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HomeMy WebLinkAbout07/10/1962 VB minutes REGULAR MEETING OF PRESID~T AND BOARD OF TRUSTEES HELD ON TUESDAY, ~Y 10~ 1962 President Schlaver opened the meeting at 8:16 P.M. and upon roll call the following responded: roll call Present Absent Bruhl Bickley Gaw Ekren Casterline Phillips Trustee Casterline, seconded by Trustee Brubl, moved for approval of the minutes of the June 26th meeting as submitted. Upon roll call: Ayes: B=uhl Bickley Ekren Casterline Motio~ carried, minutes Trustee Bruhl, seconded by Trustee Casterline, moved for approval of the bills as follows: General - $31,713.98 bills Garbage - - 6,801.64 Parking System Revenue 908.55 Library - 1,155.53 Water operations - ~3,297.34 $53,877.04 Upon roll call: Ayes: Bruhl Bickley Ekren Casterltne Motion carried. Tentative electrical ordinance was referred to the Building electrical Committee for their approval and recommendation, ordinance = Trustee Bruhl gave report from the Finance Committee as follows: "The Finance Committee, in recognition of the sudden growth of Mt. Prospect, would like to recommend corresponding growth and ~evelopment in the field of Village financial matters. It appears only logical to keep pace by Finance providing the tools and procedural changes necessary to absorb the ever- increasing work load. "The Finance Committee is recommending that the office of Village Finance Director be established and that the responsibilities for this office be absorbed bythe Village Treasurer and Collector. It is our feeling that by shifting some of the clerical work load from the shoulders of the Village Manager, the Manager will be free for some of the more impontant administrative functions and aspects connected with Village growth. In addition, it is our feeling that staff' advancement, when Justified by both Municipal expansion and satisfactory work performance, is a recognized standard among cities and villages." Trustee Bruhl, seconded by Trustee Bickley, moved as follows: "That the Village Attorney be instructed to make such revisions to the present Village Ordinance to establish the office cf Village Finance Director, the functions of which are to be absorbed by the Village Treasurer and Collector. Further, that in addition to the functions that are normal to such an office, the following shall be specified: That the Finance Director have the authority and responsibility for: 1. The preparation of the~fiscal budget. 2. Maintaining accounting records and reports in accordance with generally accepted accounting principles. B.Reportin~all financial matters directly tc the Village President, Board of Trustees and the Village Manager. July 10, 1962 4. Reporting purchase commitments which exceed the working budget directly to the Village Board and Village Manager. 5. Establishi~gTall stePs of internal control inherent to high standard.accounting routines. . ~ 6. Insisting that purchase order routines are followed before payment considerations with the exception of emergency purchases as authorized by the Village Manager. 7. Initialiing all occupancy and building permits before issuance ~-~ to insure full financial compliances with Village requirements." Upon roll call:' Ayes: Burhl Bickley Casterline Ekren Absent: Gaw, Phillips Motion carried. President Schlaver asked Mr. James King to arise, and Mr. King promised to do his best as he has a~ways tried to do in the PaSt. . County Trustee Ekren gave report re County Zoning Dockets 4lB and Zoning 4B9, dog kennel and golf course respectively, recommending nc action to be taken as the Villags had no eSJection to these zonings. The Board agreed that no one need appear at these hearings. Zoning Trustee Ekren read report re Case 62-16, Celoramic Tile, Case asking for variation in land use to allow addition to present 62-16 building as shown in June 5th minutes. Mr. Jerry Rue spoke on his own behalf, stating he needed the storage room. Trustee Ekren, seconded by Trustee Bickley, moved to concur in the opinion of the Zoning Board of Appeals that this petition be de~ied. Upon roll call: Ayes: Bruhl, Bicktey, Casterline, Ekren. Absent: Gaw, Phillips Motion carried. President Schlaver informed the audience that the Village Water was pumping over 4 million gallons of water per day during thelast hot, dry spell; plans are going forward to keep needed flow of water as theVillage grows. Police Trustee Bick~ey of the Police Committee reported that I4~'cars parked in an alley at 400 Soo Elmharst~were burglarized lately,~ and asked people to ~keep their cars locked'if they are not garaged. Hatlen Hts. Trustee Bickley, seconded~by Trustee Bruhl, moved that the gas lamps Women's Organization of Hatlen Heights be' allowed tc purchase, ' install and maintain gas lamps for decorative purposes at certain entrances to their subdivision. This motion carried by acclamation. Police & Trustee Bickley mentioned that Randburst and Shoppers World Fire plan to open the middle of next month, and that more police and fir~ protection are.going to be needed~ __ Trustee Bickley, seconded by Trustee Bruhl, moved: (1) To authorize the Police & Fire Commission to hold examination for the hiring of five police patrolmmn. July 10, 1962 (2)To authorize the Police & Fire Commission to hold examination for the hiring of five additional firemen. (B)To authorize the Police & Fire Commission to hold examination for the promotion of one patrolman to the rank of sergeant. Upon roll call: Ayes: Bruhl Bickley Ekren Casterline Absent: Gaw, Phillips Motion carried. Trustee Bickley gave Attorney Hofert's legal opinion asked Liouor in for previously as to the right of golf dart search for liquor; a public search may be made by police officers incident to an arrest; however, parks ordinance must be established prohibiting the use of liquor in parks and golf courses. Trustee Bickley, seconded by Trustee Ekren, moved tha~ the ~Village Attorney be authorized to prepare an ordinance prohibiting use of liquor in public parks amd golf courses° Upon roll call: Ayes: Bickley Bruhl Ekren Casterline Absent: Gaw, Phillips Motion carried. Letter from Kenneth B. Marble, 604 West Shabonee, regarding insecticide sprays and their effect upon birds was referred to the birds Street Committee. Trustee Casterline, seconded by Trustee Ekren, moved that, in street order to prevent future misunderstandings, the Plamning ordin~ce be signs and strengthened by requiring that escrows to insure the erection of street trees signs and the planting of approved tre~s in the parkways of new sub- divisions be established before any building permits are issued in such subdivisions. Upon roll call: Ayes: ~ickley Bruhl Ekren Casterline Absent: Gaw, Phillips Motion carried. Manager Appleby gave rec Dmmendation that all the surety provisions of the planning ordinance be reviewed by the Village Attorney with the idea of having the matter of all bonds or escrows, fees, annexations deposits and dedications spelled out in annexation requests and agreements. Attorney Hofert was asked to look into this. Trustee Ekren, seconded by Trustee Bickley, moved that the Street Dept. recommendation of the Village Manager that Willard Voss be named Superintendent of Streets be cmmcurred in. Upon roll call: Ayes:~ickley Bruhl Ekren Casterline Absent: Gaw, Phillips Motion carried. Mr. Appleby introduced Mr~ William Yost who will remain with F~r's the Village for about six months, working and studying to receive his office Master's degree in Government Administration from the University of Pens~lvania in Philadelphia. President Schlaver read letter written by him to Mr. Mortimer of the Highway Department asking him to investigate the traffic barrier traffic being placed in the middle of Main Street south of Foundry, and to change plans to allow access by the homeowners on the west side of the street to enter their driveways from either direction. July 10, 1962 hoppers World Discussion was held regarding~occupancy permit for Shoppers Fire Dept. World, who wish to open soon on Rand Road. Chief Haberkamp stated that he was satisfied the building passed inspection. Trustee Ekren, seconded by Trustee Bickley, moved that occupancy' permit for Shoppers World be granted upon the advice of the Village Attorney and Fire Chief, establishing escrow in the total amount of the contract, Upon roll call: Ayes: Bic~ley Bruhl · Ekren casterllne Absent: Gaw, Phillips Motion carried. Country Club Trustee Casterline, seconded by Trustee Bickley, moved that Terrace plat of Country Club Terrace 3rd Addition be referred to the Plan 3rd Add'n Commission. This motioncarrled by acclamation. President Schlaver stated that Golfhurst, ~tnc. WaS requesting Golfhurst the Village to accept an Escrow Deposit of $25,000 in lieu of escrow completion bond for Golfhurst. Consoer, Townsend estimates there is deposit $24,321 of street and sidewalk work left, and suggest $2500 for con- tingencies, or a total of $26,821. Trustee Bickley, seconded by Trustee Casterline, moved to accept original escrow deposit and a.lso to rgquire Golfhurst to increase this escrow deposit by $1,8'21 to conform with suggestion of the engineer and to authorize the Village Manager to accept an escrow in the total amount of $26,821. Upon roll call: AyeS: Bickley Bruhl Ekren · Casterline ~ : . Absent: Gaw, Phillips Motion carried. ' · Fence permit Mr. William Bullis of 921 So. Owen made request by leteer for pool dated July 5th to allow addition of one foot, to height of that portion of his fence around pool area near rear of lot, leaving the rest of the fence at 3'6", thus conforming to the pool code without erecting a fence within a fence. The remainder of the fence around the pool will be also 4'6,'. Letter was read from neighbor adjoining the rear, Jack Hopklns~ 919 So~ Owen Street, giving appr6val of this fence variation. '~' Trustee Casterline, seconded by Trustee Ekren, moved that permission ~i be granted to erect addition to portion of fence as described above at 921 So..Owen Street. Upon roll call: Ayes: Bickley Bruhl Ekren Casterline Absent: Gaw,:Phillips Motion carried.' Sign ordinance Dunbar Builders requested permission to'erect about a dozen Dunbar Blrs. directional signs on weekends only, directing people to their housing development on South Maple Street, The:Board agreed that this was not allowed in the Sign Ordinance. ' ~ · Trustee Casterline, seconded by Trustee Bruhl, moved that~the Village Manager inform Dunbar Builders that their request for this sign variance was not g! en approval by the Board~ Upon roll call: Ayes:' Bickley Bruhl Ekren Cas~erline Absent: Gaw, Phillips Motion carried. July 10, 1962 Trustee Bickley, seconded by Trustee Bruhl, moved to authorize MFT Pving the Village Engineers to secure the services of the Flood Company tests to make laboratory tests of asphalt and concrete on paving projects, as required by the State on MFT projects. Upon roll call: Ayes: Bickley Bruhl Ekren Casterline Absent: Gaw, Phillips Motion carried. Trustee Casterline, seconded by Trustee Ekren, moved that Village Hall Paterson g Wengerhoff, Architects for Village Hall remodeling, be Addition paid $691.77 of the $1191.77 still due them since April 1, the pay't remainder of $500 to be paid when final check-out is made on air- handling units. Upon roll call: Ayes:. C~t~ine, Ekren Nays: Bickley, Bruhl Absent: Gaw, Phillips Motion dec lared defeated~ Trustee Ekren, seconded by TruStee Bickley, moved for payment of bill owed to N. H. McLennan, Inc. in the amount of $142.47 for additional accoustical tile and installation in storeroom during construction. Upon roll call: Ayes: Bickley Bruhl Ekren Casterline Absent: Gaw, Phillips M~tlon carried. Trustee Ekren read report from the Zoning Board re Case 62-18 as follows: R E P 0 R T Zoning Case July 2, 1962 62-18 Re: Case 62-18, Village of Mount Prospect Heard June 29,1962 This request of the Village of Mount Prospect to rezone property at the southwest corner of Golf Road and Rte. 83 back to B-1 from B-3 was approved by a vote of 4-0. N. L. Gorny, Acting $ec'y E. F. Martin, Chairman Trustee Ekren, seconded by Trustee Bickley, moved to concur with the report of the Zoning Board that this rezoning be allowed. Upon roll call: Ayes: ~Bickley Bruhl Ekren Casterllne Absent: Gaw, Phillips Motion carried. Trustee Ekren read report from the Zoning Board re Case 62-19 as follows: R E P O R T Zoning Case July 2, 1962 62-19 Re: Case 62-19, Clayton F. Gleich Gleich Heard June 29, 1962 This request for rezoning from I-1 to R-4 property at the southwest corner of Prospect Avenue and South Edward was approved by a vote of 4-0. This property isshown on Page 19-S of the Zoning Code Book. N. L. Gorny, Acting Sec'y E. F. Martin, Chairman July 10, 1962 Trustee Ekren~ seconded by Trustee Bickley, moved to concur with the recommendation of the Zoning Board To grant this request~ Trustee Bickley added that this development met with the approval of the neighboring residents. Upon rot1 call: Ayes: Bickley Bruhl Ekren Casterline Absent: Gaw~ Phillips Motion carried. Trustee Ekren read report from the Zoning Board re Case 62-20 as fol&ows: --~ Zoning R E P 0 R T Case 62-28 Tech Resub July 2, 1962 Re:Case 62-20.. Petitioner, Tech Management Heard June 29, 1962 This request for rezoning from I-1 to R-~ property at the southeast corner of Prospect Avenue and William Street, shown on Page 19-S of the zoning book, was approved by the Board of Appeals, 4-0. N. L. Gorny, Acting Sec'y E. F. Martin, Chairman Trustee Ekren, seconded by Trustee Bickley, moved to concur with the recommendation of the Zoning Board to grant this request. Upon roll call: Ayes: Bickley, Bruhl Casterline, Ekren Absent: Gaw, Phillips Motion carried. Attorney - prepare .Trustee Ekren, seconded by Trustee Bickley, moved that the ordinances Village Attorney be directed to prepare the necessary ordinances~ required for Zoning Cases 62-18, 62-19 and 62-20. Upon roll call: Ayes: Bickley, Bruhl Casterline, Ekren Absent: Gaw, Phillips Motion carried. Village Manager. Appleby read the following portion of !Green Acres letter dated June 29~ 1959 from Wm. Cadigan of Consoer, Townsend paving re paving specs for Green Acres Subdivision: "The successful bidder on the work in the referenced project is Milbdrn Bros., Inc. They advise us that the bid price for 7-inch Poz-O-Pac is higher than the 8%inch waterbound macadam base~ and they have requested that we consider the advisability of reducing the required thickness of Poz-O-Pac to 6 inches, which can be installed at the same price as 8-inch waterbound macadam base. "Although the specifications for this project were prepared only a few months ago, considerable new evidence relative to the performance of possolanic base courses has recently been published. Also, the results of the Ottawa Road Tests on Stablilized Base Course were very fay orable as against the performance~of unstabilized base course such as waterbound macadam base. Without going into the technical data involved, we suggest that this be taken up by the Street Committee at the next meeting, whereupon we can bring the reports available, etc., and discuss them fully. We feel that this material (Poz-O-Pac) has d~finite advantages in reduced.future maintenance and permanency. Please advise when the necessary meeting is arranged." Mr. Cadigan arose and,stated that he was willing to present all data on Poz-O-Pac to the Street Committee at their convenience. July 10, 1962 MFT 18CS Trustee Casterline, seconded by Trustee Bruhl, moved that the Clerk be authorized to advertise for bids on MFT work, these bids to be received July 24th at 8:00 P.M. Upon roll call: Ayes: Bickley, Bruhl Ekren, Casterline Motion carried. Mr. Appleby read letter dated July 9th from Willow Kitchens, Sign ordinance operators of Aunt Jemima's Kitchens as follows: Aunt Jemima July 9, 1962 Dear Mr. Appleby: As you know, we were granted a permit for a sign to be used as identifi- cation of our Aunt Jemima Kitchen presently under construction on Rand Road. Due to some recent research conducted by the Quaker Oats Company with regard to their Trademark, a new design has been created. I would sincerely appreciate the opportunity to appear before the Village Council~thlS Tuesday evening, July 10, for the purpose of applying for a variation permit. Exact sizes and area dimensions, together with photographs of this new display are in preparation and will be available for the Council's inspection. Thanking you for your consideration, I remain Very truly yours, Frank Kamberos, President 4700 Dempster Street Skokie, Illinois Mr. Funt of the sign company gave presentation of new sign, the Board agreeing that the new sign was decidedly more attractive than the first~ Trustee Casterline, seconded by Trustee Bickley, moved that a variation of our sign ordinance be granted to Aunt Jemima's Kitchens, specifically on the basis that their prior sign application (for which the Board had granted a variation) will bewithdrawn and this application substituted for it; the new sign to be built as shown in Drawing SK-1184 submitted. Upon roll call: Ayes: Bickley, Bruhl Ekren, Casterline Absent: Gaw, Phillips Motion carried. Mr. Warren Broadbent of 402 South Wa Pella complained of raw Weller Creek sewage in the Creek. Discussion by the Board disclosed that this sometimes occurred after rainfall when the gates farther up the creek stick open and allow the overflow to run down the creek. Trustee Bruhl, seconded by Trustee Ekren, moved that Mr. Appleby be authorized to write a letter to the Cook County Board of Health, Dr. Hall~ President, stating that it is the request of the Village Board of Mount Prospect to be advised as to time and procedures of bacteria tests on Weller Creek; and that Mr. Appleby write a letter to the Sanitary District asking that the floodgates be checked more closely to see that they operate as they should; and that copy of letter to Board of Health be sent to Sanitary District and copy of letter to Sanitary District sent to Board of Health. Upon roll call: Ayes:~ickley, Bruhl Ekren, Casterline Absent: Gaw, Phillips Motimn carried. Adjournment was by acclamation at 10:52 P.M. Respectfully submitted,