for approval of Ordinance No. 5193: AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE RATES Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. MANAGER'S VILLAGE MANAGER'S REPORT REPORT A request was presented for Board approval to accept an engineering proposal from the Ciorba Group, Inc. for the design of streetlights along Central Road from Northwest STREETLIGHT Highway to Route 83. This request was listed as a Consent Agenda item but was IMPROVE- removed for discussion at the request ef Trustee Wilks. MENTS, Trustee Zadel, seconded by Trustee Skowron, moved to accept the proposal from the CIORBA Ciorba Group, Inc. for $27,638 for pedestrian and roadway lighting on Central Road GROUP, INC. between Northwest Highway and Route 83. Funding for the project will come from the $400,000 Illinois First grant. Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. 4 ANY OTHER BUSINESS AMEND CH. 18, An ordinance was presented for first reading which would amend Chapter 18 (Traffic) by PARKING creating several thirty (30) minute parking spaces in the Village Hall area, to alleviate the SPACES current parking problems which have resulted from recent construction. This ordinance was not listed on the agenda, but was voted for consideration earlier in the meeting. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel Nays: None Motion carried. ORD. NO. 5194 Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No. 5194: AN ORDINANCE AMENDING CHAPTER 18 ENTITLED 'TRAFFIC CODE' OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Skowron, Wilks, Zadel . Nays: None · Motion carried. Trustee Hoefed complimented Public Works and Police Department staff members who had received letters from citizens thanking them for assistance shown in various ways, within the last month. Trustee Wilks inquired as to whether the Village has money deposited in area banks that have expressed support for O'Hare International Airport's efforts to create additional runways. She requested a list of those banks because the Village Board recently approved a resolution stating its opposition to new runways being built. Village Manager Michael Janonis stated that staff would make that information available to the Board. CLOSED SESSION CLOSED SESSION Mayor Fadey stated the Board would convene in Closed Session immediately following this meeting, to continue a Closed Session, which was held earlier in the evening, prior to this regular Village Board meeting. The Board convened in Closed Session at 9:00 p.m. with all Board members present except Trustee Lohrstorfer. The Board reconvened in Open Session at 9:35 p.m. with all Board members present except Trustee Lohrstorfer. There was no official discussion of business items. ADJOURN ADJOURNMENT The June 5, 2001 Village Board meeting was officially adjourned at 9:37 p.m. Velma W. Lowe Village Clerk 5 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 19, 2001 CALL CALL TO (~RDER ' ' ' TO ORDER Village Clerk Velma Lowe called th~ meeting to order at 7:37 p.m. ROLL CALL ROLL CALL ' ' Present: Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard LOhrstorfer Trustee Michaele Skowrun Trustee Irvana Wilks Absent: Trustee Michael Zadel Mayor Gerald Farley MAYOR Due to the absence of Mayor Farley, the Clerk called for nominations for Mayor Pro Tern. PRO TEM CORCORAN Trustee Skowron, seconded by Trustee Wilks, moVed for approval of Trustee Corcoran to serve as Mayor Pro Tern. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. PLEDGE PLEDGE OF ALLEGIANCE '[rustee Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Lohrstorfer gave the invocation. MINUTES DEFERRAL OF MINUTES Trustee Hoefert, seconded by Trustee Skowron, moved to defer the minutes of both the special meeting and the regular meeting held Jqne 5, 2001, due to an insufficient number of members present, for approval of either. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. The minutes will, again, be presented for approval at the July 3, 2001 Village Board meeting. BILLS, FINANCIAL APPROVEiBILLS & FINANCIAL REPORT REPORT Trustee Corcoran stated that the next item pn the agenda, "APPROVE BILLS & FINANCIAL REPORT" was noted by an asterisk, and. that all ite.m.s further listed in that manner would be considered with one vote under as "IX.'CONSENT AGENDA." MAYOR'S MAYOR'S REPORT REPORT Mount Prospect Police Officer Kimbedy Nagel recognized the following individt~als for their service to the V!llage as Peer Jury members since its inception in 1996, and 1997: PEER JURY CHARTER MEMBERS SINCE 1996 SCHOOL RECOGNITION Geoffrey Bower Prospect A~astasia Envall St. Viator Scot Hohol Fremd Matthew Kinsella St. Viator Cassidy Kuhlmann '- ..... Hersey " Ed Neumann Hersey E B I 97 William Grossi Loyola Eric Ni~z Prospect Annie Walters Hersey Kevin Werdedtch Miner APPOINT- There were no recommendations for board or commission appointments. MENTS CITIZENS COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. ADD AGENDA ITEM ADD AGENDA ITEM Trustee Hoefert, seconded by Trustee Hoefert, moved to consider an item not listed on the agenda, that being a resolution approving the Village's participation in the Northwest Transit Corridor alternatives analysis. The resolution would be considered as part of "XI. NEW BUSINESS." Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowren, Wilks Nays: None Motion carried. CONSENT CONSENT AGENDA AGENDA: Village Manager Michael Janonis asked that item "XII. VILLAGE MANAGER'S REPORT.A.. Bid results" be removed from consent status, for discussion. Trustee Hoefert, seconded by Trustee Skowron, moved for approval of the following items of business: BILLS 1. Bills, dated June 14, 2001 FINANCIAL REPORT 2. Financial Report, dated January 1-May 31, 2001 RES. NO. 37-01, 3. RES. NO. 37-01: A RESOLUTION ADOPTING DECISION ON APPEAL SUSTAINING THE REVOCATION OF LICENSE #17077 AND AUTHORIZING BUSINESS THE MAYOR TO SIGN SUCH DECISION ON APPEAL LICENSE APPEAL Upon roll ca~l: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ZBA 08-01 GOLF PLAZA OLD BUSINESS SW CORNER An ordinance was presented for second reading to gra~t Yariation~ and a' Conditi0nal Use OF GOLF & permit for a Planned Unit Development, the construction of a drive-through pharmacy and multiple buildings on the property. The Zoning Board had recommended approval by a BUSSE RDS. vote.of 6~). Upon presentation of this case at the June 5 meeting, staff was instructed to work with the petitioner on revising the plan for truck deliveries and access to the pharmacy. The revised plan was presented and approved by the Board· . · 2 Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance ORD. No. 5195: NO. 5195 AN ORDINANCE GRANTING A CONDITIONAL USE AND VARIATIONS FOR PROPERTY LOCATED AT. THE SOUTHWEST CORNER OF GOLF AND .... BUSSE ROADS (GOLF P .[,AZA) . . Upon roll call: Ayes: Hoefert, L(~hrstorfer, Skowron, Wilks Nays: None Motion carried. ZBA 09-01 An ordinance was presented for Second reading to grant a Conditional Use permit for the 1758 W. GOLF, establishment of a billiards parlor inside an existing vacant structure, previously occupied MT. PROSPECT by the WOrld's Gym. COMMONS SHOPPING Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of Ordinance CENTER No. 5196: AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR PROPERTY ORD. LOCATED AT 1758 WEST GOLF ROAD NO. 5196 Upon r011 call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. NEW BUSINESS AMEND CH. 16, An ordinance was presented for first reading to amend Chapter 16 of the Village Code DEVELOPMENT (Development), by identifying the types of construction projects that require CODE improvements addressed in the Development Code, and bY prescribing varying levels of improvement, depending on the scale of the project. T~stee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ORD. NO. 5197 Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance No: 5197: AN ORDINANCE AMENDING CHAPTER 16 (DEVELOPMENT) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. AMEND An ordinance was presented for first reading to amend Chapter 11 (Merchants, Business, CHAPTER 11, Occupations and Amusements) by creating a section to allow and regulate the licensing MASSAGE of'massage therapists. Until this time, the Village had not allowed the existence of-any THERAPISTS business whose primary purpose is to give massages. Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corooran, Hoefert, Lohrstorfer, Skowron Nays: Wilks Motion carded. 3 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance ORD. No. 5198: NO. 5198 AN ORDINANCE AMENDING CHAPTER 11 (MERCHANTS, BUSINESSES, OCCUPATIONS AND AMUSEMENTS) BY CREATING ARTICLE XXXVII ENTITLED "MASSAGE THERAPISTS" Upon rollcall: Ayes: Corcoran, ILIoefert, Lohrstorfer, Skowron Nays: Wilks Motion carried. NORTHWEST A resolution, not listed on the agenda, was presented which would approve the Village's CORRIDOR participation in studies by the Regional Transportation Authority (RTA) to determine a TRANSIT STUDY locally preferred alternative for a high capacity transit program within the Northwest Corridor. The resolution authorizes the Village to contribute an amount not to exceed $10,000 towards the cost of the study, as a member of the Northwest Transit corridor Municipal Task Force. Trustee Wilks, seconded by Trustee Skowron, moved for approval of Resolution RES. NO. 38-01 No. 38-01: A RESOLUTION APPROVING FINANCIAL PARTICIPATION IN THE NORTHWEST TRANSIT CORRIDOR PHASE II ALTERNATIVES ANALYSIS Upon roll call: Ayes: Corceran, Hoefert, Lohrstorfer, Skowron Nays: Wilks Motion carried. MANAGER'S REPORT VILLAGE MANAGER'S REPORT Mr. Janonis stated that this business item, "Vehicle towing and storage contract for Police Department" was removed from the Consent Agenda for discussion to explain that AUTO TOWING & although the Village did conduct a bid process, and five bids were received, only two of STORAGE the bidders met all the criteria. Of those two, Hillside Auto Body & Towing Services, Inc. CONTRACT presented a higher contract, yet met all criteria and offered a secure storage facility to store Village impounded vehicles in an aroa separate from others, white being tocated close enough (Arlington Heights) to assure adequate response times. He also stated that the Village has contracted with Hillside in past years, and always received impeccable service. HILLSIDE AUTO BODY For the roasons stated, staff opted to reject all bids and award the vehicle towing and storage contract to Hillside Auto Body. (Bid results attached to official minutes) Trustee Hoefert, seconded by Trustee Lohrstorter, moved to award the vehicle towing and storage contract to Hillside Auto Body, Towing Services, Inc. for July 1,2001 through June 30, 2004. Upon roll call: Ayes: Hoefert, Lohrstorter, Skowron, Wilks Nays: None Motion carried. Mr. Paul Fries, of Fries Automotive, questioned the areas in which his bid did not qualify for the towing contract. Deputy Police Chief Ron Richardson stated that it was primar[iy due to the~fa, ct that Fries Automotive does not have a separate storage area for vehicles brought in f~:om the Village. INTERGOVT. The Board was presented with a request for authorization for the Village to enter ir~to an AGREEMENT, agreement with School District 57 to allow the temporary location of mobile classrooms across the lot line onto adjacent property owned by the Mt. Prospect Park District. The SCHOOL mobile classrooms are being used to ease overcrowding at Lions Park School. Because DIST. 57 & the classrooms would be placed in a different zoning district (CR, Conservation MT. PROSPECT Recreation), Board approval was necessary. PARK DISTRICT 4 Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of the Village entering into an intergovernmental agreement to temporarily locate District 57 mobile classrooms on Mt. Park District property. Upon roll call: Ayes: Hoefert, Lbhrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Skowron stated her satisfaction with the way these governmental entities cooperatively worked out a solution to the school district's problem. STATUS Mr. Janonis noted the upcoming dates and events: REPORT · June 22 and 23, the traveling Viet Nam Memorial Wall, at Memory Gardens Cemetery · June 29-July 4, Lions Club Fair and fireworks at Melas Park OTHER ANY OTHER BUSINESS BUSINESS Trustee Wilks asked for information relative to the recent announcement of 3-Corn's plans to close the Mount Prospect facility and relocate to Rolling Meadows. Mr. Janonis stated that it is unlikely that the business will officially leave before the end of this year, and the Village has indicated his willingness to assist both 3-Corn and a real estate broker in finding a suitable occupant for the property. ADJOURN ADJOURNMENT The June 19, 2001 Village Board meeting was officially adjourned at 8:45 p.m. Velma W. Lowe Village Clerk 5 VILLAGE OF MOUNT PROSPECT CASH POSITION 28-Jun-0'l Cash & Invstmt Receipts Disbursements Other Cash & invstmt Balance 06/15101 - Per Attached Credits/ Balance 06115/01 06/28/01 List of Bills Debits 06/28/01 General Fund 9,886,796 506,768 437,439 9,958,125 Special Revenue Funds Refuse Disposal Fund 1,711,032 36,786 180,715 1,567,103 Motor Fuel Tax Fund 2,111,011 114,632 1,996,379 Local Law Enfrcmt Bik Grant Fd 1997 12,010 12,010 Community Development BIk Grant Fund 40,147 11 546 39,612 Debt Service Funds 3,513,102 2,186 22,644 3,492,644 Capital Projects Funds Capital Improvement Fund 3,289,722 18,792 3,270,930 Police & Fire Building Construction Fund 4,200 4,200 Capital Improvement Construction Fund 221,987 221,987 Downtown Redevelopment Const Fund (51,959) 150,000 71,953 26,088 Street Improvement Construction Fund 4,310,095 16,807 301,709 4,025,193 Flood Control Construction Fund 3,257,463 3,257,463 Enterprise Funds Water & Sewer Fund 3,000,253 141,235 42,407 3,099,081 Parking System Revenue Fund 744,011 6,760 89 750,682 Internal Service Funds Vehicle Maintenance Fund 212,464 225 18,727 193,962 Vehicle Replacement Fund 5,394,924 6,060 5,388,864 Computer Replacement Fund 352,131 5,897 346,234 Risk Management Fund 2,386,818 42,044 35,767 2,393,095 Trust & Aqency Funds Police Pension Fund 30,516,922 105,020 39,591 30,582,351 Fire Pension Fund 31,999,445 34,561 31,964,884 Flexcomp Trust Fund 5,790 486 4,625 1,651 Escrow Deposit Fund 1,467,941 24,158 38,544 1,453,555 Benefit Trust Funds 67,380 - 1,014 66,366 164,453,685 1,032,486 1,375,712 104,110,459 RREO~T: ADBOARDRPT GENERATED: 1 SEP 00 07:17 RCE: T~UREDAY JCE2801 13:33 RAGB ~EA~E ID : VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO TEE BOARD OF TRUSTEES ~ ~0NB I5 2001 TO Jb~Ng 28 2001 DER VS',~DOR ~R NT/~DOR ~ INVOICE DREC~i~TION ANOUF~ 00I 05452 AAA ~PLO~ENT SECRETARIAL SERVICE 671.25 02557 ARM, INC. FAX TUNER t97.00 01071 ADDISON BUILDING ~ATERIAL CO. BUILDING SUPPLIES 5/01 123.43 BUILDING SUPPLIES 5/01 39.88 BUILDING SUPPLIES 5/01 76.92 BUILDING SUPPLIES 5/01 27.98 BUILDING SUPPLIES 5/01 6.00 274.21 01246 AIRGAD NO~TH CEWIRAL CYLINDER RENTAL 33.90 06097 AIRTEC PARTS 2762.37 06133 A~RERGA, Pak~A REBATE 343.00 01423 ALLIED ADPNALT PAVING C~PANY PAVING MATERIALS 716.75 05222 A~ERICAN INDUSTRIA~ DNIFORE RENTAL & CLEANING 115.48 01780 AMERITECH PBONE SERVICE 59.19 01833 ARDEREON LOCK COMPANY BUILDING SUPPLIES 76.00 05736 ARCH WIRELESS PAGER [{F~TAL 13.97 02270 AT&T RERVICE 2.72 RE,ICE 9.06 SERVICE 18.11 SERVICE 9.06 SERVICE 34 41. REUICE 9.06 SERVICE t3.58 RERVICE 23.55 SERVICE 7.25 SERVICE 7.25 SERVICE 32.60 SERVICE 183.84 SERVICE 180.22 SERVICE 115.92 646.63 06091 AUTHORIZED FACTORY RE]{VICE CO. REPLACSq/{TS 540.5t REPLADD!ENTS 325.00 865.51 02398 B & N INDNST~IEB BOND COPIES 56.28 04324 ~K O~ RETIRS~NT GI~TS = 1050.00 02566 BASIC FIRE PROTECTION INC. CA~ON DIOXIDE 87.10 REBORT: APBOARDRPT GENERATED: 1 SEP 00 07:17 RUN: THUP. SDAY dUN2001 13:33 PAGE 2 RELEASE ID : VILIAUN OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FRON JUNE 10 2001 TO JUNE 28 2001 DEET VENDOR EER VENDOR NAME INVOICE DESCRIPTION AMOUNT 02599 BAYMUNT IRES & SUITES ]~ODGIMGS 475.20 06047 BLANI, ROCGO REI~UREEEENT 50.00 06111 BLATZ, LOUIS M. REAL ESTATE TRAMS.TAN REBATE 510.00 02924 BOCA INTEREATIOi~AL INC. M~BEM/VALENTIME 35.00 01008 UNSSE'S FLOWERS & GIFTS FLOWERS 116.00 01011 C4 IMAGING SYSTS~S, INC. ANNUAL MAINTENAMCE 650.00 01056 CENTRAL CONIINRETAL BAKERY VOLUNTEER PARTY RSFRES}LVZNTS 214.65 01075 CHICAGO METRO CBAFTER AUNA G.REDLER/S.DOREEY 44.00 01084 CHICAGO TRIBUNE ANNUAL SUBSCRIPTION 211.64 01097 CINTAS CORD WEDLAC~NT UNIFORM 18.35 UNIFOREM EXPENSE 24.00 CREAMING SERVICES 113.97 156.32 05135 CLBARS, RYAN REIMBURSEMENT 50.00 01118 CLERK OF THE CIRCUIT COURT PAYROLL FOR - 062801 700.00 PAYROLL FOR - 062801 190.00 890.00 01139 COLLEGE OF LAKE COUNTY TUITION 189.00 01183 COON COUNTY RECORDER OF DEEDS WECOREIMG DEED 76.00 01208 CROWE CHIZEK AUDIT FEE-PARTIAL 4950.00 06112 UNRRAR, S~I REAL ESTATE TRANE.TAX REBATE 446.00 04579 CUSTON VEHICLE SYSTRES, INC. PATCHING MATERIALS 1800.00 06113 HARUA, NATHAN REIMBURSEMENT 50.00 04365 REWYER, ELEANOR E. Ri~L ESTATE TRANE.TAX RREATH 378.00 01279 DISTINCTIVE BUSINESS PRODUCTS PM KIT 127.19 01287 DOOR SYSTEMS, INC. SE}~VICE 4040.12 01303 DUNISILRER ELECTRIC MOTORS,INC PASCO MOTOR 72.52 06058 DNOZD, CHESTER OBSTACLE ISLAND CPA~d 75.00 01328 EL-COR INDUSTRIES, INC. MASC.SBOP SUPPLIES 668.36 01340 WEHANSY COFFEE SERVICE COFFEE ~ SUPPLIES 89.10 A~)A~L~T G~iERAT~D: 1 ~EP 00 07:17 ~: ~D~Y ~2801 13:33 PAGE 3 ~L~SE ID : VIL~GE OF M~ PR~P~ LIST OF BIL~S P~S~ED TO T~ BO~ OF TRUSTE~ ~ ~E 15 2001 TO ~ 28 2001 ~R ~R ~N~ N~ I~OICB D~C~I~ 01350 ~D~VOR PLUS P~-~PLO~ ~DI~ ~ 652.00 06135 ~m~, J~S ~BATE 490.00 01377 ~DE~ ~P~SS CORP SHIPPING ~GES 29.92 06114 ~DEZ, DUDLEY ~BATE 140.00 00102 FI~ P~SI~ ~ND PAYROLL ~m - 062801 13077.86 00335 FO~EY, APRIL B. ~U~ 40.00 01445 ~JITSD B~SI~SS C~. SYST~ U~E PBX SO~ 500.00 A~IVATE ~ JACK 170.00 670.00 01~61 ~L'S, INC. SHIRTS 208.93 01469 GAT~AY C~P~IES INC. SD~ DI~-~U~'S C~PDTER 104.00 06115 G~ESIS PBM ~TING, INC. ~D 1500.00 01502 G~B~ FI~ EQUI~, INC. M~DLITE AD~STE~ 13.17 ~IG~ C~GES 6.06 19.23 00340 ~Z, ~DY ~ 50.00 06096 ~D~CH, ~Y 01516 ~ FI~CE OF~R ~S~ APPLI~TI~ ~E 480.00 06116 ~S~, NO~ ~BATE 175.00 01580 HENRICKSEN & C~P~Y, INC. OFFICE ~ITU~ 8250.90 01609 HOLY F~ILY ~DICAL CENTER P~-~PLO~E~ PHYSICALS 393.00 PHYSICALS 204.00 597.00 01610 H~E DEP~ TR~ETER 54.00 I~ 0221700 20.68 ~4.68 01619 ~ST~ ~S~TES PRO~SI~ D~LO~N~ 350.00 06106 ~, ~VID ~STAC~ IS~D C~W 75.00 ..... 00107 I~ ~I~ TRUST - {57 PAYROLL ~R - 062801 16427.51 00108 ILLINOIS DEP~ OF ~NUE VOID PR ~R - 061401 - ~6.4t PAYROL~ ~R - 061701 - 46.41 · REPORT: APBOARDRET GRNERETED: 1 HEP 00 07:t7 RRN: THURSDAY JUN2801 13:33 PAGE 4 RELEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES RNCM JUNE 15 200I TO JUHR 28 2001 DEFI VENDOR RER VENDOR NAME INVOICE DESCRIPTION ~CUNT PAYROLL FOR - 062801 17221.94 17221.94 00108 ILLINOIS MUNICIPAL RETIRN~JFI PAYROLL FOR - 062801 237.00 01701 ILLINOIS PAPER CO. PAPER 425.00 01122 ILLINOIS STATE DISBURSEMENT UNIT PAYROLL FOR - 062801 357.69 PAYROLL FOR - 062801 105.50 PAYROLL FOR - 062801 126.00 PAYROLL FOR - 062801 60.00 PAYROLL FOR - 062801 520.75 1209.84 05854 INTERNATIONAL ASSOCIATION OF FIRE CHIEFS SRNIEAR 79.00 01751 INVENTORY TRADING CO SHIRTS 355.00 01896 J.C. LICHT COMPANY MISC.PAINTING SDPPLIES 8/01 492.98 01783 JOURNAL & TOPICS NEWSPAPERS AD 773.00 06100 KEARE, JOHN SODA FOR RSDA 25.19 SODA FOR RSDA 21.33 OBSTACLE ISLAND CREH 75.00 121.52 06117 RNIFER, TONY REBATE 245.00 06025 KIRBY, MAURERN REIMUUREE~'4RNT 00.00 06134 KOUZIOS, JOHN REBATE 245.00 06110 KRARZ, GEORGE REFUND 280.00 01863 lANDSCAPE RESTORATION REPAIR 4200.00 06036 LEIDRN GARDEN CENTER FLO~RS 180.60 06119 LIEIYfKE, JMES REAL ESTATE TRAES.TAX REEAT} 414.00 06105 LIVERNORE, JOHH D. OBSTACLE ISk~HD CRNH 75.00 01918 LUNDSTROM'S NURSERY TURF MOVING 4159.40 04014 MAILBOXES ETC. SHIPPING CHARGES 289.76 01041 MALCO~, JOHN MEETING EXPENSE 91.85 01046 MARAGL~RNT CONCEPTS INSPECTION SERVICES 3287.I5 01957 RARRNRTEE VIDEO SUPPLY SUPPLIES 591.56 06004 MCDONALD'S CORPORATION PRISONER HALER 229.33 APBOARDM~ G~TED: 1 REP 00 07:17 PON: T~RSOAY 30N2801 13:33 P~ 5 VI~ OF M~ PROSPE~ ~IST OF BIL~S P~S~ED TO THE ~ OF TRUSTEES ~ ~ 15 2001 TO ~E 28 2001 01975 MDS ~T~ ~DI~ lng. SUPPLIES 98.79 00116 ~RO ~DE~ C~DtT ~I~ PAYROLL DR - 062801 855.00 00117 ~RO~LIT~ ~LI~ - ~LICE PAYROLL DR - 062801 570.00 02028 MIG~Y MITES A~S & SONS D~ATtON P~TES 12.50 02039 MINOLTA BUSINGS SYST~S-~ SERVICE AG~ 921.00 02067 M~ PR~PE~ HISTORIC~ S~. BURET ~ATION 3333.33 02071 M~ PR~P~ POLICE ~S~. ~S 47.25 02107 NAPA-BEIG~S A~I~ SDPPLY MISC.~PAIR AP~L/~Y 803.26 0~129 NATI~ R~T ~D P~R CORP. ~PAtK OF ~ON L~K 741.00 03932 NATI~ ~ DR S~L NO~ ~AGE~ ~ ~E~HIP 125.00 00123 NATIO~IDE PAYROLL ~ - 062801 17029.02 04725 ~U~R, MIC~ ~BU~ ~ CDL 50.00 02155 N~T~ C~NICATIONS MCAT 5/t8-6/17/01 17636 CELL PHONE SEU 674.86 SERV 5/18-6/17/01 158.20 SEUICE 159.14 1336.36 02170 NORTH ~T ~TI ~I~ T~G C~E TU~I~ 145.00 02190 NORT~T C~ITY ~S DE~ SYST~ ~RY 195.00 02193 NORT~ST ELE~CAL SUPPLY ELECTRICAL SUPPLIES 5/01 160.44 ~E~ICA5 SUPPLIES 5/01 45.64 ELECTRICAL SUPPLIES 5/01 124.20 330.28 02196 NOKTH~ST ~NICIPAL CONFE~NCE B~QUET-T~USTEES 165.00 06092 NORT~EST ~ITY DINNE~/ME~C. ~ NORTH~ST UNITY DIN 830.00 ~4140 N~Y PUBLIC ~S~IATI~ N~Y ~NE~ & ST~P 41.00 02205 N~L5 INC. N~L TEC~I~L 150.~0 0~217 ~S~P C/0 ~I Y~H SERVCS ~ B~T 240.00 02228 ~ PAVILLI~ ~TH~ H~ D~I~D ~ 1492.50 06099 PAC~, ERIC OBSTACLE IS~D C~W 75.00 BEPO~T: APBOARDRPT GENERATED: 1 REP 00 07:17 RUN: THURSDAY JWN2801 13:33 PAGE 6 RELEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO TRE BOAMD OF TRUSTEES ~ JUNE 15 2001 TO JUNE 28 2001 DE~T VF/{~OR NBR VWN~OR Nk~E INVOICE DESCR~[PTION AMOUNT ................. ? ........................................................ ........................................................ 06033 PADDOCK PUBLICATIONS AD 425.75 AD 409.25 035.00 02256 PADDOCK PRELICATIONS, INC. BID NOTICE 22.85 06095 PAT'S AWNING & CAROPY SERVICE CAROPY-4TE OF ~LY 2575.00 02285 PEDEHSEN & HOUNT SERVICES 173.30 RSAL ESTATE TRANSFER TAX 50.00 223.30 06121 PER~Y, THOUNE REBATE 665.00 05257 PESUNE'S F~O~R SHOP VARIOUS ARNUALS 226.10 02303 PETTY CASH - FIRE DE~T. MENTINGS/TRN/SUPP 34.26 MEETINGS/TUN/SUPP 6.59 M~TINGS/TRE/UNPP 46.54 ~ETINGS/TRE/SUPP 2.33 MEETINGS/TUN/$UPP 13.94 103.66 02304 PETTY CASH - POLICE DEPT. MISC EXPENSES 352.32 00124 POLICE PENSION FUND VOID PR DR - 061401 145.53- PAYROLL FOR - 062801 17590.73 17445.20 06041 POPE, BPA~DEN ~IM~UREL~ENT 50.00 04921 POPE, ELIZARETH A. PAYROLL FOR - 062801 923.08 02334 POSTMASTER HOSTAGE STAMPS 340.00 02341 PRECISION METALS, INC. ERE~CL~ENT DOOR 525.00 02358 PROSREETY FIRST AID & SALTY EQUIPMENT 68.00 02379 QUILL CORPORATION OFFICE SUPPLIES 36.15 02383 R.V NORENE & ASSOC. ~ SERVICES RENDERED I200.00 06125 RACHUP~A, MART ~EFUND 44.00 00414 EICHARDSUN, RONAID ~LREUR$5~NT 51.09 02008 ROGER ~YER & SUN RESTORATION MATE~JALS 2450.00 RESTORATION MATERIALS 1680.00 RESTOk~TIUN MATERIALS 3036.60 ~ERTO~ATIWN MATERIALS 1573.30 8739.90 P~PO~T: APBOAP~RPT GENERATED: 1 SEP 00 07:17 R~N: T~O~RAY ~2001 13:33 PAGE 7 ~LRASE ID : VI~GE OF M~ PR~PE~ LIST OF BIL~ P~S~ED TO THE B~ OF T~ST~ ~ ~ 15 2001 TO ~ 28 2001 ~R ~R ~R ~ I~OI~ B~I~ .................................................................................................................................. 0216~ R~SE-~DHU~T SHOP ~,INC. ~-~LY 2000.00 06011 StlL~, STE~ ~BU~ 50.00 04673 S~ BE~A~INO C~Y CHILD SUPPORT PA~TS RAYRO~ ~ - 062801 200.13 02515 SC~PPE i SODS OPEl{ H~SE SUPPLIES 428.47 00125 SglU L~AL 73 PAYROLL ~R - 062801 5~1.86 06122 SE~, ~RTIN ~HND 70.00 06098 S~VER, BRI~ ~. OBSTAC~ IS~D C~ 75.00 06093 SH~MX ~ ~S 126.72 06102 SIEGEL, ~ER OBSTACLE IS~D C~N 0~139 S~L~H~K, INC. SO~ 559.00 06137 SL~A, JOSEPH ~ND 25.00 05790 SNE~IN~ 10366 DATA E~RY SERVICES 6~3.8~ DATA ~RY SER~CES 456.40 DATA ~RY SERVICES 578.6~ 1678.90 06127 SORHIER, SC~ ~E ~PENSES 02583 S~D INCO~TED FI~ ~ C~ROL 768.00 ~ ~ C~ROL 8~4.00 1612.00 04659 SP~, ST~ ~I~U~E ~PENSES 130.00 05720 SPEC~, CH~YL ~PENS~ 130.00 04139 ST~D i ASS~IATES C~DIDATE PORSONALITY TESTING 350.00 02618 STARS & STRIPES US FLAGS ~80.80 06103 STURGE, DWAYNE ~ OBSTACLE IS~D CREW 75.00 02670 SWIDERSKI ELECTR~ICS INC. ~NTAL EQUIPM~T ~ .. 270.00 ~PAI~ !08.00 378.00 02671 SYST~ C~S~Y~S, INC. ~CE SERVICE AG~ 24118 SO~ 15546.00 3966~.75 02672 SYST~ ~, INC. ~p~ .1~0.00 ~FORT: AEEOEEDNPT GENERATED: I EEF 00 07:17 RUN: THURSDAY JUN2801 13:33 PAGE 8 EELRASE ID : VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FR~ JUNE 15 2001 TO O~NE 28 2001 DER %T/{DOR NBR VENDOR NA~E INVOICE DRSCRi~TION ~O{]NT 02675 TAPE CUNPANY MINI DV VIDEOTAPE 504.38 02691 THOMPSON ELEVATOR INSPECTIONS SERVICE 60.00 REINSEECTIONS 165. O0 225.00 06104 TOBA, ROBERT OBSTACLE ISLAND CREW 75.00 04610 TRAVEL PLUS AIRFAEE/VALENTIWE 283.00 02624 TEEASUEER, STATE OF ILLINOIS VILLAGE SHARE 4275.00 02719 TREETOP PR~OTIUNS, INC. MPTV SHIRTS FOR CREW STAFF 525.87 02722 TRI-STATE ELECTRONIC CORP ELECTRtCA~ SUPPLIES 9.55 02756 ~NITED STATES POSTAL SERVICE ACCT 06983947 3000.00 00127 UNITED waY PAYROLL FOR - 062801 370.85 00450 VALENTINE, R. PAUL EXPENSES 472.00 00128 VILLAGE OF MOUNT PROSPECT VOID PR FOR - 061401 16.73- PAYROLL FOE - 062801 16771.18 PAYROLL FOR - 062801 29.96 16784.41 04314 VILk~GE OF MO~ PROSPECT - PAYROLL ~EES VOID PR FOR - 061401 331.31- PAYROLL FOR - 061701 319.21 PAYROLL FOR - 062301 80.63 PAYROLL FOR - 062801 144622.09 PAYROLL FOR - 062801 16561.15 PAYROLL FOR - 062801 13452.14 174703.91 05700 VILLAGE PROFILE MAP BOOK AD 747.50 MaP BOOK AD 747.50 1495.00 02821 VON BRIESEN, PURTELL&ROPER, S.C. FEES 13124.15 01228 W.S BARLEY & CO. Fi~E HOSE 2767.93 02832 WALMART STORES, INC. BATT/FILM ' 57.48 06124 WEISWEEG, ROBERT ICE PACK/EMERGENCY SERVICES 33.95 04057 WEST GROUP PAYMENT CENTEN IOSA-STATE B~ A~SOC 162.00 05746 WISCTF PAYROLL FOR - 062801 396.12 02893 WOLF C/~MEMA, INC. FILM PROCESSING 63.89 REPORT: APBOARERPT GF//REATED: 1 REP 00 07:17 FON: TFOP. SOAY JUN2801 13:33 PAGE 9 ~LEARE ID : VIL~GE OF MOONT PRONPECT LIST OF BILLS PRESEi~RED TO THE BOARD OF TRUSTEES REOM JIINE 10 2001 TO JUNE 20 2001 DEPT VENDOR NRE VENDOR NAME INVOICE DESCRiFIION AMOUNT .................................................................................................................................. 05410 NO~DCON [4IRELESS, INC. CELL PHONE SERVICE 309.48 SE{< 5/6-6/5/01 72.68 ACCT 22-00015599 18.44 400.60 00464 ~LRECKER, JEFFREY SUPERSYARS REFEREES 100.00 06138 YATES GEAR INC. RESCUE HARNESSES 536.00 05020 ZINGER, RACHEL REIREUBS~ 50.00 TOTAL : 43';439.35 O3O 02016 ARC DISPOSAL COMPANY MAY COLLECTIONS 53729.29 MAY COLLECTIONS 20942.91 MAY COLLECTIONS 32346.03 MAY COLLECTIONS 3292.32 MAY COLLECTIONS 10603.71 MAY COLLEOTIONS 59795.00 180711.26 02270 AT&T SERVICE 3.62 TOTAL 180714.08 O5O 06136 ~RIC2~N GEOF2{GIREERING, INC. MATERIAL TESTING 42-.6.50 02167 ARROW ROAD CONSTFOOTION SYREET RESDRFACING PROJECT 106464.52 02624 TREASURER, STATE OF ILLINOIS RTE 83 IMREOV 3920.70 TOTAL 114631.72 O7O 04007 CORRY, NANCY ADVANCE 520.00 00335 FOLEY, APRIL B. MENTOR OOTING REIMB ~6.15 TOTAL 5~6.15 170 04324 BANK ONE INV 4069489 19930 INV 4069489 19930 130200 330.00 TOT~iL i DO.00 250 04324 B~]{K ONE INV 4060400 1993A -225.00 INV 4069480 1993A 225.Q0 ~EPO~T: APBOARDRPT GENERATED: 1 SEP 00 07:17 RON: THURSDAY J~N2801 13:33 PAGE I0 RELEASE ID : VILnAGE OF MOONT PROSPECT LIST OF DILLS PRESENTED TO THE BOARD OF TRUSTERS F~JUNE 15 2001 TO~E 20 2001 N~E I~OICE DESCRf~I~ ~O~ 450.00 TOTAL 450.00 270 04324 BANK ONE INV 4069631 450.00 TOTAL 450.00 200 04324 BANK ONE INV 4069291 300.00 TOTAL 300.00 320 04324 RAI~ONE INV 4069489 1993B 150.00 TOTAL 100,00 330 04324 BANK ONE PAYING AGENT FEE 150.00 TOTAL 180.00 34O 04324 BANK ONE INV 4069630 225.00 TOTAL 225.00 350 04324 BANI<ONE INV 4069290 i50.00 TOTAL 150.00 360 04324 BANK ONE PAYING AGRET FEE 300.00 TOTAL 300.00 38O 04830 ILL ENVIR PROT. AGENCY FOR WRF 270 PROJECT L17-0856 12952,42 FAIRVIEW GARDENS 6692.00 19644.42 TOTAL 19644.42 410 04324 B~K ONE PAYING AGENT FEE 150.00 TOT~ 150.00 420 04324 BANKONE INV 4069630 225.00 TOTAL 225.00 REPONT: APBOANDRNT GF/{EMATBD: 1 SEP 00 07:17 RUN: THURSDAY ~IN2801 13:33 PAGE 11 ~LEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF BIL~ PRESENTED TO THE BOARD OF TRUSTEES FRC{4 JUNE 15 2001 YO JUNE 28 2001 DEFF VENDOR NBR VENDOR NANE INVOICE DESCRIP~IDW ANOUNT 430 04324 BANK ONE INV 4069290 150.00 TO~AL : 150.00 06094 ADVANCED FIRE PROTECTION CO. BRASS FIRE RE~T.CONNECTION 137.00 01833 AiqDFRSON LOCK CC~PANY BUILDING SUPPLIES 22.02 02405 B & H PHOTO/VIDBO COLOR RONITOR/t4OONT KIT 2075.75 04952 CIOREA GROUP INC. PROFESSIONAL SERVICES 6954.74 01147 CO{~4ODWEALTE EDISON MONTH]J BOEOTRIC SERVICE 44.07 06107 GLEN BEYER DRYWALL DRYWALL & TAPING 4960.00 01596 NINES LUMBER, EDWARD TRIM MATERIAL 251.78 THRESHOLD FOR FRONT DOOR 13.28 265.06 01648 IREOTSON HEATING CO. AIR CONDENSOR 1715.00 01896 J.C. LICNT CONPANY I~ERIDW PAINT 217.05 02826 }tlCHANL WAGNER & SONS, INC. SREINK.%ER FITTINGS 55.18 05256 NICOR 10 S. PINE ST 34.44 06140 FROTECTIVE SYSTEMS, INC. FIRE ALAPJ~ SYNTE~ 2195.00 02468 BOUTE 12 RENTAL CO., INC. TRF2lCRER 116.00 TOTAL : 18791.81 55O 04124 ALBRECHT ENTERPRISES RENTAL OF FENCING 569.49 REMOVAL OF SOIL 17408.92 17878.41 04248 BNETTi{ER, CANDACE ~N, TRUSTEE INSTAL NOTE PNT 17166.66 05036 GLORIA JEAN REHNRE&NORBEET HUBOKEE,-TRNSTEES INSTAL HOTE P~ 17166.67 01863 I~NOSCAPE RE,STORATION REPAIR 2997.00 03675 NORTBY4ENT PROPERTY L.L.C. SALES TAX REBATE 16644.14 TOTAL : 71952.88 560 02167 ARROW ROAD CONSTRUCTION STREET RECONSTRUCTION PR~RA~ ' · 301700~68 TOTAL : _.301708.68 ~PORT: APBONi~RVT GENERATED: 1 REP 00 07:17 RUN: THURSDAY JUN2801 13:33 PAGE 12 RELEASE ID : VILlaGE OF MOUNT PROSPEOT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FRUN ~ 15 2001 TO UNNE 28 2001 DEPT ~NDOR NBR ~NDOR NANE INVOICE DESCRIPTION AMOUNT 610 01071 ADDISON BUILDING MATERIAL CO. BUILDING SUPPLIES 5/01 21.64 BUILDING SUPPLIES 5/01 106.35 BUILDING SUPPLIES 5/01 45.89 173.88 05222 AMERICAN INDUSTRIAL URIFOR~ REN?AL & CLEANING 115.48 02270 AT&T SERVICE 241.81 04324 BANK ONE INV 40694989 1993B 150.00 06110 RISBEE, JACK R~i]{BURS~ 43.29 02938 BO~%~AN DISTRIB]TION CEN~ER RVTS,BOLTS & EARDWARE 5/01 98.56 01011 C4 IMAGING SYNTE~S, INC. TONER 331.16 01097 CINTAN CORP REPIACL~'~ UNIFORE 18.36 06126 E.B. ~ACES BOX EANDLE ~TENSION 125.00 06045 EARTH INC. PILVERIZED TOPSOIL 660.00 01544 HBK WATER METER SERVICE lABOR & MATERIALS 3338.80 01610 HONE DEPOT INV 8021673 9.06 01760 J & L INDUSTRIAL SUPPLY CO. GLASS BEAD t01.80 01896 J.C. LIUNT CONPANY MISC.PAINTING SUPPLIES 5/01 117.35 01787 J~LIE, INC. SERVICES CHARGES 434.40 06108 LONGFtELD, EUGENE REPLACE CUNCRERE MARY, ER 275.00 06120 MA~ZBAUON, TIM REIMbURSEmENT 85.00 02163 NIES ENGINEERING, INC. SERVICES i195.20 02193 NONT~ST ELECTRICAL SUPPLY ELECTRICAL SUPPLIES 5/01 89.44 ELECTRICAL SUPPLIES 5/01 65.45 154.89 02358 PROSAFNTY SUPPLIES 1350.00 SUPPLIES 45.00 FIRST AID & SAFETY EQUIPmenT 117.39 1512.39 06123 PUSHtC ENTERPRISES RE~UND 308.00 02008 ROGER MEYER & SO~ RESTOEATION MATERIALS 194.23 ~PORT: A?~OARI)RPT GE~W.~AT~D: 1 SEN 00 87:17 R~: TENRSDAY ~N2801 13:33 PAGE 13 VIL~GE OF M~ PROSPE~ LIST OF BILLS P~ED TO THE B~ OF TRUSTEES ~ ~ 15 2001 TO ~E 28 2001 ....................................................................................... i .......................................... DE~ ~R ~R ~ ~ I~OICE DESC~ION ................................................................................................................................... 04838 THI~ MILL~I~ ~S~.INC. ~ILITY BILLING SERVICES 1658.83 02624 T~U~R, STATE OF ILLINOIS RTE 83 ~PR~ 30412.70 WATER SUPPLY OPE~TOR 10.00 30422.70 02801 VIKING OFFICE PDOU~S TONER SUPPLY 119.46 01522 W.W. G~INGER INC. AIR NOSE 28.41 SUPPLIES 49.23 77.64 02832 ~RT STO~S, INC. BA~/FI~ 174.58 02835 ~HOUSE DI~ MISC.OFFICE SUPPLIES 270.13 T~AL : 42407.00 630 01833 ~DE~ON L~K C~P~ BUILDING SUPPLIES 9.60 02193 NORTH~ST ELECTRI~ SUPPLY ELECTRICAL SUPPLIES 5/01 59.80 02806 VILLAGE OF MOU~ PROSP~T WATER SERVICE t9.20 T~AL 88.60 660 01071 ADDIS~ BUIDING ~TE~AL CO. BUILDING SUPPLIES 5/01 16.84 01187 A~NA TRUCK P~S TRUCK ~PAIR P~TS 165.60 01795 ~O OIL C~Y GASOLINE 44.8I 01937 ~I~H TI~, INC. DISMOU~ & MO~T TI~S tl.94 B~CE TI~ 35.00 46.94 02270 AT&T SERVICE 13.58 02318 AUTO CL~CH F~ FILTER 189.84 02617 BEARING DISTRIB~O~, INC. SUPPLIES 92.96 02938 B~ DISTRIBUTI~ CENTER ~S,BOLTS & ~ 5/01 813.10 01006 BUSSE ~ ~H, INC. C.~ ~H~ 866.25 01236 DA~ & O~'S A~ ~DY, INC. BODY ~PAI~ P-54 ~C~RGE AIR CONDITI~ING 199.42 ~EEL ALIG~ 244.00 1517.96 RSPONT: AREOARDEPT GENERATED: 1 $EP 00 07:17 RUN: THURSDAY UNN2801 13:33 PAGE 14 RELEASE ID : VIL~AGE OF MOUNT PROSPECT LIST OF BILLS PRESSED TO TEE BOARD OF TRUSTEES FRON JUNE 15 200I TO SJflE 28 2001 DEPT ~NDOR NBR VENDOR NkwE INVOICE DESCR~TIUN AMOUNT 01289 DOUGLAS TRUCK PARTS MOOG CRASRIS PARTS 436.62 03958 FREUND INTEENATIUNk% ENGINE OIL PEN GASKET 431.13 01920 LYNCH AUTO GROUE FORD RSPRIR PARTS 500.80 02374 PARTS PLUS OF PROSPECT HEIGHTS REPAIR PARTS 212.28 02424 ~ RADIATOR & ~LDING CO, INC. RECORD RADIATOR 434.00 02484 SAFETY KLWEN CORPORATION PARTS WASHER SERVICE 366.75 04101 SPI DISTRIBUTION INC. AC DELCO RSPAIR PA~TS 88.66 SPI RADIATOR I71.42 260.08 02661 SUBUR~EN TRIM & G~SS CO. REPAIR DRIUNR'S SEAT 237.00 02684 TERRACE SUPPLY CUNPENY WELDING WIRE 144.95 04472 TEXOR PETROLE~ CO GASAROL 10766.14 02782 VALVOLINE, INC. VALVOLINE D~RUN 983.40 02870 WEOLESALE DIRECT INC. REAWE PARTS I86.33 TOTAL 18727.36 670 04579 CUSTOM VEEIC~ SYSTENS, INC. POLICE E~I~}~NT 2819.85 POLICE EQOI PIg/IT 2990.40 5810.25 02913 ZIEBART RBSTPHOOF 250.00 TOTAL 6060.25 680 01049 CDW GOVEk~WENT, INC PRINTER CABLES 793.99 01469 GATEWAY COMPANIES INC. PRO~SSIONAL OFFICE 5103.00 TOTAL 5896.99 690 00474 BRUNN, STEVE W/C CLAIM 6/12/01 I6.00 01102 CITIBANK, N.A. IMSUNANCE CLAil{S 18108.40 PNT INS CLAIMS-GAB 735.10 18843.50 05385 DENNIS M. BROi91, M.D. ~T/C CLAIM 6/12/0t 86.00 W/C CLAIM 08.00 hEEO~: APBO.M{DRF~ GENERATED: 1 SEP 00 07:17 R~: TRORSDAY 30N2801 13:33 PAGE 15 ~L~E ID : LIST OF BI~S P~S~ED TO T~E D~ OF TRUSTE~ ~ ~NE 15 2001 TO ~E ~8 2001 ~R NBR ~ N~ I~OICE DES~I~ ................................................................................................................................... 144.00 01306 DRUG C~, INC. C~ C~MS 13404.68 01966 ~TIN BOYER C~P~Y,INC WO~ C~P 3000.00 02192 NORT~ST C~I~ H~PIT~ W/C C~ 6/12/01 359.00 T~AL 35767.18 00128 VILLAGE OF MOU~ PROSPECT ~IM ~NE PEN.~D/D~ 10830.76 PAYROLL FOR- 062401 10830.76 21661.52 04314 VILLAGE OF M~ PROSPE~ - ?AYRO~ ~S PAYROLL ~R - 062401 17929.94 T~ 39591.46 05539 COLLINS, CARY J., P.C A~ SERVIC~ 500.00 00128 VIL~GE OF M~ PROS?~ ~IM ~NE PEN.~D/D~AL 99~6.23 PAYROLL FOR- 062501 9946.23 19892.46 04314 VI~GE OF MO~ PR~PE~ - PAYRO~ ~I~S PAYROLL ~R - 062501 14168.40 T~ 34560.86 ~30 00128 VIL~GE OF ~ PR~P~ ~ ~E P~.~D/DE~ 407.02 PAYROLL ~R - 062301 407.02 814.04 04314 VIL~GE OF M~ PROSPECT - PAYROLL WI~S PAYROLL FOR - 062301 200.00 T~AL !0!4.04 ~70 01405 FIRST C~ON~ALTH ~PLOYEE DENT~ PL~ 4624.86 s T~AL 4624.86 . 790 06~2 ~CK, ~I~ ~A~ 9.00 06129 C~O~ BUILDEr, INC. T~ ~E ~D 2~5.00 00121 FI~T ~YI~L B~K OF CHI~GO SAVINGS B~DS 300.00 ~VING B~DS 6/28/01 ~00.00 700.00 REPONT: AREOARDRPT GENERATED: I ENP 00 07:17 RUN: TEN,DAY JUN2801 13:33 PAGE 16 RELEASE ID : ¥ILLARE OF MONNT PROSPECT LIST OF BILLS PRESENTED TO TEE BOAXD OF TRUSTEES FEON JONE 15 2001 TO 413NE 28 2001 DEP? ~DOR NEN VENDOR N~ IF~OICE DESCRt~toN k~OENT 06131 FREDIA~I EC~%]S, INC. TREE FEE REFUND 2250.00 06130 G.A. JOHNSON & NON TREE FEE REFEND 25.00 04747 GETTYSBURG DENELO~NT TREE FEE REFUND 3300.00 00Ill INDIANA DRPT OF REVERE INDIANA INCONZ TAX 409.62 06109 LEJA, EUGENE ~. REFEND 100.00 01941 MALCO~, JOHN ~I~ 43.26 01719 NCPE~ GROUP LIFE PELION FOR JONE 01 366.00 02303 PETTY CASE - FIRE DER. ~NTINGS/TRN/ENPP 5.83 06128 SENAR HONE EUILDERE TREE FEE REEUND 3575.00 04757 STREK N S~.RE, INC. TREE RE RE,ND 217.00 02689 TI{ID DISTRICT CIRCUIT CONRT BOND ~ONEY 528.00 BOND MONEY 2t25.00 BOND MONEY 694.00 BOND MONEY 2276.00 5623.00 00128 VILLAGE OF MONNT PROSPECT REIM ~NE PRE.MED/DENTA~ 6450.03 PAYROLL FOR - 062301 6450.03 DISBUR~ 8045.00 DISBURSENENT 50.00 20995.06 04990 WISCONSIN DEPARTMENT OF REVENUE WISC INCONE TAX 374.72 05354 WOLFSON-YONNG CONP TREE F~E REFUND 275.00 TOTA~ 38543.49 GRAND TOTAL 1375711.98 GENENATED: t SEP 00 07:17 RUN: THURSDAY JOW2001 13:33 PAGE 17 RELEASE ID : VILLAGE OF MOUNI PROSPECT LIST OF BILLS PRESENTED TO TEE BOARD OF TRUSTEES FRC{4 JUNE 15 2001 TO JURE 28 2001 EU~UL~Y BY FUND 001 GENERAL FUND 437439.35 030 REFUSE DISPOSAL FUND 100714.88 050 MOTOA FUEL TAX FUND 114631.72 070 CO~%CdNITY DEVELPI~IT BLOCK GENT 546.15 I70 REFUND 87B & 9IA B&I 1993B 300.00 250 DOWNTOWN REDEVLOPMRT B&I 1993A 450.00 270 DOWNTOWN REREVLOPMHT B&I 1996B 450.00 280 DOWETOWE P~REVL B & I 1908B 300.00 320 REFUNDING FLOOD 9la B&I 1993B 150.00 330 FLOOD CONTROL B&I 1094A 150.00 340 FLOOD CONTROL B&I 1996A 225.00 350 HOOD CONTROL - 1998A B & I 100.00 360 DO.OWE REDEVELOP 1990C B & I 300.00 380 EPA FLOOD LOAiq B&I 19644.42 410 STREET I~PROVENENT B&t i994A 150.00 420 CAPITAL IRPROV~2g2~IE B&I t996A 225.00 430 STREET IMPROVB & I 1998A 150.00 510 CAPITAL IMPROVEMENT FEND 18791.01 550 DOWE'TOWN REDEVLPI'R~I CONST 71902.08 560 STREET IMREOVEFiENT CONST FUND 301708.68 610 WATER A~D SEWER ENWD 42407.00 630 PARKING SYST~ REVENUE FUND 88.60 6~0 VEHICLE ~IHTENANCE FUND 18727.36 670 VEHICLE REPLACS~ENT FUND 6060.25 600 COWPOTEE REPLACEMENT FUND 5096.99 690 RISK MANAGEMENT FUND 35767. i8 710 POLICE PENSION FU~!D 30591.46 720 FIRE PENSION FUND 34560.86 730 BENEFIT TRUST #2 ENND 1014.04 770 REENCENP ESCROW FUND 4624.86 790 ESCROW DEPOSIT FUND 38043.49 TOTAL: 1375711.98 RESOLUTION NO. .4 RESOLUTION RECOGNIZING MICHELE KIDD .4S "MISS JUNIOR .4MERIC.4 CITY QUEEN" WHEREAS, MICHELE KIDD, twelve year-oM daughter of Kim and Debbie Kidd, and a resident of the Village of Mount Prospect, has been selected as M, ss Jumor Amerzca City Queen "; and WHEREAS, the "Miss Junior America City Queen" pageant has been in existence for 18 years, encouraging leadership~ high morals and career goals, and awards the "Miss Junior merzca City Queens wtth cash scholarships and recognition,, and WHEREAS, MICHELE KIDD attends Lincoln Junior High School, participating in numerous extracurricular activities such as basketball, softball, soccer, track, and chorus, all while maintaining Honor Roll status,, and WHEREAS, MICHELE KIDD is an official Illinois State Soccer Referee and was awarded the Presidential Student Physical Fitness Award at Lincoln Junior High School; and WHEREAS, MICHELE KIDD is an active Girl Scout and was awarded the Presidential Gold Student Service Award forperforming more than 130 hours of service to our community in one year; and WHEREAS, MICHELE KIDD, was sponsored by the Mount Prospect Jaycees and LaScdle Bank in the pageant, and will be sponsored by the Jaycees as she participates in the annual Mount Prospect dth of July parade. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNTPROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby acknowledge and recognize MICHELE KIDD for her outstanding achievements, and wish her a bright and productive future. SECTION TWO: That an official copy of this Resolution be suitably prepared and presented to MICHELE KIDD as a perpetual memento. SECTION THREE That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. - A YES: NAYS: ABSENJ~' Passed and approved this 3~ day of July, 2001. Gerald L. Farley Mayor ATTESZ. VeIma VK Lowe Village Clerk vwl RESOLUTION NO. RESOLUTION OF ,4PPRECI'4 TION TO ROSEMARY S. ARGUS /FOR SERVICE TO THE COMMUNITY WHEREAS, ROSEMARY ARGUS, a resident of neighboring Des Plaines, has served the residents of Mount Prospect for more than 26 years in her tenure with the Mt. Prospect Park District, more than any other commissioner in the history of the Park District; and FFIZIERE,4S, ROSEMARY ARGUS has been instrumental in the acquisition and development of numerous entertainment facilities within the Village of Mount Prospect, including the Big Surf ~P'ave Pool at Lions Park, RecPlex, Studio in the Park, and the Veterans Memorial Bandshell; and WHERE,4& ROSEMARY ARGUS was very instrumental in the recent renovations of Countryside Park, Owen Park, and Frost Park, and the Trade Services building, current(v named Central Community Center; and }VHERE,4S, ROSEMARY ARGUS has served on several Park District committees, and has held offices as Secretary, Assistant Treasurer, Treasurer, Vice President and President; and WHEREAS, the residents of the Village of Mount Prospect have benefited greatly from the service provided by ROSEMARY ARGUS, and express their gratitude for her dedication and contributions to the Village of Mount Prospect; and NOtF, THEREFORE, BE IT RESOLVED BY THE M,4 YOR ,4ND BOARD OF TRUSTEES OF THE VILL,4GE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: ~FJJX~X_O_J3LEA: That the Mayor and Board of Trustees of the Village of Mount Prospect do hereby thank ROSEMARY ARGUS for her years of service to the community and wish her a long and successfid future as Alderman in her hometown of Des Plaines. SECTION TWO: That an official copy of this Resolution be suitably prepared and presented to ROSEMARY,4RGUS as a perpetual memento. ~ That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. A YES: NAYS: ABSENT: Passed and approved this 3rdday of July, 2001. Gerald L. Farley Mayor ATTEST: Velma W~ Lowe Village Clerk Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MAYOR GERALD L. FARLEY AND BOARD OF TRUSTEES FROM: VILLAGE MANAGER MICHAEL E. JANONIS DATE: JUNE 28, 2001 SUBJECT: PETE'S SANDWICH PALACE, 712 EAST NORTHWEST HIGHWAY, CLASS W LIQUOR LICENSE - NEW LICENSE On Thursday, June 28, the Village Manager met with Mr. Spiro Stoyas, owner of Pete's Sandwich Palace, regarding his request for the issuance of a new Class W Liquor License. The Class W License provides for the consumption of beer and wine only and at dining tables only. Mr. Stoyas purchased the restaurant in March 2001. At the time, a valid Class W License was in force with the previous owner. Mr. Stoyas decided to operate the business without a Liquor License. Since then, he states that his customers have requested the ability to purchase beer and/or wine with meals. Pete's Sandwich Palace is a fast-food style restaurant with seating at tables. The menu includes the service of breakfast, lunch and dinner consisting mainly of grilled and deep- fried selections. Mr. Stoyas made no changes'to the menu or d~cor when he took over the business earlier this year. Mr. Stoyas indicates that he has had approximately 20 years of experience working in the restaurant business. His family is in the restaurant business and his experience comes from working at family-owned restaurants. None of the restaurants have held liquor licenses. Mr. Stoyas has no independent experience with the sale of- alcohol pursuant to a Liquor License. The Village Manager discussed at length with Mr. Stoyas the Village's Liquor Code _ requirements and its particular sensitivity to the sale of alcohol to minors or to intoxicated persons. The Village Manager indicated that Mr. Stoyas, as owner, was responsible for the actions of any employees with regard to the dispensing of alcoholic beverages. Based on his lack of experience, Mr. Stoyas agreed to complete a Certified Liquor Servers' Course prior to the issuance of the Liquor License. completed application is on file along with payment of necessary fees. The applicant has submitted to fingerprinting and background checks. All documentation except for Dram Shop Insurance certificates are on file with the Village, Should the Village Board favorably consider this request, the adoption of an Ordinance creating a new Class W Liquor License would be in order. The actual License would not be issued until all outstanding insurance papers have been received and proof of completion of the Liquor Servers' Course submitted to the Village. MEJ/rcc ~S ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 1;3 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifijing the number of Liquor Licenses authorized. Said list is hereby amended by increasing the number of Class W Liquor Licenses by One (1) Pete's Sandwich Palace, 712 East Northwest Highway. Said list is as follows: Zero (0) Class A License Two (2) Class B Licenses Eight (8) Class C Licenses One (1) Class D License One (1) Class E License One (1) Class G License Zero (0) Class H License Zero (0) Class M License One (1) Class P License Fifteen (15) Class R Licenses Sixteen (16) Class S Licenses One (1) Class T License Seven (7) Class W Licenses SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of ,2001. Village President ATTEST: Village Clerk Class Establishment Number A 0 B Famous Freddie's; Ye Olde Town Inn 2 C Alvee's Liquors; Ba~zano Liquors; Dominick's (83 & Golf); Dominick's (Mt. Prospect Plaza); Gold Eagle Liquors; Jay Liquors; Mt. Prospect Liquors; Osco Drugs 8 D Prospect Moose Lodge 1 E Bristol Court Banquet Hall G Mt. Prospect Park District-Golf Course 1 H 0 M 0 P CVS Pharmacy R Artemis; Chungkiwa Restaurant; Cuisine of India; Fellini; Giordano,s (Elmhurst Road); Han River; House of Szechwan; Izakaya Sankyu; Little America; Nina Restaurant; Pusan; Red A Chinese Restaurant; Sakura; Taqueria Fiesta; Torishin 15 S Applebee's; Belia Capri; El Sombrero; Jake's Pizza; Jameson's Charhouse; Kampai; The Loft; Mrs. P & Me; New Shin Jung; Nikki D's Charhouse; Old Orchard Country Club Restaurant; Pap's Grill & Bar; Retro Bistro; Rokudenashi; Sam's Place 16 T Brunswick Zone-Thunderbird Lanes 1 W BOMPS; Frankie's Fast Food; Kate's Thai Kitchen; Los Arcos Restaurant; Mr. Beef & Pizza; Pete's Sandwich Palace; Photo's Hot Dogs ._7_7 53 Village of Mount Prospect Community Development Department MEMORANDUM TO: MICHAEL E. JANONIS, VILLAGE MANAGER --[~}~lb, ~l~ FROM: DIRECTOR OF COIvlIVIUNITY DEVELOPMENT DATE: JUNE 25, 2001 SUBJECT: PC-04-01 - TOMASEWSKI RESUBDIVISION 110 AUDREY LANE MR. LEONARD TOMASEWSKI - APPLICANT The Plan Commission transmits their recommendation to approve Case PC-04-01, Tomasewski Plat of Resubdivision, a request to consolidate a vacated street with the existing lot of record to create a one-lot subdivision, as described in detail in the attached staff report. The Plan Commission heard the request at their June 20, 2001 meeting. The Plan Commission reviewed the proposed plat. In this case, the petitioner is seeking to create one lot of record by consolidating his existing lot with a portion of vacated Meier Road directly behind the lot. The village vacated Meier Road in 1994 as part ora subdivision redevelopment. Staffrecommended approval. The plat was approved 5-0. The Plan Commission found that the plat met Village codes and that the proposed landscaping, while not related to the plat, would bring a benefit to the area. The Plan Commission voted 5-0 to recommend approval of the Tomasewski Plat of Consolidation, Case No. PC-04-01, 110 S. Audrey Lane. Please forward this memorandum and attachments to the Village Board for their review and consideration at their July 3, 2001 meeting. Staffwill be present to answer any questions related to this matter. William J. Coone3?, AICP / MINUTES OF Tlt~ REGULAR MEETING OF THE MOUNT PROSPECT PLAN COMMISSION June 20, 2001 CALL TO ORDER: The regular meeting of the Mount Prospect Plan Commission was called to order by Vice-Chairman Matt Sledz at 7:11 p.m. at the Village Hall, 100 South Emerson Street, Mount Prospect, Illinois. ROLL CALL: Present: Matt Sledz, Vice-Chairman Gary Grouwinkel Carol Tortorello Edwin Janus Bill Reddy Village Staff Present: Michael Blue, AICP, Deputy Director of Community Development Nicole Roberts, Neighborhood Planner Suzanne Mas6, Long Range Planner Others in Attendance: Lenoard Tomasewski, resident Dean Geroulis, Tribune CDBG Applicants, see attached sign in sheet APPROVAL OF MINUTES: Vice-Chairman Sledz asked for comments or changes to the minutes. There were no changes to the minutes. Carol Tortorello moved to approve the minutes from the June 20, 2001 Plan Commission meeting and Matt Sledz seconded the motion. The minutes were approved by g voice vote of 3-0 with Bill Reddy and Edwin Janus abstaining. Vice-Chairman Sledz asked staff to present the next item on the agenda case, PC-04-01. SUBDIVISION: PC-04-01 Tomasewski Subdivsion 110 South Audrey Lane Petitioner: Leonard Tomasewsld Staff: Suzanne Mas6 Long Range Planner In this case, the petitioner is seeldng to create one lot of record by consolidating his existing lot with a port/on of vacated Meier Road directly behind the lot. The village vacated Meier Road in 1994 as part of a subdivision redevelopment. The plat merely updates public records. Staff recommended approval. There were some questions as to what type of fencing and landscaping could be built on the vacated portion of the consolidated lot. The plat was approved 5-0. lh~EW BUSINESS: ' CommuniW Development Block Grant (CDBG) 2002 Application Vice-Chairman Sledz asked Ms. Nicole Roberts, Neighborhood Planner, to address the next item of business. Ms. Roberts welcomed the applicants of the Village's CDBG 2002 program. 8he informed them that the purpose of the meeting is to hear presentations from each agency, and allow the Plan Commission to ask questions about their program. She also informed them that no formal funding recommendations would be made at th/s meeting, but there will be a Public Hearing at the July 18, 2001 Plan Commission meeting where the Plan Commission will make funding recommendations for each applicant. Ms. Roberts also noted that there were two new applicants this year - Mount Prospect School Distr/ct 57 and the Work. force Board of Non.hem Cook County. She reminded applicants that ail proposals should address the objectives of Mount Prospect Plan Commission page 2 June 6, 2001 benefiting Iow and moderate-income residents or the elimination of slum/blight conditions in Mount Prospect. Ms. Roberts also informed applicants that, based on HUD's estimated funding allocation for FY 2002, the Village of Mount Prospect should receive $368,000.00, the same as the FY2001 allocation. She said that there is a 15% cap on Public Service programs, and a 20% cap on Administration of the program year's funding allocation. Ms. Roberts told applicants that they would present their proposals on a first-come-first served basis as noted in the sign-in sheet. Each agency was given five minutes to present their proposals, and there was opportunity for the Commission to ask questions after each presentation. In the order listed below, agency representatives spoke about the purpose of their program, the benefits to low-income residents of Mount Prospect, program output and outcome, and their anticipated funding needs. The Plan Commission asked the representatives q~estions related to the above-mentioned topics, which were answered satisfactorily. The following list also reflects the agencies that submitted proposals but were not present at the meeting. Katie Bemico Suburban Health Care Youth & Adults $10,000 April Foley & Nancy Village of Mount Prospect Youth $18,000 Cony Melissa Sly Mount Prospect School District57 Youth $1,500 Freida Walker & Michael Workforce Board Adult $15,000 Spiers Lirmea Pioro Camp Fire Boys & Girls Youth $15,000 Mark Parr Children's Advocacy Ctr. Youth $3,000 Cynthia Ash Girl Scouts-IL Crossroads Council Youth $10,000 Barb Eanos Clayground, Inc. Youth $15,000 [ Geoff Gephart HOPE NOW Homelessness $15,000 Sharon Anderson Club RecPlex Youth $3,000 Absent Nn~ Suburban- Boys Scouts Youth $3.000 Absent Resom'ce Center for the Elderly' Elderly $3,500 Scm'ices Absent Resources tbr Community Living Disabled $5.000 Services Absent CEDA Northwest Self-help Center Home/essness $8,665 TOTAL $125,665 OLD BUSIIYESS: None COMMENTS AND OTHER BUSINESS: There was discussion on how to allocate funds among the applicants. The Plan Commission recognized the youth programs such as Clayground Inc., as being invaluable to the Mount Prospect Community. Vice-Chairman Sledz stated that funding youth programs should be the primary focus of the Commission. However, members also said that other programs such as Access to Care and the HOPE NOW are also invaluable to the low-income residents of Mount Prospect. Plan Commission members also voiced concerns about the Girl Scouts program due to termination of a similar program.in the Boxwood area several years ago. There was also discussion about the two new programs. Gary Grouwinkel stated that School District 57, "Character Counts" Program would benefit the community because of its level of involvement with other agencies within the community (i.e., Police Department). However, Carol Tortorello was concerned about the amount of students in District 57 who are qualified as Iow income. The Plan Commissioners also voiced concerns about the scholarship program that the Workforce Board proposed, noting that there were no specific selection criteria for recruiting low-income residents to the program, or specific schools in which they would attend. Mount Prospect Plan Corm'nission page 3 June 6, 2001 Vice-Chairman Sledz closed the public session at 9:26 p.m., and moved to adjourn and Bill Reddy seconded the motion. The motion was approved by a voice vote and the meeting was adjourned. ~~bf Communi Nicole Roberts, Neighborhood Planner nnt MasS, Long Range Planner GEN~}ngIPCi2001 \6-20-011PC~04-0 I\CDBG APPLICATION Village of Mount Prospect Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLAN COMMISSION MATTHEW SLEDZ, VICE-CHAIKMAN FROM: SUZANNE MAS(~, LONG RANGE PLANNER DATE: JUNE 11, 2001 SUBJECT: PC-04-01/TOMASZEWSKI SUBDIVISION/110 S. AUDREY LANE Background ' Petitioner: Mr. Leonard Tomaszewski, Property Owner 110 South Audrey Lane Mount Prospect, IL 60056 ReqUested Action: Plat of resubdivision consolidating current lot with adjacent vacated fight-of-way Analysis The petitioner is seeking to create one lot of record by consolidating his existing lot with a portion of vacated Meier Road directly behind the lot. The petitioner has plans to put up a perimeter fence. The subject property is located west of Audrey Lane and east of Meier Road abutting the cul de sac. The Village vacated the unimproved part of Meier Road in 1994 (Ordinance ~4671). During the review of the nine-lot Meier Road subdvision, the Village decided not to extend Meier Road to Central. The plat includes a 40' public utility easement for the Village to maintain the existing sewers. The proposed plat of resubdivisiun seeks to create one lot of record. The plat and new lot comply with Development Code requirements and the petitioner is not seeking relief from the D?elopment Code or the Zoning Ordinance. Recommendation The proposed plat of resubdivision is complete and has been prepared in accordance with the Development Code requirements. Therefore, staff recommends approval of the Tomaszewski Subdivision for the property located at 110 South Audrey Lane, Mount Prospect, Case No. PC-04-01. I concur: Director of Community Development INTEROFFICE MEMORANDUM TO: PLAN COMMISSION FROM: VILLAGE ENGINEER DATE: MAY 31,2001 SUBJECT: PC-4-01, AIELLO SUBDIVISION (1 10 AUDREY LANE) The Engineering Division has reviewed the Plat of Resubdivision for the subject property, and finds it meets all requirements and is acceptable. The Engineering Staff has no objectionS and approves of the proposed resubdivision. ~.1 107 10~ PROJECT LOCATION (~ulbecker X:\FILES\ENGIN EER\REV-ENG\PC~200 l~AudreyLnResub~App.1 .doc AUDREY RESUBDIVISION Lot 17 la HATLEN HEIGHT8 UNIT N0~ $' · Subdivtsioa of part of the Northeast Quarter of ~-'ction 10, Township 41 North, Il·age 1i E~t of the Third Principal Meridian, filed for reeord July 3,1956 a~ Torrens Document 1682004. ALSO That portion of Vacated Meier Road adjoining Lot 17 i~ said ItATLEN HEIGHT$ UNIT NO. 3 all being in Cook County, IHinois. VWL 6/27/01 RESOLUTION NO. A RESOLUTION APPROVING A FINAL PLAT OF SUBDIVISION FQR PROPERTY LOCATED AT 110 AUDREY LANE WHEREAS, the Petitioner, Leonard Tomasewski, has requested approval of a Final Plat of Subdivision for the purpose of consolidating one lot of record and a vacated right-of-way into a single lot of record; and WHEREAS, the Plan Commission has recommended approval of the subdivision. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That a consolidation of two lots into a single lot of record is hereby granted for the property at 110 Audrey Lane and the Final Plat of Subdivision attached to this Resolution as Exhibit "A" is hereby approved for appropriate execution and recording. Such Plat and its legal description are incorporated into, and made a part of, this Resolution. SECTION TWO: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this _ day of July, 2001. Gerald L. Farley Mayor ATTEST: Velma W. Lowe Village Clerk AUDREY LANE RESUBDMSION Lot 17 In HATLEN HEIGHTS UNIT No. 3, · sulgllv~ion of part of the Nortbe~t Qusrter of ~on 10, Township 41 North, Range 11 East of the Third Principal Meridian, filed for record July 3, 1956 as Torrens Document ALSO That portion of Vacated Meier Road adjoining Lot 17 lis said HATLEN HEIGHTS UNIT NO. 3 all being iu Cook County, Illinois.~ Village of Mount Prospect Mount Prospect, Illinois ' INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER, MICHAEL E. JANONIS FROM: HUMAN RESOURCES DIRECTOR DATE: JUNE 27, 2001 SUBJECT: ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) AUTHORIZED AGENT CHANGE REQUEST As a member of the Illinois Municipal Retirement Fund (IMRF), the Village of Mount Prospect must appoint a representative to serve in the capacity of authorized agent. The authorized agent conducts various IMRF responsibilities pertaining to the employees pension program and represents the Village on IMRF election matters. Currently, Mr. Douglas R. EIIsworth, Finance Director, is the Village's authorized agent. Upon developing the Human Resources Director position, the IMRF authorized agent duties were planned on being assumed by the new Director. Placing these duties within human resources centralizes the paper work in processing employee additions, terminations and changes. Attached is an ordinance, if adopted by the Village Board, would effectively appoint me, Patrick J. Seger, as the authorized agent. As Director of Human Resources in Rolling Meadows, I served as their authorized agent; therefore, I am very familiar with the duties and responsibilities. If you have any question, please contact me. a . S ger es Director H:/GENpersonnel/pjs/imrfauthodzedagent vwl 6/27/01 RESOLUTION NO. A RESOLUTION APPOINTING PATRICK J. SEGER AS REPRESENTATIVE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND FOR THE VILLAGE OF MOUNT PROSPECT WHEREAS, the Village of Mount Prospect is a member of the Illinois Municipal Retirement Fund (IMRF) and as such operates in accordance with the rules and regulations of said IMRF; and WHEREAS, IMRF requires the representative of a municipality be appointed to act on behalf of said member municipality; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect do hereby appoint Patrick J. Seger, Human Resources Director for the Village of Mount Prospect, as the representative to IMRF. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor and Board of Trustees of the Village of Mount Prospect do, as of July 3, 2001, appoint Patrick J. Seger as representative and authorized agent to IMRF and as such shall have the following powers and duties: 1. To file a petition for nomination of an executive trustee of IMRF 2. To cast a ballot for election of an executive trustee of IMRF 3. To determine and certify to IMRF which employees are covered by IMRF 4. To see the proper IMRF member contributions are withheld from employees' earnings 5. To complete payroll reports and promptly forward IMRF member and employer contributions to IMRF 6. To promptly forward all communications directed to members and beneficiaries by IMRF, including: a. Member ballots for employee trustees IMRF Page 2/2 b. Member statements of accounts c. Leaflets, bulletins, and other informational material 7. To keep the governing body informed regarding: a. Employer contribution rates and funds required to meeting participation costs b. Employer accounts receivable and other charges c. Matters requiring governing body approval (such as validation of prior service) as well as the general administration of IMRF 8. To assist members in filing participation papers and their beneficiaries in filing applications for retirement pensions and other benefits 9. To perform other administrative duties in connection with IMRF. SECTION TVVO: That this Resolution shall be in full force and effective from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this __ day of July, 2001. - - Gerald L. Farley Mayor ATTEST: Velma W. Lowe Village Clerk H:/CLKO/GEN\files\WINIRES\IMRF rep, Seger.doc Village of Mount Prospect Mount Prospect, Illinois~ INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER, MICHAEL E. JANONIS FROM: HUMAN RESOURCES DIRECTOR DATE: JUNE 27, 2001 SUBJECT: INTERGOVERNMENTAL PERSONNAL BENEFIT COOPERATIVE (IPBC) REPRESENTATIVES ON THE BOARD OF DIRECTORS A number of Illinois 'municipalities, including the Village of Mount Prospect, have entered into an intergovernmental agreement and created the Intergovernmental Personnel Benefit Cooperative (IPBC). The cooperative has provided benefit coverage, such as medical insurance for the officers and employees of those participating municipalities. The Mount Prospect Village Board has appointed an employee representative and an alternate representative to attend I PBC meetings and act on behalf of the Village of Mount Prospect. Currently, Douglas EIIsworth is the IPBC representative, with Carol Widmer serving as the alternate. The proposed ordinance recommends changing the current IPBC representatives. It is proposed to have Mr. Patrick J. Seger, Human Resources Director, be appointed as the representative and, Mr. Douglas EIIsworth, Finance Director, be appointed as the alternate. With the creation of the Human Resources division, all employee benefits, including medical insurance will be processed though the division, therefore the proposed IPBC appointment follows the intended roles and responsibility of the division. Ifyou have any questions, please contact me //t~ J~r ces Director H:lGENIpersonnellpjslipbc memo Document2 VWL 6/27/01 6/28/01 RESOLUTION NO. A RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE REPRESENTATIVE TO THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: ~: The Village of Mount Prospect ("the Village") has been a member of the Intergovernmental Personnel Benefit Cooperative (the "IPBC") since the adoption of Resolution No. 46-97, approved on December 16, 1997, and, pursuant to the Agreement establishing the IPBC, is entitled to appoint a Representative and an Alternate Representative for the Village of Mount Prospect. ~: The Mayor and Board of Trustees of the Village appoint Patrick J. Seger as the Village Representative to the IPBC, and Douglas R. EIIsworth as Alternate Representative, until replaced by subsequent action of the Mayor and Board of Trustees of the Village of Mount Prospect. ~j~:~J~: This Resolution shall be in full force and effect upon its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this. day of July, 2001. Gerald L. Farley Mayor ATTEST: Velma W. Lowe Village Clerk Village of Mount Prospect Mount Prospect, Illinois' INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS FROM: DIRECTOR OF FINANCE DATE: JUNE 26, 2001 SUBJECT: COMPREHENSIVE ANNUAL FINANCIAL REPORT - 12/31/00 PURPOSE: To present the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended December 31, 2000. BACKGROUND: Each year, the Village retains a CPA firm to audit the Village's CAFR. Crowe, Chizek and Company, LLP performed the audit of the Village's CAFR for the fiscal year ended December 31, 2000. DISCUSSION: Crowe Chizek has given the 2000 CAFR an "unqualified opinion". This means that their examination found our financial statements to be fairly presented and prepared in accordance with generally accepted accounting principles. Their opinion can be found on page 1 of the financial section. A detailed overview of the financial results for the fiscal year is provided in the transmittal letter to the CAFR, which may be found on pages iv through xviii in the report's introductory section. Following are a few of the more significant highlights: General Fund: General Fund revenues of $28,127,634 exceeded projections by $951,812 or 3.5%. The following table shows the breakdown of the positive variance by major revenue categories. Revenue Type Budget Actual Variance % Variance Property Taxes $ 6,685,955 $ 6,526,331 $(159,624) (2.4)% Other Taxes 10,565;700 11,332,800 767,100 7.3% Licenses, Permits 2,750,500 2,752,250 1,750 0.1% Intergovernmental , 5,121,891 5,310,456 188,565 3.7% Service Charges 600,920 618,332 17,412 2.9% Fines and Forfeits 531,500 436,806 (94,694) (17.8)% Investment Earnings 430,000 585,003 155,003 36.0% Miscellaneous 489,356 565,656 76,300 15.6% Total Revenue $27,175,822 $28,127,634 $ 951,812 3.5% Property tax revenues were down from original projection due to an increase in property tax appeals. The amount collected by the County and remitted to the Village came in at just under 97% of the original levy, compared to 99% in prior years. Revenue classified as Other Taxes exceeded our projections by $767,100, or 7.3%. Sales tax receipts of $8,108,322 came in $528,322 (or 7%) above our projections. The real estate transfer tax generated $820,628, a positive variance of $157,591, or 23.7%, due to some large commercial property transfers. Revenue from fines and forfeits totaled $436,806, a shortfall of $94,694 from our projections. The loss can be attributed to fewer citations being issued by the Police Department. Investment earnings in the General Fund exceeded projections by $155,003 due to rising interest rates, a larger investment balance and better cash management techniques. Miscellaneous revenues of $565,656 came in $76,300 ahead of budget. The positive variance can be attributable to our receiving $123,860 in proceeds from ceding our private activity bond volume cap, · compared to the $58,581 projected. Actual expenditures totaled $25,807,436, representing a positive variance of $263,940, or 1%, over the revised 2000 Budget. The following table presents a breakdown of actual expenditures as compared to the final budget for each department. Variance % Variance positive/ Positive Department Final Budget Actual (Negative) (Negative) Village Board $ 102,602 $ 97,858 $ 4,744 4.6 % Village Manager 1,061,622 1,092,008 (30,386) (2.9)% Communications 198,184 198,643 (459) (0.2)% Village Clerk 137,342 135,709 1,633 1.2 % Finance 1,257,156 1,225,625 31,531 2.5 % Human Services 631,647 596,601 35,046 5.5 % ~ Community Dev. 1,362,695 1,294,512 68,183 5.0 % Police 9,092,894 8,866,036 226,858 2.5 % Fire 7,095,790 6,880,585 215,205 3.0 % Public Works 4,642,747 4,771,985 (129,238) (2.8)% Miscellaneous 488,697 647,874 ( 159,177) (32.6)% Total Expenditures $26,071,376 $25,807,436 $ 263,940 1.0 % Miscellaneous expenditures ended the year $159,177 over budget due to our having to escrow $ ! 62,684 of previously collected infrastructure maintenance fees due to the recent Illinois Supreme Court ruling that the collection of the fee from wireless telecommunication companies was unconstitutional. The General Fund is showing an excess of revenues over expenditures of $2,320,198. A total of $1,024,000 was transferred to the Capital Improvements Fund, resulting in a net increase of $1,296,198 in fund balance. During the year just ended the Village had to reclassify the liability for compensated absences from the General Fund to the Long-term Debt Account Group. Beginning fund balance was adjusted by $1,396,916, bringing the end of year fund balance to $8,777,204. Unreserved fund balance at year-end is $8,618,728, representing 31% of budgeted operating expenditures for 200I. 2 pecial Revenue Funds: In total, the special revenue funds are showing an excess of revenues over expenditures in the amount of $1,569,999. Fund balance'for the special revenue funds total $3,692,209. The large operating surplus is due to our receiving $930,000 of reimbursements for the Central Road improvement project. Debt Service Funds: The various debt service funds are showing an operating deficit of $582,780 for the year. The deficit was planned, due to the use of capitalized interest in the Series 1999 Debt Service Fund and the draw down of fund balance for a few bond issues that will soon be totally retired. Fund balance for the debt service funds totaled $2,458,830 at December 31, 2000. Capital Projects Funds: Revenues and other financing sources exceeded expenditures b3; $2,517,984 in 2000, pushing total year-end fund balance to $10,257,539. The operating surplus can be attributable in part to the issuance of $2.1 million of general obligation bonds to fund various storm sewer improvements that will take place in 2001. The Capital Improvements Fund reported an operating surplus of $878,920 for the year. Water and Sewer Fund: This fund is showing net income of $586,146 on revenues of $7,404,416 and expenses of $6,870,482. The net income figure includes depreciation expen~se of $410,405, and excludes $108,900 of bond principal payments and $746,963 of capitalized fixed assets. From a modified cash standpoint, receipts exceeded disbursements by $270,174. Pension Trust Funds: Due to a surge in the bond market in 2000, the Police and Firefighters Pension Funds reported large increases in Net Plan Assets. The Police Pension Fund is showing an increase of $2,420,957, while the Firefighters Pension Fund is showing an increase of $2,395,594. This is a significant improvement from last year, when the bond market performed poorly. According to the December 3 l, 1999 actuarial report, the most recent information available, the Police Pension Fund was 86.35% funded and the Firefighters Pension Fund was 86.88% funded. We expect the level of funding to improve significantly due to the solid performance of 2000. RECOMMENDATION: It is recommended the Village Board accept the Comprehensive Annual Financial Report for the fiscal year ended December 31, 2000. ,~//~//~/~ ~ DOUGLAS R. ELLSWORTH, CPA Copy: Finance Commission Members David Strahl, Assistant Village Manager Carol Widmer, Deputy Director of Finance Village of Mount Prospect Mount Prospect, Illinois' INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS FROM: DIRECTOR OF FINANCE DATE: JUNE 26, 2001 SUBJECT: TIF COMPLIANCE AUDIT - 12/31/00 PURPOSE: To present the Report on Compliance with Public Act 85-1142 for the fiscal year ended December 31, 2000. BACKGROUND: Each year as part of the annual financial audit, the Village engages a CPA firm to undertake a compliance audit of our tax increment financing activities. Crowe, Chizek and Company, LLP performed the TIF compliance audit for the fiscal year ended December 31, 2000. DISCUSSION: As you can see on page 8 of the TIF Compliance Report, the auditors are reporting that the Village complied with the requirements of the Tax Increment Redevelopment Allocation Act (P.A. 85-1142). RECOMMENDATION: It is recommended the Village Board accept the Report on Compliance with Public Act 85-I 142 for the fiscal year ended December 31, 2000. DOUGLAS R. ELLSWORTH, CPA VILLAGE OF MOUNT PROSPECT, ILLINOIS DOWNTOWN REDEVELOPMENT FUNDS FINANCIAL AND COMPLIANCE REPORT YEAR ENDED DECEMBER 31, 2000 CROWE CHIZEK VILLAGE OF MOUNT PROSPECT, ILLINOIS Downtown Redevelopment Funds Table of Contents Year Ended December 31, 2000 PAGE REPORT OF INDEPENDENT AUDITORS 1 FINANCIAL SCHEDULES Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances 2 Schedule of Ending Fund Balances by Source 3-5 NOTES TO FINANCIAL SCHEDULES 6-7 REPORT OF INDEPENDENT ACCOUNTANTS ON COMPLIANCE 8 CROWE CHIZEK REPORT OF INDEPENDENT AUDITORS The Honorable Mayor Board of Trustees Village of Mount Prospect, Illinois We have audited the accompanying combining schedule of revenues, expenditures, and changes in fund balances and the schedule of ending fund balances by source of the Downtown Redevelopment Funds of the Village of Mount Prospect, Illinois, for the year ended December 31, 2000. The financial schedules are the responsibility of the Village of Mount Prospect, Illinois' management. Our responsibility is to express an opinion on these financial schedules based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial schedules are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial schedules. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial schedule presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial schedules referred to above present fairly, in all material respects, the results of operations of the Downtown Redevelopment Funds of the Village of Mount Prospect, Illinois, for the year ended December 31, 2000, in conformity with generally accepted accounthng principles. Crowe, Chizek and Company LLP Oak Brook, Illinois April 30, 2001 ~ VILLAGE OF MOUNT PROSPECT, ILLINOIS Downtown Redevelopment Funds Notes to Financial Schedules December 3i, 2000 NOTE l - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial schedules of the Downtown Redevelopment Funds of the Village of Mount Prospect, Illinois (Government), have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the Government's accounhxxg policies are described below. Fund Accounting: Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. Basis of Accounting: The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. The modified accmaI basis of accounting is used by all governmental fund types, expendable trust funds, and agency funds. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period. The Government recogrdzes property taxes when they become both measurable and available in accordance with GASB Codification Section P70. A one-year availability period is used for revenue recognition for all other governmental fund revenues. Expenditures are recorded when the related fund liability is incurred. Those revenues susceptible to accrual are property taxes and interest revenue. Investments: Investments are stated at fair value. Short-Term Interfund Receivables/Payables: During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables and payables are Elassified as "due from other funds" or "due to other funds" on the balance sheet. Short-term interfund loans, if any, are classified as "interfund receivables/payables." (Continued) 6 VILLAGE OF MOUNT PROSPECT, ILLINOIS Downtown Redevelopment Funds Notes to Fina-~cial Schedules December 31, 2000 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Advances To/From Other Funds: Interftmd advances are considered to be long-term, therefore, the fund balance of those governmental funds from which these advances have been made have been equally offset by a fund balance reserve account which indicated that these mounts do not constitute expendable available financial resources and, therefore, are not available for appropriation. Long-Term Obligations: Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the debt service fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. Fund Equity: Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. Interfund Transactions: Quasi-external transactions are accounted for as revenues, expenditures, or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions, except quasi-external transactions and reimbursements, are reported as transfers. Nonrecurring or nonroutine permanent transfers of equity are reported as residual equity transfers. All other interfund transfers are reported as operating transfers. 7 CROWE CHIZEK REPORT OF INDEPENDENT ACCOUNTANTS ON COMPLIANCE The Honorable Mayor Board of Trustees Village of Mount Prospect, Illinois We have examined management's assertion included in its representation letter dated April 30, 2001, that the Village of Mount Prospect, Illinois, complied with the provisions of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act (Illinois Public Act 85-1142) during the year ended December 31, 2000. As discussed in that representation letter, management is responsible for the Village of Mount Prospect, Illinois' compliance with those requirements. Our responsibility is to express an opinion on management's assertion about the Village's compliance based on our examination. Our examination was made in accordance with the standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the Village of Mount Prospect, Illinois' compliance with thc~se requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the Village of Mount Prospect, Illinois' compliance with statutory requirements. In our opinion, management's assertion that the Village of Mount Prospect, Illinois, complied with the aforementioned requirements for the year ended December 31, 2000, is fairly stated in all material respects. This report is intended solely for the information of the Board of Trustees, management, and the Illinois Department of Revenue. Crowe, Chizek and Company LLP Oak Brook, Illinois April 30, 2001 8 Village of Mount Prospect Mount Prospect, Illinois' INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS FROM: DIRECTOR OF FINANCE DATE: JUNE 26, 2001 SUBJECT: SINGLE AUDIT ACT COMPLIANCE - 12/31/00 PURPOSE: To present the Single Audit Compliance Report for the fiscal year ended December 31, 2000. BACKGROUND: Each year as part of the annual financial audit, the Village engages a CPA firm to undertake a compliance audit of the Village's federal and state grant receipts pursuant to the U.S. Office of Management and Budget (OMB) Circular A-133. This is commonly referred to as the Single Audit Act. Crowe, Chizek and Company, LLP performed the Single Audit for the fiscal year ended December 31, 2000. DISCUSSION: As you can see on page 4 of the Single Audit Report, the auditors are reporting that the Village complied with the Single Audit Act for 2000. RECOMMENDATION: It is recommended the Village Board accept the Single Audit Compliance Report for the fiscal year ended December 31, 2000. DOUGLAS R. ELLSWORTH, CPA VILLAGE OF MOUNT PROSPECT, ILLINOIS SINGLE AUDIT REPORT YEAR ENDED DECEMBER 31, 2000 CROWE CHIZEK VILLAGE OF MOUNT PROSPECT, ILLINOIS Single Audit Report Table of Contents Year Ended December 31, 2000 Page SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 1 REPORTS OF INDEPENDENT AUDITORS Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 2 - 3 Report on Compliance With Requirements Applicable to Each Major Program and Internal Control Over Compliance in Accordance With OMB Circular A-133 and on Schedule of Expenditures of Federal Awards 4 - 5 SCHEDULE OF FINDINGS AND QUESTIONED COSTS 6 CROWE CHIZEK REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Honorable Mayor Members of the Board of Trustees Village of Mount Prospect, Illinois We have audited the financial statements of the Village of Mount Prospect, Illinois as of and for the year ended December 31, 2000, and have issued our report thereon dated April 30, 2001. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Village of Mount Prospect, Illinois' financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Village of Mount Prospect, Illinois' internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that mi~ht be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no atters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended solely for the information and use of the Board, management, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Crowe, Chizek and Comp~ny LLP Oak Brook, Illinois April 30, 2001 3 CROWE CHIZEK REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 AND ON SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS The Honorable Mayor Members of the Board of Trustees Village of Mount Prospect, Illinois Compliance We have audited the compliance of the Village of Mount Prospect, Illinois with the types of compliance requirements described in the U. S. Office of Management and Budget (OMBJ Circular A-133 Compliance Supplement that are applicable to its major federal programs for the year ended December 31, 2000. The Village of Mount Prospect, Illinois' major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to its major federal programs ts the responsibility of the Village of Mount Prospect, Illinois' management. Our responsibility is to express an optruon on the Village of Mount Prospect, Illinois' compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the Village of Mount Prospect, Illinois' compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the Village of Mount Prospect, Illinois' compliance with those requirements. In our opinion, the Village of Mount Prospect, Illinois complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended December 31, 2000. 4 nternal Control Over Compliance The management of the Village of Mount Prospect, Illinois is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the Village of Mount Prospect, Illinois' internal control over compliance with requirements that could have a direct and material effect on a maior federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts, and grants that would be material in relation to a maior federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. Schedule of Expenditures of Federal Awards We have audited the general purpose financial statements and the combining, individual fund, and account group financial statements of the Village of Mount Prospect, Illinois as of December 31, 2000 and for the year ended December 31, 2000, and have issued our report thereon dated April 30, 2001. Our audit was performed for the purpose o{ forming an opinion on the genera] purpose financial statements and the combining, individual fund, and account group financial statements taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose, combining, individual fund, and account group financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements and each of the combining, individual fund, and account group financial statements taken as a whole. This report is intended solely for the information and use of the Board, management, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Crowe. Chizek and Company LLP Oak Brook, Illinois April 30, 2001 VILLAGE OF MOUNT PROSPECT, ILLINOIS Schedule of Findings and Questioned Costs Year Ended December 31, 2000 Section 1. Summary of auditor's results: a. An unqualified opinion was issued on the financial statements of the Village of Mount Prospect, Illinois for the year ended December 31, 2000. b. An unqualified opinion was issued to the Village of Mount Prospect, Illinois for compliance with major programs. c. The audit did not disclose any noncompliance which is material to the financial statements. d. There were no audit findings required to be disclosed under OMB Circular A-133 Section 510(a). e. Major programs identified: Environmental Protection Agency - passed through the Illinois EPA: Water Pollution Control Revolving Loan f. The dollar threshold used to distinguish between Type A and Type B programs was $300,000. g. The auditee was considered to be a low-risk auditee. Section 2. Findings related to the financial statements which are required to be reported in accordance with GAGAS: None Section 3. Findings and questioned costs for federal awards including audit findings as defined in OMB Circular A-133 Section 510(a): None Village of Mount Prospect Mount PrOspect, Illinois· INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL JANONIS FROM: DIRECTOR OF FINANCE DATE: JUNE 26, 2001 SUBJECT: AUDITOR'S MANAGEMENT LETTER- 12/31/00 PURPOSE: To present the Auditor's Management Letter for the fiscal year ended December 3 I, 2000. BACKGROUND: Auditing Standards require auditors to present a management letter to the governing boards of entities they have audited. The purpose of the letter is to inform the board of any problems they encountered during the audit, and to report any deficiencies in internal controls uncovered during the course of the audit. DISCUSSION: Attached is the Management Letter prepared by Crowe Chizek and Company, LLP for the fiscal year ended December 31, 2000. The auditors are reporting that they encountered no problems during their audit process. Furthermore, they indicate that there were no material weaknesses in internal controls discovered during the audit. There were two recommendations Crowe Chizek made in their Management Letter. They recommend the Village maintain a detailed fixed asset inventory that reconciles to the general ledger. The Finance Department concurs with this recommendation and it is our intent to develop such an inventory before the end of the current fiscal year. The auditors also recommended the Village review the escrow deposits to determine their ultimate disposition. The Village is currently undertaking a review of all escrow deposits and will determine which deposits should be refunded to depositors. RECOMMENDATION: It is recommended the Village Board accept the auditor's Management Letter for the fiscal year ended December31,2000. ~ ~/~ ~ DOUGLAS R. ELLSWORTH, CPA Copy: Finance Commission Members David Strahl, Assistant Village Manager Carol Widmer, Deputy Director of Finance VILLAGE OF MOUNT PROSPECT, ILLINOIS MANAGEMENT YEAR ENDED DECEMBER 31, 2000 CROWE CHIZEK CROWE CHIZEK April 30, 2001 The Honorable Mayor Members of the Board of Trustees Village of Mount Prospect, Illinois In planning and performing our audit of the financial statements of the Village of Mount Prospect, Illinois for the year ended December 31, 2000, we considered its internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on internal control. We do not intend to imply that our audit failed to disclose commendable aspects of your system and structure. For your consideration, we herein submit our comments and suggestions, which are designed to assist in effecting improvements in internal controls and procedures. Those less significant matters, if any, that arose during the course of the audit were reviewed with management as the audit fieldwork progressed. This report is intended solely for the information and use of the Members of the Board of Trustees and management of the Village of Mount Prospect, Illinois and is not intended to be and should not be used by anyone other than these specified parties. We will review the status of these comments during our next audit engagement. We have already discussed many of these comments and suggestions with various Village personnel, and we will be pleased to discuss them in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations. We wish to express our gratitude to the Members of the Board of Trustees and management (in particular, the Finance Department) for their valuable cooperation throughout the audit engagement. Crowe, Chizek and Company LLP CURRENT YEAR RECOMMENDATIONS 1. FIXED ASSET DETAIL LISTINGS Comment: The Village currently does not have a detailed listing of all fixed assets that is reconciled to the balances in the financial statements. Recommendation: We recommend that management maintain a detailed listing of fixed assets that reconciles to the general ledger. By maintaining a detailed listing, the Village would have better control of fixed assets. Additionally, this will become increasingly valuable in the future with the implementation of GASB 34, which among other things, will require additional fixed asset reporting. Management's Response: The Village acknowledges the importance of maintaining a detailed inventory of fixed assets that reconciles to the general ledger and anticipates having said inventory complete by December 31, 2001. The Village does have detailed inventories of major capital assets, including real estate, vehicles and heavy equipment, firearms and computers. 2. ESCROW DEPOSITS Comment: The Village maintains certain escrow deposits on its books that are several years old. Recommendation: We recommend that the Village periodically review its escrow deposits to determine their ultimate disposition. Management's Response: Management has informed us that it is currently performing such a review. 2 CROWE CHIZEK April 30, 2001 The Honorable Mayor Members of the Board of Trustees Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60065 To assist the Board in overseeing the financial reporting and disclosure process for which management is responsible, Statement on Auditing Standards No. 61 requixes auditors to ensure that certain matters are communicated to the Board. The matters to be communicated are discussed below. AUDITOR'S RESPONSIBILITY UNDER GENERALLY ACCEPTED AUDITING STANDARDS The Board should understand that an audit conducted in accordance with generally accepted auditing standards is designed to obtain reasonable, but not absolute, assurance about whether the financial statements are free from material misstatement. Similarly, under these same standards, the auditor obtains a sufficient understanding of internal control to plan the audit, but this understanding and the tests of selected internal controls that are performed are not sufficient for the auditor to express an opinion on the effective operation of internal control. SIGNIFICANT ACCOUNTING POLICIES The Board should be informed of the initial selection of and changes in significant accounting policies or their application. Also, the Board should be aware of methods used to account for significant unusual transactions and the effect of significant accounting policies in controversial or emerging areas where there is a lack of authoritative consensus. We believe that management has the primary responsibility to inform the Board about such matters. There were no such accountil~g changes or significant policies requiring communication. DISAGREEMENTS WI'I'I-I MANAGEMENT We are required to discuss with the Board any~ disagreements with management over the application of accounting principles or the basis for management's iudgment about accounting estimates. During our audit for 2000, there were no such instances of disagreements with management. CONSULTATION WITH OTHER ACCOUNTANTS If management consulted with other accountants about auditing and accounting matters, we are to inform the Board of such consultation if we are aware of it and provide our views on the matters discussed. We are not aware of any instances where management consulted with other accountants about matters which might affect your financial statements since no other accountants contacted us, which they are required to do by Statement on Auditing Standards No. 50, before they provided written or oral advice. MAJOR ISSUES DISCUSSED WITH MANAGEMENT PRIOR TO RETENTION We are to discuss with the Board any major issues discussed with management in connection with our retention as auditors, including the application of accounting principles or auditing standards. There were no major issues discussed with management in connection with our retention as auditors. DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT We are to inform the Board of any serious difficulties encountered in dealing with management related to the performance of the audit. There were no serious difficulties encountered in dealing with management related to the performance of the audit. MANAGEMENT JUDGMENTS AND ACCOUNTING ESTIMATES Accounting estimates are an integral part of the financial statements prepared by management and are based upon management's current judgments. These judgments are based upon knowledge and experience about past and current events and assumptions about future events. Certain estimates are particularly sensitive because of their significance and because of the possibility that future events affecting them may differ markedly from management's current judgments. Although the Village does make some aEcounting estimates, the Village does not have any particularly sensitive accounting estimates that would materially affect the financial statements. AUDIT ADJUSTMENTS We are responsible for informing the Board about adjustments to the financial statements arising from our audit that could, in our judgment, have a significant effect on your financial reporting process, including the potential that future financial statements could be materially misstated. The following significant audit adjustments were prepared by us and approved by the Village's management: Prior period adjustments We are also responsible for informing the Board about uncorrected financial statement misstatements aggregated by us during the current engagement and pertaining to the latest period presented that were determined by management to be immaterial, both individually and in the aggregate, to the financial statements taken as a whole. There were no such uncorrected misstatements OTHER INFORMATION IN DOCUMENTS CONTAINING AUDITED FINANCIAL STATEMENTS The Board often considers information prepared by management that accompanies the financial statements, such as the introductory and statistical sections. To assist your consideration of this information, you should know that we are required by generally accepted auditing standards to read such information and consider whether such information or the manner of its presentation is materially inconsistent with information in the financial statements. If we consider the information inconsistent based on this reading, we are to seek a resolution of the matter. Accordingly, we read the introductory and statistical sections and compared the information therein to the financial statements. We noted no material inconsistencies or misstatement of facts in such information based on our reading thereof. We were pleased to serve the Village of Mount Prospect, Illinois as its independent auditors for the fiscal year ended December 31, 2000 and look forward to our continued relationship. We Provide the above information to assist you in performing your oversight responsibilities and ould be pleased to discuss this letter or any other matters further, should you desire. This report is intended solely for the information and use of the Board, Finance Committee, and management and is not intended to be and should not be used by anyone other than these specified parties. CYowe, Chizek and Company'LLP Oak Brook, Illinois INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: SUPERINTENDENT OF STREETS & BUILDiNGS DATE: JUNE 27, 2001 SUBJECT: SEALED BID RESULTS FOR PAVEMENT MARKING 2001 BACKGROUND / Annually a contract is let to repaint crosswalks, centerlines, lane dividing lines, parking stalls, and stop bars throughout the village. The village is divided into north and south sections by Central Road. These areas are serviced every other year, with the exception of the downtown area and parking lots, which are done annually. On the state highways we are only responsible for painting of some of the crosswalks and stop bars. Pavement markings usually require repainting and installation of glass beading to maintain their reflectivity after two years of street sweeping, plowing, fading in the sun, and being worn down due to traffic movements. BID RESULTS Sealed bids were opened at 10:00 A.M. on June 26, 2001 for the proposed contract to install pavement markings. The pavement marking work contemplated this year will be for all areas south of Central Road, the downtown business district, Wolf Road, and State Highways. Three invitational bids were mailed, and a bid notice was placed in the local paper._ Three bids were received, and bid results are as follows: Bidder Bid Price Preform Traffic Control System, LTD. $42,471.84 Marking Specialists Corp. $56,394. I 0 AC Pavement Striping,. Co. $75,807.32 X:\US ERS\PB URES\WOR D~STREETUSTRPNG2001 REC. DOC age two Pavement Marking Bid Results June 27, 2001 DISCUSSION Preform Traffic Control Systems, LTD. performed Mount Prospect's pavement marking contract in 1997, I998, 1999 and 2000. They completed the work successfully each time. All references checked out satisfactorily. Preform is considered the low qualified bidder. The bids received were based on estimated quantities, which will be adjusted so the total expenditure does not exceed the budgeted amount. Funds for this proposed contract are in the current budget on page 211, account no. 0505104-540535, in the amount of $26,000.00 and on page 217, account no. 6305111-540565, in the amount of $6,4500.00. Total budgeted amount for 2001 is $32,450.00. RECOMMENDATION I recommend acceptance of the lowest bid as submitted by Preform Traffic Control Systems, Ltd. for an amount not to exceed $32,450.00. Paul Bures Superintendent of Street§ & Buildings con~~ Glen R. An~er Director of Public Works PB/pb c: Director of Public Works Glen Andler Deputy Director of Public Works Sean Dorsey file X:\US ERS\PB U RES\WO RD\STRE ET~STRPNG2001 REC.DOC 2 Mount Prospect Public Works Department (~ INTEROFFICE MEMORANDUM "r~ cra' m,~ TO: VILLAGE MANAGER MICHAEL E. JANONIS SUBJECT: 2001 CRACK SEALING AWARD ~) BACKGROUND As part of our preventive maintenance program for our streets, we annually select streets for crack sealing. We select streets that have been paved in the last 4-5 years. At 4-5 years after paving, the pavement has transverse cracks, which generally span the width of the street, as well as longitudinal cracks, which generally span the length of the pavement. We seal these cracks to prevent further deterioration of the street, thereby extending the life of the pavement. In order to contain the costs of such services and material, we enter into a joint contract through the Northwest Municipal Conference (NWMC) for this program. BID RESULTS Bids were received by the NWMC for the proposed 2001 Crack Sealing Contract and evaluated. Last year, the Village paid $1.064 per pound for crack sealing material installed. This year the lowest responsible bidder was Scodeller Construction at $1.014 per pound; a decrease of $.05 per pound. A NWMC administrative fee of $.02 per lbs. is included in this price as in the past. Two bids were received, and bid resnlts are as follows: Bidder Price per lb. Scodeller Construction $ .994 Behm Construction $1.044 Page two 2001 Crack Sealing Award June 27, 2001 DISCUSSION Scodeller Construction had the NWMC Crack Sealing Contract in 1998 and successfully completed the project. Funds for this proposed contract are, in the current budget on page 211, account code #0505104- 540515 in the amount of $42,000 and on page 215, account code 0015108-540515 in the amount of $6,400. The total budget amount for the 2001 program is $48,400.00. Our quantities of crack sealing will be monitored so that the total expenditure does not exceed the budgeted amount. RECOMMENDATION I recommend acceptance of the lowest bid as submitted by Scodeller Construction for an amount not to exceed $48,400. Paul Bures Streets and Buildings Superintendent I concur: '~ Glel{ R. Andler Director of Public Works pb c: Director of Public Works Glen R. Andler Deputy Director of Public Works Scan Dorsey File X:\FILES\FRONTOFF\B IDS\CRCKSLN G.2001 .DOC MAYOR Gerald L. Farley ~ TRUSTEES Timothy J. Corcoran Phone: (847) 392-6000 Paul Wm. Hoefert Fax: (847) 392-6022 Richard M. Lohrstorfer TDD: (847) 392-6064 Dennis G. Prikkel Michaele W. Skowron Irvana K. Wilks VILLAGE MANAGER Michae, E. Ja.oni, Village of Mount Prospect VILLAGE CLERK Velma W. Lowe 100 South Emerson Street Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION AGENDA JULY 11, 2001 MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS 7:00 P.M. I. Call To Order II. Roll Call III. Approval of May 2, 2001 Minutes IV. Old Business V. New Business VII. Other Business VIII. Adjournment It is the general expectation of the Mount Prospect Youth Commission that all members attend every meeting. If you are unable to attend please contact either Nicole at 758-9680 or Julie or Laura at 870-0327 by the Friday prior to the meeting. In an emergency cancellation, you may call the meeting room at the Mount Prospect Police and Fire Headquarters at 818- 5337 at the time of the meeting. Upcoming meetings are scheduled for: - August 1, 2001 - September 5, 2001 - October 3, 2001 MAYOR Gerald L. Farley ~ TRUSTEES Timothy J. Corcoran Phone: (847) 392-6000 Paul Wm. Hoefert Fax: (847) 392-6022 Richard M. Lohrstorfer TDD: (847) 392-6064 Dennis G. Prikkel Michaele W. Skowron Irvana K. Wiiks VILLAGE MANAGER Mic,.e,E.J.no.,s Village of Mount Prospect VILLAGE CLERK Velma W. Lowe 100 South Emerson Street Mount Prospect, Illinois 60056 MOUNT PROSPECT YOUTH COMMISSION MINUTES MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS WEDNESDAY, MAY 2, 2001 7:00 P.M. PRESENT: NICOLE BYRNE, CHAIRMAN JULIE HIGGINSON, CO-CHAIRMAN LAURA HIGGINSON, CO-CHAIRMAN JULIE MARKUS JAMES RUETSCHE KlM UNGER NA GILLIGAN A/A LOHRSTORFER A/A NAGEL A/A SCHEIN A/A WALPOLE ABSENT: BRENT BUSSE A/A BUSSE GUESTS: GEORGE CLOWES KAREN HUANG ELLEN SOLT CALL TO ORDER CHAIRMAN NICOLE BYRNE CALLED THE MEETING TO ORDER AT 7:12 P.M. IN THE FIRST FLOOR TRAINING ROOM OF THE MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS, MOUNT PROSPECT, ILLINOIS. ROLL CALL SECRETARY CINDY RUMORE READ ROLL CALL. APPROVAL OF MINUTES MOTION: TO APPROVE MINUTES FROM APRIL 4, 2001 YOUTH COMMISSION MEETING. 1s'r KlM UNGER 2ND JULIE MARKUS UNANIMOUS MOUNT PROSPECT YOUTH COMMISSION MINUTES MAY 2, 2001 PAGE TWO GUEST SPEAKER - GEORGE CLOWES GEORGE CLOWES SPOKE TO THE YOUTH COMMISSION REGARDING THE RECENT TAPING OF YOUTH VIEW. MR. CLOWES ADVISED THAT YOUTH VIEW WILL AIR ON WEDNESDAYS IN MAY AT 7:30 P.M. ON CABLE CHANNEL 35. MEMBERS DISCUSSED THE TOPICS AND DATES FOR THE TAPING OF THE NEXT YOUTH VIEW PROGRAMS IN MAY. POSSIBLE GUESTS FOR EACH TOPIC WERE DISCUSSED AND MEMBERS DECIDED WHAT PROGRAM THEY WOULD PARTICIPATE IN. MEMBERS TO CONTACT POTENTIAL GUESTS FOR AVAILABILITY. POSSIBLE TAPING DATES DECIDED WERE MAY 16, 21 AND 29. CHAIRMAN BYRNE TO CONTACT MR. CLOWES WITH DATES FOR THE TAPING. OLD BUSINESS YOUTH IN GOVERNMENT CHAIRMAN BYRNE EXPRESSED AN INTEREST TO PARTICIPATE IN NEXT YEAR'S YOUTH IN GOVERNMENT AND WILL CONTACT DAVE STRAHL, ASSISTANT VILLAGE MANAGER, IN JANUARY FOR INFORMATION ON THE PROGRAM. "WELCOME TO MOUNT PROSPECT DAY" YOUTH COMMISSION PARTICIPATED IN "WELCOME TO MOUNT PROSPECT DAY" AT THE MOUNT PROSPECT SENIOR CENTER ON SATURDAY, APRIL 28, 2001 FROM 9:00 A.M. - 10:30 A.M. CHAIRMAN BYRNE, SARAH CORCORAN AND A/A GILLIGAN REPRESENTED THE YOUTH COMMISSION AT THIS EVENT. THE NEXT "WELCOME TO MOUNT PROSPECT DAY" IS SCHEDULED FOR SATURDAY OCTOBER 20, 2001. JAYCEES PIZZA CONTEST ! MEMORIAL DAY CARNIVAl CHAIRMAN BYRNE SPOKE WITH TANYA QUICK, PRESIDENT OF THE JAYCEES, AT THE PIZZA CONTEST. MS. QUICK TOLD HER SHE WOULD BE REFERRING YOUTH TO YOUNG TO JOIN THE JAYCEES TO THE YOUTH COMMISSION. SHE ALSO INVITED YOUTH COMMISSION MEMBERS TO HELP AT THE JAYCEES MEMORIAL DAY CARNIVAL WEDNESDAY MAY 23 - MONDAY MAY 28, 2001. MEMBERS WOULD HELP THE JAYCEES SELL TICKETS FOR THE RIDES. CHAIRMAN BYRNE TO CONTACT MS. QUICK WITH INTERESTED MEMBERS NAMES AND DATES/TIMES AVAILABLE. A/A GILLIGAN SUGGESTED HAVING YOUTH COMMISSION BROCHURES AVAILABLE TO HAND OUT TO YOUTH AT THE CARNIVAL. A/A WALPOLE REPORTED THAT THE JAYCEES WERE GRATEFUL FOR ALL THE HELP AT THE PIZZA CONTEST FROM THE YOUTH COMMISSION MEMBERS. ALL MEMBERS ENJOYED VOLUNTEERING AT THE EVENT AND LOOK FORWARD TO PARTICIPATING IN NEXT YEAR'S EVENT. WINNERS OF THE PIZZA CONTEST: Total of 450 ballots "Thin Meat"- Mr. Beef and Pizza "Thick Meat" - Lou Malnati's "Thin Cheese" - Little Caesar's "Thick Cheese" - Giordano's "Thin Specialb/' - Pap's "Thick Specialty"- Giordano's NEW BUSINESS PUBLICITY COMMITTEE FORMED YOUTH COMMISSION MEMBERS FORMED A PUBLICITY COMMITTEE TO HANDLE THE UPDATING OF THE YOUTH COMMISSION FLYERS. YOUTH COMMISSION MEMBERS CHAIRMAN BYRNE, JULIE MARKUS, KlM UNGER AND KAREN HUANG TO MEET SEPARATELY AND CONTACT MAURA JANDRIS FOR ASSISTANCE WITH THE VARIOUS DOCUMENTS. MOUNT PROSPECT YOUTH COMMISSION MINUTES MAY 2, 2001 PAGE THREE COFFEE WITH COUNCIL COFFEE WITH COUNCIL MEETINGS: SATURDAY, JUNE 9, 2001 9:00 A.M. - 11:00 A.M. - VILLAGE HALL, 100 SOUTH EMERSON STREET SATURDAY, JULY 14, 2001 - FLOATING COFFEE WITH COUNCIL 9:00 A.M. - 10:15 A.M. - VILLAGE HALL, 100 SOUTH EMERSON STREET 10:30 A.M. - 12:00 P.M. - FOREST VIEW SCHOOL, 1901 ESTATES DRIVE SATURDAY, AUGUST 1 I, 2001 9:00 A.M. - 11:00 A.M. - VILLAGE HALL, 100 SOUTH EMERSON STREET OTHER BUSINESS THANK YOU LETTER CHAIRMAN BYRNE AND YOUTH COMMISSION MEMBERS SIGNED A THANK YOU LETTER FOR MISS LUCKRITZ FOR HER PARTICIPATION IN THE YOUTH VIEW PROGRAM. VILLAGE BOARD MEETING A/A GILLIGAN ADVISED OF YOUTH COMMISSION REPORT TO THE VILLAGE BOARD IN JUNE OR JULY TO REPORT THE YOUTH COMMISSION ACCOMPLISHMENTS FOR THE YEAR AND ISSUES FOR THE BOARD TO CONSIDER. YOUTH COMMISSION MEMBERS TO PARTICIPATE IN THE PREPARATION OF THE PRESENTATION AND ATTEND THE BOARD MEETING. YOUTH COMMISSION MEMBERS TO BE CONTACTED WHEN PRESENTATION IS SCHEDULED BY CHAIRMAN BYRNE. JULY 4TM PARADE A/A GILLIGAN DISCUSSED THE YOUTH COMMISSION PARTICIPATION IN THE JULY 4TM PARADE. MEMBERS DISCUSSED VEHICLE TO BE USED, CANDY FOR THE CHILDREN AND YOUTH COMMISSION BROCHURES TO DISTRIBUTE. CHAIRMAN BYRNE TO CONTACT JILL FRIEDRICHS OF THE SPECIAL EVENTS COMMITTEE TO REGISTER THE YOUTH COMMISSION. A/A LOHRSTORFER TO ARRANGE FOR A VEHICLE, KAREN HUANG (PUBLICITY COMMITTEE) TO COORDINATE FLYERS AND ELLEN SOLT TO PRICE CANDY. MOTION: TO AUTHORIZE THE SPENDING BUDGET OF UP TO $250.00 FOR PURCHASE OF CANDY FLYERS, ETC. FOR JULY 4TM PARADE 1sT JULIE MARKUS 2ND KlM UNGER UNANIMOUS JUNE YOUTH COMMISSION MEETING CANCELLED THE NEXT YOUTH COMMISSION IS SCHEDULED FOR WEDNESDAY JULY 11, 2001 AT 7:00 P.M. AT THE MOUNT PROSPECT POLICE AND FIRE HEADQUARTERS. MOTION TO ADJOURN MOTION: TO ADJOURN THE MAY 2, 2001 YOUTH COMMISSION MEETING. 1sT LAURA HIGGINSON 2ND JULIE HIGGINSON UNANIMOUS MEETING ADJOURNED 8:42 P.M. /cjr