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Home My WebLink AboutVB Agenda Packet 02/15/2000Next Ordinance No 5085 Next Resolution No 4-2000 ORDER OF BUSINESS REGULAR MEETING Meebng Locat=on Meebng Date and T~me Mount Prospect Sen~or Center Tuesday 50 South Emerson Street February 15, 2000 Mount Prospect, Ilhno~s 60056 7 30 P M CALL TO ORDER II. ROLL CALL Mayor Gerald "Sk,p" Farley Trustee T~mothy Corcoran Trustee Dennis Prikkel Trustee Paul Hoefert Trustee M,chaele Skowron Trustee Richard Lohrstorfer Trustee Irvana W,lks III. PLEDGE OF ALLEGIANCE: Trustee Hoefert IV. INVOCATION: Trustee Pr~kkel V, APPROVE MINUTES OF REGULAR MEETING OF FEBRUARY 1, 2000 VI APPROVE BILLS AND FINANCIAL REPORT VII MAYOR'S REPORT A Appointments VIII COMMUNICATIONS AND PETITIONS. CITIZENS TO BE HEARD IX OLD BUSINESS ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE A T '100 SOUTH EMERSON STREET, 847/392-6000, TDD 847/392-6064 X. NEW BUSINESS A ZBA 26-99, 820 E Rand Road, Taco BelI/KFC The pebt~oner ~s requesbng a Cond~bonal Use and Vat,aborts for the estabhshment of a fast food restaurant w~th a drive-through facd~ty The Zoning Board of Appeals recommended approval, with specific cond~bons, by a vote of 5-0 B ZBA 35-99, 1712 Martha Lane The pebt~oner ~s requesbng a Conditional Use and a Variation to allow the construction of a 720 sq foot, three-car garage, and to increase the maximum permitted s~ze for the garage The Zomng Board of Appeals has recommended den~al of th~s request by a vote of 4-1 C ZBA 36-99, 1108 S Robert Drive The per,boner has requested an appeal before the V~Ilage Board, for the approval of a second story add~bon which wdl encroach four feet (4') ~nto the front yard setback at the above residence The Zoning Board of Appeals has recommended den~al of th~s request by a vote of 5-0 D A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY (IHDA) FOR A GRANT FOR THE SINGLE FAMILY OWNER-OCCUPIED REHABILITATION PROGRAM (Exhibit A) Th~s resolubon authorizes the V~llage to enter into an agreement w~th IHDA for receipt of a $132,000 grant enabhng the Vdlage to make rehab loans to Iow-~ncome s~ngle famdy homeowners E AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT (Exhibit B) Th~s ordinance authorizes the donation of equipment, used by the Telews~on Servmes d~ws~on, to Mount Prospect school d~stncts, any unclaimed property will be aucboned on the worldwide web F AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT (Exhibit C) Th~s ordinance authorizes the Vdlage to sell equipment, used by the Telews~on Services d~ws~on, at the May 20,2000 pubhc sale at the Pubhc Works Facd~ty G A RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (Exhibit D) Th~s resolubon apprepnates $1,000,000 for the year 2000 street resurfacmg program at vanous Iocabons throughout the Vdlage H A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (Exhibit E) Th~s resolubon apprepnates $434,520 from Motor Fuel Tax Funds for general maintenance operabons ~n the Vdlage Request for Vdlage Board approval and acceptance of private ~mprovements at Borders Bookstore, 909 N Elmhurst Road (Randhurst) Xl. VILLAGE MANAGER'S REPORT A B~d results 1 Delivery and ~nstallabon of shade trees on V~llage parkways B Request for approval of waiver of b~d for self-conta~ned breathing apparatus C Status Report Xll. ANY OTHER BUSINESS Xlll, CLOSED SESSION LITIGATION 5 ILCS 120/2 (c) (11) - "L~t~gabon, when an acbon against, affecbng or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action ~s probable or ~mm~nent, ~n which case the bas~s for the finding shall be recorded and entered ~nto the m~nutes of the closed meeting XIV. ADJOURNMENT H IGEN\flle$\WlN~AGENDA~Feb t5 2000.doc MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT FEBRUARY 1, 2000 CALL CALL TO ORDER TO ORDER Mayor Farley called the meebng to order at 7 35 p m ROLL CALL ROLL CALL Present upon roll call Mayor Gerald Farley Trustee Paul Hoefert Trustee R~chard Lohrstorfer Trustee Denms Pnkkel Trustee Michaele Skowron Trustee Irvana W~lks Absent Trustee T~mothy Corcoran PLEDGE OF ALLEGIANCE PLEDGE Trustee W~lks led the Pledge of Allegmnce INVOCATION INVOCATION Trustee Lohrstorfer gave the Invocatmn APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the m~nutes of the MINUTES regular meebng held January 18, 2000 Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowren, W~lks Nays None BILLS APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Skowron, moved to approve the following I~st of b~lls General Fund $ 469,445 Refuse D~sposal Fund 110,865 Motor Fuel Tax Fund 34,814 Commun=ty Development Block Grant Fund Local Law Enforcement Block Grant Fund '97 Debt Serwce Fund 1998A Street Improvement Const Fund Capital Improvement Fund 29,312 PoI~ce & F~re Budding Construcbon Capital Improvement Construction Fund Downtown Redevelopment Const Fund 138,466 Street Improvement Construchon Fund 1998A Flood Control Construction Fund Flood Control Construction Fund 420 Water & Sewer Fund 247,206 Parking System Revenue Fund 1,689 Vehicle Maintenance Fund 15,792 Vehicle Replacement Fund 10,814 Computer Replacement Fund Risk Management Fund 213,599 Police Pension Fund 24,046 F~re Pension Fund 19,822 Flexcomp Trust Fund 20,597 Escrow Deposit Fund 88,732 Benefit Trust Funds 544 $1,426,163 Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, Wdks Nays None Mobon carned MAYOR'S MAYOR'S REPORT REPORT No report There were no commission appointments APPTS CITIZENS TO BE HEARD CITIZENS Mr Richard N Hendncks, 1537 Emmerson Lane, addressed the Vdlage Board with a number of concerns, none of which required achon by the Board or staff Mayor Fadey called for abnef recess at 7 45 p m The meeting was caIled to order by Mayor Fadey at 7 50 p m w~th all Board members present Mr George Flagherty, 445 S Cleven, Arlington Heights, and former Chairman of the Industrial Development Committee, commented on the downtown development project and the heights of the buildings ~nvolved m the project's scope He commended the board for stroking to the height I~m~ts that were set many years ago OLD OLD BUSINESS BUSINESS An ordinance, amending Chapter 18 (Traffic), was presented to the Board for a first reading Th~s ordinance would allow for the installation of ymld s~gns at the ~ntersecbon of Lou~s Street and Busse Avenue CH 18 YIELD SIGNS AT Trustee Hoefert, seconded by Trustee Skowron, moved to wawe the rule requ~nng two LOUIS & readings of an ordinance BUSSE Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, Wdks Nays None Mobon camed Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No 5084 ORD 5084 AN ORDINANCE AMENDING CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, Wdks Nays None Page 2-February 1, 2000 Motion carned MANAGER'S VILLAGE MANAGER'S REPORT REPORT B~d results were presented for the removal of parkway of trees Sealed bids were opened on January 20, 2000 The following b~ds met the Village's spec~ficabons BID RESULTS BIDDER AMOUNT B Haney &Sons 15,366 67 Hendncksen Care of Trees 22,910 00 R W Hendncksen 23,195 00 .~ Winkler's Tree Servme 24,200 65 Autumn Tree Care Experts 25,879 70 Kramer Tree Specmhsts, Inc 26,978 80 The recommendabon from the Forestry Supenntendent was to award the contract to B B HANEY & Haney and Sons, in an amount notto exceed $38,000 SONS Trustee Wdks, seconded by Trustee Skowren, moved to concur w~th the recommendahon of the Forestry Supenntendent, and award the contract to B Haney & Sons ~n an amount not to exceed $38,000 Upon roll call Ayes Hoefert, Lohrstrofer, Pnkkel, Skowren, Wdks Nays None Mohon camed A request was presented by VdIage Manager M~chael Janoms, to waive the b~dd~ng process GATEWAY 20 and approve the purchase of 20 computers for year 2000 budgeted computer purchases Mr COMPUTERS Janoms stated that after looking into other vendors, Gateway ~s stdl considered to be the most cost effective The recommendabon was to purchase 20 computers (16 desktops, and 4 laptops) w~th the amount not to exceed $41,596 Trustee Pnkkel, seconded by Trustee Skowron, moved to concur with staff's recommendabon to purchase 20 computers at an amount not to exceed $41,596 Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, W~Iks Nays None Mobon carned Mr Janoms rem~nded the audience of the Celeshal Celebrabon Saturday February 5, 2000 at Bnstol Court Banquets and that Coffee w~th Councd ~s to be held on February 12, 2000 at Vdlage Hall ANY OTHER BUSINESS None CLOSED SESSION CLOSED Trustee Hoefert, seconded by Trustee Wdks, moved to adjourn into Closed Session to SESSION d~scuss the following Page 3- February 1, 2000 LITIGATION 5 ILCS 120/2 (c) (11) -" L~t~gat~on, when an achon against, affecbng or on behalf of the particular body has been filed and ~s pending before a court or adm~mstrat~ve tnbunal, or when the pubhc body finds that and action ~s probable or ~mmment, ~n whmh case the bas~s for the finding shall be recorded and entered into the minutes of the closed meebng Upon roll call Ayes Hoefert, Lohrstorfer, Pnkkel, Skowron, Wdks Nays None Mobon camed RECONVENE RECONVENE The Board reconvened at 8 55 p m ADJOURN ADJOURNMENT Trustee Hoefert, seconded by Trustee Skowron, moved to adjourn the meebng Upon roll call Ayes Hoefert, Lohrstoder, Pnkkel, Skowron, Wdks Nays None Mobon camed The meeting was adjourned at 9 00 p m K~mbedy A Dew,s Deputy Vdlage Clerk Page 4- February 1,2000 VILLAGE OF MOUNT PROSPECT CASH POSITION 10-Feb-00 Cash & Invstmt Receipts Dmbursements Other Cash & Invstmt Balance 2/1/00 Per Attached Cred~tsl Balance 211/00 2110/00 List of Bills Debtts 2110/00 General Fund 5,801,613 1,118,144 419,501 6,500,256 Snecml Revenue Funds Refuse D~sposal Fund 1,156,499 25,032 192 1,181,339 Motor Fuel Tax Fund 712,510 23,079 828,586 Commumty Development BIk Grant Fund 50,710 0 123 50,587 Local Law Enfrcmt BIk Grant Fd 1997 11,589 11,589 Debt Service Funds 2,790,199 241,464 3,031,663 Can~tal Pro!ects Funds Capital Improvement Fund 2,187,561 16,448 2,171,113 Pohce & F~re Building Construction Fund 52,946 52,946 Capital Improvement Construction Fund 128,599 128,599 Downtown Redevelopment Const Fund 1,008,564 0 18,980 989,584 Street Improvement Construction Fund 3,337,156 19,918 3,357,074 1998A Flood Control Construction Fund 4,614 4,614 Flood Control Construction Fund 890,259 40,000 850,259 Enterorme Funds Water & Sewer Fund 2,685,938 159,175 281,538 2,563,575 Parking System Revenue Fund 693,464 4,169 1,290 696,343 Internal Service Funds Vehicle Maintenance Fund 173,026 37 13,130 159,933 Vehicle Replacement Fund 4,937,639 0 4,937,639 Computer Replacement Fund 249,247 249,247 Risk Management Fund 3,247,029 40,056 32,571 3,254,514 Trust & A_aency Funds Pohce Pension Fund 30,524,593 0 30,524,593 F~re Pension Fund 30,166,643 0 30,166,643 Flexcomp Trust Fund 19,834 8,903 28,737 Escrow Deposit Fund 1,379,337 16,026 24,785 1,370,578 Benefit Trust Funds 107,548 107,548 $92,317,117 1,632,924 871,637 0 93,217,559 REPORT APBOARDR~T GENERATED 5 NOV 99 15 58 RUN THURSDAY FEBI000 15 09 PAGE R~LEASE ID : VILLAGE OF MOUNT PROSPECT LIST OF RILLS PRESENTED TO TEE BOARD OF TRUSTEES ~RC~ JANUARY 28 2000 TO ~EBRUARY 10 2000 DE~ V~NDOR NSR VEN~R Nk~ INVOICE DESCRIPTION MOUNT NON-DEPaRTMENTaL 02940 BRISTOL COORT DEFOSIT-LU~CHOEN 100 00 01044 CtSTROi DBBR~ L PAYROLL FOR - 021000 300 00 01102 CITIRANKi N A PM? OF INS CI~I~S G~ ~31 08 P~ INS C~IMS-~I~ ~0113 0~ 30744 14 01118 CLE~ OF THE CIRCUIT C~T PAYROLL FOR - 021000 700 0O PAYROLL FOR - 021000 13 00 RAYROLL ~R - 821000 519 23 PAYROLL FOR - 021000 190 00 1422 23 01184 C~K CO~Y COL5E~OR PROPERTY ~ES 18979 61 04637 CRORST~ ELECTRIC PE~IT ~E 209 00 04638 DICK, JACQUE5YN ~BATE 470 00 04639 DIVITO, ~N~D ~TE {7~ 00 04666 EL~SWORTH, NUG~ ~D-CELESTI~ CELEB 60 00 04654 ~INBERG, JOSHUA ~D 75 00 00102 FI~ ~SlON ~D PAYROLL FOR - 021000 12269 57 00121 ~T NATION~ B~K OF CHICAGO SAVINGS BONDS 1/27/00 500 00 04657 HUBER, ~ ~D 60 00 00106 I~ ~TI~E~ TRUST - 40I RAYROL5 DR - 021000 317 33 00107 I~ ~TI~ TRUST - 457 PAYROLL FOR - 021000 15259 38 00108 ILLINOIS DEP~ OF ~E ~UAL PR DR - 012700 27 35 PAYROLL ~R - 021000 16878 50 T~ DUE 39 22 16945 07 01719 ~ TPDP-B GEORGE P/R 237 00 00116 ~TRO ~DE~ C~DIT ~ION PAYROLL DR - 021000 250 00 00117 ~TROPOLIT~ ~LI~CE - ~OLICE RAYFOL~ DR - 021000 546 00 02078 ~ R~ER'S B~Q~S L~C~ON 1/27/00 689 63 P~YER 8~F~T 1530 00 2219 63 R~FORT APBOARDRPT GENERATED 5 NOV 99 18 55 RON THURSDAY FEB1000 15 09 0ARE 3 RELEASE ID VII/AGE Ob' MOO~ PROSREUT LIST OP BILLS ~RSREI~ED TO TRE EOARB OR TRUSTERS FRCM J~CAR~ 2~ ~000 TO FL~O~ I0 2000 RE~ ~ N~ ~R ~ I~OIC~ EX~C~I~IO~ ~O~ 10100 00 02756 EXITED STATES POSTAL SERVICE POSTAGE ACCT6983047 3000 00 00127 EXITED WAY PAYROLL FOR- 021000 409 38 00120 VILLAGE OF MOUNT PROSRSC~ PAYROLL FOR - 021000 17157 65 DISBURHH2~ENTS 6675 00 DISBURSEig~NTS 100 00 23832 65 04314 VILLAGE OF MOUNT PROSPECT ' PAYROLL WIRES MARUAL PR FOR - 012700 162 78 MAh'UA~ PR FOR - 012700 42 06 PAYROLL FOR - 021000 115114 04 PAYROLL FOR - 021000 26346 60 PAYROLL FOR - 021000 20676 82 PAYROLL FOR - 021000 13807 52 176230 02 02806 WISCONSIN DER OF REI/FJ~RE WI INCOME TAX 235 1I TOTAL 361650 93 PUBLIC ~PRSSENTATION 02270 AT&T SERVICE 3 54 SERVICE 3 58 7 12 01008 BUSRE'S FLOWERS & GIFTS FLOWERS 135 00 01151 C~ITY CONSOLIDATED BUILDINGRZ~AL 235 13 00326 FARLEY, GERALD I EXPENSES 624 82 02199 NORTHWEST STATIONERS IRC EXPP 44 46 SUPP 6 99 51 45 02241 ONE STOP TELECC{{'iUI{ICATIORS SERVICE 24 48 02301 PETTY CASE - FINANCE DEPT MISC EXP~RSS 7I 69 TOTAL 1149 79 VILLAGE MANAGER'S OFFICE 02270 AT&T SERVICE 11 81 SERVICE 1i 91 23 72 01084 CHICAGO TWIBU~E CLASSIFIED AD 840 O0 01222 DAILY BEILkLD AD-~S Am OFFICER 475 00 ~EPORT APSOARBR~T GENERATED 5 NOV 99 15 58 RUN THURSDAY FEB1000 15 09 PAGE 5 VIL~GE OF MOUNT PROSPECT LIST O~ 8XLLS P~SE~ED TO THE ~O~D O~ TRUSTEES ~ J~Y ~8 2000 TO ~BROARY 10 2000 UN~ ~NDOR NBR ~N~R ~ I~OIC~ DESCRIPTION ~O~ 02199 NORT~ST STATIONE~ INC S~PPLIES 106 02 02238 UN T~ ~SSENGER SEUICE DELIVERY Z6 25 ~ELI~RY 52 50 78 75 02241 ONE STOP TELEC~I~TIONS SERVICE 81 58 04668 P F PE~IBONE & CO B~K/FILLER I37 02256 PAD~K P~LICATIONS, XNC C~SSIFIED LEG~ 234 32 02632 STEWING CODIFIE~, INC I~E~ ~UAL ~E 720 00 1150 00 01518 ~SA~R OFFIC~ EQUIP , INC ~TRI~ES 165 02270 AT&T SERVICE ~4 87 SERVICE 45 26 90 I3 04543 CORPO~TE ~P~SS SUPPLIES I9 98 OFFICE SUPPLIES 75 ~9 SUPPLIES 56 35 SUPPLIES 244 80 396 62 01223 DAILY OFFICE P~ODU~S SUPPLIES 95 76 01377 ~DE~ ~P~SS CORP AI~ILLS 28 00 01516 ~ FIN~CE O~R ~S~ SERVICE ~E 350 01868 ~ALLE NATIUNAL B~ ~K ~ES 125 00 02013 MICROSO~-~DN ~DN SUBSCRI~ION 2029 00 ~2199 NORT~S~ STATIONE~ INC. RIBBONS 39 36 02241 ONE STUN TE~C~I~TIUNS SEUICE 310 02 02259 ~AGENET PAG~ SERV 37 ~4 02285 PEDE~ & HOUPT T~S~R T~ 100 00 02301 P~TY ~H - FIN~CE DEPT MISC ~PENSES 99 MISC ~PENSES 18 ~3 MISC ~PENSES 5 99 REPORT APBOARDRPT GENEKATED 5 ~OV 99 15 58 RUN THURSDAY FEBI000 15 09 ~AGE ~EL~E ID VILSAGE OF MOUNT ~ROSPECT LIST OF BILLS P~SE~ED TO THE BOAD OF TRUSTEES ~ J~Y 28 2000 TO ~BRU~Y 10 2000 DE~ ~g~R NBR ~R N~E I~OlCg DESCRI~ION ~0~ ............................................................................................. . ..................................... 02691 TH~PSO~ EL~ATOR INSPECTIONS SERVICE 93 00 02770 U~ ~D IRSTIT~E ~EW~ DUES 1H0 00 02832 WAL-~RT STO~S, INC PH~O SUPPLIES 109 T~AL 1794 82 C~ITY D~LO~ - 02052 MO~, MIC~L J ~ RR~ 123 ~ SERVICES 02919 303 ~ ~S~IATIUN, INC T~I RIDES 397 80 01561 ~C~ CH~GE SERVICE T~I RIDES 314 40 01994 ~ ~S~T SERVICES COF~E SUPPLIES 88 30 02270 A~&T SERVICE 42 SERVICE 42 88 85 39 02472 EASIER, I~E HUN 24 00 02602 BAZ~, LEO~RD W HDM 27 00 0~H67 BENJ~IN, D~A ~ C~S 250 00 01329 ELDIN~Y, SAID HDM 12 00 00329 ~LL, ~DITH B OFFICE SUPP 22 OFFICE SUPP 28 71 OFFICE SUPP 1~ 96 66 01470 GATTAS, MICHE~E HDM 3 00 01488 GILLIG~, ~ HDR 12 00 01495 GLO, JOHN ~D ~GE H~ 12 O0 01605 HOEG, ~NALD H~ 9 00 04360 HOLTZ~ ~Y HDM 15 00 01774 JI~, JIM HUN N~-DEC 21 00 01846 ~RSE, ORVILLE HDM-N~-DEC 3 00 01915 ~DIN, ~Y HUN NOV-DRE 2I O0 01950 ~, D~ HDM N~-DEC 15 O0 I%EPORT APBOARDRPT GENERATED 5 NOV 99 15 58 R~ THURSDAY FEB1000 15 09 PAGE 9 P, EL~SE ID VILLAGE OF MOUNT PROSPECT LIST OF BILLS P~SENTED TO THE BOARD OF TRUSTEES FR~ JANUARY 28 2000 TO ~BREARY 10 2000 DE~T VENDOR NBR VENDOR N~ME INVOICE DRSCRI~TION AMOUNT 01222 DAILY HERALD CAtSSIPIED AD 243.75 04650 DISNEY EDUCATIONAL SAFETY VIDEO 74 00 01279 DISTINCTIVE BUSINESS PRODUCTS ~INTENANCE AGR~ENV 550 00 00321 DRAFFONE, RICEAIID REI~B EXPENSES 69 50 01350 ENDEAVOR PLUS PHYSICALS 272 00 01558 ~ISSN ASSOCIATES SERVICE 57 66 MONTHLY SERVICE AGRESV~EN~ 404 49 MONTHLY SERVICE AG~EF~NV 291 00 M0~HLY SERVICE AGREEig21T 100 00 053 15 01642 IACP SUBSCRIPTION 30 00 00106 ICMA ~ETII~SMENT TRUST - 401 IC~A 425 63 01664 ILLINOIS ASSN OF CHIEFS OF POLICE 2000 DUES 305 00 01666 ILLINOIS ASSOC OF TECNNICA~ DUES-DAHLBHRG 45 00 01668 ILLINOIS CEAKER I A E I 2000 MEMBERSHIP DUES 15 00 01673 ILLINOIS CRIME pP~V ANSN MS~BERSHIP-~OSCOP 35 00 01740 INTERVATIONA~ ASSN OF CHIEFS O~' POLICE MSV~ERSHIP 200 00 02408 JOHN E R~ID AND ASSOCIATES SERVICE 175 00 01794 KALE UNI~OP~I$, INC SUPPLIES 27 45 POLICE EAIU JACKET 53 90 81 35 02155 NBXTEL CC~INICATIONS CELLULAR SERVICE 287 03 02172 NORTH HUB ASSDO OF CHIEFS OF POLICE MEMBERSHIPS 100 00 02189 NOEHWENT CENTRt~ DISPATCH EXS SERVICES RSNDE~D-MA~CH 26615 60 02241 ONE STOP TEL~DO~{U~ICATIONS SERVICE 392 95 SERVICE 1656 17 2049 12 02259 PAGENET SERVICE 362 30 02304 PETTY CASH - POLICE DEPT MISC EXPENSES 160 00 MISC EXPENSES 72 00 MISC EXPENSES 6 60 MISC EXPENSES 40 45 MISC EXPENSES 16 04 APBOARDRPT GENERATED 5 NOV 99 15 58 RUN TRURSDAY PERi000 15 09 PAGE 11 ~L~ARE ID VILLASE OF MEDNT PROSPECT LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FRC~ JANUARY 28 2000 TO ~RREARY I0 2000 VUNOOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT 01049 CDW GOVERNMENT, INC SUPPLIES 00 00 01088 CHIEF SUPPLY FIRE GLOVE 173 45 01097 CINTA$ CORP UNIFORM CLEANING 2{ O0 UNIFORM CLEANING 80 10 104 10 01150 CCM~ICATFONR DIRECT, INC PWR AMELIFI~R 185 50 01215 CURTIS I000 INCORPORATED SUPPLIES 20 33 01342 UNERGRNCY MEDICAL PRODUCTS CPR MICROSHIELUN 793 38 01368 FAIRVIE~ PRIN~ING SERVICE FORMS 99 00 PRINTING 38 00 137 00 01374 FAMLEY AND ASSOC PASSPORT TAGS 80 00 01431 FOSTER COACH SALES INC UNT CHARGES 6 00 01502 GLOBAL FIRE EQUIPMKET, INC FLANGE 195 75 ADA~VERS 554 03 7{9 78 01548 HAIGES MACHINERY LABOR & PARTS 110 00 LABOR & PARTS 231 09 LABOR & PARTS I{0 69 481 78 01711 ILLINOIS SOCIETY OF FIRE UNNV ANNUAL DUES 35 00 00368 LABUN, AI~N L REIRB 35 71 01897 LIFE ASSIST SUPPLIES 509 00 0{665 NATIONAL CUSTC{{ ENTERPRISES, INC BRACKETS 452 04 02199 NORTHWEST CENTRAL DISPATCH SYS SERVICES RENDERED-MARCH 8653 90 02241 ORE STOP TELECO~{V£'NICATIUNS SERVICE 40H 97 SERVICE 1623 54 2030 51 02291 KEUNV;ZLL PUBLISHING CCMPANY VIDEO 47 93 02S50 SIGN PALACE SERVICE 12§ 00 04139 STAiqARD ~ ASSOCIATES TESTING 1050 00 02816 VISION MARKETING PASSPORT TAGS 77 75 REPORT APBOARDRET GENERATED 5 NOV 99 15 58 BUN THURSDAY FEB1000 15 09 PAGE RELEASE ID VILLAGE OF MOUNT PROSPECT LIST OF BILLS PRESENTED TO TEE BOARD OF TRUSTEES FEC~ JANUARY 28 2000 TO FEBRUARY 10 2000 DE~? ~NDOR t~R VENDOR ~A~ INVOICE DESCRI~IOW A~0OWT .................................................................................................................. 01775 J5 CONSULT CIVIL ENGRS, LTD INSPECTION 750 53 SIDEWALK ~PR 1411 76 2162 29 00304 LNTERI, NWA SNOW PLOW SBU 42 00 02305 PETTY CASK - PUBLIC WOP~(S TRAV~L/SDFE 69 00 TRAVEL & SUPPLIES 114 86 183 86 04640 SICALCO LTD SUPPLIES 960 63 02561 SIWIETZ, ~ SNOW FLOW SERV 73 50 02506 SOOTH SINE CONTROL CUNPANY 0OLE CONTACTOR 4I 24 04645 TAI~SZ~, STANLEY REBATE SIDWALK 175 00 04641 VFBK~SRDLT, ~ & ~ REBATE SIOEWALK 175 00 02006 NTL~UN OF MO[9~ PROSPECT WATER SERVICE 17 85 WATER SERVICE 10 71 28 56 TOTAL . 35031 92 REOLIC WORE, N - ~GINEERI 04647 AA~NTO MIX ASPI{ALT 33 50 01302 ALDRIDGE ELECTRIC, INC ~INTENANCE 116 00 01011 C4 I~AGING SYSTERS, INC SUPPLIES 167 50 01147 C(Wg{ONWEALTN EDISON SERVICE 158 89 02371 BNVlRUNF~ENTAL SIENUN & ~NG IK ENGINEERING SERVICES 16726 40 01946 MAnAGEmENT CUNUN~TS FIELD INSP 8968.50 02305 PETTY CASH - PUBLIC WORKS TRAVEL/SUPP 123 15 02760 UNIVE~ITY OF ILLINOIS REGIST~TIOW ~EN 68 00 TOTAL 26361 94 ?~LIC WO~{S - WATER/Sm 04648 ACEC BDO~ 93 00 01780 ~,~E~ITEUN SERVICE 95 77 S~VICB 23 25 119 02 02270 AT&T SERVICE 315 30 REPORT AeBOARDRPT GENERATED 5 NOV 99 15 58 RUN THURSDAY FRD1000 15 09 PAGE 15 RDLEARS ID VILi~GE OF MOUNT PROSFEC~ LIST OF BILLS PRESE~ED TO THE BOARD OF TRUSTEES ~RC8 J~UA~Y 28 2000 TO ~EERUARY 10 2000 DE~T VENDOR NBR ~N~R ~E I~OICE DESCRIPTI~ OFFICE SUPP 233 74 400 84 02844 ~A~ ~L ~S 1571 36 T~ 281207 6i 02270 AT&T SERVICE 4 72 RDRVICE 4 76 9 48 01706 ILLINOI~ ~CYCLING ~$~IATION ~E~HIP 150 0O 02241 ONE STO~ TELEC~ICATDONS SERVICE 32 63 T~AL 192 1i P~LIC ~ - ~HICLE M 02931 ACCU~TE T~SMISSDONS, XNC ~BUILD T~S 355 O0 01187 A~NA TRUCK P~TS ~PAIR P~TS 233 23 01937 ~I~H TI~, INC PRPAIR 146 95 02270 AT&T SERVICE 17 72 SERVICE 17 88 35 60 02617 B~ING DISTRIB~O~, X~C SERVICE 73 60 01236 OA~ & J~'S A~O BODY, INC ~EEL ~IG~ P-21 P-12 70 01278 DISP~Y SUPPLY C~P~ P~TS 136 00 01414 ~INK C~P~Y 8~TS 1142 00 03958 ~D X~E~ATDON~ P~TS 81 69 ~PAIR P~TS 102 89 01511 ~DY~ SERVICE STO~S TI~S ~26 08 01920 L~CH A~O GROUP ~ ~PAI~ 137 02018 MI~AY TROCK 8~TS SERVICE 143 lO 02041 MI~ P~R BOSS S~EPER 296 1{ 02241 ORE STOP TSEC~ICATIONS RDUICE 122 39 02305 ~E~Y C~H - ~UBLIC WO~ T~L/SUPP 70 58 T~L & SUPPLIES 54 REPORT APBOARDRET GENERATED 5 NOV 99 I5 58 RUN THURSDAY FEB1000 15 09 PAGE 17 RELEASE ID ' VIL~GE OF MO~ PROSPECT LIST OF BILLS P~S~ED TO TRE BO~D OF TRUSTEES R~ J~Y 28 2000 TO ~BRUARY 10 2000 DE~ ~N~R NBR ~m N~ I~OICE DESCRI~ION ~OU~ 01872 ~ATTOF CHEVROLET, INC. REPAIR PARTS 248 55 02192 NORTHWEST C(1~NITY HOSPITAL SERVICE 408 0O PAUL WOJCIK 206 614 00 02198 NONT~ST RADIOLOGY A~$OC S C EERVICE 22 00 04656 SU~VISION NY CE~ER$, LLC SERVICE 132 00 TCrA5 1826 55 G~D T~ . 871637 15 VILLAGE OF MOUNT PROSPECT Community Development Department MEMORANDUM TO MICHAEL JANONIS, VILLAGE MANAGER ' FROM DIRECTOR OF COMMUNITY DEVELOPMENT DATE FEBRUARY 10,2000 RE ZBA 26-99 TACO BELL/KFC - CONDITIONAL USE AND VARIATIONS FOR ESTABLISHMENT OF A FAST-FOOD RESTAURANT WITH A DRIVE-THROUGH FACILITY 820 E RAND ROAD THOMAS SCEZNIAK (APPLICANT) The Zoning Board of Appeals transmits their recommendation to approve a Conditional Use and Variataons to permit construction ora fast food restaurant with a drive-through facihty The Zoning Board of Appeals heard the request at their January 27, 2000 meeting TheZBArecommendedapprovalofaprewousplanatthelrmeetmgofOctober28, 1999 The plan revlewed at that time had the drive-through on the northeast s~de of the building with vehicle access fi.om the main driveway of the site and egress to Rand Road through the parking lot or via the Thunderbird Lanes property That s~te plan, required three Variations, to reduce the parking reqmrement from 40 parking spaces to 37 spaces, to reduce the front parking setback from 30' to I0', and to reduce required stacking from 8 spaces to 7 spaces To address concerns from a neighboring property owner, the applicant has remsed the plan to increase the number of stacklngspacesprovldedfrom7tol3 Theproposal~sdescnbed~ndetalllntheattachedZBAstaffreport TheZBA voted 5-0 to recommend approval of a Conditional Use and Variations for a fast food restaurant w~th a drive-through based on the current plan w~th the conditions &approval listed below The Variations would allow parking spaces to encroach 20' into the required front setback and reduce the sxte parking requirement from 40 to 35 The conditions of approval are Development of the site tn conformance with the s~te plan prepared by Thomas V Seezmak Assocmtes dated July 20, 1999 and rewsed November 28, 1999 (Attachment 1) 2 Submtsslon of a final landscape plan ~n conformance w~th the site plan and meeting all requirements of Article 23 of the Zoning Ordinances 3 Development of the building ~n general conformance with elevations prepared by Thomas V Scezmak Associates dated July 20, 1999 and modified to prowde for brick construction 4 Submittal and approval of final engtneenng plans meeting all Development Code requirements 5 Submittal &final building plans meeting all appheable Braiding Code and Fire Code requirements 6 Approval of appropriate permits by I D O T and M W R D 7 Subrmttal of documentatmn conclusively demonstrating the existence of cross access agreements between the subject property and adjacent properties (Thunderbird Lanes and Menard's) prior to cons~deration &the Conditional Use by the Vdlage Board 8 Relocate the menu board to be located adjacent to stacking space 7 9 Widen the perimeter landscape buffer to the east of the drive-through lane to meet the 10' minimum width, as reqmred by Article XXIII 10 Widen the site access/egress to three-lanes,v~th separate.~n~htnnd left turn emt lanes, Wllham J Coone~ Jr, AICP /JP H \GEN~LNG~ZBA~ZBA 2000~,MEJ Memos~ZBA-26-99 Memo (Taco Bell) meJ memo doc Harvest Lane Bowling Alley Henry Street Location Map Case No. ZBA 26-99 Taco Bell Conditional Use and Variations prepared By ~ Vlllnge of Mount Prospect Department of Community Development - Planning Division June 17, 1999 Scale 1" to 2oo' 0 VILLAGE MOUNT PROSPECT Community Development Department MEMORANDUM TO- MOUNT PROSPECT ZONING BOARD OF APPEALS ARLENE JURACEIC, CHAIRPERSON FROM: JEFF PERKINS, PLANNE~ DATE: JANUARY 21, 2000 HEARING DATE: JANUARY 27, 2000 SUBJECT: ZBA-26-99/RECONSIDERATION OF A CONDITIONAL USE FOR THE ESTABI,I~qHMENT OF A FAST-FOOD RESTAU'RANT WITH A DRIVE-THROUGH WINDOW BACKGROUND INFORMATION Petitioner: Taco Twins, 2275 Half Day Road Bannockbum, IL 60015 Property Address: 820 E Rand Road Status of Pe~t~oner: Lessee of the Property Parcel Number: 03-35-300-011 Lot Size: 1 12 acres Exlstmg Zoning: B-3 Commumty Shopping Existing Land Use: Vacant Lot Coverage: 62% proposed 75% maxunum per B-3 d~smct Requested Action: Proposal for a Conditional Use to allow the estabhshment of a fast-food restaurant w~th a drive-through window BACKGROUND AND PROPOSED CONDITIONAL USE The subject s~te ~s a vacant property that formerly contmned a Gmrdano's hzza Restaurant The petmoner is seeking a Condmonal Use to allow a drive-through faethty assocmted w~th a proposed Taco Bell/K F C restaurant The ZBA constricted the ~tem at ~ts meeUng of October 28, 1999 At that txme, the ZBA recommended approval of the proposed Condmonal Use w~th a number of condmons, as well as var,at:ons to front yard perimeter landscaping, parktng space, and stacking reqmrements Among the conda,ons of approval was that the apphcant must subrmt documantat~on conclustvely demonstrating the ex,stence of cross access agreements between the subject property and adjacent propert,es (Thunderbird Lanes and Menard's) prior to consideration by the Vdlage Board In order to fulfill that reqmrement the apphcant needs the cooperatmn of the adjacent property owners One of the adjacent property owners (Thunderbird Lanes) expressed concerns wtth the poss~bd~ty of conflicts w~th the shared access for the two s~tes and stack,ng vehicles from the Taco Bell dr,ve-through blocking that access To address those concerns, the apphcant modffied the stte to allow for more stacking ount Prospect Zoning Board of Appeals Meeting of January 27, 2000 ZBA-26-99 Page 2 The owner of Thunderbird lanes had also requested that the entrance to the Taco Bell site be w~dened to 3 lanes to allow for separate right-turn and left-turn lanes exiting the site The applicant has, thus far refused that request, as It would reqmre the ehmmatlon of two parking spaces and a stacking space The added lane would help the Village to provide the overall circulation pattern m the area identified in the Rand Road Corridor Plan Thus, the ZBA should include this item as a condition of approval The revised plan now ~ncludes stacking for 13 veh,cles at the drive-through The modified site plan also includes shd~lng the building location to the north to accommodate the additional stacking spaces and relocation of parking spaces The Site Plan, previously considered by the ZBA required three Variations - reducing the number of required stacking spaces from 8 to seven, reducing the parking requirement from 40 to 37 spaces, and reducing the front parking setback from 30' to 10'. The proposal would now require only two Variations, to reduce the parking requirement from 40 to 35 spaces and to reduce the front parking setback The Village Board considered this item at its meeting of January 18, 2000 and voted to remand the item back to the ZBA Copies of the inaial ZBA Staff Memo and ZBA Minutes for the item are attached RECOMMENDATION The findings made with the lmtlal submission are not significantly affected by the proposed site plan revisions Therefore, Staff recommends that the ZBA make a recommendation to the Village Board to approve the requested Conditional Use and Variations for a fast food restaurant with drive-through at 820 E Rand Road, Case No ZBA-26-99, with the following conditions 1. Development of the site In conformance with the site plan prepared by Thomas V Scezmak Associates dated July 20, 1999 and revised November 28, 1999 (Attachment 1) 2 Submission of a final landscape plan In conformance with the site plan and meeting all requirements of Article 23 of the Zoning Ordinances 3 Development of the budding in general conformance with elevations prepared by Thomas V Scezmak Associates dated July 20, 1999 and modified to provide for brick construction 4 Submittal and approval of final englneermg plans meeting all Development Code requirements 5 Submittal of final bmldmg plans meeting all applicable Bmldmg Code and Fire Code requirements 6 Approval of appropriate permits by I D O T and M W R D 7 Submittal of documentation conclusively demonstrating the existence of cross access agreements between the subject property and adjacent properties (Thunderbird Lanes and Menard's) prior to consideration of the Conditional Use by the Village Board 8 Relocate the menu board to be located adjacent to stacking space 7 9 Widen the perimeter landscape buffer to the east of the drive-through lane to meet the I0' minimum width required by Artmle XXIII The Village Board's decision is final for this case I concur W~fl ~ J~'ooney,~P, Dtrector of Commumty Development \\VhSV~E FISCOMDEV~G ENL~LNG~ZBA~ZBA 199~Slaff Memos~ZB A-26-99 Memo (Taco Bell).doc MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT ZONING BOARD OF APPEALS CASE NO. ZBA-26-99 Hearing Date January 27, 2000 PETITIONER: Taco Twins 2275 Half Day Road, State 300 Bannockbum, IL 60015 SUBJECT PROPERTY: 820 E Rand Road PUBLICATION DATE: August 11, 1999 MOUNT PROSPECT JOURNAL REQUEST: Conditional Use and Variations to estabhsh a fast food restaurant with a drive-through window- reconsideration of an ~tem from the 10/28/99 meeting MEMBERS PRESENT: Merrill Cotten Leo Floros Ehzabeth Luxem Richard Rogers, Acting Chanperson Ke~th Youngqulst MEMBERS ABSENT: Arlene Juracek, Chairperson STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy D~rector of Commumty Development Jeffery Perkins, Planner INTERESTED PARTIES: Thomas V Scesmak Acting Chairperson Rmhard Rogers called the meetmg to order at 7 35 p m Minutes of the October 28 and November 11 meetings were approved, with one abstention by Merrill Cotton Mr Rogers announced the withdrawal of Case No ZBA-01-2000 At 739 pm, under Old Business, Mr Rogers reopened Case No ZBA-26-99, a request for a Conditional Use and Varmttons to estabhsh a fast food restaurant with a drive-through window. Jeffery Perkins, Planner, then ~ntroduced the staff memorandum for the 1tam, reconsideration of an item that the ZBA originally considered at ~ts meeting of October 28, 1999 He reminded the ZBA that they recommended approval of the Condrt~onal Use and Variations with a number of conditions at that time He added that among the conditions of approval was a requirement that the appheant must provide cross access agreements between the subject property, Thunderbird Lanes and Menard's Mr Perkins stated that, in order to fulfill that requirement, the applicant needs the cooperation of the adjacent property owners He added that, in order to address concerns raised by the owner of Thunderbird Lanes regarding possible conflmts with the shared access for the two s~tes and stacking vehicles from the Taco Bell drive-through, the applicant modified the s~te to allow for more stacking Mr Perkins stated that Staff presented the revised plans for the item to the V~llage Board at its meeting of January 18, 2000 and the Board voted to remand the ~tem back to the ZBA Mr Perkins then described the rewsed plan, which prowdes for stacking for 13 vehicles at the drive-through by shlftmg the bmld~ng location to the north and relocating parking spaces He added that the Site Plan previously considered by the ZBA required three Variat~ons, to reduce the number of required stacking spaces from eight to seven, to reduce the parking reqmrement from 40 to 37 spaces, and to redumng the front parking setback from 30' to I0' He stated that the rewsed plan would require only two Variations, to reduce the parking reqmrement from 40 to 35 spaces and to reduce the front parking setback to 10' Zomng Board of Appeals ZBA-26-99/January 27, 2000 Heanng Arlene Juracek, Chmrperson Page 2 Mr Perkins stated that the owner of Thunderbird lanes had also requested that the entrance to the Taco Bell s~te be w~dened to 3 lanes to allow for separate right-turn and left-turn lanes exiting the s~te He added that the turn lanes would help the Village to provide the overall clmulat~on pattern in the area ~dentffied ~n the Rand Road Corndor Plan, so the ZBA should include this item as a condition of approval Based on ~ts analys~s of the proposal w~th respect to Zoning Code standards for Condit~onal Uses and Variations, Mr Perkms gave staff's recommendation that the ZBA recommend to the Vdlage Board approval of the requested Conditional Use and Variations for a fast food restaurant and drive-through w~th the conditions included in the staff report Richard Rogers asked Mr Perkins if Thunderbird Lanes and Menards approved ofth~s plan and had agreed to provide the required cross-access agreements Mr Perkins responded that offimals from Menards had given verbal approval to prowding cross-access, but had not yet provided s~gned documentation He stated that representatives of Thunderbird Lanes had rewewed the revised plans and that their only comments were that they would prefer the three-lane exit He added that a cross-access agreement between the subject property and Thunderbird was already ~n place ThomasV Scesmak, 1754W WlseRoad, Schaumburg, wasswornm He sa~d the comments generated by staff were discussed at a prelumnary meeting and the statement that the apphcant refused to w~den the driveway Is not true He stated that they took tt under adwsement and had no objections to dmng that He asserted that the driveway has been there since 1962 m its current form and should remain m that form He added that the property owner has agreed to provide an easement for the part of their property to be used as a cross access He informed the ZBA the current plan was proposed to address the concerns raised by the owners of Thunderbird Lanes regarding stacking Mr Scesmak, presented corrected s~te calculatmns of 6 72% bml&ng coverage, 47 1% greenspace, and 46 15% lot coverage He stated that the proposed three-lane exit lane wouldfft enhance or mhlb~t the movement through the area He added that the driveway at the southern end of property, which ~s not owned by the petitioner, might be slgnahzed in the future He intimated the apphcant's wilhngness to increase the w~dth of the driveway to provide for right-out and left-out lanes, and an ingress, but added that he feels that tt Is a waste of greenspace and wall reqmre support from IDOT. Mr Scesmak stated that, due to a reductmn of the footprint, Taco Bell no longer needs 39 parking spaces and that reducing the parking count to 35 will leave enough spaces to support the famhty He asked the Board to approve so they can go before the Village Board and start construction soon Richard Rogers asked about the stucco shown in the original plans Mr Scesmak said the stucco is gone and the structure will be all masonry Merrill Cotton asked ffthere ~s a problem in getting Thunderbird Lanes', Menards', and IDOT's perm~ssmn in writing or are we being asked to approve without written approval tn hand Mr Scesnmk responded that they have an accesshngress easement with Thunderbird Lanes ~n place today There are two ways into the bowhng alley property The agreement w~ll be drafted to allow 287 square foot easement adjacent to the Menards property. Planning staff must get Thunderbird to agree He stated Menards ~s willing, Taco Bell is wdhng, Thunderbird Lanes ~s the one needing to agree R~chard Rogers asked if we have agreement from the other property owners Jeff Perkins smd dmcuss~ons with Mr Weber, who owns Thunderbird, have taken place He has been difficult to pin down They have asked for a three-lane entrance and we are attempting to facilitate this request There IS an exlstmg agreement between the former G~ordano's and Thunderbird Lanes allowing for cross-access between driveways Merrill Cotton asked ffwe are ~n a situation without s~gned agreements and sending th~s to the Vdlage Board without real approval oning Board of Appeals ZBA-26-99/January 27, 2000 Hearing Arlene Juracek, Chairperson Page 3 Mr Perkins said the physical connections are ~n place, and that staff ~fwork~ng with the several property owners to get signed agreements before presenting to the Village Board He stated Menards has agreed to provide an easement to adjacent properties, but had not net finalized the easement and that the agreement between Thunderbird and the subject property is pre-cresting Elizabeth Luxem said ~f there Is an agreement emstmg between Taco Bell and Thunderbird Lanes we should not have to worry about the agreement w~th Menards It does not affect the petition before us M~chael Blue, Deputy Director of Community Development, said Ms Luxem is correct and there is access to each of the properties, what complicates it ~s the concern that this development would affect the future cross-connect that we have been working on As the project sits before us now, it does not do that The pet~tmner has agreed to prowde an easement along the edge of their property that will keep the area free and clear In terms of that longer-term project, that ~s something staff ~s still working on Leo Floros asked ~f Jiffy Lube ~vas revolved Mr Blue said it was not Acting Chmrperson Rogers closed the pubhc hearing at 7 55 p m Leo Floros made a motion to approve the request for a Conditional Use and Variations to estabhsh a fast food restaurant with a drive-through window Elizabeth Luxem seconded the motion, verifying with Mr Floros that his motion was subject to the nine conditions imposed by staff Mr Rogers asked for confirmation that all stucco originally planned would be masonry and ~s part of the agreement Mr Perkins stated that brick construction was included as a condition of approval UPON ROLL CALL AYES Cotton, Floros, Luxem, Youngqmst and Rogers NAYS None Motion was approved 5-0 The ZBA heard two more cases At 8 45 p m, Ke~th Youngqulst made motion to adjourn, seconded by Ehzabeth Luxem Meeting was adjourned Barbara Swiatek, Planning Secretary JefffPerCc.-ffi's, Pdffnner VILLAGE OF MOUNT PROSPECT Community Development Department MEMORANDUM TO MICHAEL JANONIS, VILLAGE MANAGER '~' I 1-- DATE FEBRUARY 10, 2000 T0 PER~~'~~T SUBJECT ZBA-35-99 - 1712 MARTHA LANE - CONDTIONAL USE AND VARIATION A 720 S F THREE-CAR GARAGE MARION AND LINDA KLATKA - APPLICANTS The Zoning Board of Appeals Iransmlts their recommendation to deny a request for Conditional Use and a Variation to permit a detached three-car garage and to increase the maxanum permitted s~ze for the garage The Zoning Board of Appeals heard the request at their January 27, 2000 meeting The proposal is a request for Conditional Use approval for a three-car, detached garage and a Variation to increase the permitted size of the garage to 720 s f The garage would be located to the rear of the ex~stmg house at 1712 Martha Lane The proposal is described ~n detad m the attached ZBA staff memo The Zoning Board of Appeals d~scussed the proposed Variation m terms of Zoning Code Conditional Use and Variation Standards and voted 4-1 to recommend .demal of the proposed Conditional Use and Variation to permit a 720 square foot three-car, detached garage for the residence at 1712 Martha I_ane, Case No ZBA-35-99 Wl~lh~J~oney,~, D~rector of Community Development /JP H \GEN~LNGXZBA~ZBA 2000XMEI Memos~gBA-35-99 Memo (Klatka- Garage) doc Lincoln Street Robbie Lane Rus~ Drive For~t Vl~w Elem~ Location Map Case No. ZBA 35-99 Klatka Residence 1712 Martha Lane Prepared By: Conditional Use and Variation~ Village of Mount Prospect Department of Community Development - Planning Division January 7, 2000 7 VILLAGE OF MOUNT PROSPECT Community Development Department MEMORANDUM TO: MOUNT PROSPECT ZONING BOARD OF APPEALS ARLENE JURACEK, CHAIRPERSON JEFF PERKINS, P~ FROM. DATE: JANUARY 21, 2000 ' HEARING DATE: JANUARY 27, 2000 SUBJECT: ZBA-35-99 - 1712 MARTHA LANE CONDITIONAL USE AND VARIATION TO PERM1T A 720 SQUARE FOOT, THREE-CAR GARAGE BACKGROUND INFORMATION Peat~oner: Marion J and Lisa Klatka 1712 Maxtha Lane Mount Prospect, IL 60056 Status of Petitioner: Owners ofthe Property Parcel Number: 08-10-409-017 Lot Size: 10,013 square feet Existing Zoning: R1 Single Famtly Restdence Existing Land Use: Single Family Restdence Lot Coverage: 28% ex~stmg 41% proposed 45% maxanum per R1 dtstnct Requested Action: Proposal for a Condtt~onal Use and a Variation to the mammum size requu'ement for garages to allow constructton ora 720 square foot, three-car garage BACKGROUND AND PROPOSED CONDITIONAL USE VARIATION The subject property is an exlstmg home located on a 75' X 133 5' (10,013 square fee0 single-family lot on a resldenttal street The home currently has an existing stngle-ear, attached garage The pettttoner ts seekmg to construct a 720 square foot three-ear garage to replace the existing garage, which the pettttoner proposes to convert tnto a family room Section 14 903 of the Vtllage of Mount Prospect Zomng Code hsts garages designed to house more than two motor vehicles as a Condmonal Use In the R1 thstrtct Section 14 306 B 1 sets the maximum stze for detached garages at 600 square feet In order to accommodate his proposed garage, the pettt~oner ts seeking a Condlttonal Use to permit a three-car garage and a Var~atton to allow the proposed garage to exceed the 600 square foot maxtmum size requirement The slte and the proposed garage would meet all other Zomng Code bulk regulattons Mount Prospect Zoning Board of Appeals Meeting of January 27, 2000 ZBA-35-99 Page 2 To conduct its analysis of the proposed Conditional Use Varzatlon, staff reviewed the petitioner's plat of survey and s~te plan and visited the site REQUIRED FINDINGS Standards for Cond~tional Uses The standards for conditional uses are listed in Section 14 203 F 7 of the Village Zoning Ordinance The section contains seven specific findings that must be made in order to approve a conditional use These standards relate to The conthttonal use will not have a detrimental effect on the public health, safety, morals, comfort or general welfare, The conditional use will not be injurious to the use, enjoyment, or value other properties in the vicinity or tmpede the orderly development of those properties, ~ Adequate provision of utilities and drainage and design of access and egress to minimize congestion on Village streets, and ~2 Compltance of the conditional use with the provisions of the Comprehensive Plan, Zonmg Code, and other Village Ordinances The proposed garage is located to the rear of the extstmg single-family residence and meets all setback, height, and lot coverage requirements Therefore, the garage would have hm~ted impact on the adjacent neighborhood, utility provision or public streets The proposed conditional use would be in compltanee wtll the Comprehensive Plan and the Zoning Ordinance requirements, except with respect to the proposed Variation Variation Standards Required findings for all variations are contained in Section 14 203 C 9 of the Village of Mount Prospect Zoning Code The section contains seven specific findings that must be made in order to approve a variation These standards relate to A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest In the property, cl lack of desire to increase financial gain, and ri protection of the pubhe welfare, other property, and neighborhood character The subject parcel is a 10,013 square foot parcel that is relatively level, out of any flood zone and rectangular The parcel is developed with a single family home and attached garage The applicant proposes to construct a large three-car garage The reasons for the proposed Variation are primarily for the convenience of the petitioner, rather than financial The petitioner proposed the oversized garage to accommodate vehicles and additional storage area Although the garage is somewhat oversized, the character of the neighborhood - a single-family residential area - would not be affected by the proposed Variation, nor would the proposed Variation have any significant effect on the pubhc welfare Notwithstanding the above, no particular condition of the lot, makes the proposed Variation for a 720 square foot garage necessary The petitioner simply would like to have a larger garage than In permitted by code This is not sufficient.lustification for a Variation by the above standards ount Prospect Zoning Board of Appca~s M~cUng of January 27, 2000 ZBA-35-99 Page 3 RECOMMENDATION Although the proposed Condit~onal Use and Variation would not have a significant effect on the public welfare or neighborhood character, the submittal does not support a finding of hardship, as required by the Variation standardsm Section 14203C9oftheZonmgOrdinance Based on these flndmgs, Staff recommends that the ZBA make a recommendation of denial of the proposed Conditional Use and Varmtton to permit a 720 square foot three-car garage for the residence at 1712 Martha Lane, Case No ZBA-35-99 The Village Board's decision ~s final for this case I concur William J Cboney, AIO?, Director of Community Development Bi, H ~EN~PLNOXZBA~Z~A 2000~taff Memos~ZBA-35 -99 Memo (Klatka - Garag¢).doc MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT ZONING BOARD OF APPEALS CASE NO. ZBA-35-99 Hearing Date January 27, 2000 PETITIONER: Marion and Lisa Klatka SUBJECT PROPERTY: 1712 Martha Lane PUBLICATION DATE: January 10, 2000 DAILY HERALD REQUEST: Conditional Use and Variation to allow construction of a 720 square foot, three- car, detached garage MEMBERS PRESENT: Merrill Cotten Leo Floros Elizabeth Luxem Richard Rogers, Acting Chairperson Keith Youngqmst MEMBERS ABSENT: Arlene Juracek, Chairperson STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy Director of Community Development Jeffery Perkins, Planner INTERESTED PARTIES: Marion & Lisa Klatka Calvin Hebenstrelt Acting Chairperson Richard Rogers called the meeting to to order at 7 35 p m Minutes of the October 28 and November 11 meetings were approved, with one abstention by Merrill Cotton Mr Rogers announced the withdrawal of Case ZBA- 01-2000 At 7 58 p m, after hearmg one ease under Old Business, Mr Rogers opened Case ZBA-35-99, a request for a Conditional Use and Variations to allow construction ora 720 square foot, three-car, detached garage Jeffery Perkins, Planner, introduced the staff memorandum for the ~tem, a proposed 720 square foot three-car garage to replace an exlstmg single-car attached garage, which the applicant proposes to convert into a family room He stated that the Zomng Code lists garages designed to house more than two motor vehicles as a Conditional Use in the R1 district and sets the maximum size for detached garages at 600 square feet Thus, the proposal would require approval of a Conditional Use to permit a three-car garage and a Variation to allow the garage to exceed the 600 square foot maximum size requirement Mr Perkms then stated that the proposed garage is located to the rear of the existing single-family residence and meets all setback, height, and lot coverage requirements and that the garage would, therefore, have limited impact on the adjacent neighborhood, utility provismn or pubhe streets He added that the proposed conditional use would be In compliance will the Comprehensive Plan and the Zoning Ordinance requirements, except with respect to the proposed Variation Mr Perkins stated that the reason for the proposed Variation is for the convemence of the petitioner, rather than financial gain and that the petitioner proposes the garage to accommodate vehicles and storage area He stated that, although the garage is oversized, the Variation would not negatively affect neighborhood character or have a significant effect on pubhe welfare Mr Perkins said that, regardless of those findings, no particular condition of the lot creates a hardship that justifies the proposed Variation The petitioner simply would hke to have a larger garage than penmtted by code Based on analysis of the proposal with respect to Zoning Code standards for Conditional Uses and Variations, Mr Perkins gave staff's recommendation that the ZBA recommend to the Village Board denial of the proposed Conditional Use and Variation oning Board of Appeals ZBA-35-99 Arlene Juracek, Chairperson Page 2 Marion and L~sa Klatka, 1712 Martha Lane, were sworn m Mr Klatka explamed they had been hvmg m their house for seven years Their ex~st~ng garage is 24' x 10', affording space for one car Mr Klatka smd they have three cars and would like to budd a detached garage large enough for the cars, m~scellaneous garden and snow removal equipment, and b~cycles and other toys for their two children He sa~d they feel it would be an ~mprovement to the neighborhood to have cars kept ~n a detached garage rather than in the driveway m front of the house Mr. Klatka pointed out that two neighbors m the area have large garages, one 900 s f and one over 600 s f Mr Klatka sa~d those garages were no burden to the neighborhood and both of those neighbors support h~m m his endeavor to build the garage he wants He smd they have no desire to move, they want to remain m, and enhance, their present neighborhood Mr Rogers asked ff there were any questions from the Board Mr Floros asked Mr Klatka If they would need to ehmmate the large pine tree to build the garage Mr Klatka sa~d they would, but they have four other large pme trees that would remain He also smd that particular pine tree is a nuisance to his neighbor because the pmecones drop onto the neighbor's driveway Ms Luxem asked the size of their home Mr Perkins said the house is approximately 1300 s f, including the ex~stmg attached garage Ms Luxem asked Mr Klatka ~f he planned to convert the ex~st~ng garage to a family room and he answered yes Calwn Hebenstrelt, 1714 Martin Lane, was sworn in He was concerned that the planned construction would add to water problems he has with h~s property He smd ad&t~onal paved area would affect hts property, especially since the lots on Martha are a foot h~gher than on Mart~n Lane After further &scussion, it was determmed that Mr. Hebenstrext had a different property m mind than the one m th~s Case At 8 10, Richard Rogers closed the Pubhc Hearing and asked for d~seusslon from the Board Board members stated that the large size of the planned garage, especially m relation to the s~ze of the small home on the s~te, would cause an adverse effect on the neighborhood After much d~scusslon, Mr Floros asked if the petitioner would consider scahng down his request to a 30' x 22' garage Mr Klatka said he would accept that s~ze Ms Luxem pointed out that a 30' x 22' garage would still be half the s~ze of the house At 8 25, Ehzabeth Luxem made a motion to approve the request for a Con&t~onal Use and Variation to allow construction of a 720 s f detached garage Kelth Youngqmst seconded the motion Leo Floros asked to amend the motion to read "660 s f detached 3-ear garage" but the amendment was not allowed UPON ROLL CALL AYES Cotton NAYS Floros, Luxem, Youngqmst and Rogers Motion was denied 4-1 Mr Floros made a motion to grant a Condntonal Use to the petitioner to permit a 660 square foot detached garage but there was no second to the motion The ZBA heard one additional case At 8 45 p m, Kelth Youngqu~st made motion to adjourn, seconded by Ehzabeth Luxem Meeting was ad. loumed .... Barbara Swlatek, Planmng Secretary .'~e~l~fns, ~lanner VILLAGE OF MOUNT PROSPECT Community Development Department MEMORANDUM TO MICHAEL JANONIS, VILLAGE MANAGER FROM DIRECTOR OF COMMUNITY DEVELOPMENT DATE FEBRUARY 10, 2000 SUBJECT ZBA-36-99- 1108 ROBERT DRIVE-APPEAL OF ZONING BOARD OF APPEALS DF A VARIATION STANLEY WEGLARZ - APPLICANT The Zoning Board of Appeals considered a request for a Variation to permit a 2nd story addition and porch to encroach four feet ~nto the required front setback at 1108 Robert Drive at their January 27, 2000 meeting That request was demed by the ZBA (which ~s final by Code) and the apphcant has requested an appeal of the decision The apphcant plans to add a second story to his ex~stlng house and requested a Variation to allow the addition to encroach four feet Into the front setback The applicant stated that the requested Variation would provide for a more aesthetically pleasing front elevation and larger bedrooms The proposal ~s described in more detail m the attached ZBA staff memo The Zoning Board of Appeals d~scussed the proposed Variation m terms of Zonmg Code Variation Standards and voted 5- 0 to deny the proposed Variation to permit the addition to encroach four feet into the requued front setback at 1108 Robert Drive, Case No ZBA-36-99 The apphcant has requested an appeal of that ZBA action Wllha~l J C~oh~y,~ (1~, D~ mmumty Developmem /JP H \GEiX~PLNG'~ZBA~A 2000~vIF3 Memos~ZBA-36-99 Memo (Weglarz) doc Busse Road Fern Drive Birch Drive Robert Drive · Beeehwoo! D~ve Grace Drive Waverly Avenue ~y ~r~ss Lancaster Avenue &~.O0 '1 ~' UTILITY EASEtlEN? LOT 8 EXISTING GARAGE EXISTING FL ADD[i'iuN~ - - ROBERT DRIVE SITE PLAN VILLAGE OF MOUNT PROSPECT Community Development Department MEMORANDUM TO. MOUNT PROSPECT ZONING BOARD OF APPEALS ARLENE JURACEK, CHMRP~ FROM: JEFF PERKINS, PLANNER 7,} DATE: JANUARY 21, 2000 HEARING DATE: JANUARY 27, 2000 SUB,~CT: ZBA-36-99 - 1108 ROBERT DRIVE FRONT SETBACK VARIATION TO PERMIT A BUll',IHNG ADDI'I'ION AND FRONT PORCH TO ENCROACH FOUR FEET INTO A REQUIRED FRONT SETBACK BACKGROUND INFORMATION Peat~oner: Stanley and Judith Weglarz 1108 Robert Drive Mount Prospect, IL 60056 Status of Petmoner: Owners of the Property Parcel Number: 08-14-114-008 Lot Size: 10,010 square feet Existing Zoning: R1 Single Family Residence Existing Land Use: Single Famdy Residence Lot Coverage: 29% eyastmg 32% proposed 45% max~num per R1 district Requested Action: Proposal for a Variation to allow construction of a building addition to encroach four feet into the reqmred 30' front setback BACKGROUND AND PROPOSED VARIATION The subject property is an existing single-story home located on a 65' X 154' (10,010 square feet) single-family lot on a residential street The existing house has a front setback of 30 31' The petitioner is seeking to construct a 1,216 square foot second story addition and front porch to the existing house The proposed addition would contain four new bedrooms and two bathrooms The downstairs area occupied by the existing three bedrooms would be converted into a family room and stairs accessing the addition The second story addition and the front porch to be added on the first floor would encroach by 4 feet into the 30 foot minimum front yard setback required by the RI district To conduct its analysis of the proposed Variation, staff reviewed the petitioner's plat of survey and site plan and visited the site ount Prospect Zorong Board o fAppeals M~tlng of January 27, 2000 ZBA-36-99 Page 2 REQUIRED FINDINGS Variation Standards Required findings for all variations are contained in Section 14 203 C 9 of the Village of Mount Prospect Zoning Code The section contains seven specific findings that must be made in order to approve a variation These standards relate to A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property, [] lack of desire to increase financial gain, and n protection of the public welfare, other property, and neighborhood character The subject parcel is a 10,010 square foot parcel that is relatively level, out of any flood zone and rectangular The parcel is developed with a single family home and a detached garage The applicant proposes to construct a large second story addition and front porch that would encroach into the required front setback by 4 feet The reasons for the proposed variation are aesthetic and for the convenience of the petitioner, rather than fmanmal The applicant proposes the encroachment to provide for the largest possible master suite and to allow for an aesthetically pleasing front elevation The proposed addition could possibly enhance the character of the existing single-family residential area and would not have a negative effect on the public welfare Notwithstanding the above, no particular condition of the lot, makes the proposed encroachment necessary The petitioner could achieve approximately the same size addition by adding to the rear of the existing structure This is not sufficient justification for a Variation by the above standards RECOMMENDATION Although the proposed variation could have a positive effect on neighborhood character, the submittal does not support a finding of hardship, as required by the Variation standards in Section 14 203 C 9 of the Zoning Ordinance Based on these findings, Staff recommends that the ZBA deny the proposed Variation to permit a second-story addition to encroach four feet (4') into the required 30' front setback for the residence at 1108 Robert Drive, Case No ZBA-36- 99 The ZBA's decision ~s final for this case I concu~ ~J~ooney,~M P~, Director of Community Development H \GEN~PLNGtZBA~CBA 2000~Staff Memos~ZBA-36-99 Memo (Weglarz).doe MINUTES OF THE REGULAR MEETING OF THE MOUNT PROSPECT ZONING BOARD OF APPEALS CASE NO. ZBA-36-99 Hearing Date January 27, 2000 PETITIONER: Stanley Weglarz SUBJECT PROPERTY: 1108 Robert Drive PUBLICATION DATE: January 10, 2000 DAILY HERALD REQUEST: Var~ation to allow an addition to a single-family residence to encroach 4' ~nto the front yard setback MEMBERS PRESENT: Merr~ll Cotten Leo Floros Elizabeth Luxem Richard Rogers Ketth Youngqmst MEMBERS ABSENT: Arlene Juraeek, Chairperson STAFF MEMBERS PRESENT: Michael Blue, AICP, Deputy D~reetor of Community Development Jeffery Perkins, Planner INTERESTED PARTIES: Stanley Weglarz Tom and Angle Samp Aetmg Chairperson R~ehard Rogers called the meeting to order at 7 35 p m M~nntes of the October 28 and November 11 meetings were approved, w~th one abstention by Merr~ll Cotton Mr Rogers announced the withdrawal of Case ZBA-01-2000 At 8 30 p m, after Hearings for two other eases, Mr Rogers opened Case ZBA-36-99, a request for a Variation to allow an addttion to a s~ngle-fam~ly residence to encroach 4' into a front yard setback Jeffery Perkins, Planner, introduced the staff memorandum for the item, a proposal to construct a 1,216 square foot second story addition and front porch to an ex~st~ng s~ngle-story house that would encroach by 4 feet ~nto the 30 foot minimum front yard setback reqmred by the R1 d~str~ct Mr Perkins stated that the applicant's reasons for the var~ation are aesthetic and for the petitioner's convemenee, rather than financial The apphcant proposes the encroachment to provide for the larger master state and to allow for an aesthetically pleasing front elevation He added that the proposed addition could possibly enhance the character of the existing single-family residential area and would not have a negative effect on the public welfare Notwithstandzng the above, no parttcular condition of the lot, makes the proposed encroachment necessary The petitioner could achieve the same size addition by adding to the rear of the existmg structure Based on analys~s of the proposal w~th respect to Zoning Code standards for Vanatzons, Mr Perkins gave staff's recommendation of denial of the request to the ZBA and reminded the Board thexr decision was final for this Case Richard Rogers asked ffBoard members had any questions for Jeff He then asked if the pet~tioner wanted to speak Stanley Weglarz, was sworn ~n Mr Weglarz stated he wanted to put a 2"a story addition on his home He stated ~t ~s not true that he wants the addmon only to enlarge hxs master suite He presented the ZBA with the first version of the plans for the add~txon and pointed out that the elevations were less attractive than the current proposal and that the fourth bedroom xs smaller than h~s existing bedrooms He stated that adding four feet to the rear of the house ss Zonmg Board of Appeals ZBA-36-99 Arlene Juracek, Chmrperson Page 2 comphcated by the location of ex~st~ng bathrooms and their associated plumbing and that such an adtht~on would need a lot of pier support Mr Floros asked Mr Weglarz ff he was a budder Mr Weglarz said he was not a budder but had been in home remodehng years ago He said he ~s just a homeowner who would do some of the work he could and hire people to do the rest He said when he purchased the home he asked the Vdlage if he could add to ~t and was told yes Mr Floros asked the apprommate cost of the planned addition Mr Weglarz said it would cost about $130,000, as much as he paid for the house three years ago, but that that cost estimate included an add~tmnal bathroom that had s~nce been ehm~nated from the plans Ms Luxem asked ~fthe drawings he had just presented to the ZBA were the current drawings Mr Weglarz smd no, they were an earher version of the design Ms Luxem asked ~f bedrooms four and five extend out Mr Perkins responded that the four-foot encroachment ~n question consists entirely of the master bedroom, bedroom four encroaches two feet beyond the front bmldmg hne, and the front wall of bedroom three ~s the emst~ng wall of the house Ms Luxem smd they had approved open porches extending ~nto the front setback but this would be second floor hvlng area Mr Perkins smd this request was for a Varmt~on rather than a Conditional Use because this would be living area encroaching into the setback and by virtue of granting th~s Variation the front pomh could later be enclosed to use as hying area, too Mr Weglarz smd he has no ~ntentton of enclosing the front pomh Ms Luxem noted, that future owners could Ms Luxem asked about going further ~n back w~th the adtht~on but Mr Weglarz smd it would be d~fficult because the beams would interfere with stairs to the second floor Mr Rogers smd the revised plans are better than the original but extending over the front setback could set an unwanted precedent Mr Weglarz responded other houses have overhangs and front pomhes, he mentioned a house on Fern that was granted a Variation last year Mr Perkins smd the V~Ilage Board approved a Conthtlonal Use for a home on B~rch Drive to penmt the front porch to encroach ~nto the front setback, the house was setback 32' and the overhang went to the front setback hne and the pomh encroached ~nto the front setback Ms Luxem said she d~d not remember a Case where the ZBA approved a Variation to permit hying space to encroach into the front setback Elizabeth Luxem made a motion to grant approval for a Variation to allow an addition to a s~ngle-famdy residence to encroach 4' ~nto a front yard setback Leo Floros seconded the motion At 8 40, Acting Chmrperson Richard Rogers closed the Pubhc Hearing and asked for d~scussmn from the Board Kelth Youngqmst said the architect for the proposed addition had done a marvelous job but front setbacks were a very sensitive issue in Mount Prospect He smd he would not be able to support th~s plan, as the encroachment ~nto the front setback would affect the neighborhood He suggested that the architect work on a plan to put the addition to the rear of the house Mr Floros said he would echo Mr Youngqulst's statement He stated that, although he is usually suppomve of most such requests, he agreed that th~s request would have a negative effect on the neighborhood and encouraged the pet~tmner to work w~th the architect to modify the plan Mr Rogers also agreed that the amh~tect had done an excellent job w~th the plans but noted that front setbacks were sacrosanct ~n Mount Prospect He urged the owner to come back w~th rewsed plans Ms Luxem suggested shifting the master bedroom UPON ROLL CALL AYES None NAYS Cotton, Floros, Luxem, Youngqmst and Rogers oning Board of Appeals ZBA-36-99 Arlene Juracek, Chairperson Page 3 Motion was denied 5-0 At 8 45 p m, Kelth Youngquist made motion to adjourn, seconded by Ehzabeth Luxem Meeting was ad. lourned Barbara Swmtek, Planning Secretary Village of Mount Prospect Community Development Department MEMORANDUM TO MICHAEL E JANONIS, VILLAGE MANAGER ~}~. FROM WILLIAM J COONEY, DIRECTOR OF COMMUNITY DEVELOPMENT _ 2] ~ DATE FEBRUARY 9, 2000 SUBJECT IHDA SINGLE FAMILY OWNER-OCCUPIED REHABILITATION PROGRAM The Community Development Department has successfully secured a grant from the Illinois Housing Development Authority (IHDA) for $132,000 The grant Is to admlnlster a Single Family Owner-Occupied Rehablhtatlon Program that will assist very low-income residents of the Village to bring their homes up to code and ~mprove their quahty of life As you know, the Village already admlmsters a successful Single Family Rehabilitation Program funded by the Community Development Block Grant The IHDA program Is similar in nature to the CDBG program with the following notable dtfferences 1 The CDBG rehabilitation program ~s a 0% interest loan program that must be paid back in twenty years The IHDA rehabilitation program is a grant program and recipients of IHDA funds wall not have to repay the funds 2 The CDBG program requires a minimum loan amount of $2,500 and a maximum loan amount of $25,000 whereas the IHDA program requires a mlnmaum grant amount of $4,000 and a maximum grant amount of $25,000 3 Both programs use a first-come, first-serve parhclpant selection process The Village plans to reserve the IHDA grant program for very low to low-income residents (less than 50% of the area median income) and the CDBG loan program for Iow to moderate-income residents (50 to 80% of the area median ~ncome) The Village will attempt to notify those residents quahfied for the program through the use of direct mall Please forward this memorandum and enclosed resolution to the Village Board for their review and constderation at their February 15, 2000 meeting Staff wall be present at the meeting to discuss this matter further Iconcur ~WilIi~ 'J C~oo!e~, AICP Director of Community Development 2/4/00 RESOLUTION NO A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY FOR A GRANT FOR THE SINGLE FAMILY OWNER-OCCUPIED REHAB!LITATION PROGRAM WHEREAS, the Vdlage of Mount Prospect has been awarded a grant (the "Grant") by the IIl~no~s Housing Development Authority, as program administrator of the HOME Investment Partnerships Program for the State of Ilhnois (the "Authority") m the amount of $132,000 under the Authonty's S~ngle Famdy Owner-Occupied Rehab~htabon Program, and WHEREAS, m order to receive the Grant, the V~llage of Mount Prospect must formally authorize certain of ~ts officials to execute the appropriate documents required ~n connecbon w~th the Grant WHEREAS, the Vdlage shall enter ~nto a Grant Agreement (the "Grant Agreement") w~th the Authority, where~n the Authonty agrees to make the Grant to the Vdlage, which shall be used to make forgivable loans to assist Iow-income households m the rehabilitation of s~ngle-fam~ly owner- occupied residences, all ~n accordance w~th the terms and cond~bons set forth ~n the Grant Agreement WHEREAS, the V~llage of Mount Prospect ~s hereby authorized to execute and deliver to the Authority the Grant Agreement, and all other documents and instruments relating to the Grant to be delivered to the Authority ~n connection w~th the closing of the Grant NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS. SECTION ONE That the corporate authonbes of the V~llage of Mount Prospect hereby ratify, authorize and confirm all documents and ~nstruments previously executed ~n connecbon w~th the Grant SECTION TWO That th~s Resolubon shall be m full force and effect fro~ and after ~ts passage and approval ~n the manner provided by law AYES NAYS ABSENT PASSED and APPROVED th~s day of ,2000 ATTEST. Gerald L Farley, Mayor Velma W Lowe, V~llage Clerk h Illinois 401 N M~chlgarl Ave Writer's D~rect D~al Number Housing Suite 900 Oevulopn~ent Chicago IlI~no~s 60611 ® Authority (312) 836 5200 TDD (312) 836 5222 Jarmary 24, 2000 Village of Mount Prospect 100 S Einerson Street Mount Prospect, lllmom 60056 Attn Gerald Farley, Mayor Re Conditional Comrmtment Letter for Grant for SinEle Family Owner-Occupied Rehabihtation Program (H-O-453) in Cook County, Illinois Dear Mayor Farley The Illinois Housing Development Authority (the "Authority') is a body pohtic and corporate of the State of Illmom, created by and exlstw4g pursuant to the ILlinois Housing Developinent Act, 20 ILCS 3805/1 e__t seq (1994) {the "Act'~ The Authority has been des~nated the program aarmmstrator of the HOME Investment Partnerships Program {the "HOME Pro,rain') for the State of lllmom, as authorized by Title II of the National Affordable Housing Act of 1990 (P L 101-165) (the "HOME Act'S, the regulations proinulgated thereunder and codflied at 24 CFR, Part 92 {the 'lRegulations') and the Authonty's rules for the HOME Program, codified at 47 Ill Adm Code, Part 371 (the '~ules'), all as may be amended and suppleinented from hme to ~me All capltahzed terms not defined in tins Agreeinent shall have the meav. w4~s estabhshed In the Rules and the Rel~zlations The V~llnEe of Mount Prospect, an Illmom urut of local government (the "Sponsor'), has apphed to the Authonty for and the Authonty a~rees to Inake a grant in the Inaxzmum mount of One Hundred Thirty-Two Thousand and No/100 Dollars ($132,000) (the "Grant") to the Sponsor for the Sponsor's program (the '~ehabilitation Program') to lend funds for the rehabilitation of approximately seven (~ smEle-f~rmly ovaler-occupled reszdences (each a "Residence," and collechvely, the '~esidences') to be ldentflied at a later date, which are located in the V,!l~e of Mount Prospect, Cook Cotmty, Ilknom The rehabditation of a Reszdence shall hereinafter be referred to as a '~roject" A. CONTINGENCIES The Authonty's performance of its obl~ations under th~ Conditional Cornrmt/nent Letter (thzs '~tte~) is contingent upon I sufficient appropnatzon of funds for the HOME Program by the State of Illlnols, 2 the avallabrllty of monies for the ProJect in, and the Authonty's receipt of funds froin, the Uinted States Department of Housing and Urban Developinent {"HUD'l, 3 the Sponsor's ~,lfillment of each and all of the other terms and conditions set forth In this Letter to the Authonty's sole sabsfaction, mcluchng, vathout 1,rmtat~on, closing of the transaction contemplated hereunder on or before the Outside Effective Date {as hereinatter defined) The Authonty's performance is also contingent upon Its determination, m its sole discretion, on the Effechve Date (as hereinafter defined) and each date thereafter upon wi'ach funds froin the Grant are to be disbursed to the Sponsor for each Project, that the funds received froin all R45634 1 sources hsted above, plus any adchtional funds provided by the Sponsor, ~ be suf~cient to complete each Project and that each Project is in all other respects satisfactory to the Authonty B. GENERAL CONDITIONS This Letter and the Grant shall be subject to the terms and conditions of the HOME Act, the ReEulations, the Act and the Rules, all as they may be amended and supplemented from t~me to t~ne The Sponsor shall cooperate w/th the Authority at all t~nes with respect to the ~mplementation and enforcement of the terms and conditwns of such HOME Act, the Regulations, the Act and the Rules Proceeds of the Grant shall be used only for such purposes as may be specfllcally approved m advance by the Authonty for each disbursement thereof, subject m all events to the bm~tations set forth m such HOME Act, the Regulations, the Act and the Rules In addihon, the Sponsor shall rewew and become f~m~l~ar with the HOME Program requirements set forth m the Authont~fs SFOOR Implementation Manual and HOME Reference Manual {collectively, as amended and supplemented from tune to time, the '~rogram Manual') The Program Manual shall be incorporated into this Letter by this reference C. TERMS AND CONDITIONS OF THE GRANT The Grant shall be subject to the followu~ terms and conditions 1 Amount of Grant The Grant shall not exceed One Hundred Thu'ty-Two Thousand and No/100 Dollars ($132,000) 2 Purpose of Grant Sponsor shall enter into a Grant A~reement (the "Grant A~roement') with the Authonty, settlr~ forth the terms and conditions governing the disbursement and use of the proceeds of the Grant The Grant Agreement shall contain provisions includu~, but not hm~ted to, the followh-~ {a) Use of Grant Proceeds The Sponsor shall use the Grant proceeds to make forgivable loans bearu~ interest rates of sero percent {0%) (each, a 'loan') to Households par~c~patmg in the Rehabilitation Program to pay for costs of rehablhtatu~ Residences owned by such Households (b) Amount of Loans Each Loan shall be not less than Four Thousand and No/100 Dollars ($4,000) and not more than Twenty-Four Thousand Nme Hundred Ninety-Nme and No/100 Dollars ($24,999) {c) Rehabilitation Proi~'am AEreement Each Loan shall be governed by the terms of an sgreement (the 'Rehabilitation Pro,ram Agreement') between the Sponsor and the Household that is to receive the Loan For each Loan vath an or~/nal principal amount between Four Thousand and No/100 Dollars ($4,000) and Fourteen Thousand Nine Hundred Ninety-Nme and No/100 Dollars ($14,999), each Rehabilitation Progr~r~ Agreement shall prov/de that the Loan shall be fort~ven, except /n the event of any Transfer (as herema~er defined) within five (5) years of the date of completion of the Project In the event of such Transfer, the Household rece~vu~ the Loan shall repay to the Sponsor a pro-rated port~on of the Loan For such Loans, the 2mount of such repayment shall be the on/~nal principal amount of the Loan less one-s~xtieth (1/60th) of such amount for each full month during which the Household has occupied the Residence, calculated from the date of completion of the Project. For each Loan with an or~mal pnncipal amount between Fifteen Thousand and No/100 Dollars ($15,000) and Twenty-Four Thousand Nme Hundred Ninety-Nme and No/100 Dollars {$24,999), each Rehab~h~ation Program A~reement shall provide that the Loan shall be forE~ven, except m the event of a Transfer within ten (10) years of the date of completion of the Project. In the event of such Transfer, the Household rece~ving the Loan shall repay to the Sponsor a pro-rated portion of the Loan For such Loans, the amount of such repayment shall be the original principal amount of the Loan less one-one hundred twentieth (1/120th) of such amount for each full month dunng which the Household has occupied the 2 Residence, calculated from the date of completion of the Project For pu~posss of this Letter, the term "Trmmfer' shall mean a sale or other transfer of the Residence, other than a transfer by w111 or by operation of law upon the death of a joint tenant owner of the Residence (d) Income Limitation Approximately four {4) of the Households selected to partlcqpate xn the Rehabxhtation Program shall have a gross annual income, adjusted for fanuly size, less than or equal to eighty percent (80%) of the median income for the metropohtsn statistical area tn which the Residence to be rehabxhtated xs located, as determined by HUD The remaining approxnnately three (3) Households selected to particapate m the Rehab~htation Program shall have a gross annual income, adjusted for f~m,ly size, less than or equal to ~ percent (50%) of the med,~n income for the metropohtan statistical area in which the Residence to be rehab~htated m located, as determined by HUD (e) Residence Vslue The appraised value of each Remdence after completion of the Project shall not exceed Two Hundred Seven Thousand E~oht Hundred Seventy- Nme and No/100 Dollars ($207,879) Disbu~ement of Grant Proceeds The Authority shall disbv, rse the proceeds of the Grant to the Sponsor as prowded m the Grant Agreement The proceeds of the Grant shall be used only for Eh~ble Costs of Projects (g) Term The Grant proceeds shall be available for use by the Sponsor for a period of twelve (12) months (h) Debarment The Sponsor shall rnamtam ewdence satisfactory to the Authonty that no contractors revolved m the rehabilitation of the Projects have been debarred from any governmental contracts 3 Effective Date The Effective Date shall occur at such tune as the Sponsor ~ satisfied all of the reqturements set forth m this Letter, as determined m the Authonty's sole discretion (the '~ffective Date'~ Unless otherwise a~reed in wrltu~ by the part~es, the Effective Date shall be no later than March 15, 2000 (the '~utside Effective Date') SPONSOR ACKNOWLEDGES THAT TIME IS OF THE ESSENCE WITH RESPECT TO THE OUTSIDE EFFECTIVE DATE AND THAT IN NO EVENT SHALL THE AUTHORITY BE UNDER ANY OBLIGATION TO EXTEND THE OUTSIDE EFFECTIVE DATE 4. Gr~nt Documents Prior to or on the Effective Date, the Sponsor shall dehver to the Authority three (3) onEmal cop~es of each of the follovar~ doctunents, all executed m the manner indicated thereto, and Ln form and substance acceptable to the Authority m its sole discretion (th~ Letter, together w~th the followmE doc-r~ents are collectively referred to herein as the '~rant Documents'~ (a) A Grant Agreement executed by the Sponsor, and (b) such other documents as the Authonty may reasonably require, in zts sole discretion 5 Other Showings Not less than ten {10) business days pnor to the Effective Date, the Sponsor shall, at zts sole cost and expense, dehver to the Authonty the following documents, in form and substance satisfactory to the Authonty (a) Ordinances, resolutions and such other evzdence of the Sponsor's authonty to enter into the Grant transaction as the Authonty may reasonably reqvaxe, 3 together with cert~cates of elect~on, office or recumbency of the Sponsor indicating those offcers of the Sponsor who are authonzed to execute and dehver the apphcable documents reqmred by Paragraphs C 4 and C $ hereof, vnth spec~nen mgnatures of those officers, cert. tfied by an authonzed officer of the Sponsor as of a date vn. thm thirty (30) days prior to the Effechve Date, (b) Par'acupant Select,on Plan, and (c) Any and all other documents and ahovaugs requested by the Authonty or ~ts counsel, m their sole discretion Program Schedule The Sponsor has agreed to the Program Schedule attached hereto as Exhibit A and acknowledges that (1) time is of the essence with respect to the de.fibres set forth thereto and (n) failure by the Sponsor to achieve such deacUmes may result m the lose of or reduction in Grant proceeds 7. Sponsor's Eligible Fe~ The Sponsor may retain, as Project Dehvery Costs (as defined by the Authonty), up to fifteen percent (15%) of the HOME Program funds expended for Hard Costs and Sof~ Costs ~ooth as defined by the Authonty) budgeted for each Project, provided that such Project Dehvery Costs are documented El~ble Costs specific to such Project The Sponsor also may retain up to the lesser of Sm Thousand Two Hundred Eq~hty-Flve and No/100 Dollars ($/5,285) or five percent (5%) of the Grant Amount for reunbursement of Adm~tustratwe Costs (as defined by the Authonty) of the Rehab/htailon Program, prowded that such Aammlstratlve Costs are Ehglble Costs D. GENERAL PROVISIONS 1 Assignment This Letter ~s not ass~nable by the Sponsor, m whole or m part, vathout the pnor wntten approval of the Authonty's D~rector, Deputy Ehrector, Asmstant D~rector or Manager, Portfoho Arim]mstrat~on, which approval may be withheld or conch~oned m his or her sole discrei:on 2 Termination If the conditions of the malang of the Grant set forth m the Grant Documents are not met on or before the Outrode Effective Date, except by reason of the Authonty's default under the Grant Documents, ttus Letter ah2ll~ at the Authonty's elec~on, imrnechately terminate and be of no further force and effect T~me ~s of the essence of this Letter 3 No Personal Liability No member, officer, agent or employee of the Authonty, Its successors and ase~ns shall be hable personally concerning any matters ansu~ out of or m connectwn with the undertalangs or obhgat~ons sot forth m this Let/er 4 Time for Acceptsnce The terms and condit~ons of this Letter shall not become effective unless the Sponsor accepts them by executing the enclosed three (3) copies of this Letter m the space pro'aded below, executing three (3) COl~es of the Contract Certtficat~ons, the TIN Disclosure, the Books and Records Cert~catwn and the Drug Free Workplace Certification attached to flus Let/er as Exhibits B, C, D and E, respectively, m the space prowded for mgnataxre thereon, and returrnng two {2) ar~glnal cop~es of all of the above to Knstma Roth at the lllmom Housing Development Authonty, 401 N M~chlgan Avenue, Stute 900, Chicago, Ilhno~s 60611, vat__hin sufficient ~rne so that such or~mals are received on or before February 1, 2000 5 Publicity The Authonty reserves the right to pubhc~ze the ~seuance of this Letter and the ma!ang of the Grant The Sponsor shall notify the Authonty immediately of any form=~ pubhc~ty m cormec~on with the Project that ~s arranged or promoted by the Sponsor or any other party pa~ac~patmg m the Project Formal pubhc~ty includes, but ~s not ]~rmted to, participation 4 m nev~ conferences and media events such as ground brealar~ and dedication ceremonies The uso of the Authonty's name in any .~o~age Is subject to the Authont~fs pnor wntten consent 6 Survival of Obli//ations The Sponsor's obL~at~ons as sot forth m this Letter shall survive the Effective Date and the Sponsor shall continue to cooperate vath the Authonty and shall furmsh any documents, exl'ublts or shower, s requ~ed hereunder In the event of a conflict between the terms and conditions of thru Letter and those of the Grant Documents, thoso of the Grant Documents shall control 7. Notices Any not~ce, demand, request or other commurucatlon which any party may desire or may be required to give to any other party hereunder shall be given hn wntmg, at the addresses set forth below, by any of the follovang means (a) personal somce, (b) electronic commumcat~on, whether by telegram or telecopler, together with confu~nat~on of transnusmon, (c) overrught cocmer, or (d) registered or certflied Uruted States marl, postage prepaid, return receipt requested Sponsor V,11age of Mount Prospect 100 S. Emerson Street Mount Prospect, Ilhnom 60056 Attn Gerald Farley, Mayor Fax ($47) 392-6022 Authonty Illinois Housm~ Development Authonly 401 N Mlch~an, Suite 900 Chicago, Illinois 60611 Attn Legal Department Fax (312) 836-5215 Such addresses may be char~ed by not,ce to the other party given m the same manner as hereto provided Any not~ce, demand, request or other communication sont pursuant to either subsection (a) or (b) hereof shall be sorved and effective upon such personal sor~ce or upon dispatch by such electromc means Any not,ce, demand, request or other comratmlcat~on sont pursuant to subsoct~on (c) shall be sorved and effective one (1) business day after deposit with the ovenmt~t couner Any not,ce, demand, request or other cor~mun/cat~on sont pursuant to subsoct~on (d) shall be sorved and effective three (3) business days after proper depomt with the United States Postal Service 8. Waiver of Ju~' Trial THE SPONSOR AND THE AUTHORITY EACH HEREBY WAIVES ANY RIGHT TO A TRIAL BY JURY IN ANY ACTION OR PROCEEDING TO ENFORCE OR DEFEND ANY RIGHTS UNDER THIS LETTER OR OTHERWISE RELATED TO THE TRANSACTION CONTEMPLATED HEREBY OR ARISING FROM THE RELATIONSHIP WHICH IS THE SUBJECT OF THIS LETTER AND AGREES THAT ANY SUCH ACTION OR PROCEEDING SHALL BE TRIED BEFORE A COURT AND NOT BEFORE A JURY. 9 Liability of the Authority In no event shall the Authonty be hable w the Sponsor for consoquent~al or incidental damages, hncluding, without l~m~tat~on, lost profits, whatever the nature of the breach by the Authority of its obhgat~ons under ti'us Letter or in cormect~on herewith and the Sponsor uauves all c]mms for consoquent~al and incidental damages and for all damages descnbed in Paragraph 10 below $ R45634 I 10 Fundin~ The pa_rUes acknowledge that this Grant is to be funded w~th momes provided by HUD, and that the Authonty is under no obhgation to request such funds for any disbursement of Grant proceeds unles~ and until all nece~ preconditions to disbursement set forth m the Grant Documents shall have been satisfied to the Authonty's satisfaction, and that s~raficant tune delays m~Eht result from the functw, g of such momes by HUD Without the generahty of P~n-~ph 9 above, m no event shall the Authonty be hable to the Sponsor for any dam~Ees whatsoever wtuch m~Eht result m whole or m part from any delays m funding any proceeds of the Grant , 11 Alternative Funding Source The Sponsor understands and agrees that the Authonty has the option, but not the obl~gation, to disburse all or a portion of the Grant from the Authonty's revolving account, m which event all momes allocated to the Project from HUD shall be prod first to the Authodty's revolving account untd the account is reunbursod m full and thereafter to the Sponsor m accordance vath this Letter and the Grant Documents 12 Indem~lflc'ation of the Authority The Sponsor hereby ~grees to indemnify the Authonty and save it harmless from and against any and all rl~,,~s, actions, d~rnages, costs, hablhties and expenses, mcludirig without hm~tation attorneys' fees, ulcurred by the Authonty in cormection with any Remdence or Project or occasioned wholly or m part by any act or olms.mon of Sponsor, its officers, directors, partners, agents, contractors, employees or tenants In case the Authonty ah~ll; without fault on its part, be made a parly to any ht~ation commenced by or against the Sponsor, then the Sponsor shall protect and hold the Authonty harmless and shall pay all costs, expenses and attorneys' fees mcurrod or paid by the Authority m cormection with such ht~gation The obl~ations of Sponsor under tl~s Paragraph 12 shall sur~ve the malang of the Grant 13 Additional Requirements (a) The Sponsor agrees not ~o commit unlawful disc~rmrlation m employment m the state as that term is used m the lllmom Human R~hts Act (775 ILCS 5/1-101 et soq ) The Sponsor further agrees to take affirmative action to ensure that no unlawful discrimination is comrmtted (b} The Sponsor cemfies that ~t has a wntten ~xual harassment pohcy which includes, at a mz~,m~un, the following reformation (1) the fllegahty of sexual h~ent, (ii) the defimtion of sexual hars~sment under state la~, (m) a description of sexual harassment, u.h~-g examples, (iv) the Sponsor's internal complaint process, including penalties, (v) the legal recourse, mvest~ative and complaint process avmlable through the Human P,~ghts Department and the Human Rights Comm,ss~on (the "Commission'), (vii directions on how to contact the Ht~man R~hts Department and the Commlsslon, and (vh) protection against retahatlon as provided by Section 6-101 of the Human Rights Act A wntten copy of the pohcy shall be provided to the Authonty upon request. (c) The Sponsor certifies that it will at all hines, m the perfo _r~ce of flus Agreement, comply with all federal, state and local laws and regulations (d) The Sponsor agrees to notify the Authonty's Etl~cs Officer, Ellen F D~stelhelm, ~f the Sponsor sohc~ts or intends to sohcit for employment any of the Authonty's employees during the term of this Agreement. (e) The Sponsor ~grees to comply with the provisions of the Illinois Purchasing Act prohib~m~g conflict of interest (30 ILCS 505/11 1-11 5) and all the terms, conditions and provimons of those sections apply to this Letter the same as though they were incorporated and included hereto 6 14 Counterparts This Letter may be executed in counterparts, and each counterpart shall, for all purposes for which an original of this Letter must be produced or exhibited, be the Letter, but all such counterparts shall constitute one and the same Letter Very truly yours, ILLINOIS HOUSING DEVELOPMENT AUTHORITY Name Peter Dwars Title Executive Drreetor Title Chef Financial Of/lc'er / Name Ellen Dlstelhean Title ^ctmg General Counsel Acc~p, ted by the.Sponsor this ~,/~d~day of ~"~,~. .2000 VILLAGE OF NT PROSPECT Its "~ ~ e~-/'~-'~'.~-~ / 7 R45634 I EXHIBIT A PROGRAM SCHEDULE Sponsor's Deadline Milestone for Satmfacilon a. Project Start Up I IHDA Conditional Commitment Letter m~ncd 02/01/00 2 Other shovangs Par~c~pant Select,on Plan, etc 03/03/00 3 IHDA Grant Agreement rushed 03/15/00 4 Closu~ completed 03/15/00 b Program Environmental Rewew/Release of Funds Completed 03/31/00 c Construction/Implementation I Intake and Processing Be//lns 03/16/00 2 Construction/Rehab~htation starts 04/15/00 3. Construction/Rehab~tat~on completed 03/15/01 d Expenditure of Each Year's Funds 1. 250/0 06/30/00 2 50% 09/30/00 3 75% 12/30/00 4 100% 03/15/01 A-1 EXHIBIT B CONTRACTOR CERTIFICATIONS EDUCATIONAL LOANS Two-vartv sifned uL,'reements The contractor certflies that is not in default on a educational loan as provided in Pubhc Act 85-827. Purchase orders By acceptance of this order, the contractor certflies that it m not/n default on an educational loan as prowded m Pubhc Act 85-827. BRIBERY CLAUSE 'Tv;o-portv Ifs/ned ufreements The contractor certflies that it 2s not barred from ben~ awarded a contract or subcontract under Sectloll 10 1 of the Illmms Purcb~.~r~g Act Purchase ordem By acceptance of this order, the contractor certifies that it is not barred from being awarded a contract or subcontract under Section 10 1 of the Illinois Purchasu~ Act BID-RIGGING/BID-ROTATING LAW Two-party si~ned a~reements' The contractor certflles that it has not been barred from contracting vath a unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the C~mm.al Code of 1961 Purchase orders By acceptance of tl~s order, the contractor cert~es that It has not been barred from contracl~_ng v~th a unit of State or local government as a result of a v~olatlon of Section 33E-3 or 33E-4 of the C~r. mal Code of 1961. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION ACT Section 5 of the International Anti-Boycott Certflication Act (30 ILCS 582/1) provides as follow~ 5 State contracts Every contract entered into by the State of Illinois for the manufacture, furmshmg, or purcb_~r~g of supphes, material, or eqtupment or for the furnlshu~ of work, labor, or serwces, in an amount exceechng the threshold for small purchases according to the purch~.~g laws of this State or $10,000, whichever is less, shall contain certification, as a matenal conchUon of the contract, by which contractor agrees that neither the contracWr nor any substantially-owned ~hated company is pamc~patmg or shall par~ac~pate m an internai~onal boycott m wolat~on of the prov~mons of the U S Export Arlm~mstration Act of 1979 or the regulations of the U S Department of Commerce promulgated under that Act ]EXHIBIT C CONTRACTOR FEDERAL TAXPAYER IDENTIFICATION NUMBER AND LEGAL STATUS DISCLOSURE Under perm11~es of perjury, I certify that the name, taxpayer ~denh//cat~on number, and le~al status hsted below are correct Na~e Village of Mov_,lt 1~ospect Taxpayer Ident~cahon Number Social Security Number or Employer Identification Number (I. f you are an mdzwdua/; e~ter your name and SSN as It at,pears on your $oaal Secunty Card If completing lhls oert~ficatlon for c~ sole propnetorsh~p, e~ter the owner's name followed by the name of the bu~ness and the owner's $5N For ali other en~aes, enter the name of the en~ty as used to apply for the entlty's gin and the F~IN ) Legal Status (check one} Inchvldual Governmental entity Owner of sole Nonresident ahen propnetoral~p md~wdual Partneratnp Estate or leEal trust Tax-exempt hospital or Fore~n corporation, extended care fac~hty partne~h~p, estate or trust Corporation prov~dm~ or Other bfllm~ mechcal and/or health care services Corporation NOT providm~ or l-.lh,~ medical and/or health care sor~ces C-1 EXHIBIT D BOOKS AND RECORDS CERTIFICATION ADDENDUM Addendum to the contract between and the Illinois Housing Development Authority RETENTION OF RECORDS Pubhc Act 87-991 reqtured that every contract for the prov/mon of goods or serwces shall provide that the vendor or contractor shall maintain records and documentatwn for a r~nimum of five (5) years after contract completion VENDOR SHALL MAINTAIN, FOR A MINIMUM OF FIVE YEARS AFTER COMPLETION OF THE CONTRACT, ADEi~UATE BOOKS, RECORDS AND SUPPORTING DOCUMENTS TO VERIFY THE AMOUNTS, RECIPIENTS AND USES OF ALL CONTRACTS, THAT THE CONTRACT AND ALL BOOKS, RECORDS, AND SUPPORTING DOCUMENTS RELATED TO THE CONTRACT SHALL BE AVAILABLE FOR REVIEW AND AUDIT BY THE AUDITOR GENERAL, AND THAT THE CONTRACTOR AGREES TO COOPERATE FULLY WITH ANY AUDIT CONDUCTED BY THE AUDITOR GENERAL AND TO PROVIDE FULL ACCESS TO ALL RELEVANT MATERIALS FAILURE TO MAINTAIN THE BOOKS, RECORDS, AND SUPPORTING DOCUMENTS REi~UIRED BY THIS SECTION SHALL ESTABLISH A PRESUMPTION IN FAVOR OF THE STATE FOR THE RECOVERY OF ANY FUNDS PAID BY THE STATE UNDER THE CONTRACT FOR WHICH ADEi~UATE BOOKS, RECORDS AND SUPPORTING DOCUMENTATION ARE NOT AVAILABLE TO SUPPORT THEIR PURPORTED DISBURSEMENT. D-1 EXHIBIT E DRUG-FREE WORKPLACE CERTIFICATE STATE OF ILLINOIS DRUG FREE WORKPLACE CERTIFICATION Ttus cert~ficWaon m reqtured by the Drug Free Workplace Act (30 ILCS 580) The Drug Free Workplace Act, effective January 1, 1992, requ_tres that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or semaces from the State unless that grantee or contractor ~ provide a drug free workplace False certfllcat~on or v/olation of the certification may result m sanctions mcludu~, but not hm~ted to, suspension of contract or grant payments, termination of the contract or grant and debarment from contracting or grant opportttruties w~th the State for at least one (1) year but not more than five (5) years For the purpose of tl~s certification, "grantee" or "contractor" means a corporation, partnership, or other entity with twenty-five (25) or more employees at the tune of the issum~ of the grant, or a department, chvis~on, or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State The contractor/grantee certifies and ~rees that it will provide a drug free workplace by (a) Pubhshmg a statement {1) Notifying employees that the unlawful ,~nufacture, distnq~ution, chspensmg, possession or use of a controlled substance, hacluchng cannabis, is prolmblted m the grantee's or contractor's workplace, (2) Specn~mg the actions that vail be taken agama employees for violations of such protub~t~on, and (3) Notff3nng the employees that, as a conchtion of employment on such contract or grant, the employee will A ab~de by the terms of the statement, and B notuty the employer of any cmrmnal drug statute conv/clion for a violation occurring m the workplace no later than five (5) days after such conviction (b) Estabhsh/ng a drug free awareness program to Inform employees about (1) the dangers of drug abuse/n the workplace, (2) the grantee's or contractor's pohcy of maintaining a drug free workplace, (3) any available drug counseling, rehabihtation, and employee assistance programs, and {4) the penalties that may be Imposed upon an employee for drug violations E~i R45634 1 Prowdmg a copy of the statement required by p~wagr~ph (a) hereof to each employee engaged in the performance of the contract or grant and posting the statement m a prominent place in the workplace. (d) Notifyir~ the contractlr~ or ~rantu~ agency within ten (10) days after recelvu~ not~ce from =ubp~-~r~ph {3! of ps~-~r~ph is) hereof from an employee, or othervnse recelvu~ actual not~ce of such conv~ctwn (e) Imposm~ a sanction on, or reclu~ the sa~sfactory par~clpahon m a dru~ abuse a~slstance or rehab~hta~on program by, any employee who is so convicted, as reqtured by Secl~on 5 of the Dru~ Free Workplace Act As~stu~ employees in selectm~ a course of ac/aon m the event dr~g counsehr~, treatment, and rehabilitation ~s reqmred and mchcatu~ that a trained referral team ~s in place {E) Malar~ a good froth effort to continue to mmntahl a clru~ free workplace through unplemenmt~on of the Drug Free Workplace Act. THE UNDERSIGNED AFFIRMS, UNDER PENALTIE~ OF PERJURY, TI-L~T HE OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE DESIGNATED ORGANIZATION E-2 llhnms Housing Development Authority Single-Family Programs ANY PERSON WHO WILL BE EXECUTING THE DOCUMENTS MUST SIGN IN SECTION 1 BELOW. IN THE UNLIKELY EVENT THAT THE CLEi~K WILL BE SIGNING DOCUMENTS~ A SEPA17~TE INCUMBENCY CERTIFICATE MUST BE SIGNED BY THE MAYOR WHICH CERTIFIES THAT THE CLERK'S SIGNATURE IS GENUINE. Form - Governmental Urdt Incumbency Certificate The undersigned, Clerk of {name of umt of local government1 , a [umt of local goverrnnent/ mumc~pal corporatmnI , hereby certa_fies to the Illmom Housing Development Authority as follows I That the follov~ng persons have been duly elected to the pomt~ons set oppomte their respective names and continue to serve m such pomt~ons on the date hereof, and that the signatures opposite their respechve names are their genuine signatures Name PoSlbOn .Signature Mayor 2 That the unders:gned has full power and authority to execute and dehver tlms Certaficate IN WITNESS WHEREOF, I have hereunder subscribed my name on rims __ day of , Nalne. Clerk Village of Mount Prospect Mount Prospect, IIhnois INTEROFFICE MEMORANDUM TO DAVID STRAHL, ASSISTANT VILLAGE MANAGER FROM CABLE PRODUCTION COORDINATOR DATE JANUARY 20, 2000 SUBJECT' INTERNET SALE OF OLD TELEVISION SERVICES EQUIPMENT Telews~on Services has purchased digital production equipment for the past two years to upgrade and ~mprove the quahty of MPTV's programming As a result, the Division has a surplus of analog equipment which is no longer being used and in varying stages of operabng cond~bon from good to unrepa~rable In the past th~s eqmpment has e~ther been sent to the Pubhc Works garage sale or donated to educabonal or other entlbes With the prohferabon of the Internet however, staff feels that perhaps an internet auction might be a good way of disposing of the equipment Here's how the auction could work (using an eBay auction as an example) · An auction ~s posted on the eBay webs~te conta~mng a descnpbon of the ~tem and tts condition ~nclud~ng a p~cture, beg~nmng bid price, contact ~nformabon and length of auction (usually 3 to 10 days based on preference) · B~dders could contact staff by e-marl or phone concermng questions on the ~tem, and b~d accordingly A reserve price can be set so a m~mmum cost can be associated w~th the ~tem All ~tems would be hsted as an AS-IS ~tem, w~th no warranty given or ~mphed The only guarantee would be that the ~tems would be received by the successful b~dder as described · Once the auction ~s over, the w~nmng b~dder would prowde payment to the Vdlage 0nclud~ng shipping costs) In the form of cash, certified check or money order only within a certarn t~me frame (usually 10 days) Once payment is verified, the Items are sh~pped to the w~nmng b~dder Certain large items may be placed ~n escrow, guaranteeing dehvery of funds and items nternet Sale of TV Equipment JanuaW 20,2000 Page 2 Staff feels that th~s method would allow the V~llage to get more money for these ~tems than traditional methods have in the past A sample auction from the eBay webslte ~s attached More ~nformat~on about ~nternet aucbons can be found at ~'~,~'.eBa¥.¢om Thank you for your consideration of th~s matter. Ross Rowe c Village Manager M~chael Janonls Rnance Director Doug EIIsworth VWL 2/10100 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE DISPOSAL OF CERTAIN PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT WHEREAS, ~n the opinion of at least three-fourths of the corporate authorities of the Vdlage of Mount Prospect, Cook County, IIhno~s, it has been determined that ~t ~s no longer necessary, useful, or ~n the best interest of the Vdlage of Mount Prospect to retain ownership of the personal property hereinafter described, and prewously used by the Telews~on Services D~v~s~on, and WHEREAS, ~t has been determined by the Mayor and Board of Trustees of the Vdlage of Mount Prospect to make available for internet auction, any of the personal property as described in Exhibit "A," which ~s not donated to Mount Prospect school districts NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE Pursuant to ~ts home rule power, the Mayor and Board of Trustees of the V~llage of Mount Prospect find that the personal property descnbed ~n the attached Exhibit "A" now owned by the Village of Mount Prospect, is no longer necessary or useful to the Vdlage of Mount Prospect and the best interests of the Village w~ll be served by its donabon to schools or sale SECTION 'rvvo The Vdlage Manager or his designate is hereby authonzed and d~rected to donate the aforementioned personal property now owned by the Vdlage of Mount Prospect, to Commumty Consohdated School Dlstncts 21,26, 57, 59 and 214, ~mmed~ately upon passage of th~s Ordinance SECTION THREE Any ~tems remaining after sa~d donation to Mount Prospect school d~stncts shall be immediately made available for ~nternet aucbon by use of the webs~te www. eBay. com J~[JD~3L[~[~ Upon payment of the full auctioned pnce, the Vdlage Manager or h~s designate ~s hereby authorized and d~rected to convey and transfer btle to the aforesaid personal property to the purchaser. Page 2/3 Donate/auction property SECTION FIVE Any ~tems remalmng unsold after the above date may be d~sposed of by the Vdlage Manager or his designate in a manner which ~s in the best interests of the Village ~ Th~s Ordinance shall be in full force and effect from and after ~ts passage, approval and pubhcabon in pamphlet form ~n the manner provided by law AYES' NAYS ABSENT. PASSED and APPROVED this day of ,2000 Gerald L Farley Mayor ATTEST. Velma W Lowe Vdlage Clerk Page 3/3 Donate/auction property Apple 8100/100 Power Macintosh computer w/380mhz G3 accelerator card Serial number XB5241DV45B Cond~bon - good Approx Value - $500 Apple M2943 15" color momtor Serial number CJ51591T39X Condition - good Approx Value - $50 FWB HammerDAT8000 DAT dr~ve Serial number G08065415 Cond~bon - good Approx Value - $75 FWB Sledgehammer8200FMF 4GB wdeo hard dnve Senal Number H58427CS Condition - fair Approx Value - $100 Radius Studio Array DV 8 GB wdeo hard dnve Serial number 630-0565-01 Cond~bon - good Approx Value - $150 Kodak Ektagraph~c III shde projector Serial number A6229060 Cond~bon - fair Approx. Value - $20 Chyron VP-2 character generator Senal number 21C2294886 Cond~bon - good Approx Value - $50 Sony VO-8800 Umat~c portable VCR Serial number 16920 Condition - very good Approx .Value - $200 JVC BY-110U video camera Senal number 07053591 Condition - fair Approx Value - $50 JVC AA-C110 AC adaptor Serial number 08053642 Condlbon - good Approx Value - $20 Telex HD-3A headset No serial number Condition - good Approx Value - $5 VWL ~10~0 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE DISPOSALOFCERTAINPERSONALPROPERTY OWNED BYTHEVILLAGE OF MOUNTPROSPECT WHEREAS, in the op~mon of at least three-fourths of the corporate authonbes of the Village of Mount Prospect, Cook County, Ilhno~s, ~t has been determined that ~t ~s no longer necessary, useful, or in the best interest of the V~llage of Mount Prospect to retain ownership of the personal property hereinafter descnbed, and previously used by the Television Services Divis~on, and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect to sell sa~d personal property as descnbed in Exhibit "A" at a pubhc sale to be held on May 20, 2000, at 11 00 a m NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE Pursuant to Chapter 65, Section 11-76-4 of the Ilhno~s Municipal code, Ilhno~s Rewsed Statutes, the Mayor and Board of Trustees of the Village of Mount Prospect find that the personal property described in the attached Exhibit "A" now owned by the Vdlage of Mount Prospect, ~s no longer necessary or useful to the V~llage of Mount Prospect and the best interests of the Village wdl be se~ed by ~ts sale ~ECTION TWO Pursuant to sa~d Chapter 65, Section 11-76-4, the Vdlage Manager or h~s designate is hereby authorized and directed to sell the aforemenboned personal property now owned by the Vdlage of Mount Prospect, at a pubhc sale on Saturday, May 20, 2000, at 11 00 a m at the Pubhc Works Facd~ty, 1700 West Central Road, Mount Prospect, Ilhno~s SECTION THREE The Vdlage Manager ~s hereby authonzed and may advertise the sale of the aforementioned personal property in a newspaper pubhshed w~thin the community prior to the date of sa~d pubhc sale SECTION FOUR' No offer which ~s less than the mimmum price set forth ~n the hst of property to be sold shall be accepted SECTION FIVE' Upon payment of the full pnce, the Vdlage Manager or h~s designate ~s hereby authorized and directed to convey and transfer t~tle to the aforesaid personal property to the purchaser, Page 2/3 Sell property SECTION SiX Any items remaining unsold after the above date may be d~sposed of by the Village Manager or his designate m a manner which is in the best ~nterests of the Village SECTION SEVEN This Ordinance shall be in full force and effect from and after ~ts passage, approval and pubhcatlon m pamphlet form in the manner provided by law AYES NAYS ABSENT PASSED and APPROVED th~s day of ,2000 Gerald L Farley Mayor ATTEST. Velma W Lowe Vdlage Clerk Page 3/3 Sell proper~y Mount Prospect Public Works Facd~ty May 20, 2000 Apple Macintosh Powerbook 520 laptop computer Serial number FCS09ASD4V0 Condition Good Approx Value - $20 Sony SVP-5600 SVHS player Senal number 11348 Cond~bon - needs repair Approx. Value - $100 Amiga 2500 Computer Senal number CA1009625 Cond~bon - needs repair Approx Value - $15 Knox Panorama projecbon screen No senal number Condition - good Approx Value - $15 Polaroid 600 land camera No serial number Cond~bon - excellenl Approx Value - $15 Hamilton Desk Lamp No senal number Cond~bon - good Approx Value - $2 Panasomc W J-5500 Special Effects Generator Serial number 7X4615 Cond~bon - needs repair Approx Value - $25 Sony PVM-8000 8" color momtor with battery Serial number 503461 Cond~bon - needs repair Approx Value - $20 Sony SVO-2000 SVHS VCR Serial number 803976 Cond~bon - needs repair Approx Value - $30 Un~vers,ty Sound 1820 AM/FM tuner Senal number B19507 Condition - good Approx Value - $10 Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TREE CITY USA TO VILLAGE MANAGER MICHAEL E SANONIS VILLAGE CLERK VELMA LOWE o . DATE FEBRUARY 9, 2000 SUBJECT MFT RESOLUTIONS Attached are the following · Resolution for Improvement by Municipality Under the Illinois Highway Code (BLR 4103) ~n the mount of $1,000,000 (Account No 0507706-690049, Page 288) for th~s year's street resurfacmg program The b~d opemng ~s scheduled for February 29, 2000 · Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 4123) ~n the amount of $434,520 Th~s Resolunon ~s required by the Ilhnms Department of Transportation before the Village can expend Motor Fuel Tax funds for general maintenance operations Included m this Resolution are operations such as Account No Page No Item Budget 1 0505105-570540 209 Salt & Calcium Chloride $101,000 2 0505405-540660 234 Traffic S~gnal Maintenance $79,300 3 0505405-550220 234 Electnc-N W. H~ghway $27,700 4 0505405-690058 234 Traffic S~gnal Replacement $95,000 5 0507706-540530 288 Pavement Evaluation Study $5,360 6 0507706-540540 288 Pavement Testing $9,160 7 0507706-540545 288 Resurfacmg Testing $57,000 8 0505104-540515 208 Crack Fflhng $35,000 9 0505104-540535 208 Pavement Markings $25,000 $434,520 These Resolutions are required by the Ilhnois Department of Transportation before the Village can expend Motor Fuel Tax funds I recommend that the Village Board adopt these resolutions at the Village Board Meeting on February 15, 2000 Illinois Department Resolution for Maintenance of Streets and Highways of Transportation By Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and Board of Trustees of the (Councd or President of Trustees) Village of Mount Prospect , Ilhnols, that there ~s hereby (City Town or Village) (Name) appropriated the sum of $ 434,520 00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illmms H~ghway Code, from January 1, 2000, to December 31, 2000 BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Mummpal Estimate of Mmntenance Costs, ~ncludmg supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance w~th Motor Fuel Tax funds dunng the period as spemfied above BE IT FURTHER RESOLVED, that the Clerk shall, as soon as practicable after the close of the period as goven above, submit to the Department of Transportatlon, on forms furnished by said Department, a certified statement showing expenditures from and balances remaining in the account(s) for this period, and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Ilhnols Mr I, Miss Velma W Lowe , Clerk m and for the Village Mrs (Oty, Town or Village) of Mount Prospect , County of Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and Board of Trustees at a meeting on ,20 (Councd or Pres:dent and board of Tms/ees) IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of A D 20 (SEAL) Village Clerk (City, Town or Village) APPROVED 20 ~epar~nent of Transporlat~on BLR4123 (Rev 6/87) IL 494-0354 Illinois Resolubon for Improvement by Municipality Construction Department of Transportation Under the Illinois Highway Code BE IT RESOLVED, by the MAYOR AND BOARD OF TRUSTEES of the VILLAGE of MOUNT PROSPECT ,llhno~s C~ty Town or Village that the following described street(s) be ~mproved under the Ilhno~s Highway Code Name of Thoroughfare Route From To 2000 Resurfaclng Program (various Iocabons) BE IT FURTHER RESOLVED, 1 That the proposed ~mprovement shall consist of the removal of the ex~shng pavement surface and the ~nstallahon of I 5" B~tum~nous B~nder Course, 1 25" B~tm~nous Surface, Curb and Gutter Replacement, Drainage Structure Repair, Parkway and Driveway Repairs and other appurtenant work and shall be constructed feet w~de and be designated as Secbon 00-00135-00-RS 2 That there ~s hereby appropriated the (additional) sum of One M~lhon and 00/100 Dollars ($1,000,000 00 ) for the ~mprovement of sa~d secbon from the mumc~pahty's allotment of Motor Fuel Tax funds 3 That work shall be done by Contract , and, (Specify Contract or Day Labor) BE IT FURTHER RESOLVED, that the Clerk ~s hereby d~rected to transmit two cerbfied cop~es of th~s resolubon to the dlstr~ct office of the Department of Transportahon Mr APPROVED I, M~ss VELMA W LOWE VILLAGE Clerk Mrs (C~ty, Town or Village) ~n and for the VILLAGE of MOUNT PROSPECT (City Town, or Village) County of COOK , hereby certify the foregoing to be a true, perfect and complete copy of a resolubon adopted by ,20.__ the MAYOR AND BOARD OF TRUSTEES Department of Transportation (Council or President and Board of Trustees) at a meeting on ,2000 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal th~s District Engineer day of , A D 2000 BLR4103 (Rev 8/87 (SEAL) II 494-0352 VILLAGE Clerk (City Town, or Village INTEROFFICE MEMORANDUM TO V, LLAGE MANAGER M,CHAE, JANON,S ZJ I~'Jc~ VILLAGE CLERK VELMA LOWE FROM VILLAGE ENGINEER DATE FEBRUARY 8, 2000 SUBJECT BORDERS BOOKSTORE / RANDHURST Attached please find the Vdlage Board Approval and Acceptance form for the subject project The project has been sabsfactonly completed and I recommend approval and acceptance of th~s proJect Please place th~s m I~ne for ~nclumon at the next Vdlage Board Meebng JAW Cc Glen R Andler, Public Works D~rector x \files\eng~neer~dev\brdacc\bordersbdmm VILLAGE BOARD ACCEPTANCE OF PUBLIC IMPROVEMENT AND/OR PRIVATE IMPROVEMENT APPROVAL PROJECT: Borders Bookstore / Randhurst LOCATION: 909 North Elmhurst Road DATE: February 1. 2000 STAFF APPROVAL ENGINEERING DRAWINGS APPROVED .J~ ~ ENGINEER PLAT OF SUBDIVISION RECEIVED ~ CLERK PLAT OF SUBDIVISION RECORDED p'],~,, CLERK AS BUILT PLANS REVIEWED AND APPROVED ENGINEER PUBLIC WORKS APPROVAL ~ PUB WKS DIR COMMUNITY DEVELOPMENT APPROVAL ~ COMM DEV DIR FIRE DEPARTMENT APPROVAL . FIRE PREVENTION _PUBLIC IMPROVEMENTS FOR ACCEPTANCE BY VILLAGE WATER MAIN N/A SANITARY SEWER N/A STORM SEWER N/A ROADWAYS N/A SIDEWALKS N/A STREET REGULATORY SIGNS N/A STREET LIGHTS # N/A PARKWAY TREES # N/A PARKWAY LANDSCAPING N/A RETENTION/DETENTION AREAS N/A pRIVATE IMPROVEMENTS APPROVED WATER MAIN ~ SANITARY SEWER Bmldmg Sermee STORM SEWER N/A ROADWAY N/A PARKING LOTS Complete LANDSCAPING Complete RETENTION/DETENTION AREAS Complete APPROVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS, THIS DAY OF_.~_, 19.~ Village Clerk INTEROFFICE MEMORANDUM TO VILLAGE MANAGER MICHAEL E JANONIS FROM FORESTRY/GROUNDS SUPERINTENDENT DATE FEBRUARY 9, 2000 SUBJECT. TREE PLANTING BIDS' COMBINED, FURNISHING ONLY, DELIVERY AND INSTALLATION BACKGROUND: For many years the Village has handled parkway tree planting through a "combined contract" in which the successful nurseD, both furnished the trees and installed them With this type of contract it Is possible to include a guarantee requiring the nursery to replace any trees which d~e w~thin one year. Combined contracts are relatively easy to administer and they have worked very well for us In most years past. One drawback ~s that often only the larger nurseries are interested in a combined contract, many smaller nurseries prefer to s~mply grow and sell trees, but not plant them With the progress of development ~n northern Ilhnois, some larger nurseries have closed or moved further away from the Chicago area Another approach, which we were forced to use in 1994 and 1995 due to certmn tree planting grant requirements, is to award two separate contracts - one for furnishing the trees and another for delivery and mstallatmn (For purposes ofth~s memo, I wall call this a two-contract approach) W~th this approach, typically tree nurseries bM on the furmsh~ng bid and independent landscape contractors b~d on dehvery and installation One advantage of this approach is that there are usually more bidders on the furmsh~ng contract than on a combined contract Th~s typ~caily provides access to a wider variety of tree species and sizes, which is desirable when a municipality is trying to d~versify ~ts tree population, as we are However, m my view, normally the disadvantages of this approach outweigh the advantages Admimstratlon of these contracts ~s much more comphcated and time consuming due to the need to travel to many places to select the trees Also, the more entatles involved, the more difficult it is to coordinate tree selectmn, d~gging, delivery and planting. Additionally, though there are many reputable landscape contractors, a tree ~nstallation contract does not require much investment in eqmpment so it can easily attract inexperienced, unqualified b~dders who may fail to perform Finally, trees planted using tins approach are not guaranteed, s~nce it would be impossible to know whether mlshandhng by the nursery or by the contractor caused tree mortahty In sp~te of my preference for combined contracts, I decided late last year that in 2000 we would need to explore the possthihty of a two-contract approach The reason was s~mple - in recent years it has become increasingly difficult to find the trees we have needed at the nurseries who typically receive our combined contracts All pred~ctaons were that the s~tuataon would worsen Major factors appear to include the unprecedented purchase of thousands of trees by the City of Clucago, the Chicago Park D~stnct, and the Del Webb property in Huntley Because of an area-wide shortage, we had even heard that some mumcipaht~es and IDOT had recently gone as far as Minnesota and Canada to obtain the trees they needed We decided to go out for b~d in January 2000 for both a combined contract and a "fumislung only" contract, to be followed up by a delivery and installation bid in February All specifications were written such that we were not locked into either the combined or two-contract approach, and we could use a combination of both approaches if deemed to be in the best ~nterests of the Village BID RESULTS ' Combined B~d for Furmshing and Planting Forty-three lnvltataonal b~ds were mailed Four bids were received, and opened on January 6, 2000 Bid results are shown on Attachment A "Furnishing Only" Bid Forty-three invltataonal bids were mailed. Nine b~ds were received, and opened on January 6, 2000 Bid results are shown on Attachment B Dehvery and Installation B~d Twenty-eight lnvltataonal bids were mailed Three bids were received and opened on February 3, 2000. Bid results are shown on Attachment C DISCUSSION Combined B~d and "Furnishing Only" B~d Because we will not be receiving Cost-Share planting orders from our residents until early March, and we are stall determining locations for some beautification plantings, it is maposslble at this tame to report exact quantatles, sizes and species we will need this season However, we determined that tlus year we could not waat untal March, as we usually do, to begin selecting ("tagging") trees The reason was two-fold, first, we wanted to get a jump on other municipalities before all avmlable trees were sold, and second, we needed to know which nurseries could furmsh us w~th trees in order to include that cntacal information in the Delivery and Installataon bid specifications For these reasons, we projected in early January the quantities, sizes and species we believe we may need, and began scheduling tagging trips to the nurseries We knew from experience that just because a nursery bids on a particular size and species, that doesn't mean they actually will have at The reasons for thas are varied (inventory errors, trees avmlable but poor qualaty, only a few tr~es available when we need a larger quantaty, or the specaes is sold out completely). Thus far we have made saxteen taggang trips to seven different nurseries and we have experienced shortages for all the above reasons Addationally, two of the "Furnashing Only" badders are now completely out of the pacture - Kaknes misread the specs and did not actuaily have the trees available for tagglng, and Green Glen dad not return our calls After each tagging trip, whenever the low bidder on a particular tree was unable to supply what we have projected we will need, we then sought and tagged that tree from the next highest badder. It should be noted that we are not yet formally committed to purchasing the trees we have tagged, but the nurseries are clamonng for that confirmataon soon Dehvery and Installat~on Bad Because it is critical that we have a responsive, high-quahty contractor anstallmg our trees, we added several reqmrements to our specificataons to keep out "fly-by- mght"contractors In ad&tion to our usual 10% bad securaty we asked for a 100% performance bond, and we inserted penalty provisaons of $25 00 per tree for each day our planting deadhnes were missed Attachment C shows that the low bidder, BC Landscape, ~s substantially lower than eather of the other two bidders BC has successfully planted trees for us on numerous occasions in the past, both on combined contracts as well as the 1994 and the 1995 "two-contract" projects Because BC is a small company that maintains a low overhead they ddlgently attempt to manimlze their expenses Thus their bad is contangent on the Vdlage waiving the performance bond reqmrement Instead, they have proposed that we keep thear 10% bad security for the length of their contract Based on thear past performance I would have no qualms about acceptang this arrangement, and I would note that they would still be bound by our penalty provisions should they fad to perform. Comparison between Combined Bid Approach vs Two-Contract Approach On Attachment D we have compared the cost of purchasang each tree wath the two contract approach vs. a combined contract It should be noted that on this attachment, the "Lowest Badder Where Tree as Avmlable" is not necessarily the same as the low badders adentafied on Attachments A and B This is for the previously mentioned reason that we were unable to tag some of the desared trees at the nurseries origanally thought to be the low bidder. Attachment D shows that in every case, at wall cost us less (in most cases, substantmlly less) to buy our trees usang the two-contract approach BID RECOMMENDATIONS There as a total of $125,280 an varaous tree plantang accounts an the 2000 budget On page 224, #0015203-540710(Reforestataon-CIP), 0015203-540715(Tree Repl-Vlllage- IP), 0015203-540720(Tree Repl-Shared CostoCIP), and on page 225,0015204- 540714(Tree Repl-Public Property) In regards to the recently opened b~ds, I recommend the following Combined Bid - Due to higher umt costs, I recommend that no trees should be purchased on this b~d and the Village Board reject all bids received Furnishing Only B~d - I recommend that we d~vlde our order between the following nurseries Berthold, Beaver Creek, Fox Pddge, Klehm, St Aubm, Wilson and Weiler Each tree wall be purchased from the lowest bidder who actually has that particular size and species available. Dehvery and Installation Bid - I recommend that the contract for dehvery and installation of all trees be awarded to the lowest quahfied bidder, BC Landscape Inc. Payment wall be made by multiplying the b~d price per tree times the actual number of trees dehvered and planted I also recommend that we wmve the requested performance bond, and instead hold BC's b~d security until successful completion of the contract Total expenditures for furmshmg, dehvery and installation of all trees will not exceed $125,280 Glen R Andle~/ -- D~rector of Pubhc Works SC/eh Attached x FiLEsumomoF~o~sm~sPm~ao0com 0 0 om oooo ooo ~ o oooo oo o o o oooo o ~oo~oooo o Om mmO0 m Omwww mO 0 OOmOmmO~ 0 m OmmOmwmw 0 ooo08 o° 8 o°o°~°o°~ 8o0o° o° o0oo8 ' i ia ~ o o ~0o ~z ~o~WOz , Mount: Pros_gee. t: F' e Dep a me t Interoffie. ,M,e.m TO: MICHAEL E. JANONIS, VILLAGE MANAGER DATE: FEBRUARY 7, 2000 SUBJECT: SELF-CONTAINED BREATHING APPARATUS PURCHASE The fire department would hke to request a waiver of b~d for the purchase of 40 self-conta~ned breathing apparatus (SCBA) w~th tntegral Personal Alert Safety System (PASS) dewces A~r One Equipment of Schaumburg, Ilhno~s, ~s the only authorized M~ne Safety Apphances Company (MSA) dealer ~n Northern llhno~s (attachment) SCBA Umts The SCBA's are p~eces of equipment worn on the firefighters back, which are responsible for prowd~ng clean breathing a~r when entenng toxic atmospheres The department currently owns 40 complete SCBA umts and 40 spare cyhnders Our extst~ng SCBA's, that we started purchasing m 1985, have a 15-year maximum hfe expectancy and do not meet current Standards for breath~ng apparatus PASS Dewces. The PASS dewce ~s currently a separate p~ece of eqmpment that ~s worn by firefighters that wdl automatically activate a loud audible and wsual alarm to help locate an unconscious or trapped firefighter Currently one PASS device ~s mounted to the harness of each SCBA umt Our current PASS dewces do not meet National Institute of Occupational Safety and Health (NIOSH) or the National F~re Protection Association (NFPA) Standards These Standards reqmre the PASS dewce to be an ~ntegral part of the SCBA unit The proposed new SCBA umts ~nclude the integral PASS dewce and meet all current applicable Standards Why MSA'~ There are at least four manufacturers that provide SCBA units We have used MSA SCBA umts for over 20 years w~th exceptional service and rehabd~ty One ~mportant component of the SCBA ~s the face p~ece Every firefighter is prowded w~th h~s/her own personal face p~ece as part of our Respiratory Protection Plan Our ex~st~ng face p~eces wdl work w~th the new SCBA umts therefore, we w~ll not have the additional expense of replacing all face p~eces Purchasing from MSA provides for continued standardization of SCBA umts MSA wdl also buy-back stock maintenance pads for the old un~ts Additionally, MSA offers local servtce H ~Arch~ves\01 Januaw~JM-SCBA Waiver-Village Manager doc TO VILLAGE MANAGER SUBJECT SELF-CONTAINED BREATHING APPARATUS PURCHASE February 7, 2000 PAGE 2 Recommendation The proposed plan replaces 40 complete SCBA and PASS device un~ts in the year 2000, at a cost of $68,000 The additional 40 spare cyhnders w~II be purchased over the next 4 years (10 per year) as they reach their 15-year maturity The money for the spare cylinders ~s ~dent~fied In the Capital Improvement Plan It ~s my recommendation to stay w~th MSA self-conta~ned breathing apparatus and award the contract to A~r One Equipment In an amount not to exceed $68,000 Budqet Authonzatron There ~s $62,000 budgeted ~n account 5107701-670013 (page 284 of the budget book) for th~s purchase An additional $6,000 wdl be credited from MSA for the spare parts buy-back mcenbve MF Attachment Mine Safety Appliances Corapany Clucago D~str~ct Sales Office 1000 Nicholas Boulevard · Elk Grove Village, IL 60007 Telephone (708) 439-7474 Tclcfax (708) 439-7496 1-800-MSA-2222 To Whom It May Concern Please be advised tha Air One Equipment is the only authonz.ed MSA F~r¢ dealer in Northern Illinois " Sincerely, MINE SAFETY APPLIANCES COMPANY " Donna M Pahl " District Office Manager MAYOR ~ VILLAGE MANAGER Gerald L Farley ~ Michael E $~noms TRUSTEES VILLAGE CLERK Tm~othy $ Corcoran Velma Lowe Paul Wm Hoefert ~,~dM Lo~.orf~ Village of Mount Prospect Denms G Pnkkel Phone 847/392 6000 M*cha¢le W Skowron Fax 847/392 6022 IrvanaK Wdks 100 South Emerson Street Mount Prospect, Ilhnms 60056 ~D~ 847/392-6064 NOTICE THE WEDNESDAY, FEBRUARY 16, 2000 MEETING OF THE PLAN COMMISSION HAS BEEN CANCELLED. AN AGENDA WILL BE SENT PRIOR TO THE NEXT SCHEDULED MEETING. Dated this 10th day of February, 2000