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Home My WebLink About06/19/1962 VB minutes MEETING OF BOARD OF TRUSTEES HELD ON JUNE 19, 1962 Clerk Ruth Wilson opened the meeting at 8:17 P.M. and called roll call the roll, with the following response: Present: Bickley Bruhl Ekren ~" Phillips Gaw Casterline Absent: President Schlaver Trustee Bruhl, seconded by Trustee Bickley, moved that Trustee pro tem Parker Ekren act as President pro tom. This motion carried by acclamation. Trustee Bruhl, seconded by Trustee Phillips, moved for approval of the minutes of the meeting of June 12th with the following correction: (shown as corrected), minutes Upon roll call: Ayes: Bickley Bruhl Ekren Gaw Phillips Casterline Motion carried. Trustee Bruhl, seconded by Trustee Phillips, moved for approval of the bills as follows: bills General $14,191.68 Garbage 7B.63 Library 1,855.85 Municipal. Bldg. Bond & Int. 1946 497.50 ~.~ Library Bldg. Con- struct/ on 1961 2~,513.68 Water operations 6,718.98 ~ Water Bond &.Int. 520.00 Water construction __ 1~716.82 $52,088.14 Upon roll call: Ayes: Bickley Bruhl Ekren Ekren Gaw. Casterline Motion carried. Trustee Phillips, seconded'by'Trustee Brubl, moved to transfer the amount of $1,716.82 from Water Surplus Account - Prior Years, to Water Construction Account, for payment of the followimg final invoices transfer of on Well #6: funds Wil-Freds, Inc. $1,710.27 Consoer, Townsend & Associates 6.55 $1,716,82 Upon roll call: Ayes: Bickley Gaw Phillips Bruh! Ekren Casterline Motion carried. ~ Trustee Casterline, seconded by Trustee Phillips, moved for passage of Ord. #835: Ord. 8B5 AN ORDINANCE AMENDING SEC.9.304(A) of the Signs MUNICIPAL CODE PROHIBITING FLASHING SIGNS Upon roll call: Ayes: Bickley Gaw Phillips Bruhl Ekren Casterline Motion carried. June 19, 1962 inance Trustee Bruhl introduced )~r. Paul Speer, Consultant in Municipal Financing, who spoke a few words to the Board, and stated that he would Re glad to talk to them whenever they desired. Trustee Bruhl stated' that the Finance Committee, all but one man, had met and gave the following recommendation: The Finance COmmittee, in recognition of the Suddem~ growth of l~ount. Prospect, would like to recommend corresPoning growth and development in the field ef Village financial matters, . It appears only logical to keep pace by providing the tools and. procedural changes necessary ~-~ to absorb the ever-increasing work loado The Finance Committee is recommending that the office cf Village Finance Director be established and that the responsibilities for this office be absorbed bY the Village Treasurer and Collector..It, is' our feeling that by shifting some of the clerical work load from the shoulders of the Village .Manager, the Manager will be free for some of the more important administrative .functimms and aspects con, nected with Village growth. In addition, it is our feeling tha.~.staff advancement, when Justified by beth Municipal expansion and Satisfac- tory work performance, is a recognized standard among cities and villages. Trustee Bruhl then made the following motion: That the Village Attorney be instructed to make such revisions to the present Village ordinances to establish the office cf Village Finance Director, the functions of which are to be absorbed by the Village Treasurer and Collector. Further~ that in addition to the functions that are normal to such an office, the following shall be specific: That the Finance Director have the authority and responsibility for: 1. Preparation of the fiscaI .budget. 2. Maintaining accounting re~.Ords and reports in accordance with generally: accepted accounting prir~iples. 5. Reporting all financial matters directly to the Village President and Board of Trustees. 4. Reporting purchase commitments which exceed working budgets directly to the Finance Committee° 5. Establishing all s%eps of internal ~control inherent to high standard accounting routines. 6. Insisting that purchase order ro.utines are followed before payment considerations. ~' ?. Init'Jailing all occUPancy permits before issuance to insure full financial compliance with Village requirements. Trustee. Gaw stated that he was the third man on the committee, had been unable to attend this meeting, and had known nothing of this motion until after B o'clock, that he was opposed' to it, that it makes a radical change in the government° Discussion followed, and President pro tern Ekren ruled that the motion failed for lack of a second, that this matter ~11 be taken up in executive session the following Monday night. Also to be included in the Monday night session is Zoning Case 62-15, Paul Caltagirone. June 19, 1962 ase 62-17: 62-17 June 4, 1962 Re: Zoning Case 62-17, Heard May 25th Petitioner: Charlotte Jones Representative: Albert Jones, her husband This petition is a request for a variation in an R-1 District to allow R-2 use. The petitioner desires to build a two-apartment' bi- level on this lot~ There were five neighbors present who did not object to the variation providing the building was the same as the plans submitted. The Zoning Board voted 5-0 to approve this variation subject to the ~ollowing conditions: (1) That the plans submitted to the Board of Appeals, a copy of which is on file with the Village, be used'for obtaining the building permit and for the erection of the building. The only exception to the exterior design would be to make it face brick veneer in place of frame. (2) Construction of this building is to be started within six months of the granting of this variation and completed with 18 months. Malcolm G. Young, Acting Chairmen Daniel Congreve, Acting Secretary Trustee Bickley, seconded by Trustee Gaw, moved that the Board of Trustees concur in the opinion of the Board of Appeals that this variation be allowed, and that the Village Attorney be authorized to prepare the ordinance. Upon roll call: Ayes: ~ickley Bruhl Phillips Ekren Gaw Casterline Motion carried. Trustee Bickley, seconded by Trustee Gaw, moved that dedication water of easement dated June 12, 1962 affecting the sou%h BB feet of real easement estate described in Document No. 18419763, for a water mein to serve AED Addition the Thunderbird Bowl on Rand Road, be accepted on behalf of the Village. Upon roll call: Ayes: Bickley Bruhl Phillips Ekren Gaw Casterline Motion carried. Trustee Bickley reported regarding traffic. Installation of traffic arrow turn signals would be deferred until funds for this project can 5~ . be forthcoming. The Permanent Safety Committee has been selected; the ~°~'~ .~ chairmen froathe safety committee of each school will be members of this permenent committee, together with others. Regarding parking on Cathy Lane (min. of June 12, po 538)~ such parking will cease when Alpha Ek~ineering finishes paving their parking lot. Trustee Bickley also asked for written opinion from the Village Attorney Liquor, as to the rights of sea~ch, especially in regard to golf car~s. Does golf course the Village have any such jurisdiction in the Park District? Village Manager Appleby read letter from the Village cf Arlington Heights asking that stop sign be placed at the northeast corner of traffic Memory Lane and Dale. Mr. Appleby and Chief Whittenberg agreed that such placement was necessary. Trustee Bickley, seconded by Trustee Phillips, moved that stop signs be placed at the intersecth~n of Lincoln and Main and at Lincoln and Elmhurst, and also installed at the northeast corner of Memory Lane June 19, 1962 and Dale Avenue, and that .the Village Attorney be authorized to prepare the necessary ordinance. . ~. Upon roll call: Ayes: Bickley Bruhl Phillips Ekren Gaw Casterline Motion carried. ? Ornamental lights Village Manager Appleby read letter of June igth from · Hatlen Hts. the Entranceway Committee, Women' s Organization of Hatlen. Heights, asking for approval of four sites for ornamental gas lights, said lights ts be put on parkways ~a~ the entrances to the subdivi$ion~ This matter was referred to the Street and the Police Committees. Village Attorney Hofert reported ~egarding the building on Fire specs Rand~ Road to be occupied by Shoppers WOrld; the building has b'~en Shoppers promised for occupancy within two weeks butthe fire ~pecifications World blSg. do net comply with the National Building Code. The owners cf the building are willing to inve~t $12,000 more. for fire protection~. After some discussion, Trustee Phillips, seconded by Trustee Bickley, ~moved that the Board will accept an escrow deposit of $12,000, said fund to be used for a sprinkler system in this building, the sprinkler system to be installed in the furnace and incinerator rooms and storage areas before opening the building to the public, whereupon occupancy permit will be granted to Shoppers World; and further that the Village Attorney be instructed to discuss this matter with Mr. Homer of Kcven, Koven, Sal~man & Homer. Upon roll call: Ayes: Bickley Bruhl Casterline Ekren Gaw Phillips Motion carried. Adjournment was by acclamation at 10:12 P.M. Respectfully submitted, Ruth C. Wilson, Clerk June 19, 1962